MINUTES OF REGULAR MEETING
BOARD OF TRUSTEES
ST. LOUIS COMMUNITY COLLEGE
THURSDAY, APRIL 25, 2013
The Regular Meeting of the Board of Trustees of St. Louis Community College
was held on Thursday, April 25, 2013, at the Cosand Center*, 300 S. Broadway,
St. Louis, MO, 63102, pursuant to notice and in accordance with R.S. MO
610.020 as amended.
*The meeting was moved from the Florissant Valley campus due to a power
outage.
1.
Call to Order/Roll Call
Ms. Libby Fitzgerald, Chair, called the meeting to order at 7:05 p.m. The
following members of the Board of Trustees were present: Ms. Libby Fitzgerald,
Chair; Dr. Craig Larson, Vice Chair; Dr. Doris Graham, Trustee; Ms. Melissa
Hattman, Trustee; Ms. Hattie Jackson, Trustee, and Ms. Joan McGivney, Trustee.
Also present were Dr. Myrtle E.B. Dorsey, Chancellor; Ms. Katherine Nash,
Attorney with Tueth, Keeney, Cooper, Mohan & Jackstadt, P.C., and Ms. Rebecca
Garrison, Associate for Board Relations.
2.
Welcome to Guests
Ms. Fitzgerald welcomed Mr. James Paine, guest of Ms. Hattman, and Dr. Jim
McGivney and Ms. Melissa Bayer, guests of Ms. McGivney.
3.
Certification of April 2, 2013 Election Results
The Board was presented with the official April 2, 2013 election results from Sub
District 3.
Whereupon, on motion by Dr. Larson, the Board unanimously approved the
resolution certifying the election results, all as more fully set forth in Exhibit A
attached hereto and by this reference incorporated herein.
4.
Oath of Office – Ms. Joan McGivney
Ms. Fitzgerald administered the Oath of Office to Ms. McGivney. Thereafter, Ms.
McGivney assumed her seat as a member of the Board of Trustees. A copy of the
signed Oath of Office is attached hereto and by this reference incorporated herein.
5.
Citizens Desiring to Address the Board Regarding Agenda Items
Ms. Margaret Hvatum thanked the Board regarding the agenda modification
amending Board Policy D.3 Part-time Faculty.
Ms. Hvatum then asked that the February 21, 2013 minutes be reviewed for
accuracy. Specifically, she referenced a statement regarding governance council
agenda items. This item will be brought forward at the May 16, 2013 for
amendment.
Ms. Paula Savarino and Ms. Patti Ziegler also asked that the minutes be revised, as
Ms. Hvatum’s proposed items were not on the agenda and never discussed by the
Meramec Governance Council.
6.
Adoption of Agenda/Revisions to Agenda
On motion by Ms. McGivney, and seconded by Dr. Larson, the Board
unanimously adopted the agenda as revised, after pulling the resolution regarding
Board Policy D 3from the addendum and the Bid Awards section for further
discussion.
7.
Approval of the March 21, 2013 Minutes
On motion by Ms. Jackson and seconded by Dr. Graham, the Board unanimously
approved the March 21, 2013, regular meeting and work session minutes, noting a
correction of item 5.5, (the date of April 12 should read April 18), and the
omission of a sentence in the work session minutes.
8.
Approval of Resolution Re May 16, 2013 Executive Session of the
Board of Trustees
Ms. Garrison asked the Board to amend the Executive Session Resolution to
include the following as item number 6: “To discuss records which are protected
from disclosure by law (610.021)(14).” On motion by Dr. Larson, and seconded
by Ms. Hattman, the Board unanimously approved, by a roll-call vote, the
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amended resolution scheduling an executive session on May 16, 2013, all as more
fully set forth in Exhibit A attached hereto and by this reference incorporated
herein.
9.
Recognition of Student, Staff and Trustee Accomplishments
Mr. DeLancey Smith, Director of Communications, read statements of
congratulations for students and staff on their recent awards and accomplishments.
Dr. Dorsey recognized Mr. Antonio Parker on receipt of the New Century Scholar
award. She said Mr. Parker is the recipient of a $2,000 scholarship, and will receive
an additional $2,500 for being named to the 2013 All-USA Community College
Academic Team. Mr. Parker plans to attend the University of Missouri - St. Louis.
10.
Informational Presentations
Dr. Marcia Pfeiffer, Mr. Richard Norris and Ms. Betsy Boedeker presented on the
Bio-Research and Development Growth (BRDG) Park facility and answered
questions from the Board.
Ms. Regina Blackshear, Dr. Craig Klimczak and Khaneetah Cunningham presented
on the Collegiate Admissions and Retention Solutions Call Center and answered
questions from the Board. Ms. Blackshear will provide the Board with a copy of the
presentation.
11.
Approval of New Board Policies A.14 Chancellor Evaluation and A.14.1,
Board Role in the Strategic Planning Process and Board Procedure AP.12
Chancellor Evaluation Process
Following discussion, Dr. Larson moved approval of the version of Board Policies
A.14 Chancellor Evaluation, and A.14.1Board Role in the Strategic Planning
Process and Board Procedure AP.12 Chancellor Evaluation Process,
as they were lodged at the March 21, 2013 Board meeting, without the proposed
revisions listed in the agenda. Dr. Graham seconded the motion. The motion was
approved, on a roll-call vote, by a vote 5 to 1,with trustees Fitzgerald,
Larson, Jackson, Graham and Hattman voting “yes,” and trustee McGivney voting
“no,” all as more fully set forth in Exhibit A attached hereto and by this reference
incorporated herein.
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12.
Approval of Trustee Travel to the Missouri Community College Association
(MCCA) Trustee/Administrative/ Professional Spring Conference
On motion by Ms. Hattman and seconded by Ms. McGivney, the Board
unanimously approved Trustee travel to the MCCA Spring conference.
13.
Approval of Trustee Travel to the Association of Community College
Trustees (ACCT) Leadership Congress
On motion by Dr. Graham and seconded by Dr. Larson, the Board unanimously
approved Trustee travel to the ACCT Leadership Congress.
14.
Approval of Consent Items
Consent items are approved by a single motion and vote unless otherwise
noted below.
Prior to approval of the consent agenda items, the Board had discussion regarding
the revision to Board policy D.3 Part-time Faculty, as revised on the addendum.
Mr. Bill Miller cited conversion formulas between St. Louis Community College
and the Public School Retirement System as the reason for the change to the
policy, and answered questions from the Board.
Following discussion, on motion by Ms. McGivney, and seconded by Dr. Larson,
the Board unanimously approved the revision to Board Policy D.3, all as more
fully set forth in Exhibit A attached hereto and by this reference incorporated
herein.
Ms. McGivney then asked for further information on the purchase of software
license maintenance and support from Oracle. Dr. Craig Klimczak answered her
questions.
14.1 Consent Item Motion and Vote
Ms. McGivney moved approval of the consent agenda items. Dr. Graham
seconded the motion. Following discussion, the consent agenda items were
unanimously approved.
14.2 Academic and Student Affairs
No items.
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14.3
HUMAN RESOURCES
Human Resource Recommendations
The Board, by consent, approved the following resolution regarding human
resource recommendations:
RESOLVED, that the Board hereby ratifies and/or approves personnel
actions for certificated, physical plant and classified staff in accordance with
established policies of the District, all as more fully set forth in Exhibit B
attached to these minutes and by this reference incorporated herein; and
FURTHER RESOLVED, that, where appropriate, the Chancellor of the
District or her designee is hereby authorized and directed to execute for and
on behalf of the District, the appropriate contract or amendment to contract
for the affected personnel.
14.4
BID AWARDS
Acceptance of Bids/Ratification of Contracts
The Board, by consent, approved the following resolution:
RESOLVED, that the Board of Trustees hereby accepts the bids and/or
ratifies the contracts set forth in Exhibit C attached hereto and by this
reference incorporated herein, to the lowest responsible bidder for the
amounts indicated thereon and all in accordance with District specifications
specified in the contract numbers indicated; said funds to be paid from the
funds set forth in each item of Exhibit C; and
FURTHER RESOLVED, that the appropriate officer of the Board or the
District be and hereby is authorized and directed to execute an appropriate
contract in each instance.
14.5
FINANCE
No items. Financial reports will appear on a quarterly basis, in November,
February, May and August.
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14.6 CONTRACTS AND/OR AGREEMENTS
Contracts and/or Agreements
The Board was requested to approve the acceptance or renewal of various
contracts, agreements and resolutions.
The Board, by consent, approved the following resolution regarding the
acceptance or renewal of various contracts, agreements and resolutions
between the District and various agencies, corporations and individuals
located throughout the District:
RESOLVED, that the contracts, agreements and resolutions set forth in
Exhibit D attached hereto and by this reference incorporated herein, are
adopted and approved; and
FURTHER RESOLVED, that the appropriate Officer of the Board of the
District be and hereby is authorized and directed to execute an appropriate
contract in each instance.
14.7 ACCEPTANCE OF EXTERNAL FUNDS
Acceptance of External Funds
The Board, by consent, approved the following resolution regarding the
acceptance of grants, contracts and equipment donations:
RESOLVED, that the Board of Trustees does hereby accept the grants,
contracts, gifts and equipment donations for the College, all as more fully set
forth in Exhibit E attached hereto and by this reference incorporated herein;
and
FURTHER RESOLVED, that the Chancellor be and hereby is authorized
and directed to express appreciation, where appropriate, for and on behalf of
the District; and
FURTHER RESOLVED, that with respect to federal grants for work-study
programs, the Agency involved will be billed for matching funds and for
Social Security; and
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FURTHER RESOLVED, that the appropriate Officer of the Board or
District be and hereby is authorized and directed to execute contracts with
said agencies in each instance.
14.8 INSURANCE
No items.
15. COMMUNICATIONS
15.1 Chancellor’s Report
Dr. Dorsey invited Dr. George Wasson to come forward and give a chronology of
the recent events on the Meramec campus. Dr. Wasson then described lessons
learned in the process.
Dr. Dorsey then advised that the safety of our students and staff remains the
highest priority of the College.
Dr. Dorsey then announced that the college would be participating in the 2013
Metro St. Louis Heart Walk. She said the college will continue to be involved in
events within the community.
Dr. Dorsey said she was pleased to announce that St. Louis Community College
received an AACC Award of Excellence in the Advancing Diversity Award
category. The AACC Advancing Diversity Award recognizes colleges that have
contributed significantly and over a sustained period of time to advancing diversity
in community college leadership, the community, and within higher education as a
whole. STLCC nominated the Scholarships for Education and Economic
Development (SEED) Program. SEED provides training to youth and community
leaders from economically disadvantaged and underserved populations. In 2007,
STLCC added to the diversity of the program by enrolling a group of deaf and
hard-of-hearing students.
Dr. Dorsey congratulated to Dr. Donna Dare, Vice Chancellor for Academic and
Student Affairs who has co-authored an article with Dr. Kay McClenney. The first
article of a three-part series was published in the April/May issue of the
Community College Journal. The article focuses on academic and career
pathways.
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Dr. Dorsey advised the Board that Senate Bill 437 was amended to remove the
inclusion of property taxes that would have negatively affected St. Louis
Community College. She said the other 11 community colleges support STLCC.
She said the legislators are still in session, and Ann Brand continues to keep a
close eye on the Bill. She added that Senator John Lamping submitted the
amendment to the Bill.
13.2 For the Good of the College Report
Ms. Fitzgerald submitted the following report:
On behalf of the Board, I would like to extend our congratulations to Joan
McGivney on her re-election to the Board of Trustees! We appreciate your
willingness to provide continued leadership and policy direction for St. Louis
Community College.
Yesterday, Trustees Larson and McGivney attended the Regional Corporate
Human Resources Panel Discussion at the Corporate College. Panelists from
Edward Jones, Ameren, Monsanto and SSM led a discussion providing an external
perspective from key employers in the region on their requirements from higher
education.
This is an exciting time of year for the College and we look forward to attending
the Student Government Association Awards Banquets and Commencement on
May 19th. We congratulate our students for their hard work and dedication to their
education, and the faculty and staff who helped them achieve their goals.
13.3 Citizens Desiring to Address the Board Regarding Other Concerns
Ms. Beth Anderhub distributed a report from the Higher Learning Commission’s
Fact-Finding visit to Pima Community College in Tucson, Arizona. She advised
the Board of issues that were reviewed at Pima, highlighting a hostile work
environment, a culture of fear, and excessive turnover of administrative positions.
Ms. Ellen McCloskey asked where the College was in the process of identifying the
“Definition of Culture” task force, as discussed at the December 2012 work session
of the Board.
Ms. Cindy Campbell provided the Board with a distribution or payload analysis of
instructional costs she developed on her home computer. She further stated she
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had met with Mr. Kent Kay regarding the analysis and has not heard back from
him.
Mr. Afzal Lodhi spoke on behalf of Mr. Don Cusumano, who was unable to attend
the meeting. He asked if financial reports presented at the College Academic
Council could be provided on paper.
Mr. Ron Hughes spoke about changes in the on-line schedule and the category
“temporarily closed” or TC, being blocked from student view. He also stated that
locations are scheduling courses differently, causing inequity between campuses.
Mr. Dan Betzler asked the Board why Mr. Cusumano has not been contacted
regarding the CAC Task Force.
Mr. Mark Kruger stated that a lack of respect and trust exists between different
employee groups. He added that without respect, the institution cannot function.
He used the Staff Development Day survey results not being released as an
example.
13.4 Board Member Comments
Ms. McGivney thanked the Board and Dr. Dorsey for the congratulatory flowers
following her election.
Ms. McGivney then addressed Board Policy A.7 Board Members Code of
Conduct, and quoted subsection 8 of that policy, which reads “Board members
shall govern in a non-partisan manner consistent with the nature of public
education.” She asked that future elections be kept non-partisan.
14.
NEW BUSINESS
None.
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15.
ADJOURNMENT
There being no other or further business to come before the Board, the meeting
was adjourned at 9:50 p.m.
Respectfully submitted,
Rebecca Garrison
Associate for Board Relations
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#3
Certification of Election Results – April 2, 2013
It is recommended that the Board of Trustees approve the following Resolution:
WHEREAS, the Board of Trustees of the Junior College District of St. Louis, St. Louis
County, Missouri (St. Louis Community College) has received from the Board of
Election Commissioners of the St. Louis City and County, Missouri, certification of the
results of the election of Trustee from Subdistrict #3, said election having been held on
Tuesday, April 2, 2013; and
WHEREAS, the Board, on the basis of said certification, has jointly tabulated the results
which are as follows:
Candidates – Subdistrict #3
Joan McGivney
Allison Stenger
Robert (Mike) Johns
Vote Total
9,622
9,060
2,464
WHEREAS, it appears from the official certification and from the tabulation of results
that Joan McGivney has received the greatest number of votes from Subdistrict #3;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees does hereby
declare and certify that Joan McGivney has been duly elected from Subdistrict #3; said
term of office is for six years and until her successor shall be elected and qualified.
April 25, 2013
Board Agenda
#6 Resolution Re May 16, 2013 Executive Session of the Board of Trustees
The Board is requested to approve the following resolution:
RESOLVED, that the Board of Trustees, pursuant to R.S. Mo. Section 610.022 (as
amended 2004), schedules the holding of a closed meeting, record and vote on May
16, 2013 at 6 p.m. at the Meramec Campus, 11333 Big Bend Rd., Kirkwood, MO, in
the Student Center Private Dining room, for the following reasons:
1) to discuss legal actions, causes of action or litigation involving St. Louis
Community College and to hold any confidential or privileged communications
with the attorney for the College (Section 610.021 [1]), and the lease, purchase or
sale of real estate (Section 610.021 [2]); and
2) to discuss action upon any personnel matters relating to the hiring, firing,
disciplining or promotion of personnel, (Section 610.021 [3]); and
3) to discuss pending and future discussion and negotiations with employee groups
of St. Louis Community College and the work product related thereto (Section
610.021 [10]); and
4) to discuss individually identifiable personnel records, performance ratings or
records pertaining to employees or applicants for employment, (Section 610.021
[8]); and
5) to hold confidential or privileged communications with the auditor, including all
auditor work product (610.021 [17]), and
FURTHER RESOLVED, that notice of the closed meeting be given in accordance with
R.S. Mo. Section 610.020 as amended 2004.
April 25, 2013
Board Agenda
# 11 Recommended Approval of new Board Policies A.14 Chancellor
Evaluation and A.14.1 Board Role in the Strategic Planning Process and New
Board Procedure AP.13Chancellor Evaluation Process
A.14 Chancellor Evaluation
(AP 13)
As a regular and scheduled activity, the Board will evaluate the performance of the Chancellor
based on goals and objectives and his/her appropriate criteria agreed to by the Chancellor and
the Board of Trustees. The primary purpose of the evaluation will be to maintain high quality
district and administrative leadership. (An ad hoc committee of the Board was WILL BE
appointed to develop the format and monitor the process.) The evaluation process will be
designed in accordance with the following principles:
• The dates established for the Chancellor’s evaluation and goal setting process will align
with the Fiscal year (July 1 – June 30). In the event a new chancellor is not hired at the
beginning of the fiscal year, a mutually agreed upon date would be established between
the Board and the Chancellor. The first evaluation will reflect progress in the months
between the start and the end of the fiscal year.
•
•
•
The annual evaluation shall be scheduled for June of each year with an informal progress
review scheduled mid-year (January).
(CHANGE IN ORDER)*
The Chancellor will complete a self-evaluation using the same form that the Board
of Trustees will use. The self-evaluation will be submitted to the Board members
prior to the scheduled evaluation session.
The evaluation will be held at a scheduled time IN EXECUTIVE SESSION WITH
ONLY BOARD MEMBERS IN ATTENDANCE with no other items on the agenda.
*BULLET POINT THREE WAS ORIGINALLY HERE
•
The final evaluation will be a composite of the evaluations by individual Board members
and shall be furnished in advance to the Chancellor. The Board, as a whole, will meet
with the Chancellor to discuss the final evaluation. The evaluation shall include a
discussion of both strengths and potential areas for improvement.
• The evaluation will be signed by the Chancellor and the Board Chair when final. A
signed copy will be retained by the Chancellor and a signed and sealed copy will be
placed in the Chancellor’s personnel file.
•
The Chancellor and the Board of Trustees shall mutually agree upon the goals and
objectives as they relate to strategic priorities for each year, as well as the format of the
evaluation instrument. BASED ON THESE AGREED GOALS, THE
CHANCELLOR WILL PRESENT A FINAL DOCUMENT TO THE
BOARD EACH YEAR IN JULY.
• The Chancellor will present a draft of his/her annual goals to the Board each year in
July. The Board and Chancellor will discuss the annual goals and the Chancellor
will present a final document to the Board. THIS WAS COMBINED WITH THE
ABOVE BULLET POINT.
A.14.1 BOARD ROLE IN THE STRATEGIC PLANNING PROCESS
The Board has a responsibility to be involved in setting and understanding the priorities
established by the college’s long-term strategic planning process. The Board will assure
the chancellor’s goals are aligned with the college’s strategic priorities. The Chancellor
will present the college’s strategic plan each year to the Board, who will vote on the
approval of said document. The strategic planning process is outlined and begins in
October of each fiscal year, and describes the board’s role in the process in October and
November.
AP.12 CHANCELLOR EVALUATION PROCESS
(BP A.14)
Key dates for the Chancellor’s evaluation process will be based on the calendar year:
1. May – the Board will initiate the annual evaluation process in May. The assessment will
be based on a mutually agreeable format and criteria, which will reflect the goals and
objectives of the past year and agreed-upon expectations for leadership and performance,
and his/her criteria as determined.
The Chancellor will submit a self-evaluation in a clearly organized fashion,
including appropriate documentation, utilizing the board evaluation form. Using
the self-evaluation provided by the Chancellor and their knowledge of the
Chancellor’s performance, Board members will provide their individual feedback
concerning the Chancellor’s performance to the Board Chair, using the annual
evaluation form for the Chancellor.
Based on the feedback from the entire Board, the chair will compile all ratings
and comments for the annual review of the Chancellor. Each Board member will
receive the complied annual review of the Chancellor.
2. June – The Board will receive the evaluation COMPILED ANNUAL REVIEW within
7-10 working days prior to the June Board meeting. In the June executive session, the
entire board and the Chancellor will have a discussion of his/her annual progress and of
his/her evaluation. The discussion will include reviewing the evaluation documents,
progress on his/her annual goals as agreed to by the Board, and any changes to his/her
contract, including his/her salary, for the upcoming year. The Board will vote to adopt
the Chancellor’s evaluation, any changes to his/her contract, and his/her salary for the
upcoming year following the discussion with the Chancellor over these matters.
3. July – The Chancellor will present to the Board a draft of his/her annual goals for the
upcoming year. The Board will discuss the annual goals with the Chancellor during an
executive session in July. The Chancellor will present a final document of his/her annual
goals to the Board prior to the august board meeting. These materials will be included in
the board meeting packet.
4. August – The Board will come to consensus on the Chancellor’s annual goals for the
next academic year.
5. January – The Chancellor will have an informal discussion with the Board, on his/her
progress on the annual goals.
The chair and vice-chair will also develop recommendations concerning potential changes to the
Chancellor’s contract and salary for the upcoming year to discuss with the Board. The Board
will discuss the Chancellor’s evaluation and potential changes to his/her contract among itself
during an Executive Session.
HUMAN RESOURCES AGENDA SUMMARY
APPOINTMENTS / FULL-TIME FACULTY
1
APPOINTMENTS / FULL-TIME ADMINISTRATIVE / PROFESSIONAL STAFF
2
APPOINTMENTS / FULL-TIME CLASSIFIED STAFF
2
APPOINTMENTS / PART-TIME CLASSIFIED STAFF
2
REVISIONS TO PREVIOUSLY-APPROVED ITEMS
2
INFORMATION ONLY:
RETIREMENTS / FULL-TIME FACULTY
2
RETIREMENTS / FULL-TIME ADMINISTRATIVE / PROFESSIONAL STAFF
2
RETIREMENTS / FULL-TIME CLASSIFIED STAFF
4
RESIGNATIONS / FULL-TIME FACULTY
1
RESIGNATIONS / FULL-TIME CLASSIFIED STAFF
2
RESIGNATIONS / PART-TIME CLASSIFIED STAFF
1
04/25/13
APPOINTMENTS / FULL-TIME FACULTY
NAME
CURRENT
OR NEW
EMPLOYEE
LOC
C
FP
Goushey, Layla
TITLE
Assistant Professor
(English)
RGE
III-A
PAY
RATE
$56,121.00
COMMENTS
Replacement for Lori Hirst.
Internally funded.
EFFECTIVE
DATE
08/13/13
–
5/15/14
APPOINTMENTS / FULL-TIME ADMINISTRATIVE / PROFESSIONAL STAFF
-1CURRENT
OR NEW
EMPLOYEE
LOC
Edwards,
Cheryll
C
Howell, Julie
N
NAME
TITLE
RGE
FY13
PAYMENT*
FP
Academic Advisor
PU 8
$7,082.28
Replacement for Nicole
Deloch.
Internally funded.
04/29/13
FP
Project Associate I, temporary,
(TRIO Student Support)
PU 7
$6,437.33
Replacement for Tasha
Williams.
Externally funded.
04/29/13
COMMENTS
* pro-rated salary
EFFECTIVE
DATE
04/25/13
APPOINTMENTS / FULL-TIME CLASSIFIED STAFF
NAME
CURRENT
OR NEW
EMPLOYEE
LOC
Anderson,
Olivia
N
CC
Hendrix,
Rosemary
C
MC
TITLE
Payroll Specialist
Receiving and Shipping Clerk
RGE
CU 7
n/a
PAY
RATE
$17.17 / hr
$23.19 / hr
COMMENTS
EFFECTIVE
DATE
Replacement for Sallye
Johnson.
Internally funded.
04/26/13
Replacement for Guy
Roos.
Internally funded.
Rate for the classification
03/25/13
-2-
APPOINTMENTS / PART-TIME CLASSIFIED STAFF
CURRENT
OR NEW
EMPLOYEE
LOC
Bottger, JoAnn
Mary
C
MC
Gero, Susan
C
FV
NAME
RGE
PAY
RATE
Secretary, part-time continuing
(VPAA Office)
OC 4
$15.80 / hr
Replacement for Shawna
DuBois.
Internally funded.
04/26/13
Administrative Clerk, part-time
continuing (Biological Science)
OC 3
$11.79 / hr
Replacement for Jennifer
Jones.
Internally funded.
04/26/13
TITLE
COMMENTS
EFFECTIVE
DATE
04/25/13
REVISIONS TO PREVIOUSLY-APPROVED ITEMS
Board of Trustees approval on 02/21/13, page 4:
Retirements / Full-Time Administrative / Professional Staff
Revise effective date for Annie Coggins from 02/01/12 to 01/31/13.
Board of Trustees approval on 03/21/13, page 1:
Appointments Part-Time Administrative / Professional Staff
Revise pay rate for Kathleen Schindler to $19.37 / hour effective 04/25/13.
-3-
04/25/13
INFORMATION ONLY
RETIREMENTS / FULL-TIME FACULTY
NAME
LOCATION
TITLE
COMMENTS
EFFECTIVE
DATE
Roberts, Paul
MC
Associate Professor (Horticulture)
32 years of service
06/30/13
Koosmann, Steven
FP
Professor (Funeral Services)
33 years of service
05/31/13
RETIREMENTS / FULL-TIME ADMINISTRATIVE / PROFESSIONAL STAFF
NAME
LOCATION
TITLE
-4-
Lyons, Eilene
FV
Acting Academic Dean
Sneed, Donna
MC
Academic Dean
COMMENTS
EFFECTIVE
DATE
17 years of service
06/30/13
4 years of service
06/30/13
RETIREMENTS / FULL-TIME CLASSIFIED STAFF
NAME
LOCATION
TITLE
Geary, Kathleen
MC
Secretary (English)
Hobbs, Metra
MC
Ward, Alethea
Rogers, Denise
COMMENTS
EFFECTIVE
DATE
16 years of service
05/10/13
Secretary (Psychology)
8 years of service
03/04/13
FP
Secretary (Access Office)
5 years of service
05/31/13
FV
College Police Officer
8 years of service
03/22/13
01/17/13
RESIGNATIONS / FULL-TIME FACULTY
NAME
LOCATION
Wodajo, Tadesse
MC
TITLE
Assistant Professor (Business Administration)
COMMENTS
4 years of service
EFFECTIVE
DATE
03/18/13
RESIGNATIONS / FULL-TIME CLASSIFIED STAFF
NAME
LOCATION
TITLE
COMMENTS
EFFECTIVE
DATE
-5-
Henderson, Daniel
FP
Lead General Maintenance Mechanic
3 years of service
03/04/13
Williams, Cassaundra
CO
Educational Assistant I
3 years of service
04/12/13
RESIGNATIONS / PART-TIME CLASSIFIED STAFF
NAME
Bender, Sharon
LOCATION
MC
TITLE
Clerk-Typist (Communications)
COMMENTS
EFFECTIVE
DATE
16 years of service
04/25/13
Recommendation for Award/Purchasing
Contract B0002894 with GRAINGER, VILLA LIGHTING, STARBEAM SUPPLY COMPANY, FRENCH GERLEMAN, CITY
LIGHTING and SOUTHERN ELECTRIC COMPANY dba REXEL, for the purchase of various types of lamps and electronic
ballasts on an as needed basis, was originally approved for award by the Board of Trustees, on November 17, 2011, and expires
November 17, 2014. The current balance is $12,097.04. Approval is requested for additional funds estimated at $100,000 for
anticipated purchases through the end of the award period.
Funding
Expenditures made against this contract will be funded from current operating budgets.
This contract was originally advertised and let in FY 2012.
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Recommendation for Award/Purchasing
Contract B0002652 with AT&T was originally approved by the Board of Trustees on May 19, 2010 for the Shore Tel telephone system
for the District, maintenance of the telecommunication equipment and purchase of ShoreTel products for future expansion. The original
approved amount was not to exceed $2,300,000.00, for a total of three (3) full years, with an option to renew for two consecutive one (1)
year terms.
Board approval is requested for the renewal of AT&T’s ShoreTel Purchasing Agreement under Contact B0002652 for two (2) additional
one (1) year terms and two (2) months, with an additional award amount estimated at $175,000.00 added to the current contract balance of
$83,561.00, for a total amount of approximately $258,561.00. This will allow the College to purchase annual ShoreTel maintenance and
any parts required to operate the District’s telephone system for the term which will expire on June 30, 2015.
Funding
Expenditures against this contract will be funded from current operating budgets.
This contract was originally advertised and let in FY 2010.
2
Recommendation for Award/Purchasing
Board approval is requested for the purchase of software license maintenance and support from ORACLE, in an amount estimated at
$355,780.02, for a period of one (1) full year, to begin June 1, 2013.
Description
The Oracle database is an integral component of the Ellucian Resource Planning software system (Banner) used to run the college’s
student, financial aid, human resources, and finance systems, and other mission critical applications such as Hyperion and the
Datamart. Maintenance and support will be provided for the above mentioned applications.
3
License Fee
License Fee
License Fee
Description
CSI#16806992 CSI#17965813 CSI#15901606
Internet Application Server
$
9,044.36 $
5,221.66 $ 77,426.10
Oracle Database Enterprise Edition
12,274.49
7,086.54
100,036.43
Advanced Security
35,055.53
1,715.69
Hyperion Interactive Reporting
80,672.03
Hyperion SQR Reporting
12,617.29
Programmer Named Perpetual
1,224.20
Hyperion SQR Production
Reporting System 9
9,547.69
Internet Developer Suite
3,858.01
Total
Cost
$ 91,692.12
119,397.46
36,771.22
80,672.03
12,617.29
1,224.20
$ 182,544.74
$ 355,780.02
Totals
$ 159,211.39
$
Funding
This purchase will be funded from current operating budgets.
14,023.89
9,547.69
3,858.01
Recommendation for Award/Purchasing
Contract B0002985 with POLY-PAK INDUSTRIES, REGAL DIVISION for the purchase of imprinted plastic logo bags for the
bookstores was originally approved by the Board of Trustees on April 26, 2012, for a total of $30,000.00 with an annual award amount
of $10,000.00 and expires on May 6, 2013 with an option to renew for a second and third year. The current balance is $1,817.41.
Approval is requested to exercise the second year renewal with additional annual funding of $10,000.00 for the second year of the three
year optional term.
Funding
Expenditures against this contract will be funded from current operating budgets. This contract was originally let in FY 2012.
4
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract for the routine purchase of athletic equipment and supplies to FISCHERS
PROLINE SPORTS, SOUTHSIDE SPORTS, JOHNNY MACS SPORTING GOODS, RIDDELL, THE GRAPHIC EDGE, BSN
SPORTS and S&S WORLDWIDE in an amount estimated at $300,000.00, to be shared among seven (7) bidders, with no guaranteed
amount to any one bidder, for a period of three (3) full years, to begin July 1, 2013.
Description
This contract will be used by the Physical Education Departments at all campus locations and the intercollegiate team sports programs
to purchase a wide variety of athletic equipment, apparel and footwear for instructional programs and team competition. All seven
responding bidders are included in this award to provide maximum product selection, to ensure availability of product when needed
and to ensure purchases are made at market competitive prices. No known minority-owned or known woman-owned business
enterprise participated in this bid process.
Bid – B0003143
5
This bid, which was opened on March 13, 2013, was analyzed to determine ability to perform and to provide adequate product
selection. The contractors will provide discounts which can range from 8%-40% off retail price on a wide variety of items. Because
prices are subject to change by the manufacturer and the contractors are primarily retail distributors, actual pricing comparisons will be
made at the time of purchase over the life of the contract to obtain the best combination of delivery, price and quality.
Funding
All expenditures against this contract will be funded from current operating budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements were run in the St. Louis American, , the
Metro-Sentinel and the St. Louis Post-Dispatch.
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract for the routine purchase of allied health and science supply items, chemicals,
reagents, diagnostics and small equipment to FISHER SCIENTIFIC LLC, MIDWEST SCIENTIFIC, SARGENT-WELCH, VWR
INTERNATIONAL LLC, FREY SCIENTIFIC, WARD’S NATURAL SCIENCE, CEN-MED ENTERPRISES and CAROLINA
BIOLOGICAL SUPPLY COMPANY, in an amount estimated at $700,000.00, to be shared among eight (8) bidders, with no
guaranteed amount to any one bidder, for a period of three (3) full years, to begin on July 2, 2013.
Description
This contract will be used by the Science and Allied Health Departments at all campus locations for the routine purchase of laboratory
supply items, to include, but not limited to, reusable and disposable glassware, chemicals, reagents, culture media, diagnostic tests and
small equipment items. All eight (8) responding bidders are recommended to allow the College access to the widest selection of
products at the best possible prices. One (1) known minority-owned and no woman-owned business enterprise participated in this bid
process.
6
Bid – B0003144
The evaluation of this bid, which opened March 12, 2013, is listed below:
Bidders
FISHER SCIENTIFIC LLC
MIDWEST SCIENTIFIC
SARGENT-WELCH
VWR INTERNATIONAL LLC
FREY SCIENTIFIC
WARD’S NATURAL SCIENCE
CEN-MED ENTERPRISES
CAROLINA BIOLOGICAL SUPPLY COMPANY
Discount Range
28% to 62.5%
15% to 45%
33%
8% to 38%
28%
10%
15%
5%
Funding
All expenditures against this contract will be funded from current operating budgets.
Discount based on
Daily, Quarterly, Annual Pricing
Daily Price List
Daily & on Web
Current Catalog 2013
Annual Price Book
Annual Catalog & Web
Annual Price Book & Web
Annual Price Book
Annual Catalog & Web
Recommendation for Award/Purchasing (cont.)
Advertisement
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements were placed in the St. Louis Argus, St. Louis
American and the St Louis Post-Dispatch.
7
Recommendation for Award/Purchasing
Board approval is requested for the purchase of various biomedical testing tools from B.C. GROUP INTERNATIONAL INC., for
an amount of $26,283.00.
Description
This equipment will be used by the engineering department for teaching biomedical electronic technology classes.
Students who enroll in these classes will use this test equipment to teach them how to troubleshoot and repair equipment used in the
medical fields. The recommended bidder has met all of the requirements of the bid. No known minority-owned or woman-owned
business enterprise participated in this bid process.
Bid – B0003145
The evaluation of this bid, which opened March 14, 2013, is listed below:
8
Bidders
B.C. GROUP INTERNATIONAL INC.
Fluke Electronics Corp.
Seaward Group
Netech Corporation
Items Bid
6 out of 6
6 out of 6
6 out of 6
3 out of 6
Total Cost
6 Items plus Delivery
$26,283.00
70,772.72
77,600.00
23,995.47 Partial Bid
Funding
This purchase will be funded from “Training for Tomorrow” funds.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00.
Recommendation for Award/Purchasing
Board approval is requested for the purchase of a data network security product known as IPS (Intrusion Prevention System), which
includes the system plus installation and configuration from PROVISION DATA SOLUTION in the amount of $41,406.00.
Description
This system will be used by the Technology & Educational Support Services (TESS), District-wide, to replace the College’s existing
Cisco IPS system which is no longer supported. The recommended bidder has met all of the requirements of the bid. No known
minority-owned or woman-owned business enterprise participated in this bid process.
Bid – B0003154
The evaluation of this bid, which opened March 29, 2013, is listed below:
9
Bidders
PROVISION DATA SOLUTION
Computerlinks
Yellow Dog Networks
Total Cost
$41,406.00
43.540.00
48,849.60
Funding
This purchase will be funded from Capital Project Funds.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00.
Recommendation for Award/Physical Facilities:
Board approval is requested for award of a contract to replace a defective emergency feeder cable at Forest Park to Power Up Electrical Contractors,
LLC. in an amount of $38,500.00.
Description:
Electrical service to the entire Forest Park campus is provided by feeder cables. Normally, the campus is not at risk of being without power because
there are two redundant cable bundles. During routine testing, the campus determined a section of the emergency cable between two manholes is
defective and needs to be replaced. Should anything happen to the primary feeder cable now, large sections of the campus would be without power.
This project will replace the faulty section of the feeder in the existing conduit with high voltage cable, thus restoring the backup system. The removed
cable will be returned to the College, and the College will recoup the recycling proceeds.
Physical Facilities/Engineering and Design Department prepared the plans and specifications for the project.
Bid – F 13 404, Replacement of Section P4 to P5 of Emergency Feeder, FP
The results of this bid, which opened March 21, 2013, are listed below
10
Contractors:
Power Up Electrical Contractors, LLC.
Guarantee Electrical Construction
TD4 Electrical, LLC.
TGB, Inc.
Base Bid
$
38,500.00
47,554.00
Withdrawn
Withdrawn
Funding:
This project will be funded from the Maintenance & Repair Budget.
Advertisements:
The College places newspaper advertisements, in compliance with Board policy, on those bids estimated to exceed $15,000.00.
Minority Contractors: Three known minority companies received plans and specifications. Three known minority companies submitted a bid for this
project.
Ratification/Physical Facilities:
Board approval is requested for ratification of an emergency repair contract for Talbert ICS to remove and dispose of
asbestos containing materials in the Student Center in an amount of $18,900.00.
Description:
Several materials suspected of containing asbestos (such as ductwork joints, tile, mastic below carpet and carpet mastic) were
revealed during demolition for the Student Center Renovation (Contract F 13 402, approved 1/17/2013 BOT Meeting, Bid
Awards, Pages 5 and 6) at Forest Park. Testing indicated the only materials needing abatement were the tile and mastic in the
Advising Area and Student Life offices. Bids were solicited on an emergency contract basis. The abatement was completed
March 19, 2013.
Bid – S4 6219, Abatement of Carpet, Tile and Mastic
11
The results of this bid are listed below
Contractors:
Talbert ICS
Cardinal Environmental Operations Corporation
Midwest Service Group
Envirotech
CENPRO Services, Inc.
Base Bid
$ 18,900.00
27,312.00
27,538.00
36,225.00
58,000.00
Funding:
This project will be funded from the Forest Park Capital Budget – One Stop Shop Renovation.
Recommendation for Change Order:
Board approval is requested for approval of a change order to the scope of work and value of the Wachter, Inc. contract to
renovate the Forest Park Student Center due to the discovery of unforeseen non-structural issues when the floor finish was
removed from the first floor (former Advising Office Complex). The change order includes an increase of $25,294.00 for
additional work to grind, patch and level the pitted and uneven areas of the floor.
Increases:
After removal of the floor finish as specified in the demolition portion of the renovation work, the exposed floor surface had
significant non-structural concrete build-up, as well as areas of pitting and unevenness. To obtain a smooth surface for
installation of the new floor covering, the contractor enlisted the advice of the College, the project Architect, and flooring
professionals. The preferred procedure is to physically remove and grind the existing floor surface, and install floor patch in the
low and pitted areas. The negotiated price for this work is $25,294.00. This work must proceed as soon as possible to continue
the first phase of the renovation with minimal delay.
Recommendations:
12
This work needs to be done as quickly as possible to keep from stopping renovation of the Student Center progress.
Funding:
This project will be funded from the Forest Park One Stop Shop Renovation Budget.
No Items this Month
Financial Reports will appear on a Quarterly
Basis, in November, February, May and August
Office of Vice Chancellor for Academic and Student Affairs
Contracts and Agreements
Clinical Agreements
The college recommends that the following clinical agreements be ratified and/or
approved by the Board of Trustees to provide clinical experiences for students enrolled in
these programs.
Participant
Program
Effective
Date
Lutheran Convalescent Home
Nurse Assistant for Nursing Home
Training
02/01/13
Feed My People
Human Services
02/12/13
Office of Institutional Development
Contracts and Agreements
Adult Basic Education (ABE) Program
It is recommended that the Board of Trustees authorize the College to accept funds from
the Department of Elementary and Secondary Education (DESE) to enable the College to
administer an Adult Basic Education (ABE) Programfor the Affton 101, Bayless,
Ferguson-Florissant R-II, Kirkwood R-VII, Lindbergh R-VIII, Mehlville R-IX, St. Louis
City, Valley Park, and Webster Groves School Districts. These funds will provide
instructional services and classroom materials for the participants in the ABE program.
The project period is July 1, 2013 through June 30, 2014. This extends the program
begun in 1995-96 with DESE funding. It is anticipated funds will not exceed $150,300.
Board Meeting 04/25/13
1
Economic Development and Workforce Solutions
Ratification of Direct Pay Agreements
The purpose of these agreements is to provide services to employers in the St. Louis region.
Funding Source
Title of Program and/or Purpose
StraightUp Solar
Technical Training
Manager: Stephen Long
Anheuser-Busch,
Inc.
Production Student Materials
Manager: Stephen Long
AEP River
Operations
Lean Consultation
Manager: Stephen Long
Campus
Date
Amount
Workforce
Solutions
Group
February 19, 2013
through
June 30, 2013
$8,320
Workforce
Solutions
Group
January 28, 2013
through
June 30, 2013
$13,350
(Previously reported
$66,500 –March, 2013.
Total FY13 - $147,907)
Workforce
Solutions
Group
February 27, 2013
through
June 30, 2013
$4,025
Contracts and/or Agreements
SSM Health Care and St. Louis Community College
It is requested that the Board of Trustees approve a no-cost extension agreement previously reported and approved in
November, 2012 board meeting. The agreement is to accommodate scheduled training beyond June 30, 2013 providing online Health Information Technology training for SSM Health Care employees. The original agreement was approved in the
amount of $64,820 for services delivered during October 1, 2011 through June 30, 2012; extending instructional services
until September 30, 2013.
Talisen Technologies, Inc. and St. Louis Community College
It is requested that the Board of Trustees approve a Memorandum of Agreement between Talisen Technologies, Inc. and St.
Louis Community College whereas the provider will provide instructional services and assistance for the State Energy
Sector Partnership (SESP) grant developing coursework curriculum of the materials to be delivered using the Enterprise
Sustainability Platform (ESP) tool (Talisen licensed software) for the instruction of the curriculum. The agreement is
effective April 29th through June 30, 2013 for an amount not to exceed $23,200. Services for the agreement will be funded
through the Missouri Department of Economic Development reported to the Board in June, 2011.
Board Meeting 4-25-13
2
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of External Funds
7.1
Grants and Contracts
AGENCY
St. Louis Agency on
Training and Employment
(SLATE)
AMOUNT
$ 202,303.64
PURPOSE
FUND
Contract with St. Louis Community College to
provide Next Generation Career Center
(NGCC) and Youth Program staffing to assist
in the delivery of Workforce Investment Act
(WIA) services. This award represents
additional funds.
Restricted
Project Period: 7/1/12- 6/30/13
Project Director: Lesley Abram
Missouri Department of
Higher Education
$ 10,976.00
Grant to St. Louis Community College to
participate in Broadband Technology
Opportunities Program (BTOP). This
statewide project titled “Pathways to
Broadband Access and Technology Education
at Missouri’s Community College” expands a
network of public computer centers at seven
community colleges across Missouri. Two
public computer centers at St. Louis
Community College are situated at the
William J. Harrison Education Center and the
Center for Workforce Innovations. The centers
are “one stop” locations from which
individuals can access resources to help them
in the job market, utilize new and upgraded
broadband workstations, and obtain training.
The training focus is on digital literacy and
workforce development skills. This award
represents additional funds.
Project Period: 9/1/10-8/31/13
Project Director: Kamie Davis
Board Meeting 4-18-13
1
Restricted