Form No……………..
Part I (Technical Bid Form)
QUESTIONNAIRE TO BE FILLED UP BY THE FIRM / AGENCY APPLYING For
HOUSEKEEPING WORK ON TWO BID SYSTEM (Technical and Financial Bids) IN CIET,
NEW DELHI
1. Name of the firm/Agency
(full address)with Tel. no.
2.
Registration No. of firm/Agency Under Delhi Govt. Or any
other Act.(to be attached)
3.
ESI Regitration No.
4.
EPF Registration No.
(to be attached)
5.
TIN No. & PAN No.
(to be attached)
6.
Service tax Registration No.
(to be attached)
7.
ISO Certificate (attach copy)
8.
Experience in housekeeping Service(5 Years to be
attached)
9.
CTC of IT Clearance of last three assessment years.
(to be attached)
10.
11.
12.
13.
14.
Annual turn over of the firm should be 25 lakhs (Bank
statement to be enclosed)
Current list of clients, wherein Housekeeping staff of 50 or
more is provided.
(to be attached)
Assurance to be deposited a sum of 10% of bid amount as
performance security payable in the form of an account
payee Demand Draft, fixed deposit receipt from
Commercial Bank in acceptable form in case of successful
bid)
(to be attached)
An assurance to get antecedents of all its employees(to be
deployed at CIET) verified by the police & ESI and EPF
cards made for each of them
Earnest money deposited amounting to Rs. 10,000/(Rupees Ten Thousand only)
Bank Draft No. _______________
Dated:- ___________________
In favour of JD, CIET New Delhi
15.
A certificate that all the terms & condition as mentioned in
the tender documents are acceptable to us/me
Signature of the Tenderer
Tele. No. if any
Seal of the Agency :
Part-II (Financial Bid Form)
TENDER DOCUMENT FOR PROVIDING HOUSEKEEPING WORKS ON TWO BID
SYSTEM (Technical and Financial Bids)
1.
Name of the Firm/Agency
(Full address with Tel.No.)
2.
:
Rates quoted for Supervisor & Safaiwale
Minimum Wages (as per Delhi
Govt.) @/ month
:
Supervisor
Safaiwale
ESI @
EPF @
Service Tax @
Others @
Total
3. Total Monthly rate quoted for supervisor: ____________& safaiwale: _____________________
4. Monthly rate for materials:______________________________
5. Service/ Department Charges: ___________________________
6. Other Charges :_______________________________________
7. Total monthly charges: ________________________________
(Incl. of all taxes)
Signature of the Contractor
Or Authorized Signatory with
Seal of the Firm/Agency
Dated:
CENTRAL INSTITUTE OF EDUCATIONAL TECHNOLOGY
NCERT CAMPUS, SRI AUROBINDO MARG,NEW DELHI-16
TERMS AND CONDITIONS FOR HOUSEKEEPING JOB IN RESPECT OF CIET
BUILDING(CHACHA NEHRU BHAWAN)SRI AUROBINDO MARG,NEW DELHI-110016
1. Name of the Building
:
CENTRAL INSTITUTE OF EDUCATIONAL
TECHNOLOGY (Chacha Nehru Bhawan)
2. Address/location of the Building
:
NCERT CAMPUS, SRI AUROBINDO MARG,NEW DELHI-16
3. Area of the Building
:
60.000 sq. Ft. spread over four floors having about 200
rooms of different sizes,28 toilets, corridor, stairs and
open areas as well as enclosures and surrounding areas
on the ground floor.
4. No. of days during the month for
: All days except Sundays and Gazetted Holidays.
which the House keeping job is required.
5. Performance security Deposit
: 10% of annual contract
TO BE FILLED/COMPLETED BY THE CONTRACTOR/AGENCY
1. Name of the Agency
:
2. Address of the Agency
:
3. Whether the Agency is Private/Govt./Semi Govt.:
4. Number of workers to be provided
(Male & Female)
:
15 (Note: charges for items of work/workers
as given in Part-II may be quoted.
5. Number of Supervisor to be provided
:
2
SCOPE OF WORK
A. DAILY WORK:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
From 7:00 am to 12:30 am & 2:00 pm to 4:30 pm
Sweeping of entire area of the building and surrounding area of the building and collection of
all waste material and disposal of the same as per instructions of the CIET, NCERT
Cleaning of the floor area with wet floor duster and detergents, disinfectants once in the
morning before the opening of the office and thereafter every 2 hour especially in the areas like
corridors, lecture Rooms, stairs and reception etc.Spray of insecticide etc. in the rooms for
keeping the rooms free from mosquito etc.
Cleaning and washing of toilets using deodorants and detergent, and disinfectants once in the
morning and again in the afternoon.
Cleaning of carpets with vacuum cleaner to be provided by the Agency.
Filling of water in room cooler (about 55) in summer season, air conditioners (50) and serving
of water to staff members up to 300(as often as decided by the Council or the designated
officer).
In case of shortage of water or non-availability of water, bringing water from the basement or
from outside for cleaning as well as drinking purpose.
Cleaning of blinds with wet cloths.
Sweeping and cleaning of open areas, roads, passage, lawns etc. within the boundary of the
council’s wall surrounding to this building.
Regular dusting cleaning of office furniture(tables and chairs) and equipment, telephones,
bookcases, library books, filling cabinets, almirahs etc, before opening of the office i.e. 9.00
AM
Provision of lifebuoy soap and liquid soap in the toilets and placing sufficient quantity of
naphthalene balls and odonil cakes in the urinals. The contractor will ensure that the soap piece
mentioned above will always be made available near each washbasin in the building.
11.
12.
List of items/cleaning material required is attached vide annexure-I.
To arrange labour for taking stationery/furniture from ground floor to other floors and to shift
official material from one room to another room of Chacha Nehru Bhawan and other buildings
in the campus.
ITEMS OF THE WORK TO BE DONE GENERALLY ONCE IN A WEEK
1.
2.
3.
Washing and scrubbing of floor areas with detergents and dirt removing agent.
Acid cleaning of sanitary wares, without damaging their shine.
Removing stains from floors and partitions by using surf or any suitable agents as are found
necessary without leaving any undesirable post cleaning marks.
Cleaning of water storage tanks and water coolers.
Polishing of name plates with brasso.
To remove spider web.
Cleaning of blinds with wet clothes.
Dusting and cleaning of fans, electrical fitting and windowpanes with glass cleaning,
Chemicals/agents cleaning of partitions paneling etc.
4.
5.
6.
7.
8.
STAFF REQUIREMENT:THEIR DUTIES:BEHAVIOUR ETC.
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
L.
Agency’s staff workers shall wear an ID badge issued by agency, counter stamped by CIET.
The Agency shall comply with all the laws and regulations applicable in the matter of such
workers.
The Agency’s staff workers shall be polite, courteous, well behaved and honest.
The Agency’s staff workers shall not disturb the employee of the Council or making any noise
in the premise or rooms.
The Agency shall be fully responsible for any theft, burglary fire or any other mischievous
deed done by its workers.
The antecedents of all workers will be got verified from police by the agency before
deployment for work.
The agency’s workers shall not enter into any unlawful activity within the council premises
and shall have good moral character.
The Council shall have the right to impose cash penalty on the agency or deduct such amount
from its security deposit in case Council being put on any financial loss directly or indirectly
by any act or omission on the part of the agency’s workers.
(i) The agency shall be directly responsible for the wages. Provident fund, bonus incl.EPF &
ESI or any other benefits as may be available to its employee under relevant acts and
regulations applicable in the Union Territory of Delhi. The Council shall not entertain any
such claim of the persons employed by the contractor.
(ii) The contractor should satistisfy the CIET with documentary proof/evidence about the
payment made to the workers employed by him in CIET premises for which the reimbursement
claims are preferred.
Insurance and accidents risks of the workers will be the responsibility of the agency.
All the workers of the agency shall be free from infections disease.
The Council reserve the right to order any worker of the agency to leave the premises of the
Council if his presence at any time is found to be undesirable.
GENERAL CONDITIONS
A. AGREEMENT :
For one year initially which will be extendable for one more year with the consent of both
parties.
B.TERMS OF PAYMENT :
The Council shall pay the agreed amount to the agency on monthly basis after completion of
the month and submission of a certificate authority of the Council”that the work has been done
satisfactorily, countersigned by the official designated by CIET “.
A. ROOM FACILITY :
The Council shall provide a room, Space for supervisor and storage of material etc. to the
agency free of cost.
NOTICE OF TERMINATION OF CONTRACT
The contract can be terminated by either party by giving one month’s notice in writing.
STOCK AND SUPPLIES :
1.
2.
3.
The agency shall maintain sufficient stock of various items such as soaps, phenyl, detergent,
odonil, naphthalene balls, etc. soaps to meet normal requirement. The agency shall not be
permitted to stop supplying any item for any reason.
The Agency will ensure that proper license/ permission from the concerned authorities,
wherever applicable are obtained promptly.
The Agency shall in no case get the services it is required to perform under this agreement to
any other agency or persons without prior permission from the Council in writing.
SUPERVISION / INSPECTION :
1.
The agency shall authorize a person to supervise the cleaning and maintenance service who
will report to the General Section or any other office of the CIET so authorized as and when he
is required to do so by the CIET.
2.
The Agency shall allow regular inspection and checking of raw material at all stages i.e.
cleaning, maintenances, uniforms and all other things by persons authorized by the CIET
3.
The agency shall maintain attendance register and allow spot inspection of work and
attendance by CIET.
ARBITRATION
In case of any dispute between the Agency and the Council arising out of or in relation to the
agreement the dispute shall be referred for arbitration to a sole Arbitrator to be appointed by the Director
of the Council and the decision of such Arbitrator shall be conclusive and binding on both the parties.
The arbitration shall be governed by the provisions of the Indian Arbitration & Conciliation Act.
PENALITY
i)
ii)
In case, the work of the contractor is not found satisfactory, the contractor will be penalized
with the amount equal to material.
In case, the contractor does not follow the rules of Govt. of NCT of Delhi relating to EPF &
ESI, the amount equal to EPF & ESI will not be paid to the firm.
JURISDICTION
The courts of Delhi will have jurisdiction over all legal disputes under this agreement.
RECEIPT OF TENDER FORM EARNEST MONEY/ SUBMISSION OF TENDER FORM :
1. The Tender Form would be available on payment of Rs.100/- (One Hundred Only) with the Section
Officer, General Section, Room No.337, 3rd Floor, Chacha Nehru Bhawan, CIET Building, NCERT
Campus, New Delhi upto 25th Sept. 2013 from 10:00 AM to 5:00 PM on working days only. The
Tender document is available at NCERT’s website www.ncert.nic.in which can be downloaded by the
bidder. The fee of Rs.100/- towards the cost of tender document may be enclosed in the separate sealed
envelope Super Scribed “FEE FOR TENDER DOCUMENT” alongwith Technical and Financial bid.
The financial bid will be opened only if the Tender deposited the cost of tender document and qualify
for Technical bid.
2. The tender will be accepted only along with earnest money of Rs.10,000/- through Demand Draft in
favour of J.D., CIET
3. Tenders will be opened on 26th Sept. 2013 at 03.00 pm. in the Office of Under Secretary, Room No.
338, 3rd Floor, CIET, Chacha Nehru Bhawan, New Delhi-16
4. Late date for submission of tender form is 25th Sept. 2013 at 5.00 p.m.
NOTE :
1. The Council reserves the right to reject any or all tenders without assigning any notice/ reason etc.
2. Incomplete applications & invalid documentation will invalidate the application and will be rejected
straightaway.
LIST OF ITEMS / CLEANLINESS MATERIAL REQUIRED FOR CLEANING/ SAF AIETC.
OF AN OFFICE BUILDING (CONTAINING FOUR STUDIPOS AND OTHER TECHNICAL
AREA) :
1.
Phenyls(liquid)
2.
Cleanzo senitizer
3.
Pixel sanitizer
4.
Odonil
5.
Liquid Soap (Homocol)
6.
Soap cakes
7.
Vim Powder
8.
Surf
9.
Acid
10.
Duster White
11.
Floor Duster (Mops)
12.
Room freshener
13.
Naphthalene
14.
Thinner
15.
Brasso (polish)
16.
Mansion floor polish (for studio)
17.
Flit with pump
18.
Homocol cake
19.
Nariyal jhadoo
20.
Phool jhadoo
21.
Rehdi
22.
Dustbins with lid
23.
Buckets
24.
Plastic Drums
25.
Plastic mugs
26.
Plastic jugs
27.
Cob Web’s Remover
28.
Dharti Dhakel Brush
29.
Sling Brush
30.
Combode Brush
31.
Scrubbing brushes of various sizes
32.
Markene cloth
33.
Plastic water pipe with jet/ Nozzle
34.
Cleaning Powder
35.
Yellow (for equipment’s Dusting) Dusters
36.
Any other item required for cleanliness etc.