F. No. 2 – 2 / 2016 – 17 / R&M / AC (Tender) /
Repair and Maintenance (R&M) Section
National Council of Educational Research and Training
Sri Aurobindo Marg, New Delhi - 110016
Dated : 11.04.2016
Notice : Extension of Date of Tender for the repair/maintenance of AC
Equipments. Uploading the same On NCERT Website - Regarding
Repair and Maintenance (R&M) Section had floated a tender document for
inviting the bids for repair Work of Air-conditioners / AC Equipments pertaining to
NCERT offices and the same was uploaded on NCERT Website on 22.03.2016.
Since quotations received were not sufficient, the date / time for the receipt of
bids has been extended up-to 1300 hours on 22.04.2016. Hard copy of this tender
document is enclosed herewith. Soft copy of same is also being forwarded. You
are requested to kindly instruct the concerned staff to upload this notice on
NCERT Website for giving wide circulation to it about the date of extension.
Enclosed : As stated
(Prakash Chandra) Sr. TO
R&M Section
Head, ICT (CIET)
SECTION-I
Invitation of Bids & Instructions to Bidders
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Introduction
National Council of Educational Research and Training (NCERT), Sri Aurobindo Marg, New Delhi-110016,
invites sealed bids from the interested bidders for Awarding the Rate Contract of Job items for one year
for the Repair, Maintenance and Service of Air-conditioning Equipments (Split Air-conditioner,
Window Type Air-conditioner, Water Cooler, Deep Freezer, Bottle Cooler, Refrigerator, Voltage
Stabilizer and other electrical items etc.) on Job Order Basis. The List of Job Items of Equipments is
given in Section IV (Table - II).
Scope of Bid
Initially the contract will be granted for one year period. This is extendable to a further period of one year and
again for one year (to a maximum total period of three years) on the sole discretion of NCERT. The approved
Contractor will have to apply in writing for such extensions well in advance before the expiry date of
contract. The Contractor will have no claim for such extensions neither this will be binding on him to accept
such extensions offered by NCERT. In case extensions are granted for more than one year periods, the
applicable rates and terms-conditions will remain the same as for the first one year of contract.
Cost of Bidding Document
The cost of the Tender Document is Rs. 500/- (Rupees Five Hundred only). The interested bidders may
purchase complete set of Bidding Document from “Senior Technical Officer (R&M Section), Room No.
02, Ground Floor, Workshop Building, NCERT, Sri Aurobindo Marg, New Delhi-110016”, from 10.00
hours to 16.00 hours on all working days (except declared holidays), up to one day before the deadline date of
submission of completed bid. The payment is to be made in form of DD / BC drawn in favour of
“Secretary, NCERT, New Delhi – 110016” payable at New Delhi.
Complete Bid Document can also be downloaded from NCERT Website www.ncert.nic.in. In this case, a
DD / BC of Rs. 500/- in favour of “Secretary, NCERT, New Delhi – 110016” payable at New Delhi, must
be enclosed in the completed bid document.
Amendment (s) in Bidding Documents
The Completed Bidding Documents must be readable. Any amendment (s) done must be authenticated by
placing a signature of the authorized signatory. No amendment will be allowed after the last date and time
fixed for submission of completed bids.
Submission of Completed Bid Documents
EMD of Rs. 5,000/- (Rupees Five thousand only) in the form of DD/ BC in favour of “Secretary,
NCERT, New Delhi-16” payable at New Delhi must be submitted along with Completed Bid failing
which bid will be rejected. The EMD will be returned without any interest to all unsuccessful bidders after
the finalization of the contract. Also the EMD will be returned without any Interest to the successful bidder
after the receipt of letter of Acceptance of Contract along with amount of Performance Security. The EMD
will be forfeited if the bidder withdraws the bid after the last date / time of its submission.
Price Schedule of Job Items
For this, the prospective bidders must refer Table - II of Section IV which consist of a list of Job Items for the
Repair, Maintenance and Service of Air-conditioning Equipments (Split Air-conditioner, Window Type Airconditioner, Water Cooler, Deep Freezer, Bottle Cooler, Refrigerator, Voltage Stabilizer and other electrical
items etc.) and Table III of Section IV which has been provided for quoting the % VAT and % Service Tax.
The prospective bidders are required strictly to use format of these tables only, or its clear photocopies
without incorporating any changes, to quote the Prices both in figures and words.
The Price Bid shall be placed in the envelop, sealed and marked on the top as “Quotation for inviting the
Rate Contract of Job items for one year for the Repair, Maintenance and Service of Cooling
Equipments on Job Order Basis.”
The bidder or his authorized person must place his signature at the bottom of all pages of Section IV.
Deadline for submission of Completed Bids
The deadline date / time for the submission of Completed Bid is by 13.00 hours on 22.04.2016 (Friday). The
Completed Bid must be dropped in the Sealed Tender Box or sent by Registered Post / Speed Post / Courier to
“Senior Technical Officer (R&M Section), Room No. 02, Ground Floor, Workshop Building, NCERT,
Sri Aurobindo Marg, New Delhi-110016” to be received strictly on or before the deadline date and time.
Complete postal address of the Bidder must also be written on this envelop.
In case, holiday is declared on the deadline date, the Completed Bids can be received on the immediate next
working date. In such case the time of receipt will remain as 13.00 hours only.
At any time prior to the deadline date for submission of Bids, NCERT may amend the Bidding Documents by
issuing an Addendum. The amendments given in the Addendum will be binding on the prospective bidders.
The addendum will be uploaded on the NCERT Website only. The prospective bidders are therefore advised
to remain in touch with NCERT Website.
Opening and Evaluation of Bids
Late Bids will be rejected and will not be opened. These bids will be returned to the bidder if request for
this is received in writing.
The Bid will be opened at 15.00 hours on 22.04.2016 (Friday) in the presence of bidders or their authorized
representative who choose to come. The bidder (s) / their Authorized Representative must bring Original
Documents for verification of Self Certified Copies submitted by them.
If this date falls on declared holiday, then Bids will be opened on immediate next working day but the time of
opening will remain the same.
Bid received without the cost of bid document and EMD will be summarily rejected and the Bids of such
bidders will not be processed further.
Contd. On Page No. 02
-0208
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Corrections of Errors
If there is a discrepancy in the rates in figures and in words, the rates in words will be considered as final.
The errors corrected will be binding on the bidders. In case the bidder(s) do not / does not agree with the
corrections, their bids will be rejected and EMD forfeited.
NCERT’s right to Accept any Bid or Reject any Bid or Reject All Bids
NCERT reserves the right to Accept any Bid or to Reject any Bid or to Reject All Bids without assigning any
reason, at any time prior to the award of contract.
Notification for the Award of Contract
The bidder (s) who has quoted the lowest price for maximum number of Job Items will be offered to give
written acceptance for the lowest price quoted by other bidders for the remaining job items for which he has
quoted higher prices as required for processing the contract.
The NCERT will issue an offer of Acceptance of Contract and upon receipt of such notification, the
successful bidders must submit affidavit on Rs. 10/- non – judicial stamp paper for the Acceptance of all
terms – conditions and the rates of unit job items issued by NCERT along with the Performance Security of
Rs. 10,000/- (Rupees ten thousand only) within one seven days time to NCERT. The Performance Security
Money of Rs. 10,000/- (Rupees ten thousand only) will be acceptable in the form of DD/ BC in favour of
“Secretary, NCERT, New Delhi-16” payable at New Delhi.
Failing to comply with above formalities by the bidder will result in Termination of his bid and forfeiture of
the EMD.
Deputy Secretary (NCERT)
-03SECTION – II
Terms-Conditions of Contract
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The facilities and the Inputs which will be provided to the Contractor
The space to carry out activities of repair, maintenance and service will be provided by the NCERT free of
cost. However, the Contractor will be fully responsible for the safe custody of his items / equipments etc.
Electricity and water will also be provided free of cost for carrying out the repair, maintenance and service
activities.
Eligiblity Criteria to be met by the Bidders
The Bidder must have sufficient Infrastructure, Qualified and Trained Manpower, Equipments, Tools,
Machineries / Plants and other Technical Assets etc. for performing the Repair, Maintenance and Service
activities. The NCERT will have the right to inspect the work premises of the successful bidder to assess the
Infrastructure and other Assets etc, if necessity arises.
The undertakings serial numbers 01 to 04.05 given in Table – I of Section IV (to be submitted by the
prospective bidders) are parts of Eligible Criteria to be met by the Bidders.
The Details of Work or Services to be performed by the Contractor
The Machines / Items should be installed in a systematic / professional manner. Poor installation will not be
accepted.
The Repair / Service / Maintenance of Machines / Items will have to be done in professional manner and the
replaced spare parts used must be of genuine reputed company bearing proper specifications and ISI grading.
Proper and sufficient number of trained manpower has to be deputed by the Contractor for the repair /
maintenance / service of NCERT’s Items / Equipments. This manpower will always be available to Technical
Staff of NCERT. If demanded by NCERT, the manpower will also be made available by the Contractor on
Saturdays / Sundays / Holidays.
In order to prevent breeding of mosquitoes, the firm has to take necessary precautions like ducting of water
escape, keeping the Machines / Items functional and dry and by spraying of mosquito repelling solution etc.
The cost of such jobs will be borne by the contractor.
After the receipt of Job Order, the work must be attended within a period of 06 hours. Beyond a period of 06
hours, it will be assumed that the Machine / Item did not work for full day and subsequent days till made
functional, and an amount of Rs. 100/- per day per Machine / Item will be deducted from the bill /
performance security money.
The work has to be done in this office’s premises only, in exceptional cases and in case of major repair, the
Machine / Item may be allowed for repair in Contractor’s workshop for a maximum period of 03 days.
Beyond this period, an amount of Rs. 100/- per day per Machine / Item will be deducted from bill /
performance security money. In case a Machine / Item is to be taken out to Contractor’s premise for repair,
proper Gate Pass is to obtained from NCERT where Machine / Item is installed with a copy to this office.
In case of frequent breakdown of the Machines / Items and unsatisfactory maintenance of Machines / Items
by the Contractor or sufficient manpower not provided by the Contractor, the NCERT will have the right to
employ other Mechanics. In such cases, the charges incurred together with the cost of materials will be
recovered from the bills / performance security money of the Contractor.
All the electrical items must have Proper Earthing Wires. Any loss to the Machine / Item or to the user of
the Machine / Item due to poor workmanship on the part of Contractor will have to be compensated by the
Contractor or will be recovered from the bill / performance security money of the Contractor.
The functioning of contract / replacement of parts, etc. will be continuously monitored by a team of technical
staff of NCERT whose names / designations will be given in the Job Order. The recommendations of the team
which may include recovery of any amount due to poor performance of contractor, will be binding on the
contractor. The continuance of contract will also be based on their report.
The repair jobs carried out by the firm are to be given 06 months guarantee / warranty from the date of
completion of job. If the Equipment / Machine / Item becomes defective during the guarantee / warranty
period, the same will be repaired / replaced by the Contractor free of cost at his own expenses. Failure to do
so, the amount as deemed fit will be recovered from the Bill / Performance Security Money.
In case of repair / service / maintenance of machine / items are being done in the premises of the Contractor,
NCERT reserves the right to inspect the functionality / test of the item / machine in the premises of the
Contractor. In such cases, all reasonable facilities and assistance required for the inspection work shall be
provided to our inspectors free of charge.
Should any inspected or tested Service fails to conform to the specifications, NCERT may reject them and
the Contractor shall either re-do the rejected Service or make all alterations necessary to meet specification
requirements to make it functional free of cost.
NCERT’s right to inspect, test and, where necessary, reject the Services shall in no way be limited or waived
off by reason of the services having previously been inspected, tested and passed by NCERT or its
representative.
The Contractor may be required to provide any or all of the Incidental Services, including additional services
free of costs like : Loading at point of dispatch, Transportation to the point of Delivery, Unloading at point of
Delivery and Stacking and Installation at the point of Delivery.
The Statutory and Contractual Obligations to be complied with by the Contractor and Mode of
Functioning of Contract
Based on the requisition received from the various offices of NCERT, the Technical Staff of NCERT will
inspect the Machine / Equipment / Item and identify the defects. Based on the Inspection Report of Technical
Team, Job Order bearing proper Job Order Number and Date will be issued to the Contractor along with a list
of Jobs to be done by the Contractor.
Contd. On Next Page
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The Contractor will carry out only those jobs which are mentioned in the Job Order. In case he notices any
other necessary jobs, he will inform in writing on his letter head and obtain additional Job Order from
NCERT bearing proper number and date for carrying out such additional jobs.
If Contractor notices any missing part (s) from the Machine / Item / Equipment, etc. he will inform in writing
to NCERT and take prior written permission from NCERT before replacing them. NCERT will issue
Additional Job Order for such cases.
The Contractor will work strictly under the supervision of Foreman / Jr. Foreman / Fine Mechanic / Mechanic
and one representative of Department concerned deputed for this purpose by NCERT. Their names and
designation will be mentioned on the Job Order issued to the contractor. The jobs are to be completed
satisfactorily to the utmost satisfaction of this team.
The jobs given in the Job Order must be completed within time frame specified in the job order failing which
penalty as deemed fit will be imposed / amount as deemed fit will be recovered from bill / performance
security.
Submission of Bill (s)
Immediately after the completion of all jobs listed in one Job Order (including additional Job Order, if any
connected to Main Job Order), the Contractor will submit only one pre-receipted revenue stamped bill against
one such Job Order. He must write the Job Order Number and Date (including additional Job Order number
and date, if any, connected to main Job Order) in the bill. The following documents must be attached along
with the bill :
Duly filled in (No columns and rows to be left blank) Satisfactory Job Completion Certificate (on the
prescribed format as per Appendix – 2, Section III, issued by the user of responsible capacity, with his name,
designation and rubber stamp.
A list of old / replaced spare parts on the letter head of the Contractor as per the format given in Appendix –
3, Section III, along with the spare parts which will be deposited in NCERT.
The bill (s) must be original and proper and must indicate bill book no., serial no. and PAN / TIN / TAN /
VAT / Service Tax Registration Number, and others information etc.
The bill (s) must be neatly typed / Computer Typed / Hand Written and must be easily readable. The bill (s)
must be addressed to “DS (S&S), NCERT, New Delhi -16”.
The bill (s) must be strictly in accordance with the job order. The job items written in the bill must be in same
sequence as given in List of Job Items mentioned in job order.
The bill (s) must also be in accordance with the approved rates.
It will be the sole responsibility of the Contractor not to submit the bill and claim the money for those Job
Items of relevant Job Order which fall under Guarantee / Warranty period. If such act is noticed by NCERT, it
will be taken as violation of Terms-Conditions of Contract resulting in termination of contract, forfeiture of
Performance Security Money / recovery of already paid amount from the bill / Performance Security Money.
It will also be the sole responsibility of the Contractor not to submit the bill and claim the money for those
Job Items of relevant Job Order which have not been done. If such act is noticed by NCERT, it will be taken
as violation of Terms-Conditions of Contract resulting in termination of contract, forfeiture of Performance
Security Money / recovery of already paid amount from the bill / Performance Security Money.
After the scrutiny and the verification of satisfactory work by team of officials, the bill (s) will be forwarded
to the Accounts Branch of NCERT. The Accounts Branch will make the payment through crossed Cheque
which will be sent to the Contractor’s address.
No advance payment will be made by this office under any circumstances.
Refund of Performance Security Money : The Performance Security Money will be refunded without any
interest, 06 months after the successful completion of contract period (including periods of Extensions).
Termination for Default : Notwithstanding anything contained herein, the NCERT has the right to terminate
the Approved Running Contract at any time, either whole or part, by giving 10 days notice to the contractor
by a registered mail or by hand, and if needed may award the same to any other firm at the cost of the
contractor or without the cost of the contractor, without prejudice to any other right available under the termconditions or under law. Further, NCERT may without prejudice to any other remedy for breach of contract,
terminate the contract in whole or part, if : (a) The Contractor fails to deliver any or all of the Services within
the time period (s) specified in the Contract or Job Order issued to the Contractor, or within any extension
thereof granted by NCERT pursuant to Contract. (b) The Contractor fails to perform any other obligation(s)
under the contract. (c) The Contractor, in the judgment of NCERT, has engaged in fraud and corrupt
practices.
-05SECTION – III [APPENDIX – 1]
(Format for List of Job Items to be done by the contractor that will be attached with the Job Order)
F. No.. ---------------------------------------------------------------------------------------------------------------------------------------------------------Main / Additional Job Order Serial No. & Date ----------------------------------------------------------------------------------------------------Subject : Job Items to be attended by the Contractor
S.
No.
Name of
Deptt.,
Building,
Floor,
Room No.
etc.
Details
of
Item (Name,
Model No.,
Serial
No.,
Capacity) /
Stock No.
*Whether
in
Warranty Period (If
yes then Main /
Additional
Job
Order No. & Date
against which last
repaired by the
Contractor)
Nature of Defects to be rectified by the Contractor
including replacement of missing Spare Parts given in
the bracket
Qty
1
2
3
4
5
6
* For repeat jobs done within warranty period, no bill will be raised by the Contractor.
(The number of rows to be extended as per requirement)
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SECTION - III [APPENDIX – 2]
Format for Satisfactory Job Completion Certificate
(To be accompanied along with the bill submitted by the Contractor)
Bill Number and Date
NCERT’s Job Order Number & Date
including Additional Job Order Number &
Date
Details of Requisition (s) received from
NCERT’s Office (Note Number, Date,
Name of Person & Designation who
signed the Requisition)
Name of NCERT’s Office, Room Number,
Floor Number, Block Name whose Job
has been done
Name of Item / Machine / Equipment,
Stock Number, Make, Model, Serial
Number, Capacity etc. which has been
repaired / maintained / serviced
List of Jobs which has been done (strictly 1.
as per main and additional Job Order 2.
referred in row number 02 above)
3.
List of Spare Parts of reputed make with 1.
ISI Grading & correct quantity replaced 2.
in the Item, if any
3.
During repair, list of spare parts found 1.
missing from the item and the same 2.
replaced with the reputed make with ISI 3.
Grading & correct quantity, if any
4.
Gate Pass Number & Date, if any
Certified that above stated Job(s) have been done as per the Job Order referred in row number 02 above. The Spare Parts of
reputed make with ISI Grading & correct quantity has been replaced. The list of old replaced Non-consumable spare parts
on our letter head along with the parts has been submitted along with the bill.
10
Name & Signature of the contractor ---------------------------------------------------------------- Date -----------------Rubber Stamp
Certified that above stated job (s) has/have been done by the Contractor under our supervision as per the Job Order referred
in row number 02 above. The Spare Part (s) which has / have been replaced are of reputed make/quality and correct
quantity. The Non-consumable old spare part(s) has/have been deposited in the Stores. The Functional Test of the Item (s)
after repair/service/maintenance has/have been found to be satisfactory.
Name, Designation, Signature and Date of Staff who supervised the Job (s) of the Contractor
11
12
1. ---------------------------------------------------------------------------------------------------------------------------------2. ----------------------------------------------------------------------------------------------------------------------------------3. ----------------------------------------------------------------------------------------------------------------------------------4. ----------------------------------------------------------------------------------------------------------------------------------(a) In response to our Requisition (details given in Row No. 03 above), the above stated Job (s) has/have been done.
(b) The performance of the repaired Item (s) has/have been monitored for five days and found satisfactory.
Name, Designation & Signature of the Authorised Person who sent the requisition (details given in row no. 03 above).
-------------------------------------------------------------------------------------------------------------------------------------Date -------------------------------------
Rubber Stamp
Note : (1) No rows must be left blank
(2) Row Numbers 01, 02, 06, 07, 08 and 10 must be filled by the Contractor
(3) Row Numbers 03, 04, 05, 09 and 11 must be filled by the Technical Staff of NCERT who supervised the
Contractor’s Jobs.
(4) Row Number 12 must be filled by Authorised Person / Representative of Deptt./Division/Section/Cell who sent the
requisition given in row no. 03 above.
-07SECTION - III [APPENDIX – 3]
Format for List of Old / Replaced Spare Parts
(To be accompanied along with the bill submitted by the Contractor)
01
Bill Number and Date
02
NCERT’s Job Order Number
and Date and Additional Job
Order No. & Date, if any
03
List of old parts submitted
which have been replaced
against defective parts of
Item
/
Machine
/
Equipment
1. -------------------------------------------------------------- (Qty ------------ Nos.)
2. -------------------------------------------------------------- (Qty ------------ Nos.)
3. -------------------------------------------------------------- (Qty ------------ Nos.)
4. -------------------------------------------------------------- (Qty ------------ Nos.)
5. -------------------------------------------------------------- (Qty ------------ Nos.)
6. -------------------------------------------------------------- (Qty ------------ Nos.)
7. -------------------------------------------------------------- (Qty ------------ Nos.)
04
List of old parts submitted
which have been replaced
against missing parts of
Item
/
Machine
/
Equipment
1. -------------------------------------------------------------- (Qty ------------ Nos.)
2. -------------------------------------------------------------- (Qty ------------ Nos.)
3. -------------------------------------------------------------- (Qty ------------ Nos.)
4. -------------------------------------------------------------- (Qty ------------ Nos.)
5. -------------------------------------------------------------- (Qty ------------ Nos.)
6. -------------------------------------------------------------- (Qty ------------ Nos.)
7. -------------------------------------------------------------- (Qty ------------ Nos.)
(Details of Repaired Spare Parts re-fixed in Machine / Item / Equipment must not be shown here)
1.
Signature of the Contractor ------------------------------------------------------------------------------------------------
2.
Date ---------------------------------------------------------------------------------------------------------------------------
3.
Certified that above Old / Replaced Spare Parts has / have been received and entered in the register at Serial
Number ------------------------ on Page Number ----------------------------- .
4.
Signature, Name, Designation and Date of Technical staff who supervised depositing the Old / Replaced Spare
Parts in the Stores :
(a) ---------------------------------------------------------------------------------------------------------------------------------
(b) ---------------------------------------------------------------------------------------------------------------------------------
(c) ---------------------------------------------------------------------------------------------------------------------------------
(d) ---------------------------------------------------------------------------------------------------------------------------------
-08SECTION – IV
Dated : -------------------------To
The Deputy Secretary (S&S), NCERT
Sri Aurobindo Marg, New Delhi – 110016
Subject : Submission of Quotation for awarding the Rate Contract of Job items for one year for the Repair, Maintenance
and Service of Air-conditioning Equipments (Split Air-conditioner, Window Type Air-conditioner, Water Cooler, Deep
Freezer, Bottle Cooler, Refrigerator, Voltage Stabilizer and other electrical items etc.) on Job Order Basis.
Sir,
I hereby submit the undertakings and Price Bid as per the requirements mentioned in the Tender Document /
Addendum as below for your necessary action :
Undertakings
Table - I
(Write Yes or No against each row of following table without leaving any row blank and also attach self certified proofs in
the same sequence)
S. No.
01
02
03
03.01
03.02
03.03
03.04
03.05
03.06
03.07
Undertakings
A recent copy of Bill / Cash-memo indicating necessary information of the firm is enclosed
Self attested copy of valid PAN / VAT / TIN / TAN / Service Tax Registration Number (in the name of
the firm) issued by the competent authority attached
I have attached the response letter on the printed letter head of the bidder’s firm, duly signed and
rubber stamped, with the following undertakings :
That I hereby acknowledge the receipt of complete set of Tender Document and Addendum. It has
been examined and studied in respect of full Details, Sections, Terms-Conditions, Addendum etc.
and Completed Bid submitted by me covers all the parameters of Tender Document / Addendum,
failing which NCERT has the authority to reject my Completed Bid.
That I undertake that all the information mentioned in the completed bidding document are correct to
the best of my knowledge and belief. I also undertake, if our bid is accepted, to render services in
accordance with the terms-conditions of the contract and as per the prices including taxes approved
by NCERT.
That I undertake to abide by all the conditions given in Tender Document in various Sections and
Addendum. In case of violation of any condition by me, NCERT may take action as deemed fit / as
mentioned in various Sections of Tender Document and Addendum including rejection of my bid.
That I agree to abide by this bid and shall remain binding upon us, for the complete validity period of
the bid until contract is finalised. This bid together with your written communications thereof and
your notification for award of Contract, shall constitute a binding conditions upon us till the
successful completion of Contract.
That for the submission of bid, we have used the prescribed formats and tables or their clear
photocopies only without incorporating any changes in them, failing which my completed bid will be
rejected by NCERT. The Spare Parts (that will be replaced) will be of genuine Reputed
Manufacturing Company having ISI or Equivalent Grading.
That the Prices quoted by me will remain fixed during the total period of bid validity, and if
approved by NCERT to a total period of contract including extended period if granted, accordingly
valid period of DD / BC submitted toward the cost of the Tender Document / EMD / Performance
Security Money will be adjusted falling which my bid may be rejected by NCERT. The Prices quoted
by me shall not be subjected to any upward variation / change on any account. In case of downward
variation of Prices during the running contract period, the benefit will be given to NCERT. Upward /
Downward Changes, if any, in VAT and Service Tax will be acceptable to NCERT with effect from the
date of notification by the Government if proper proofs are provided to NCERT to its satisfaction. If
a bid is submitted with adjustable prices, the same will be treated as non- responsive. The bid will
also be treated as non-responsive if prices quoted are found imaginary. The price quoted have been
rounded to nearest Rupee (s). Failing to comply with above requirements will result in rejection of
bid.
That I have quoted the rates of All Job Items given in given in Table - II Price Bid (Price Schedule of
Job Items) and schedule of Taxes given in table III, failing which my bid will be rejected.
Signature of the Bidder
Write Yes or No
Contd. On page 09
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That I shall charge the taxes, if any, in accordance with the existing Government Procedures / Rules.
For example VAT will be charged on new items only and Sevice Tax will be charged on Labour
Charges only.
That I shall be entirely responsible for depositing to Govt. Agencies all taxes such as Sales Tax,
VAT, Service Tax, Insurances, Duties, License Fees, Octroi, Road Permits, etc., incurred for
performing the contract.
That My firm has never been Blacklisted by any Central Government / State Government /
Autonomous Body / PSU / Educational Institute / Private Agencies etc., and if it comes to the notice
of NCERT, the bid / approved running contract will be terminated by NCERT with immediate effect.
NCERT also reserve the right to Blacklist my Firm as per the available rules / regulations.
That NCERT requires the Bidders to strictly follow the laws against any Fraud and Corruptions in
force in India, namely Prevention of Corruption Act 1988 amended from time to time to till date. I
undertake that, in completing and executing the contract, we will strictly observe the “Prevention of
Corruption Act 1988 and its subsequent amendments”.
I have submitted the self certified copies of previous years Income / Sales Tax / VAT Balance Sheet
duly cleared by Income Tax / Sales Tax Department
I have valid tie-up with the Authorised Manufacturing / Repairing Company of the Compressor
I undertake that as demanded in the Job Order of NCERT and in case of replacement of defective
compressor with the repaired compressor repaired by Authorised Manufacturing / Repairing
Company only, the Warranty/ guarantee period of repaired compressor granted by the company will
be extended to NCERT. Should this repaired compressor become defective again within the warranty
/ guarantee period, I will get it repaired again free of charge.
I undertake that as demanded in the Job Order of NCERT and in case of replacement of defective
compressor (which is / are not repairable) with newly purchased compressor, only compressor from
Authorised Manufacturing Company will be purchased / replaced by my firm. In this case, defective /
old compressor will be handed over to NCERT as an old part or approved price paid to NCERT (as
per serial number 27 of Table – II of Price Bid) or this cost deducted from the bill. The warranty /
guarantee period of new compressor will be extended to NCERT. Should the new compressor
become defective within the warranty / guarantee period, the same shall be purchased / replaced by
my firm.
In both the cases as stated in (04.03) and (04.04) above, I will submit the details of specifications of
old and replaced compressors on letter head to NCERT and copy of bill / receipt issued by
Authorised Manufacturing / Repairing Company will be handed over to NCERT
Table - II
Price Bid (Price Schedule of Job Items)
S.
No.
Name of Job Item
(Replaced Spare Parts will be of
Reputed Manufacturing Company
having ISI or Equivalent Grading)
1
1
2
Complete Servicing of :
WTAC
2
Split AC
3
Water Cooler
4
Deep Freezer
5
Bottle Cooler
Signature of the Bidder
Price of
Unit Job
/ Spare
Part
(Rs.)
VAT
on
Unit Spare
Part,
if
applicable
(Rs.)
3
-
4
-
Price of
Labour
Charge
on Unit
Job,
if
applicabl
e
(Rs.)
5
-
Service
Tax
on
Labour
Charge on
Unit Job, if
applicable
(Rs.)
Total Price of Unit Job
Item rounded to nearest
Rs. (both in figure &
words)
6
-
7=3+4+5+6
-
Contd. On page 10
-10-
6
Replacement
of
Defective
Compressor with the Repaired
Compressor Repaired by the
Reputed Manufacturing Company
for WTAC / Split AC / Water
Cooler / Deep Freezer / Bottle
Cooler / Refrigerator :
1 / 8 HP (for 165 Ltrs. Refrigerator)
7
1 / 5 HP (for 320 Ltrs. Refrigerator)
8
1 / 5 HP (for 320 Ltrs. Deep
Freezer)
9
1 / 5 HP (for 400 Ltrs. Refrigerator)
10
1 / 5 HP (for 400 Ltrs. Deep
Freezer)
11
0.5 Ton (also for 60, 80 & 90 Ltrs.
Water Coolers)
12
1.0 Ton (also for 120 & 150 Ltrs.
Water Coolers)
13
1.5 Ton
14
2.0 Ton
15
Replacement
of
Defective
Compressor
with
the
New
Compressor of the Reputed
Manufacturing Company for WTAC
/ Split AC / Water Cooler / Deep
Freezer / Bottle Cooler /
Refrigerator / Water Dispenser :
1 / 8 HP (for 165 Ltrs. Refrigerator)
16
1 / 5 HP (for 320 Ltrs. Refrigerator)
17
1 / 5 HP (for 320 Ltrs. Deep
Freezer)
18
1 / 5 HP (for 400 Ltrs. Refrigerator)
19
1 / 5 HP (for 400 Ltrs. Deep
Freezer)
20
0.5 Ton (also for 60, 80 & 90 Ltrs.
Water Coolers)
21
1.0 Ton (also for 120 & 150 Ltrs.
Water Coolers)
22
1.5 Ton
Signature of the Bidder
-
-
-
-
-
-
-
-
-
-
Contd. On page 11
-1123
2.0 Ton
24
1.0 Ton Rotary Compressor
25
1.5 Ton Rotary Compressor
26
2.0 Ton Rotary Compressor
27
Cost of Defective Compressor 1 / 8
HP / 1 / 5 HP / 0.5 Ton / 1.0 Ton /
1.5 Ton / 2.0 Ton Capacity in case
you buy back the Defective
Compressor
Compressor Gas Charging for WTAC
/ Split AC / Water Cooler / Deep
Freezer / Bottle Cooler /
Refrigerator :
For 1 / 8 HP / 1 / 5 HP / 0.5 Ton /
1.0 Ton (Reciprocating & Rotary
Compressors)
For 1.5 to 2.0 Ton (Reciprocating &
Rotary Compressors)
28
29
30
Repair of WTAC Fan Motor
(including Rewinding, Bush, Shaft
etc) :
1 / 8 HP
31
1 / 5 HP
32
0.5 Ton (1 / 6 HP)
33
1.0 Ton
34
1.5 Ton
35
2.0 Ton
36
Replacement of Defective WTAC
Fan Motor with New WTAC Fan
Motor :
1 / 8 HP
37
1 / 5 HP
38
0.5 Ton (1 / 6 HP)
39
1.0 Ton
40
1.5 Ton
Signature of the Bidder
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Contd. On page 12
-1241
2.0 Ton
42
Replacement of Defective WTAC
Fan Blower with New WTAC Fan
Blower :
1.0 Ton
43
1.5 Ton
44
2.0 Ton
45
Replacement of Defective WTAC
Fan Blade with New WTAC Fan
Blade :
1.0 Ton
46
1.5 Ton
47
2.0 Ton
48
Replacement of Defective Overload
with New One
49
Replacement of Defective Relay
with New One
50
Replacement of Defective WTAC
Copper Condenser Coil with New
WTAC Copper Condenser Coil :
1.0 Ton
51
1.5 Ton
52
2.0 Ton
53
Replacement of Defective WTAC
Copper Cooling Coil with New
WTAC Copper Cooling Coil :
1.0 Ton
54
1.5 Ton
55
2.0 Ton
56
Providing and Fixing of Complete
Front Grill of WTAC :
1.0 Ton
Signature of the Bidder
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Contd. On page 13
-1357
1.5 Ton
58
2.0 Ton
59
Providing and Fixing of Complete
Body with Chasis of WTAC :
1.0 Ton
60
1.5 Ton
61
2.0 Ton
62
Replacement of Defective Wiring Kit
with New One
63
Replacement
of
Defective
Thermostat with New One
64
Replacement of Defective WTAC
Rotary Switch with New One
65
Replacement of Defective WTAC /
Split AC Air Filter with New One
66
Replacement of Defective PVC Knob
with New One
67
WTAC Complete Dismantling
68
WTAC Complete Installation with
Window making
69
WTAC
Complete
Installation
without Window making
70
Replacement of Defective Split AC
Inner Blower Motor with New One
71
Repair of Split AC Outdoor Fan
Motor (including Rewinding, Bush,
Shaft etc) :
1.0 Ton
72
1.5 Ton
73
2.0 Ton
74
Replacement of Defective Split AC
Outdoor Fan Motor with New Split
AC Outdoor Fan Motor :
1.0 Ton
Signature of the Bidder
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Contd. On page 14
-1475
1.5 Ton
76
2.0 Ton
77
Replacement of Split AC Outdoor
Fan Blade :
1.0 Ton
78
1.5 Ton
79
2.0 Ton
80
Replacement of Split AC Indoor Old
Complete Body by New Complete
Body :
1.0 Ton
81
1.5 Ton
82
2.0 Ton
83
Replacement of Split AC Outdoor
Old Complete Body by New
Complete Body :
1.0 Ton
84
1.5 Ton
85
2.0 Ton
86
Replacement of Split AC Outer Old
Copper Condenser Coil by New
Outer Copper Condenser Coil :
1.0 Ton
87
1.5 Ton
88
2.0 Ton
89
Replacement of Defective Suction
Valve of Split AC with New One
90
Replacement of Defective Discharge
Valve of Split AC with New One
Replacement of Defective Timer of
WTAC / Split AC / Fridge / Deep
Freezer / Bottle Cooler with New
One
Signature of the Bidder
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
91
Contd. On page 15
-15-
92
Remote Control :
Repair of Remote Control attached
with Cord
93
Repair of Cordless Remote Control
94
Replacement of Remote Control
attached with Cord
95
Replacement of Cordless Remote
Control
96
Split AC Outer and Stand Painting
97
98
99
100
101
102
103
Split AC Installation :
Providing and Fixing New Copper
Pipe ½” with Insulation and PVC
Sleeve Per Meter
Providing and Fixing New Copper
Pipe ¼” with Insulation and PVC
Sleeve Per Meter
Providing and Fixing New Copper
Pipe 3/8” with Insulation and PVC
Sleeve Per Meter
Providing and Fixing New Copper
Pipe 5/8” with Insulation and PVC
Sleeve Per Meter
Providing & Fixing Copper 1’’ Dia
PVC Drain Pipe Per Metre
Providing and Fixing of New Frame
Box with Angle Iron Stand (with
Lock & Key arrangement)
Repair of Frame Box with Angle Iron
Stand (with Lock - Key arrangement)
104
Split AC Complete Installation
105
Split AC Complete Dismantling
106
Water Cooler Denting & Painting
107
Providing Angle Iron Painted Stand
for Water Cooler :
60 Ltrs.
108
80 Ltrs.
109
90 Ltrs.
110
120 Ltrs.
111
150 Ltrs.
Signature of the Bidder
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Contd. On page 16
-16-
113
Replacement of Defective PVC Base
Pipe of Water Cooler with New One
Per meter
Repair of Water Cooler Tank with
Replacement of Lid Gasket :
60 to 90 Ltrs.
114
120 to 150 Ltrs.
115
Replacement of Defective Water
Cooler
Tap
Long
Type
150/120/90/80/60 Ltrs with New
One
Replacement of Defective Water
Cooler
Tap
Push
Type
150/120/90/80/60 Ltrs with New
One
Replacement of Defective Water
Cooler Faucet 150/120/90/80/60
Ltrs with New One
Replacement of Defective Water
Cooler Float Valve with New One
Complete Set 150/120/90/80/60
Ltrs
Replacement of Defective Water
Cooler Connection Pipe with New
One
Complete
Set
150/120/90/80/60 Ltrs
Water Cooler Installation with GI
Pipe with Complete Fittings
112
116
117
118
119
120
121
Repair of Water Cooler Fan Motor
(including Rewinding, Bush, Shaft
etc) :
60 to 90 Ltrs.
122
120 to 150 Ltrs.
123
Replacement of Defective Water
Cooler Fan Motor with New Water
Cooler Fan Motor :
60 to 90 Ltrs.
124
120 to 150 Ltrs.
125
Replacement of Defective Water
Cooler Fan Blade with New Water
Cooler Fan Blade
Replacement of Defective Water
Cooler Thermostat with New Water
Cooler Thermostat
Replacement of new Water Cooler
Wiring Kit
126
127
Signature of the Bidder
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Contd. On page 17
-17-
128
Replacement of Defective Water
Cooler Condenser Coil with New
One :
60 to 90 Ltrs.
129
120 to 150 Ltrs.
130
Replacement of Defective Running
Capacitor with New Running
Capacitor :
3.0 MFD
131
2.5 MFD
132
4.0 MFD
133
06 MFD
134
6.15 MFD
135
15 MFD
136
30 MFD
137
36 MFD
138
45 MFD
139
Replacement of Defective Starting
Capacitor with New Starting
Capacitor :
40-60 MFD
140
80-100 MFD
141
100-120 MFD
142
Replacement of Defective Split AC /
WTAC / Water Cooler Relay 1.0 / 1.5
/ 2.0 Ton
Replacement
of
Defective
Defrosting Heater with New One
143
144
Replacement
of
Thermostat New One
145
Providing & Fixing New Loover
Motor along with grill for WTAC /
Split AC
Signature of the Bidder
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Defective
Contd. On page 18
-18146
Providing & Fixing Pencil Cells for
Remote Control
147
Rewinding of Transformer
Voltage Stabiliser :
3 KVA
148
4 KVA
149
5 KVA
150
Replacement
of
Defective
Transformer of Voltage Stabiliser
with New Transformer :
3 KVA
151
4 KVA
152
5 KVA
153
154
of
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Other Jobs of Voltage Stabiliser :
Replacement
of
Defective
Voltmeter / Ameter of Voltage
Stabilizer with New One
Replacement of Defective Relay of
Voltage Stabilizer with New One
155
Replacement of Defective PCB of
Voltage Stabilizer with New One
156
Replacement of Defective Timer of
Voltage Stabilizer with New One
157
158
Installation and fitment of steel
frame box type for voltage stabilizer
/ Aqua Guards etc.
Electrical Extension Board
Switch 15 Ampere
159
Socket 15 Ampere
160
Three Pin Socket 5 amp
161
3 Pin Top Plug 5 Ampere
162
3 Pin Top Plug 15 Ampere
163
3 Pin Metal Industrial Plug 15A /20A
Signature of the Bidder
Contd. On page 19
-19164
Indicator 5 amp Lamp ISI make
165
MCB 32 Amp ISI make
166
167
168
Job Items for Pedestal Fan, Table
Fan and Wall Mounted Fan
Cost for changing of new fan motor
Cost for rewinding and fitting of fan
motor including change of bush,
axle, shaft etc.
Cost of changing Push Button Set of
fan
169
Cost of changing plastic fan blade
170
Cost of changing metal fan blade
171
Cost of changing regulator (Rotary)
switch of fan
172
Cost of changing rear and front
plastic zali of fan
173
Cost of changing rear and front
metallic zali of fan
174
Wooden frame box 6” x 8” with
sunmica sheet fitted
175
Wooden frame box 8” x 10” with
sunmica sheet fitted
176
Wooden frame box 10” x 12” with
sunmica sheet fitted
177
Complete repair of Electric kettle
with element, thermo-cut, light
indicating switch etc. ISI or
Equivalent make
Providing & Fixing Copper 3 Core
Supply Lead 80/86 Per Metre
178
179
Providing & Fixing Copper 3 Core
Supply Lead 70/76 Per Metre
180
181
Cost for 03 Core wire 23/76 per mtr.
Electrical cable PVC 3 core 40/60 ISI
or Equivalent make
182
Three Pin Top plug 15 amp ISI or
Equivalent make
183
Three Pin Top plug 5 amp ISI or
Equivalent make
Signature of the Bidder
-
-
-
-
-
Contd. On page 20
-20Table III
Other Charges, if applicable
Name of Other Charges
S. No.
1
VAT
2
Service Tax
In Percent (%)
Note – Certified that above Taxes, if any, have already been included in the Rate of Unit Job Items given in Table I.
1.
Name of the owner of the Firm -----------------------------------------------------------------------------------------------
2.
Name of the Firm ---------------------------------------------------------------------------------------------------------------
3.
Address of the Firm ------------------------------------------------------------------------------------------------------------
4.
Telephone Numbers (Mobile & Land Line) --------------------------------------------------------------------------------
5.
Fax No. --------------------------------------------------------------------------------------------------------------------------
6.
e-Mail ID ------------------------------------------------------------------------------------------------------------------------
7.
Web site Address ---------------------------------------------------------------------------------------------------------------
8.
Signature of the tenderer ------------------------------------------------------------------------------------------------------
9.
Name of the Tenderer in block letters ---------------------------------------------------------------------------------------
10.
Designation / Capacity in which signed ------------------------------------------------------------------------------------
11.
Date ------------------------------------------------------------------------------------------------------------------------------
12.
Place -----------------------------------------------------------------------------------------------------------------------------
13.
Office Seal ----------------------------------------------------------------------------------------------------------------------