MINUTES OF REGULAR MEETING
BOARD OF TRUSTEES
ST. LOUIS COMMUNITY COLLEGE
THURSDAY, OCTOBER 17, 2013
The Regular Meeting of the Board of Trustees of St. Louis Community College
was held on Thursday, October 17, 2013 at the Cosand Center, 300 S. Broadway,
St. Louis, MO, pursuant to notice and in accordance with R.S. MO 610.020 as
amended.
1.
Call to Order/Roll Call
Dr. Craig Larson, Chair, called the meeting to order at 7:20 p.m. The following
members of the Board of Trustees were present: Dr. Craig Larson, Chair; Ms.
Libby Fitzgerald, Vice Chair; Dr. Doris Graham, Trustee; Ms. Melissa Hattman,
Trustee; Ms. Hattie Jackson, Trustee, and Ms. Joan McGivney, Trustee.
Also present were Dr. Donna Dare, Acting Chancellor; Mr. Marc Fried, Legal
Counsel, and Ms. Rebecca Garrison, Associate for Board Relations
2.
Welcome to Guests
Dr. Larson welcomed Dr. and Mrs. Dennis Michaelis to the meeting and
announced that Dr. Michaelis accepted the position of Interim Chancellor.
A brief reception was held to welcome Dr. Michaelis.
3.
Citizens Desiring to Address the Board Regarding Agenda Items
None.
4.
Adoption of Agenda/Revisions to Agenda
On motion by Dr. Graham, and seconded by Ms. McGivney, the Board
unanimously adopted the agenda.
5.
Approval of the September 26, 2013 Minutes
On motion by Ms. Fitzgerald and seconded by Ms. Hattman, the Board
unanimously approved the September 26, 2013 meeting minutes, after changing
the date in the first paragraph to reflect the year 2013.
6.
Approval of Resolution Re December 5, 2013 Executive Session of the
Board of Trustees
On motion by Ms. Jackson and seconded by Ms. McGivney, the Board
unanimously approved, by a roll-call vote, the resolution scheduling an executive
session on December 5, 2013, all as more fully set forth in Exhibit A attached
hereto and by this reference incorporated herein.
7.
Approval of Scheduling a Board Work Session on October 22, 2013
On motion by Ms. Hattman and seconded by Ms. Fitzgerald, the Board
unanimously approved scheduling a work session on Tuesday, October 22, 2013,
from 10 a.m. to 2:30 p.m.
8.
Recognition of Student, Staff and Trustee Accomplishments
Mr. DeLancey Smith, Director of Communications, read statements of
congratulations for students and staff on their recent awards and accomplishments.
9.
Informational Presentations
Ms. Annie Wagganer, Ms. Amy Bird and Ms. Julie Fickas presented on the
Student Outreach and Registration Program (SOAR).
Dr. Joan Friend and Ms. Kelli Burns presented on 2013 Enrollment Status and
Interventions.
Following the informational presentation on enrollment, Trustee McGivney asked
for a listing of schools with dual credit programs. She also asked for updates on
Strategic Priorities on a quarterly basis.
10.
Approval of Non-Certificated Employees Retirement Plan Cost of Living
Increase
On motion by Ms. Fitzgerald, and seconded by Dr. Graham, the Board unanimously
approved a 1 percent cost of living increase in the Non-Certificated Employees
Retirement Plan benefit payments, effective January 1, 2014, for participants who
retired before January 1, 2011, or the beneficiaries of such participants.
2
11.
Approval of Consent Items
Consent items are approved by a single motion and vote unless otherwise
noted below.
11.1 Consent Item Motion and Vote
On motion by Ms. McGivney, and seconded by Dr. Graham, the consent
agenda items were unanimously approved.
11.2 Academic and Student Affairs
No items.
11.3
HUMAN RESOURCES
Human Resource Recommendations
The Board, by consent, approved the following resolution regarding human
resource recommendations:
RESOLVED, that the Board hereby ratifies and/or approves personnel
actions for certificated, physical plant and classified staff in accordance with
established policies of the District, all as more fully set forth in Exhibit B
attached to these minutes and by this reference incorporated herein; and
FURTHER RESOLVED, that, where appropriate, the Chancellor of the
District or her designee is hereby authorized and directed to execute for and
on behalf of the District, the appropriate contract or amendment to contract
for the affected personnel.
11.4
BID AWARDS
Acceptance of Bids/Ratification of Contracts
The Board, by consent, approved the following resolution:
RESOLVED, that the Board of Trustees hereby accepts the bids and/or
ratifies the contracts set forth in Exhibit C attached hereto and by this
reference incorporated herein, to the lowest responsible bidder for the
amounts indicated thereon and all in accordance with District specifications
3
specified in the contract numbers indicated; said funds to be paid from the
funds set forth in each item of Exhibit C; and
FURTHER RESOLVED, that the appropriate officer of the Board or the
District be and hereby is authorized and directed to execute an appropriate
contract in each instance.
11.5
FINANCE
Financial Reports
Financial reports will appear on a quarterly basis, in February, May, August
and November.
11.6 CONTRACTS AND/OR AGREEMENTS
Contracts and/or Agreements
The Board was requested to approve the acceptance or renewal of various
contracts, agreements and resolutions.
The Board, by consent, approved the following resolution regarding the
acceptance or renewal of various contracts, agreements and resolutions
between the District and various agencies, corporations and individuals
located throughout the District:
RESOLVED, that the contracts, agreements and resolutions set forth in
Exhibit D attached hereto and by this reference incorporated herein, are
adopted and approved; and
FURTHER RESOLVED, that the appropriate Officer of the Board of the
District be and hereby is authorized and directed to execute an appropriate
contract in each instance.
11.7 ACCEPTANCE OF EXTERNAL FUNDS
Acceptance of External Funds
The Board, by consent, approved the following resolution regarding the
acceptance of grants, contracts and equipment donations:
4
RESOLVED, that the Board of Trustees does hereby accept the grants,
contracts, gifts and equipment donations for the College, all as more fully set
forth in Exhibit E attached hereto and by this reference incorporated herein;
and
FURTHER RESOLVED, that the Chancellor be and hereby is authorized
and directed to express appreciation, where appropriate, for and on behalf of
the District; and
FURTHER RESOLVED, that with respect to federal grants for work-study
programs, the Agency involved will be billed for matching funds and for
Social Security; and
FURTHER RESOLVED, that the appropriate Officer of the Board or
District be and hereby is authorized and directed to execute contracts with
said agencies in each instance.
11.8 INSURANCE
No items.
12. COMMUNICATIONS
12.1 Chancellor’s Report
Dr. Dare gave the following report to the Board:
The U.S. Department of Labor announced recently that St. Louis Community
College will receive funding to train 420 people for jobs in the transportation,
distribution and logistics industry sectors in the St. Louis region. STLCC’s
Workforce Solutions Group will provide training for these high-skill jobs in fields
such as truck driving, logistics, avionics and aircraft maintenance.
STLCC will receive $2,987,000 as part of a $23.8 million grant to the Mississippi
River Transportation, Distribution and Logistics (MRTDL) Consortium comprised
of nine community colleges, led by Lewis and Clark Community College in
Godfrey, Ill. The funding comes from the Department of Labor’s Trade
Adjustment Assistance Community College and Career Training (TAACCCT)
Grant program.
St. Louis Community College is proud to continue this work as one of only a few
colleges nationally to receive funding in each of the Department of Labor’s
competitive funding cycles in the TAACCCT Grant program. As STLCC creates
5
new programs to support St. Louis’ thriving transportation and logistics sectors, the
college will use the same successful structure developed for MoHealthWINS and
MoManufacturingWINS, two previous TAACCCT grants. STLCC will work
closely with industry partners to develop curriculum and provide important student
support such as comprehensive assessments, pathway coaches and accelerated
developmental education in key portals throughout the training experience.
As we have been transitioned by the HLC from PEAQ to Open Pathways, one of
the requirements is that the college identify and engage in a Quality Initiative. One
of the options for that initiative is participation in the HLC’s Assessment
Academy. This week the college sent a team to the HLC Assessment Academy.
Since our last site visit resulted in a recommendation for a focused visit on
assessment and since the criteria for assessment have become even more explicit in
the new criteria, we are focusing our Quality Initiative on preparing ourselves as
best as we can for the upcoming accreditation visit in 2017-18 by focusing on
assessment of student learning outcomes. The team that will be representing us at
the upcoming academy includes: Dr. Joyce Johnson, Lita Pener, Dr. Tracy Hall,
Dr. Andrew Langrehr, Dr. Carol Lupardus, Dr. Donna Werner, Tom Dieckmann,
Craig Mueller, and Marissa Cope Boysen.
As you are aware, the college is engaged in a review (or audit) of several of its key
functions – specifically, financial aid, admissions and registration, and technology
services. Two of those three audits are well underway, with the third to begin in
November. Our consultants are looking at efficiencies and effectiveness of those
three areas of service to our students, and we will continue to work with them as
they do their good work of assisting us to make improvements in these critical
areas of service. We hope to be able to have a report to the board at least for
admissions and registration by their December meeting.
At the recommendation of the task force that has been meeting to address culture
and climate issues, a memo went out on Monday that includes links to the two
previous reports and also includes a spreadsheet with breakdown by campus.
Recipients were encouraged to work through their local governance councils to
advance discussions regarding concerns related to climate and culture at STLCC.
As an FYI, I also provided to Dr. Larson an update on the various committees and
task forces that were commissioned this summer by Dr. Dorsey. We are assuming
it will be up to the new interim chancellor - and the Board of Trustees - to make
decisions regarding which of the groups will continue their work. In the interim,
those that had begun meeting are continuing to move forward.
6
On Tuesday, October 15, the college held its scheduled Professional Development
Day. A broad range of activities were conducted all across the district, and all
reports indicate that it was a very productive day. There were planned programs,
time to work with colleagues, and time for individual office work for all faculty
and staff. We know much work is being done on the charge that was given to
revise course profiles for all our programs, so there was strategic priority work
being advanced as well as faculty and staff engaged in a broad range of other
strategically focused activities.
Great teaching and learning happens at STLCC every day. You should be proud to
be trustees of such a wonderful organization. We look forward to working with our
newly appointed interim chancellor and to engaging together in moving the college
forward.
12.2 For the Good of the College Report
Dr. Larson gave the following report:
Earlier this month, Trustees Graham, Hattman and I attended the Association of
Community College Trustees Leadership Congress. Dr. Graham and Ms. Hattman
served as voting delegates during the conference. Dr. Graham and I attended the
Symposium on Student Success, gaining information on strategic partnerships
required to move the needle on student success. I was pleased to present alongside
four Missouri Community College leaders on Trustee Advocacy. The session
outlined the final result of our efforts to organize trustees statewide toward the goal
of increased advocacy at the state and national level for Missouri community
colleges.
12.3 Citizens Desiring to Address the Board Regarding Other Concerns
Mr. Mark Kruger addressed the Board regarding the attendance tracker program.
Ms. Cindy Campbell addressed the Board on climate and culture.
12.4 Board Member Comments
Ms. Jackson asked that the administration consider engaging employee groups
regarding the climate and culture.
Ms. Fitzgerald said she would like to regain a collegial environment in the College.
7
13.
NEW BUSINESS
None.
14.
ADJOURNMENT
There being no other or further business to come before the Board, the
meeting was adjourned at 9:22 p.m.
Respectfully submitted,
Rebecca Garrison
Associate for Board Relations
8
#6 Resolution Re December 5, 2013 Executive Session of the Board of Trustees
The Board is requested to approve the following resolution:
RESOLVED, that the Board of Trustees, pursuant to R.S. Mo. Section 610.022 (as
amended 2004), schedules the holding of a closed meeting, record and vote on
December 5, 2013 at 6 p.m. at the Cosand Center, 300 S. Broadway, in the Executive
Board Room, for the following reasons:
1) to discuss legal actions, causes of action or litigation involving St. Louis
Community College and to hold any confidential or privileged communications
with the attorney for the College (Section 610.021 [1]), and the lease, purchase or
sale of real estate (Section 610.021 [2]); and
2) to discuss action upon any personnel matters relating to the hiring, firing,
disciplining or promotion of personnel, (Section 610.021 [3]); and
3) to discuss pending and future discussion and negotiations with employee groups
of St. Louis Community College and the work product related thereto (Section
610.021 [9]); and
4) to discuss individually identifiable personnel records, performance ratings or
records pertaining to employees or applicants for employment, (Section 610.021
[13]); and
5) to hold confidential or privileged communications with the auditor, including all
auditor work product (610.021 [17]), and
FURTHER RESOLVED, that notice of the closed meeting be given in accordance with
R.S. Mo. Section 610.020 as amended 2004.
October 17, 2013
Board Agenda
#9 Recommended Approval of Non-Certificated Employees Retirement
Plan (NCERP) Cost of Living Increase
It is recommended that the Board of Trustees authorize a 1% cost-of-living
increase in the Non-Certificated Employees Retirement Plan benefit payments,
effective January 1, 2014, for participants in NCERP who retired before January 1,
2011, or the beneficiaries of such participants.
Funding:
Non-Certificated Employees Retirement Plan.
HUMAN RESOURCES AGENDA SUMMARY
APPOINTMENTS / FULL-TIME ADMINISTRATIVE / PROFESSIONAL STAFF
8
APPOINTMENTS / PART-TIME ADMINISTRATIVE / PROFESSIONAL STAFF
1
APPOINTMENTS / FULL-TIME CLASSIFIED STAFF
4
APPOINTMENTS / PART-TIME CLASSIFIED STAFF
2
ADDITIONAL COMPENSATION / CLASSIFIED STAFF
1
PROBATIONARY TO NON-PROBATIONARY STATUS / FULL-TIME CLASSIFIED STAFF
1
REVISIONS TO PREVIOUSLY APPROVED ITEMS
4
INFORMATION ONLY:
RETIREMENTS / FACULTY
1
RETIREMENTS / ADMINISTRATIVE / PROFESSIONAL STAFF
1
RETIREMENTS / CLASSIFIED STAFF
3
RESIGNATIONS / ADMINISTRATIVE / PROFESSIONAL STAFF
1
RESIGNATIONS / CLASSIFIED STAFF
1
10/17/13
APPOINTMENTS / FULL-TIME ADMINISTRATIVE / PROFESSIONAL STAFF
CURRENT
OR NEW
EMPLOYEE
LOC
TITLE
RANGE
Benesh, Gina
C
CC
Acting Director, Institutional Development
A 15
$71,834.00 Temporary
assignment
11/01/13 –
04/30/14
Savarino, Paula
C
MC
Acting Manager, Auxiliary Services
PN 12
$59,467.00 Temporary
assignment
10/18/13 –
06/30/14
Russo, Anthony
N
MC
Interim Chief of Police
PN13
$65,286.00 Temporary
assignment
09/30/13 –
06/30/14
Elam Michaud,
Beth
C
FV
Project Associate II
(Life Sciences)
PU 8
$46,610.00 Replacement
10/21/13
Clausen, Cynthia
C
MC
Coordinator, Academic Support
PU 9
$45,085.00 Replacement
10/21/13
Rauscher,
Meredith
N
MC
Recruiter I
PU 7
$36,920.00 Replacement
10/28/13
Andert, Kevin
N
MC
Project Associate II, temporary
(Career & Technical Education Transition)
PU 8
$40,610.00 Perkins funded
10/28/13
Childerson, Jacob
N
CC
Project Associate I
(Prospect & Student Communications)
PU 7
$36,920.00 Replacement
10/21/13
NAME
PAY
RATE
COMMENTS
EFFECTIVE
DATE
-1-
10/17/13
APPOINTMENTS / PART-TIME ADMINISTRATIVE / PROFESSIONAL STAFF
NAME
HemingwayHarvey, Heather
CURRENT
OR NEW
EMPLOYEE
LOC
C
MC
TITLE
RANGE
Educational Assistant III, part-time,
continuing (Math Lab)
PC 7
PAY
RATE
COMMENTS
$17.01 / hr Replacement
EFFECTIVE
DATE
10/21/13
-2-
APPOINTMENTS / FULL-TIME CLASSIFIED STAFF
CURRENT
OR NEW
EMPLOYEE
LOC
Kenner, James
C
FP
College Police Officer
CN 6
$35,554.00 Replacement
10/18/13
Cozart, Angelia
C
MC
Information and
Enrollment Assistant
CU 5
$31,787.00 Replacement
10/21/13
Richardson, Rhoda
C
MC
Lead Housekeeper
$16.16 / hr Lead rate
10/21/13
Mims, Stacey
N
CO
Fiscal Services Specialist
$39,592.00 MoMan Wins funded
10/21/13
NAME
TITLE
RANGE
CU 8
PAY
RATE
COMMENTS
EFFECTIVE
DATE
10/17/13
APPOINTMENTS / PART-TIME CLASSIFIED STAFF
CURRENT
OR NEW
EMPLOYEE
LOC
Tate, Michael
C
MC
Educational Assistant I,
part-time, continuing
(Mass Communications)
CU5
$15.29 / hr Temporary to
continuing
10/18/13
Hoffman, Michael
C
MC
Educational Assistant I,
part-time, continuing
(Mass Communications)
CU5
$15.29 / hr Temporary to
continuing
10/18/13
NAME
TITLE
RANGE
PAY
RATE
COMMENTS
EFFECTIVE
DATE
ADDITIONAL COMPENSATION / CLASSIFIED STAFF
-3-
NAME
Schwerb,
John
LOC
MC
TITLE
College Police Lieutenant
RGE
FY14
BASE RATE
ADDITIONAL
COMPENSATION
RATE
CN 9
$45,050.93
$48,655.00
COMMENTS
EFFECTIVE
DATE
Duties of
vacant position
08/16/13 –
09/27/13
PROBATIONARY TO NON-PROBATIONARY STATUS / FULL-TIME CLASSIFIED STAFF
NAME
Williams,
Edward
LOC
FP
TITLE
Groundskeeper
PAY
RATE
COMMENTS
EFFECTIVE
DATE
$18.88 / hr
Completion of probationary period
07/02/13
REVISIONS TO PREVIOUSLY-APPROVED ITEMS
10/17/13
Board of Trustees approval on 06/20/13, page 2:
Appointments / Full-time Administrative/ Professional Staff
Revise assignment ending date for Ruby Curry from 12/31/13 to 06/30/14.
Revise assignment ending date for Jeffrey Forrest from 12/31/13 to 06/30/14.
Revise assignment ending date for Mary Luebke from 12/31/13 to 06/30/14.
Revise salary for Bernard Gilbers from $54,059.00 to $58,821.55.
INFORMATION ONLY
-4-
RETIREMENTS / FACULTY
NAME
LOCATION
Kummer, Denise
MC
TITLE
Professor (Business Administration)
COMMENTS
EFFECTIVE
DATE
21 years service
12/31/13
COMMENTS
EFFECTIVE
DATE
32 years service
10/31/13
RETIREMENTS / ADMINISTRATIVE / PROFESSIONAL STAFF
NAME
Metzler, Kevin
LOCATION
MC
TITLE
Manager, Campus Auxiliary Services
10/17/13
RETIREMENTS / CLASSIFIED STAFF
NAME
LOCATION
TITLE
COMMENTS
EFFECTIVE
DATE
7 years service
09/30/13
Foster, Diane
FV
Student Activities Assistant II
Kindall, Marcia
FP
Educational Assistant I
(Assessment/ Testing)
27 years service
11/30/13
Regrut, Diane
WW
Information & Enrollment Assistant
(Enrollment & Student Activities)
12 years service
10/31/13
RESIGNATIONS / ADMINISTRATIVE/ PROFESSIONAL STAFF
NAME
LOCATION
TITLE
-5Bone, Jimmie
FV
Senior Instructional Designer
EFFECTIVE
DATE
09/13/13
RESIGNATIONS / CLASSIFIED STAFF
NAME
Lasky, Deanne
LOCATION
FP
TITLE
Administrative Secretary (Health/ Natural Science)
EFFECTIVE
DATE
09/24/13
Recommendation for Award/Purchasing-Additional Funds
Contract B0002544 with COLOR-ART INTEGRATED INTERIORS, CORPORATE FACILITY SOLUTIONS, LLC and
STAPLES ADVANTAGE for routine purchase of furniture was originally approved by the Board of Trustees on September 24, 2009
and expires on September 30, 2014. The current contract balance is $8,673.49. We request approval for additional funds estimated at
$300,000.00 for anticipated expenditures through the end of the award period.
Funding
Purchases made against this contract will be funded from current operating funds.
This contract was originally let in FY 2009.
1
Recommendation for Award /Purchasing-Additional Funds
Contract B0002485 with B&J PEERLESS RESTAURANT SUPPLY, BOB’S SEAFOOD, CHEF RUBBER, EDWARD DON &
COMPANY, KERN MEAT COMPANY, KOHL WHOLESALE, MOORE FOOD DISTRIBUTORS, PFEIL’S & HOLING, PFG
MIDDENDORF, RED BIRD PRODUCE CO., SAM TELL & SONS, INC., TROPICAL FOODS AND US
FOODSERVICE/ALLEN DIVISION for the routine purchase of various types of food products, utensils and small equipment by the
Culinary Arts Program located in the Hospitality Restaurant Facility, Child Care Center and various instructional food programs was
originally approved b y the Board of Trustees on March 5, 2009 and expires on March 31, 2014. The current contract balance is
$46,010.92. We request approval of additional funds estimated at $75,000.00 for anticipated purchases through the end of the award
period.
Funding
Purchases made against this contract will be funded from current operating, agenc y and external budgets.
This contract was advertised and let in FY2009.
2
Recommendation for Award/Purchasing
Contract B0002745 with WARNER COMMUNICATIONS CORPORATION for the routine purchase of two-way radio
communications equipment was originally approved by the Board of Trustees on December 16, 2010 for a period of one (1) full year,
to begin December 17, 2010, with an option to renew for a second, third, fourth and fifth year. The Board approved the renewal for
the second and third year on September 29, 2011 for an award amount to date of $150,000.00. The current contract balance is
$28,489.26. We request approval to exercise the fourth and fifth year renewal option with an additional award amount estimated at
$100,000.00 to cover anticipated future projects.
Funding
All expenditures against this contract will be paid from current operating funds and capital funds.
This contract was advertised and let in FY 2011.
3
Recommendation for Award/Purchasing
Contract B0002893 with OAK HALL CAP & GOWN for the purchase of souvenir graduation cap and gown sets for resale to
students and to provide rental services for faculty caps, gowns, tassels and hoods was originally approved by the Board of Trustees on
October 28, 2011, Agenda Item 4.1.6 in an amount estimated at $25,000.00 per year, for a period of one (1) full year, beginning
December 1, 2011, with an option to renew for a second and third year. The Board approved the second year option on September 27,
2012 making the total award to date of $50,000.00. Approval is requested to exercise the option to renew this contract for the third
and final year with an additional estimated award amount of $25,000.00.
Funding
Expenditures against this contract will be funded from auxiliary enterprise budgets.
This contract was originally advertised and let in FY 2012.
4
Recommendation for Award/Purchasing
Board approval is requested for the sole source award of a one-year Banner S ystem Support Services contract to ELLUCIAN, in an
amount not to exceed $760,000.00, for a period of one (1) year, to begin January 1, 2014.
Description
This contract will be used by the Technology and Educational Support Services (TESS) staff College-wide and will provide up to
4,000 hours of consulting, technical support, and training services related to the Banner S ystem. These services are required to ensure
the continual functionality of the Banner S ystem. This vendor is neither a known minority-owned nor a woman-owned business
enterprise.
Funding
This purchase will be funded from current operating budgets.
5
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract to GRAD IMAGES, for the routine purchase of graduation photograph y
services, in an amount estimated at $100,000.00, for a period of four (4) years, covering annual May graduation commencements for
years 2014, 2015, 2016 and 2017, beginning October 18, 2013.
Description
This contract will provide photograph y services for our annual May Graduation Commencement. All financial transactions will take
place directly between the students and GRAD IMAGES. The recommended bidder meets all the requirements of the bid. No known
minority-owned or woman-owned business enterprise participated in this bid process.
Bid – B0003142
The evaluation of this bid, which opened September 11, 2013, is listed below:
6
Bidders
GRAD IMAGES
Lifetouch National School Studios
Kent Miller Photography
Total Sample Pricing for
High Volume Photography Packages
$113.90
187.70
215.00
Funding
All financial transactions will be made directly between the students and GRAD IMAGES.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75.000.00. Advertisements were run in the St. Louis American, the
Metro-Sentinel and the St. Louis Post-Dispatch.
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract for the routine purchase of school supplies, testing, photographic, art, ceramic
and drafting materials for resale to SERVICE WHOLESALE, INC., SLS ARTS, INC., MACPHERSON’S, STERLING PEN CO.,
SUPPLY CONCEPTS INC., ROARING SPRING PAPER PRODUCTS, H. K. HOLBEIN, INC., ALVIN & CO., INC., C2F INC.
and SCANTRON CORPORATION in an amount estimated at $350,000.00, to be split among the ten (10) bidders, with no guaranteed
amount to any one bidder, for a period of three (3) full years, to begin November 27, 2013.
Description
This contract will be used by the four campus bookstores to stock their shelves for resale to students with the necessary school
supplies, testing, photographic, art, ceramic and drafting supplies needed for their various class assignments. All responding bidders
are recommended for inclusion in this award to allow for optimal variety and the best selection of quality and price available on the
market at the time the supplies are purchased.
One (1) known woman-owned and no known minority-owned business enterprise
participated in this bid process.
Bid – B0003188
The evaluation of this bid, which opened September 17, 2013, is listed below:
7
Bidders
SERVICE WHOLESALE, INC.
SLS ARTS, INC.
MACPHERSON’S
STERLING PEN CO.
SUPPLY CONCEPTS INC.
ROARING SPRING PAPER PRODUCTS
H.K. HOLBEIN, INC.
ALVIN & CO., INC.
C2F INC.
SCANTRON CORPORATION
Ranges of Discounts offered from List Price
for School Supplies, etc. for Resale
35% - 75%
46% - 55%
40% - 55%
40% - 50%
35% - 40%
50%
50/15%
VARIES/SEASONAL PROMOTIONS
CATALOG PRICING
VARIES/PRICING DISCOUNT ON LINE
Funding
Purchases made from this contract will be funded from auxiliary enterprise
budgets.
Recommendation for Award/Purchasing (cont.)
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00. Newspaper advertisements were run in the Metro-Sentinel,
St. Louis American and the St. Louis Post-Dispatch.
8
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract for the routine purchase of meter postage to PITNEY BOWES, in an amount
estimated at $650,000.00, for a period of five (5) full years, to begin December 1, 2013.
Description
This contract will allow the mailroom staff at all College locations to purchase meter postage on an “as needed” basis for the Pitney
Bowes postage equipment. The College currently uses the Pitney Bowes Postage-By-Phone Reserve Account program which allows
the College to use purchase orders to purchase postage. In addition, the College will earn free postage based on each meter’s daily
reserve postage account balance. Pitney Bowes is neither a known minority-owned nor a known woman-owned business enterprise.
Bid – B0003199
Pitney Bowes is a sole source vendor for meter postage which is electronically downloaded into their equipment. Therefore, this bid
was not competitively bid.
Funding
9
All expenditures related to this contract will be funded from current operating budgets.
Recommendation for Award Purchasing
Board approval is requested for the award of a contract for the routine purchase of various types of fine paper, duplicator and specialty
papers to OFFICEMAX and SUPPLY CONCEPTS, INC., on a section-by section basis, with no guaranteed amount to any one
vendor, in an amount estimated at $217,407.58 for a period of one (1) full year and eight (8) months, to begin October 18, 2013.
Description
This contract will be used primarily by the College’s Document Centers at all campus locations to supply various types of papers for
use in copiers, facsimiles, printers and in-house printing production district-wide. The vendor offering the best price for Section 1 –
Recycled NCR Paper, rejected the award. The recommended bidders meets all requirements of the bid. No known minority-owned or
woman-owned business enterprise participated in this bid process.
Bid – B0003177
The evaluation of this bid, which opened August 23, 2013, is listed below:
10
SECTIONS 1 and 7
SECTIONS 2, 3, 4, 5, 6, 7
Bidders
Estimated Cost for 20 Months
Estimated Cost for 20 Months
OFFICEMAX
$19,646.78
$205,826.92
SUPPLY CONCEPTS, INC.
$11,580.66
$227,226.30
Unisource Worldwide
$9,375.24 (vendor rejected award)
$223,979.68
Funding
Purchases made from this contract will be funded from current operating budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00. Newspaper advertisements were run in the Metro-Sentinel,
St. Louis American and the St. Louis Post-Dispatch.
Request for Approval/Disposal of Surplus Property
Board approval is requested to dispose of surplus property by recycling per contract as listed on the
following pages. This property has been declared excess and posted internally for redistribution prior
to any item being recycled with MRC.
PDF# Qty Description
50280 1
J LINE DISC SANDER
Property Tag Location Condition Purchased Date Original Cost Current Value
002713 FV
POOR
January 1, 1985 $ 5,100.00 $
-
11
No Items this Month
Financial Reports will appear on a Quarterly
Basis, in December, February, May and August
Contracts and/or Agreements
Agreement between Fiddletalk Music L.L.C and St. Louis Community College
It is recommended that the Board of Trustees approve an agreement in the amount of $8,500
with Fiddletalk Music, L.L.C. in exchange for a performance at several activities on April 28 and
29, 2014 at the St. Louis Community College-Meramec Campus. Funds for this program will come
from the Campus Life Office.
Agreement between St. Louis Community College and UMB Bank
It is recommended that the Board of Trustees approve the Organization Resolution and Agreement
covering deposit accounts and related services between St. Louis Community College and UMB
Bank. The agreement formalizes the manner in which the College has been operating with UMB
Bank. Specifically, it authorizes Kent Kay, Vice Chancellor: Ann Noland, Bursar; Bruce
Vogelgesang, Controller, and Cynthia Green, Assistant Controller, to: (1) complete documents to
open or maintain accounts, (2) sign for the collection of checks, (3) issue stop payment orders, wire
transfers, automated clearing house (ACH) services, (4) obtain necessary electronic services (5)
have access to devices that allow the College’s accounts to be monitored, and (6) perform other
day-to-day treasury management functions.
Agreement between Maxient and St. Louis Community College
It is recommended that the Board of Trustees approve an agreement between Maxient and St.
Louis Community College to provide the Maxient Conduct Manager. This product is a proven
conduct reporting database designed specifically for college and university settings. Conduct
Manager is a real-time conduct/incident reporting system that allows for extremely efficient and
effective intervention and notification of events as they unfold in the moment or over time. The fee
for access to the database is $12,000.00 for the first year and subsequent annual renewal fees
of $8,000.00.
Agreement between National Behavior Intervention Team Association and St. Louis
Community College
It is recommended that the Board of Trustees approve an agreement between the National Behavior
Intervention Team Association (NaBITA) and St. Louis Community College to provide SIVRA
risk assessment and district-wide BIT personnel training. The SIVRA-35 risk assessment inventory
has been promoted by the National Behavior Intervention Team Association (NaBITA) organization
and others as an essential complement to the existing NaBITA threat assessment tool. The fee for this
service is $6,500.00.
1
Office of Vice Chancellor for Academic and Student Affairs
Agreements
Clinical Agreements
The college recommends that the following clinical agreements be ratified and/or
approved by the Board of Trustees to provide clinical experiences for students enrolled in
these programs.
Program
Effective
Date
VA Medical Center
Pharmacy Tech
09/01/13
St. Luke’s Hospital
Nursing
08/01/13 –
07/31/15
Therapeutic Horsemanship
OTA
09/20/13
Places for People
OTA
08/13/13
Participant
Board Meeting 10/17/13
2
Economic Development and Workforce Solutions
Ratification of Direct Pay Agreements
The purpose of these agreements is to provide services to employers in the St. Louis region.
Funding Source
Cabka North
America
Title of Program and/or Purpose
ISO Service
Manager: Stephen Long
Dial Corporation
Technical Training
Manager: Stephen Long
Sonoco Plastics,
Inc.
Lean Service
Manager: Stephen Long
BacterioScan, Inc.
ISO Service
Manager: Stephen Long
Alton Steel, Inc.
5S Consultation
Manager: Stephen Long
Board Meeting 10-17-13
3
Campus
Date
Amount
Workforce
Solutions
Group
September 4, 2013
through
June 30, 2014
$8,800
Workforce
Solutions
Group
August 1, 2013
through
June 30, 2014
$26,000
(Previously reported $18,100
September, 2013 Total
FY2014 - $44,100)
Workforce
Solutions
Group
September 1, 2013
through
June 30, 2014
$7,950
Workforce
Solutions
Group
July 1, 2013
through
June 30, 2014
$11,700
Workforce
Solutions
Group
July 1, 2013
through
June 30, 2014
$22,700
(Previously reported $2,640
August, 2013 Total FY2014
$25,340)
Contracts and/or Agreements
Agreement between East Central College and St. Louis Community College
It is requested the Board of Trustees approve an agreement between East Central College and St. Louis Community College
to conduct two (2) WorkKeys curriculum profiles for their institution. The Agreement shall not exceed the amount of
$5,000 effective August 1, 2013 through December 31, 2013.
Missouri Rural Water Association (MRWA) and St. Louis Community College
It is requested that the Board of Trustees extend a professional service agreement between Missouri Rural Water
Association (MRWA) and St. Louis Community College division Workforce Solutions Group. The no-cost extension
agreement will continue to provide services developing coursework and instruction for water operator training through
December 31, 2013. The original agreement was previously reported and approved in the October, 2012 Board meeting for
an amount not to exceed $37,500. Services will be rendered under the Environmental Protection Agency grant previously
reported to the board August, 2012.
McGraw Hill Education Enterprise Solutions (MHES) and St. Louis Community College
It is requested that the Board of Trustees ratify an agreement between McGraw Hill Education Enterprise Solutions (MHES)
and St. Louis Community College. MHES software will provide online diagnostics for Adult Learning Academy (ALA)
students to help prepare a pathway for college readiness. The agreement is for an amount not to exceed $7,500 effective
September 18, 2013 through September 30, 2014. All services will be allocated from the U.S. Department of Labor
MoHealthWINs consortium grant reported to the board June, 2012.
New Jobs Training Program – U.S. Bank Project
Board approval is requested for the resolution authorizing the College to enter into a Program and Financing Agreement
with U.S. Bank National Association and UMB Bank, N.A., as fiscal agent, for the purpose of carrying out a New Jobs
Training Program with U.S. Bank for program costs in an amount not to exceed $370,600 over four years. The minimum
number of employees expected to receive skill training is 260.
RESOLUTION AUTHORIZING THE EXECUTION OF A PROGRAM AND
FINANCING AGREEMENT FOR THE PURPOSE OF CARRYING OUT A NEW
JOBS TRAINING PROGRAM FOR U.S. BANK NATIONAL ASSOCIATION;
AND AUTHORIZING AND APPROVING CERTAIN DOCUMENTS AND
ACTIONS RELATING THERETO.
WHEREAS, The Community College District of St. Louis, St. Louis County, Missouri (the “College”) is
authorized pursuant to Sections 178.892 to 178.896 of the Revised Statutes of Missouri, as amended (the “Act”), to enter
into agreements with businesses located within the State of Missouri (the “State”) to establish training arrangements for
the creation of jobs by providing education and training of workers for new jobs for new or expanding industries in the
State; and
Board Meeting 10-17-13
4
WHEREAS, U.S. Bank National Association (the “Employer”) proposes to enter into a Program and Financing
Agreement (the “Agreement”) with the College and UMB Bank, N.A., as fiscal agent, which will provide for the
education and training of the Employer’s employees for new jobs (the “Project”); and
WHEREAS, the Board of Trustees of the College hereby finds that based on information provided by the
Employer, the Board of Trustees expects that the Revenues (as defined in the Agreement) will be sufficient to secure the
faithful performance of the Employer’s obligations under the Agreement; and
WHEREAS, the Board of Trustees of the College further finds and determines that it is necessary and desirable
in connection with the Project that the College enter into certain documents and take certain other actions as herein
provided;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE COMMUNITY
COLLEGE DISTRICT OF ST. LOUIS, ST. LOUIS COUNTY, MISSOURI, AS FOLLOWS:
Section 1. Authorization of Agreement. The College is hereby authorized to enter into the Agreement in
substantially the form presented to and reviewed by the Board of Trustees of the College at this meeting, with such
changes therein as shall be approved by the officers of the College executing such documents, such officers’ signatures
thereon being conclusive evidence of their approval thereof.
Section 2. Execution of Documents. The College is hereby authorized to enter into and the Chair or the Vice
Chair of the Board of Trustees or the Chancellor or any Vice Chancellor of the College is hereby authorized and directed
to execute and deliver, for and on behalf of and as the act and deed of the College, and the Secretary or the Assistant
Secretary of the Board of Trustees is authorized to attest to the Agreement and such other documents and instruments as
may be necessary or desirable to carry out and comply with the intent of this Resolution.
Section 3. Further Authority. The officers, agents and employees of the College are hereby authorized and
directed to execute all documents and take such actions as they may deem necessary or advisable in order to carry out and
perform the purposes of this Resolution, and to carry out, comply with and perform the duties of the College with respect
to the Agreement, and the execution or taking of such action shall be conclusive evidence of such necessity or
advisability.
Section 4. Effective Date. This Resolution shall take effect and be in full force immediately after its passage by
the Board of Trustees of the College.
Adopted by the Board of Trustees this ___ day of October, 2013.
Chair of the Board of Trustees
(SEAL)
ATTEST:
Secretary of the Board of Trustees
Board Meeting 10-17-13
5
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of External Funds
7.1
Grants and Contracts
AGENCY
U.S. Department of Labor
AMOUNT
$ 2,986,981.00
PURPOSE
Grant to St. Louis Community College to
participate in Mississippi River
Transportation, Distribution, and Logistics
(MRTDL) consortium to develop new
programs to serve the river transportation,
distribution, and logistics sector with
accelerated career pathways. As a
consortium, MRTDL primary goal is to
connect all nine participating community
colleges to each other and to committed
Mississippi River-dependent employers to
forge a dynamic strategic workforce
network that efficiently matches highly
skilled jobs in demand careers associated
with river industry work for Veterans,
underserved minorities, and rural workers
spread over 3,000 miles of the Mississippi
River.
FUND
Restricted
Project Period: 10/1/13-9/30/17
Project Director: Steve Long
U.S. Department of
Education
$ 300,000.00
Grant to St. Louis Community College to
participate in the Child Care Access Means
Parents in School (CCAMPIS) Program.
The CCAMPIS program supports the
participation of low-income parents in
postsecondary education through the
provision of campus-based child care
services. The grant at STLCC will provide
subsidized child care services for Pelleligible students who enroll in the
CCAMPIS project, increased parent support
services, and professional development
opportunities for staff at the Florissant
Valley Child Development Center and other
outsourced child care vendors. This award
represents Year 1 funding of a four-year
grant.
Project Period: 10/1/13-9/30/17
Project Director: Selena Eunice
Board Meeting 10-17-13
1
Restricted
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of External Funds
7.1
Grants and Contracts
AGENCY
St. Louis Agency on
Training and Employment
AMOUNT
$
150,648.92 (NGCC)
155,354.77 (Youth)
306,003.69 (Total)
PURPOSE
FUND
Contract with St. Louis Community College
to provide Workforce Investment Act
(WIA) services for the Next Generation
Career Center (NGCC) Staffing and the
Youth Program Staffing in City of St.
Louis.
Restricted
Project Period: 7/1/13- 6/30/14
Project Director: Lesley Abram
St. Louis Agency on
Training and Employment
$
62,230.49
Contract with St. Louis Community College
to provide Workforce Investment Act
(WIA) services for the City of St. Louis
Workforce Investment Board and the St.
Louis Agency on Training and Employment
(SLATE). Services include opportunities
for Missouri Career Center customers to get
training while on the job for a specified
amount of time not to exceed 6 months.
The employer pays half of the wage and
SLATE pays the other half. Once the
training period is completed the employer
agrees to hire the individual full-time and
pays the entire salary.
Project Period: 7/1/13- 6/30/14
Project Director: Lesley Abram
Board Meeting 10-17-13
2
Restricted