F. No. 3-9/2006-07/S&S
(S&S - II Section)
Dated:
22/2/2016
To
M/s………………….
………………………
Sub: - Limited Tender for the Purchase of one PA System for the use in Seminar
Room above SBI Building of NCERT– reg.
Sir,
The NCERT is an autonomous organization under Ministry of Human Resource
and Development and intends to Purchase of one PA System for the use in Seminar
Room above SBI Building of NCERT for which sealed tenders are invited from
Original Manufacturer or their authorized dealers.
The terms and conditions as indicated below may be noted carefully and
complied with, while submitting the tender with reference to this enquiry. The party
who agrees to the said terms and conditions, are requested to quote their lowest
rates. Non adherence of terms and conditions may result in rejection of the
tender.
1
The tender shall be submitted strictly in accordance with Proforma
enclosed as per Annexure-“A”.
2
The tenders should be signed by the authorized person and his full name
and status should be indicated below his signature. All pages of tenders be
signed with office seal. Offers from tenderer, if found incomplete, will be
considered as unresponsive.
3
Overwriting, cutting/erasing, if any, should clearly be indicated and should
be authenticated/attested by the tenderer. You are required to furnish a
certificate to the effect that “ no cutting/overwriting in the rates etc. have
been made.” along with the quotation
4
Tender will not be accepted if they are received after the due date and
time as specified in the quotations letter i.e. 2:30 P.M. on 28.3.2016. NCERT
will not be responsible for any postal delay.
5
All tenders must be accompanied by earnest money deposit (EMD) for an
amount of Rs.10,000/- (Rupees Ten Thousand only) in the form of Demand
Draft/Banker Cheque drawn in favour of Secretary, NCERT and payable at
SBI, NCERT Branch New Delhi. The EMD will liable to be forfeited, if the
tenderer withdraw, amend, impair the tender in any respect. No interest
will be paid on EMD. EMD will be refunded to the tenderers as soon as
decision is taken in the matter.
6
The declaration that tenderer is manufacturer or authorized agent/dealer
of offered make be furnished
7
The successful tenderer shall not sublet/transfer/assign
further
8
The tender should be addressed to Sr.Stores Officer, Central Store of S&S
Section, Workshop Building, NCERT Sri Aurobindo Marg, New Delhi-110016.
9
The right of acceptance of tender(s) will rest with the Council Authority.
Also, NCERT is not bound to accept the lowest tender and reserves the
right to reject or partially accept any or all the tender(s) received without
assigning any reasons
10
The rates should be quoted in figures as well as in words and should be
inclusive of all taxes/levies. Extra charges, if any, shall be borne by the
tenderer.
11
Catalogues/full particulars of the Purchase of Purchase of one PA System
for the use in Seminar Room above SBI Building of NCERT should also be
furnished with the tender bid.
The time period for supply of PA system should be mentioned.
12
the Contract
13
The guarantee period of the Display Racks will have to be specified in the
tender documents in this regard as the same is required to be furnished
along with the racks after placement of supply order
14
The successful tenderer requires to furnish Performance Security for an
amount of 10% of the total value of the purchase order at the time of
supply of stores in the form of an Account payee Demand Draft Drawn in
favour of Secretary, NCERT payable at SBI, NCERT Branch, New Delhi or
Fixed Deposit Receipt from a Commercial Bank/Bank Guarantee from a
Commercial Bank in an acceptable form to ensure due performance of
the Purchase Order/Contract. Further, such performance security should
remain valid for a period of 60 days beyond the date of completion of all
contractual obligations including warranty/ guarantee obligations. No
interest will be paid on such deposit.
15
No advance payment will be made. Those who don’t accept the above
terms and conditions need not quote their rates. The tenderer demanding
advance payment in full or part are liable to be rejected without any
notice.
16
Full payment will be made against the duly-stamped pre-receipted bill (in
triplicate) after acceptance of the inspection of the stores. If the software
is founds to be defective the same will have to be replaced by you. The
payment will be released on the receipt of Performance Security Deposit.
17
In case the last day of receipt of tender enquiry is declared a holiday on
any account, the tenders will be received on the following working day.
18
The tenderer must be available at his postal address furnished in the
tender. Any change in the address must be communicated to the NCERT
well in time.
19
The firm will not lodge any claim with regard to interest for delay in
settlement of his dues due to any administrative reasons
(J.P.Bhulania)
Sr.Stores Officer
ANNEXURE- A
(This should be typed on your Firms Letter head)
To
The Sr.Stores Officer,
Central Store of S&S Section
Workshop Building, Sri Aurobindo Marg,
New Delhi – 110016.
Sub: Limited Tender for the Purchase of one PA System for the use in Seminar
Room above SBI Building of NCERT – reg.
Sir,
With reference to your Limited Tender Enquiry letter No.F.3-9/2006-07/S&S
dated ………….. and available on NCERT Website, we are submitting our most
competitive rates for the Purchase of one PA System for the use in Seminar Room
above SBI Building of NCERT as under :
S.No. Name of Items with detailed Qty
specifications
1.
Purchase of one PA
System for the use in
Seminar Room above SBI
Building
of
NCERT
specifications
are
enclosed in Annexure ‘B’
01 No.
Unit Price/
Registration
Fee
Total Amount
including all taxes
Rs…………………Rs………………………….
We also undertake that all the terms and conditions of the tender documents
are acceptable to us. We are also enclosing a DD/BC for an amount of Rs.10,000/(Rupees
Ten
Thousand
only)
as
EMD
vide
DD/BC
No……………..………………..dated……………………………drawn on the Branch
……………………………………………………………………….in favour of Secretary,
NCERT, payable at New Delhi.
Yours faithfully
Signature……………………
Name of Firm and with Rubber
Stamp
Date………………………
ANNEXURE – B
National Council of Educational Research & Training
Sri Aurobindo Marg, New Delhi - 110016
Detailed Specifications of Purchase of one PA System for the use in Seminar Room
above SBI Building of NCERT
1. Delegate Unit : 5 Nos.
Delegate unit should sensitive gooseneck microphone, with LED indication, for clear
and busy indication, microphone on/off switch, built in loudspeaker and complete in
all respects as per following technical specifications :



Rated power supply voltage
Frequency response
Current consumption with rated power
Sensitivity of microphone at 1 KHz
:
:
:
:
+24 V DC
200 Hz to 12.5 KHz
<65db
-65 db
2. Power Supply cum Conference Controller Unit : 01 No.
The unit should provide power supply to at least 15 delegate units. The units should
work as a central control for the volume level of the system. The unit should provide
at least two mic inputs and two line inputs for connecting external audito system.
Separate volume control should be provide for setting the input to optimum level.
Rwo line outputs should be provided to record conference proceedings and also to
connect with mixing amplifier. The unit must be complete in all respects with
following technical specifications:
Main input voltage (rated)
Output voltage for Chairman/
Delegate Unit
Frequency response
MiC 1/MIC sensivity
Auxiliary (line) input sensitivity





:
:
AC 220V+10%(50-60 Hz)
+24 V DC
:
:
:
200 Hz to 12.5 KHz
1 m V (+1/3-dB)
100 m V (+1/3-dB)
3. Mixing Amplifier (compatible with the Conference System) : 01 No.
60 W Mixer Amplifier complete with wiring connection as required with 4 mic/line
input, multiple outputs, complete in all respect as per technical specification.







Rates output wattage (RMS)
Frequency Response
Distorion
Inputs
Impedance
Sensitivity
S/N
:
:
:
:
:
:
60 W
50 Hz to 18 kHz
< 1%
4 Microphone/line Inputs
1 K ohm balanced
1.0m V (mic inputs)
:
>75 dB
4. Column speakers (30 Weach) 6 Nos. compatible with mixing amplifier
Besides this, committee has proposed that 3-4 CCTV cameras may be installed in
order to secure the PA system to be installed inside the seminar room, which is
very much essential, for which the following specifications have been proposed.
Specifications for CCTV Camera
1 MP HD DOME CAMERA : ½.9 Megapixel HQIS Pro, Sensor, 720 @ 25fps; 1/50s
1/100,000s shutter speed day Auto (ICR)/B&W/color, AVVB, AGC, BLC, 3D-DNR 3
6mm Lens; 0.1 Lux@ F1.2 (AGCON), Olux 1 Ron, IR Range of 20 Met, Smart IR High
Speed, long distance real-time transmission.
Specifications for DVR
4 CHANNEL HDCVR 4 channel BNC Tribrid DVR Audio input 1 channel, RCA Audio
output 1 channel, RCA Interface ports 1 HDMI, 1 VGA 2 USB 2.0 1 RS485: Support
HDCVI/Analog/IP Video input, All channel 720 P Realtime Recording, H-264 dual
stream Video Compression, HDMI/VGA Simultaneous Video Output; Support 1
SATA HDD up to 4 TB, 2 USB 2.0; Mobile Software; IOMOB, gMOB, wOMOB, OMS
Software; KVMS, KVIMS Pro; Metal Alloy Durable Body, 1 TB Storage (Hard Disc) +
Installation and commissioning.
1 TB Stoage (Hard Disc) :
one
+ Installation & Commissioning
Most-Immediate
F.3-9/2006-07/S&S
NATIONAL COUNCIL OF EDUCTIONAL RESEARCH AND TRAINING
(S&S- Section)
Dated: 22.2.2016
Sub: Purchase of one PA System for the use in Seminar Room above SBI
Building of NCERT’s website – reg.
Please find enclosed herewith a copy of limited tender document
for inviting the tender for Purchase of one PA System for the use in Seminar
Room above SBI Building of NCERT for uploading the same on NCERT’s
website. However, the copy of approval of Competent Authority is being
enclosed for kind perusal please.
(J.P.Bhulania)
SSO/S&S
Encl: As above
DS(S&S)


Head, DICT (CIET) with the request to issue necessary instructions to
the concerned officer to do the needful in regard for up-loading
the limited tender for Purchase of one PA System for the use in
Seminar Room above SBI Building of NCERT on the NCERT’s website
immediately.
Guard file