MINUTES OF REGULAR MEETING
BOARD OF TRUSTEES
ST. LOUIS COMMUNITY COLLEGE
THURSDAY, JANUARY 17, 2008
The Regular Meeting of the Board of Trustees of St. Louis Community
College was held on Thursday, January 17, 2008, at the Cosand Center, 300
S. Broadway, St. Louis, MO, pursuant to notice and in accordance with R.S.
MO 610.020 as amended.
I.
GENERAL FUNCTIONS
1.
Call to Order/Roll Call
Mr. Robert Nelson, President, called the meeting to order at 7:22 p.m. The
following members of the Board of Trustees were present: Mr. Robert
Nelson, President; Ms. Denise Chachere, Vice President; Ms. Margo McNeil,
Trustee; Dr. Joann Ordinachev, Trustee and Mr. Michael Rohrbacker,
Trustee. Dr. Dolores Gunn, Trustee, was absent.
Also present were Dr. Zelema Harris, Chancellor; Ms. Becky Garrison,
Administrative Associate to the Board and Ms. Joan Cohen of Armstrong
Teasdale.
2.
Welcome to Guests
Ashok Agrawal, Dean of Math, Science, Engineering and Technology,
introduced Mr. Randy Maier, Manager of Education Relations from Boeing,
who presented the College with a check for $10,000 in conjunction with the
“Project Lead the Way” program.
3.
Citizens Desiring to Address the Board Regarding Agenda Items
None.
4.
Adoption of Agenda/Revisions to Agenda
On motion by Mr. Rohrbacker, the Board unanimously waived lodging and
approved revisions to Board Policy as listed on the addendum.
On motion by Mr. Rohrbacker, the Board unanimously adopted the remainder
of the agenda as revised.
5.
Acceptance of December 20, 2007 Minutes
On motion by Mr. Rohrbacker, there being no corrections noted to the
December 20, 2007 minutes, they were accepted as written.
6.
Approval of Resolution Re February 28, 2008 Executive Session of the
Board of Trustees
On motion by Mr. Rohrbacker, the Board unanimously approved, by a roll call vote, with Dr. Gunn being absent, the resolution scheduling an executive
session on February 28, 2008, all as more fully set forth in Exhibit A attached
hereto and by this reference incorporated herein.
7.
Recognition of Student, Staff and Trustee Accomplishments
Pat Matreci, Coordinator of Media Relations, read statements of
congratulations for students and staff on their recent awards and
accomplishments.
Mr. Nelson then read a St. Louis Post Dispatch article about a former
Meramec Student who was recently killed in the line of duty in Iraq. He said
Army Captain Todd Davis is the second Meramec student who has been
killed since 2006, when former student Riley Baker died in combat.
8.
North Central Accreditation Report
Dr. John Ganio, Vice Chancellor for Education, presented the Board with the
Self-Study Report 2008 addendum and answered questions from the Board.
9.
Report on Federal Funding for Labor and Education Programs
Ann Brand, Legislative Liaison, presented an update on Federal funding for
Labor and Education programs, and answered questions from the Board.
10.
Update on the Lewis and Clark Discovery Initiative
Carla Chance, Vice Chancellor for Business and Finance, and representatives
from the architectural firm of Christner, Inc. and the construction
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management firm of S.M. Wilson and company, presented on the District
Science Lab Renovation project, funded in part by the Lewis and Clark
Discovery Initiative. Ms. Pat McEwen, Forest Park Chemistry instructor, Mr.
Andrew Langrehr, a Meramec Chemistry instructor and Mr. Ashok Agrawal,
Dean of Math, Science, Engineering and Technology, spoke about the
renovations from differing perspectives.
II.
INSTRUCTION AND STUDENT SERVICES
11.
Approval of Program Recommendations and Revisions
On motion by Mr. Rohrbacker, the Board approved the following Resolution:
RESOLVED, that the Board of Trustees hereby approves the program
recommendations all as more fully set forth in Exhibit B attached
hereto and by this reference incorporated herein; and that, where
appropriate, said programs be submitted to the Coordinating Board for
Higher Education.
III.
HUMAN RESOURCES
12.
Human Resource Recommendations
On motion by Mr. Rohrbacker, the Board unanimously approved the
following Resolution regarding human resource recommendations:
RESOLVED, that the Board hereby ratifies and/or approves
personnel actions for certificated, physical plant and classified
staff in accordance with established policies of the District, all
as more fully set forth in Exhibit C attached to these minutes
and by this reference incorporated herein; and
FURTHER RESOLVED, that, where appropriate, the Chancellor of
the District or his designee is hereby authorized and directed to
execute for and on behalf of the District, the appropriate contract or
amendment to contract for the affected personnel.
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IV.
BID AWARDS
13.
Acceptance of Bids/Ratification of Contracts
On motion by Mr. Rohrbacker, the Board unanimously approved the
following resolution:
RESOLVED, that the Board of Trustees hereby accepts the bids
and/or ratifies the contracts set forth in Exhibit D attached hereto
and by this reference incorporated herein, to the lowest
responsible bidder for the amounts indicated thereon and all in
accordance with District specifications specified in the contract
numbers indicated; said funds to be paid from the funds set forth
in each item of Exhibit D; and
FURTHER RESOLVED, that the appropriate officer of the
Board or the District be and hereby is authorized and directed to
execute an appropriate contract in each instance.
V.
BUSINESS & FINANCE
14.
Budget
A.
Financial Reports
The following financial reports as of December 2007, were submitted for the
Board’s information: executive summary, budget status report general
operating fund through December 31, 2007, budget status reports – auxiliary,
rental of facilities and agency: July 1, 2007 – December 31, 2007, student
financial aid fund, July 1, 2007 – December 31, 2007, Center for Business
Industry and Labor budget status report: July 1, 2007 – December 31, 2007,
and restricted general fund budget status report: July 1, 2007 – December 31,
2007.
B. Warrant Check Register - December 31, 2007
On motion by Ms. McNeil, the Board unanimously approved all expenditures
made in accordance with the Warrant Check Register for the month ending
December 31, 2007.
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C.
Ratification of Investments
The Board ratified investments/daily repurchase agreements made by the
Treasurer of the District during the month of December, 2007, for which bids
had been received in accordance with Board Policy, all as more fully set forth
in Exhibit E attached hereto and by this reference incorporated herein.
VI.
CONTRACTS AND/OR AGREEMENTS
15.
Contracts and/or Agreements
The Board was requested to approve the acceptance on renewal of various
contracts, agreements and resolutions.
On motion by Dr. Ordinachev, the Board unanimously approved the
following resolution regarding the acceptance or renewal of various contracts,
agreements and resolutions between the District and various agencies,
corporations and individuals located throughout the District:
RESOLVED, that the contracts, agreements and resolutions set forth in
Exhibit F attached hereto and by this reference incorporated herein, are
adopted and approved; and
FURTHER RESOLVED, that the appropriate Officer of the Board or
the District be and hereby is authorized and directed to execute an
appropriate contract in each instance.
VII. EXTERNAL FUNDS
16.
Acceptance of External Funds
On motion by Ms. McNeil, the Board unanimously approved the following
resolution regarding the acceptance of grants, contracts and equipment
donations:
RESOLVED, that the Board of Trustees does hereby accept the grants,
contracts, gifts and equipment donations for the College, all as more
fully set out in Exhibit G attached hereto and by this reference
incorporated herein; and FURTHER RESOLVED, that the Chancellor
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be and hereby is authorized and directed to express appreciation, where
appropriate, for and on behalf of the District; and
FURTHER RESOLVED, that with respect to federal grants for workstudy programs, the Agency involved will be billed for matching funds
and for Social Security; and
FURTHER RESOLVED, that the appropriate Officer of the Board or
District be and hereby is authorized and directed to execute contracts
with said agencies in each instance.
VIII. INSURANCE RECOMMENDATION
17.
No items.
IX.
GENERAL FUNCTIONS, CONTD.
18.
Chancellor’s Report
Dr. Harris congratulated Pam McIntyre for becoming the first President of our
Wildwood Campus. She said Ms. McIntyre is a great leader and is very proud
to have her with us.
She then shared with the Board that the College is engaged in many initiatives
and processes and will continue to improve. She stated that she is both
excited and anxious about the upcoming NCA evaluation and will use this
opportunity to share the story about how great St. Louis Community College
is. She said the final report will support her claim.
She stated that she is beginning phase I of the League for Innovation
Reaffirmation Process. During phase I, a self-study will be conducted after
putting together a task force with the assistance of Florissant Valley President
Marcia Pfeiffer. The College will submit the study, and in April a team will
be appointed to travel to the College and validate our self-study. She said the
Board plays an important role in the reaffirmation and it is important to have
their support. She added that all of this would take place immediately after
the NCA visit, when she would have time to review a Self-Study Document
prepared by Dallas County Community College.
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She then reported on the Board’s involvement in Strategic Planning
and the importance of the Board pointing the direction for the College. A date
in March is being set for Board involvement.
Dr. Harris advised the Board that the Enrollment Management process is
underway and that Peter Bryant from Noel-Levitz will meet with the
Leadership Team on January 22. She added that Joanie Friend, Director
Enrollment Management, was scheduled to begin leading the effort on
January 18.
She encouraged the Board to work with the Foundation to marshal all points
of influence and support it like never before. She acknowledged the work and
leadership of Foundation Executive Director Deb Godwin and her staff.
She then shared the results of her meeting with Governor Blunt and
complimented the staff after she learned how he respected our institution and
has supported our initiatives. She then added that she would continue to make
appropriate connections between the College and external contacts.
19. Citizens Desiring to Address the Board Regarding Other Topics
None.
X.
NEW BUSINESS
None.
ADJOURNMENT
There being no other or further business to come before the Board, on
motion duly made, the Board voted to adjourn the meeting at 8:45 p.m.
Respectfully submitted,
Becky Garrison, Secretary
Board of Trustees
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MEMORANDUM
To:
Board of Trustees
From:
Zelema Harris
Date:
January 17, 2008
Subject:
Board Agenda Modifications
Agenda
#
Tab
Page Revision
#
Section 1
1
Recommended Waiver of Lodging and Approval of Changing the Title of
Division A – Board Policy – General Administration to Division A –
Board Policy – Governance Process
Section 1
1
Recommended Waiver of Lodging and Approval of Adding the College
Mission Statement to Division A of Board Policy
Section 1
1
Recommended Waiver of Lodging and Approval of Revised Board
Policies A.1.2 Responsibilities and Authority; A.2 Membership; A.3
Election of Members; A.4 Board Member Service; A.5 Officers-Election,
Term of Office, Duties; A.5.1 Election and Term of Office and A.5.2
Officers’ Duties (Attached)
Section 1
1
Recommended Waiver of Lodging and Approval of New Board Policies
A.2 Governance Style; A.2.1 Governance in General; A.2.2 Governance
Specifically; and A.3.2 Board Job Description (Attached)
Section 1
1
Recommended Waiver of Lodging and Approval of the Following
Revised Board Procedures (Formerly Board Policies A.3.1 through
A.3.9): A.1.1 Notice of Election; A.1.2 Declaration of Candidacy; A.1.2.1
Declaration of Candidacy Form; A.1.3 Placement on Ballot; A.1.4
Elections, How Conducted; A.1.5 Certificate of Notice; A.1.6
Certification of Results; A.1.7 Oath; A.1.8 Assuming Office and A.1.9
Vacancy, How Filled (Attached)
1
Add: Appointments/Full-Time Faculty
3.1
C
Aiello, Janis; current employee; FV; Assistant Professor/Nursing; range
V-G; $57,177; 01/22/08-05/12/08.
This is a temporary, partial-semester only, replacement position. Salary is
in accordance with Board Policy D1, Faculty/Initial Placement.
3.2
C
3a
Other Personnel Actions/Change of Assignment/Administrative/
Professional Staff
Delete: John Cosgrove; CC; Director, Institutional Research & Planning;
range change from A 17 to A 19; effective 01/18/08-06/30/08.
6.2.3
F
3
Grants and Contracts
6.2.3 International Academic Exchange Experience
Board approval is requested for the College to enter an Agreement
between Youth For Understanding – USA (YFU) and St. Louis
Community College, Florissant Valley campus. The College will
provide an international academic exchange experience for two
international students participating in the Youth For Understanding Community College Program (YFU-CCP), which shall begin in the
Spring 2008 semester. One YFU-CCP student will attend classes at the
College for the Spring 2008 semester only, and one YFU-CCP student
will attend classes at the College in the Spring and Fall 2008 semesters for
a total compensation to the College of $10,902.50.
The College will recruit a suitable host family for each YFU-CCP student.
The College will provide a staff person to serve as the primary contact for
YFU-CCP staff as well as the YFU-CCP students. The College will
provide the YFU participants a brief orientation to the campus and
community upon arrival at the campus, as well as ongoing support. Each
YFU-CCP student will enroll in 15 credits of academic courses each
semester. Additionally, the College will provide each YFU-CCP student
with opportunities to participate in cultural enrichment activities.
Recommended Waiver of Lodging and Approval of Revised Board
Policies A.1.2 Responsibilities and Authority; A.2 Membership; A.3
Election of Members; A.4 Board Member Service; A.5 Officers-Election,
Term of Office, Duties; A.5.1 Election and Term of Office and A.5.2
Officers’ Duties.
A.1.2 Responsibilities and Authority (R4/03)
Incidental to implementing these and other responsibilities are the following specific
responsibilities enunciated by the Board.
• Function as the policy-making body exercising overview of administrative
functions delegated to the chancellor.
• Select, appoint, and evaluate the chancellor of the College.
• Provide ways and means for obtaining adequate financial support.
• May elect to hear appeals of employees as outlined in applicable grievance
procedures.
• Will hear members of the public, staff and students at regular Board meetings.
• Approve the annual budget.
• Approve the expenditure of all funds.
• Direct the administration to prepare new reports, prepare a written legal opinion,
or gather new information only upon Board approval of an appropriate motion or
upon written request by any two trustees or the Board president. (A copy of the
request and response will be sent to all other trustees.)
• Authorize the chancellor’s out of state travel requests and approve related expense
reports.
• Authorize all travel requests by Board members and ratify related expense reports.
A.2 A.3 Membership (R 2/94)
The Board of Trustees consists of six members elected for six-year terms from the four
subdistricts of St. Louis Community College.
A.3 A.4 Election of Members
A SIX-MEMBER BOARD REPRESENTING THE FOUR SUBDISTRICTS OF THE
COLLEGE SERVICE AREA GOVERNS ST. LOUIS COMMUNITY COLLEGE AND
SHALL BE ELECTED IN ACCORDANCE WITH STATUTORY REQUIREMENTS
OUTLINED IN BOARD PROCEDURES, SECTION A.1.
A.5 Officers -- Election, AND Term of Office, Duties (R 2/94)
The officers of the Board of Trustees will be a president CHAIR and a vice president
CHAIR who will be members of the Board, and a secretary and a treasurer who will be
elected from the administrative or professional staff.
A.5.1 Election and Term of Office (R 3/06)
1. Officers of the Board will be elected at the first regular meeting of the Board after
June 1 of each year. Vacancies will be filled as soon as practicable by electing a
successor to the unexpired term of office.
2. Each OfficerS of the Board will be elected for a term of one year, will assume
office immediately upon election, and will hold office until a successor is elected
and qualified. OFFICERS MAY BE ELECTED FOR SUCCESSIVE TERMS
WITHOUT TERM LIMIT.
3. In the event of the absence of both the president CHAIR and vice president
CHAIR at any regular or special meeting of the Board of Trustees, those Board
members present will select by majority vote one of their members to preside.
A.5.2 Officers' Duties (R 4/03) A.6 ROLE OF OFFICERS
THE PRIMARY ROLE OF EACH BOARD MEMBER IS TO MAINTAIN
THE INTEGRITY OF THE BOARD’S PROCESSES AND TO WORK IN
CONCERT WITH OTHER BOARD MEMBERS TO PROMOTE THE
BOARD’S FIDUCIARY, STRATEGIC AND GENERATIVE GOVERNANCE
RESPONSIBILITIES.
President BOARD CHAIR
1. THE BOARD CHAIR PROMOTES CONSISTENCY BY THE BOARD IN ITS
POLICIES AND PROCEDURES. SPECIFICALLY, THE BOARD CHAIR:
a. Presides at all meetings of the Board of Trustees; preserves order AND enforces
rules.
b. ESTABLISHES, TOGETHER WITH THE VICE CHAIR OR THEIR
DESIGNEE(S), THE DRAFT MEETING AGENDAS IN COLLABORATION
WITH THE CHANCELLOR.
c. Appoints, subject to approval by the Board, all committees which THAT the
Board may deem necessary.
d. Signs all bonds evidencing the bonded indebtedness of the College, and all
letters, agreements, contracts, deeds, leases and other documents and papers
ordered to be executed by the Board of Trustees.
2. The Board president CHAIR approves the chancellor's attendance and expense
reports. The Chancellor’s quarterly local expense reports are submitted to the Board
for ratification.
a. THE BOARD CHAIR HAS NO AUTHORITY TO INDIVIDUALLY
SUPERVISE OR DIRECT THE CHANCELLOR.
3. THE BOARD CHAIR IS RESPONSIBLE FOR BOARD COMMUNICATIONS.
a. THE BOARD CHAIR WILL GENERALLY BE THE DESIGNATED
SPOKESPERSON WHO WILL WORK CLOSELY WITH THE
CHANCELLOR AND MAY SERVE AS THE PRIMARY PUBLIC
CONTACT FOR BOARD INQUIRIES, MEDIA COVERAGE AND
SPEAKING ENGAGEMENTS.
1. ALL COMMUNICATIONS MADE ON BEHALF OF THE BOARD
ARE TO BE APPROVED BY THE BOARD.
2. THE BOARD CHAIR, IN COLLABORATION WITH THE
CHANCELLOR AND THE COLLEGE PUBLIC RELATIONS
STAFF, MAY FACILITATE SPEAKING ENGAGEMENTS FOR
BOARD MEMBERS.
b. THE CHAIR SHALL ENSURE THAT OTHER BOARD MEMBERS ARE
INFORMED OF CURRENT AND PENDING BOARD ISSUES AND
PROCESSES.
4. THE BOARD CHAIR MAY CALL SPECIAL METINGS AS REQUIRED.
5. THE BOARD CHAIR SHALL PLAN AN ANNUAL RETREAT FOR JANUARY
OF EACH YEAR.
Vice President CHAIR
In case of the resignation, absence, or other disability of the president CHAIR, the vice
president CHAIR will perform all of the duties of the president CHAIR. The vice
president CHAIR also performs other duties assigned by the president CHAIR of the
Board of Trustees or the Board of Trustees. THE VICE CHAIR WILL ASSIST IN
AGENDA SETTING AND RETREAT PLANNING.
Secretary
The secretary (NORMALLY THE ADMINISTRATIVE ASSOCIATE TO THE
BOARD) will be the official custodian of the records of the College and will perform
all duties required by the Board of Trustees and all duties provided in these policies.
The secretary records the proceedings of the Board. The secretary will make public
notification of Board member elections, attest to all public acts of the College, affix
thereto, when necessary, the seal of St. Louis Community College, and prepare and
serve on the members in due time notice of all regular and special meetings of the
Board. The secretary will be the custodian of the official seal of the College. THE
BOARD SECRETARY WILL SERVE AS THE DESIGNATED ELECTION
OFFICIAL, REPRESENTING THE COLLEGE WITH THE APPROPRIATE
BOARDS OF ELECTION COMMISSIONERS.
Treasurer
The treasurer (NORMALLY THE VICE CHANCELLOR FOR BUSINESS AND
FINANCE) will comply with all applicable state laws, keep complete records of the
financial transactions of the College, sign all checks, and report from time to time
concerning the financial status of the College. In lieu of actually signing checks, the
treasurer may use a facsimile signature. The facsimile signature will be applied on
checks in a manner approved by the Board and accepted by the Board's demand
depository.
At regular Board meetings, the treasurer will present budget reports, detailing actual
income and expenditures in relation to the approved budget. The treasurer also will
make a complete report on the financial condition of the College at the end of each
fiscal year.
Recommended Waiver of Lodging and Approval of New Board Policies A.2
Governance Style; A.2.1 Governance in General; A.2.2 Governance
Specifically and A.3.2 Board Job Description.
A.2 Governance Style
A.2.1 Governance in General
THE BOARD WILL BE ACTIVELY INVOLVED IN THE GOVERNANCE OF THE
COLLEGE BY:
1. BEING PROACTIVE IN SUPPORTING THE CHANCELLOR AND THE
COLLEGE LEADERSHIP TEAM.
2. KEEPING ADEQUATELY INFORMED ABOUT RELEVANT LOCAL,
REGIONAL, NATIONAL AND INTERNATIONAL EDUCATIONAL ISSUES
POTENTIALLY IMPACTING THE COLLEGE.
3. APPROACHING ITS TASKS WITH A STYLE THAT EMPHASIZES
A. OUTWARD VISION.
B. RESPECTFUL CONSIDERATION OF ALL VIEWPOINTS.
C. STRATEGIC LEADERSHIP MORE THAN ADMINISTRATIVE DETAIL,
BY EXERCISING OVERVIEW OF ADMINISTRATIVE FUNCTIONS
DELEGATED TO THE CHANCELLOR.
D. COLLECTIVE RATHER THAN INDIVIDUAL DECISIONS.
4. ENCOURAGING THE PARTICIPATIVE ROLE OF FACULTY, STAFF,
MANAGEMENT AND STUDENTS IN COLLEGE GOVERNANCE
THROUGH AN ONGOING CONSULTATIVE PROCESS. IN MATTERS
RELATING TO CURRICULUM, ACADEMIC, AND PROFESSIONAL
MATTERS, THE BOARD EXPECTS ADMINISTRATION TO CONSULT
WITH THE APPROPRIATE GOVERNANCE COUNCIL. THE BOARD
AFFIRMS THE RIGHT OF FACULTY, STAFF, MANAGEMENT, AND
STUDENTS TO EXPRESS IDEAS AND OPINIONS AT THE CAMPUS
LEVEL WITH THE ASSURANCE THAT SUCH OPINIONS WILL BE GIVEN
RESPECTFUL CONSIDERATION.
A.2.2 Governance Specifically
MORE SPECIFICALLY, THE BOARD WILL:
1. OPERATE ALWAYS MINDFUL OF ITS CIVIC TRUSTEESHIP
OBLIGATION TO THE CITIZENS AND STUDENTS OF THE COLLEGE
DISTRICT.
2. LEAD AND INSPIRE THE COLLEGE THROUGH THE CAREFUL
ESTABLISHMENT OF ORGANIZATIONAL GOALS AND PERSPECTIVES
THROUGH WRITTEN POLICIES.
3. FOCUS ON THE INTENDED LONG-TERM IMPACT OF THE COLLEGE’S
GOALS.
4. INITIATE POLICY FORMATION AND BE ACTIVE IN STRATEGIC AND
FISCAL PLANNING.
5. MONITOR AND REGULARLY DISCUSS THE BOARD'S OWN PROCESS
AND PERFORMANCE. INSURE THE CONTINUITY OF ITS GOVERNANCE
CAPABILITIES BY CONTINUAL TRUSTEE EDUCATION AND ANNUAL
EVALUATION.
a. SELF-MONITORING WILL INCLUDE AN ANNUAL COMPARISON OF
BOARD ACTIVITIES AND DISCIPLINE RELATIVE TO ITS
GOVERNANCE PROCESS POLICIES.
b. CONTINUAL REDEVELOPMENT WILL INCLUDE ORIENTATION OF
NEW MEMBERS IN THE BOARD'S ADOPTED GOVERNANCE
PROCESS AND REGULAR BOARD DISCUSSION OF PROCESS
IMPROVEMENT.
6. DEMONSTRATE COMMITMENT AND ACCOUNTABILITY TO THE
GENERAL PUBLIC BY COMPETENT, CONSCIENTIOUS AND EFFECTIVE
DECISION-MAKING.
7. WELCOME PUBLIC INPUT FROM VARIOUS SOURCES, INCLUDING
STAFF, STUDENTS, ALUMNI, EMPLOYERS AND COMMUNITY
MEMBERS, ON THE FORMATION OF BOARD GOALS AND ACTIONS.
A.3.2 Board Job Description
THE JOB OF THE BOARD IS TO REPRESENT THE PUBLIC IN DETERMINING
AND REQUIRING APPROPRIATE ORGANIZATIONAL PERFORMANCE. THE
BOARD WILL FOCUS ITS EFFORTS ON THE FOLLOWING RESPONSIBILITIES
WITHIN THE CONTEXT OF ITS STATUTORY DUTIES:
1. SELECT, APPOINT AND EVALUATE THE CHANCELLOR’S
PERFORMANCE.
2. ENGAGE IN FUDICIARY, STRATEGIC AND GENERATIVE
GOVERNANCE TO MONITOR INSTITUTIONAL PERFORMANCE.
3. PROVIDE WAYS AND MEANS FOR OBTAINING ADEQUATE FINANCIAL
SUPPORT, INCLUDING, BUT NOT LIMITED TO:
a. PROVIDING OVERSIGHT TO THE ANNUAL BUDGET PROCESS.
b. APPROVING THE ANNUAL BUDGET AND EXPENDITURES OF ALL
FUNDS.
4. MAINTAIN A LINK BETWEEN THE COLLEGE AND THE COMMUNITY
BY:
a. CREATING A POSITIVE IMAGE FOR THE COLLEGE IN
REPRESENTING THE COLLEGE TO THE COMMUNITY.
b. KEEPING FELLOW BOARD MEMBERS AND THE CHANCELLOR
INFORMED OF CONCERNS AND QUESTIONS THAT ARE HEARD AND
SEEN WHEN IN THE COMMUNITY.
Recommended Waiver of Lodging and Approval of the Following Revised
Board Procedures (Formerly Board Policies A.3.1 Through A.3.9): A.1.1
Notice of Election; A.1.2 Declaration of Candidacy; A.1.2.1 Declaration of
Candidacy Form; A.1.3 Placement on Ballot; A.1.4 Elections, How
Conducted; A.1.5, Certificate of Notice; A.1.6 Certification of Results; A.1.7
Oath; A.1.8 Assuming Office and A.1.9 Vacancy, How Filled.
A.3.1 A.1.1 Notice of Election (R 11/06)
Before the 16th Tuesday prior to any election for the office of trustee, the secretary of
the Board of Trustees, or the designee of the Board, will notify the general public of
the opening filing date, the office or offices to be filled, the proper place for filing and
the closing filing date of the election by publication of legal notice in at least one
newspaper of general circulation in the St. Louis Community College District.
A.3.2 A.1.2 Declaration of Candidacy (R 11/06)
All candidates for the office of trustee will file their Declarations of Candidacy in
person in the Board secretary’s office at the Cosand Center at 300 South Broadway
with the secretary of the Board of Trustees, or the designee of the Board, on the forms
to be provided by St. Louis Community College, between 8 a.m. on the 16th Tuesday
and 5 p.m. on the 11th Tuesday prior to the date on which the election of said trustee
will be held.
A.3.2.1 A.1.2.1 Declaration of Candidacy Form (R 2/94)
The Declaration of Candidacy forms will include the following information:
a. The full name, residence address, and date of birth of the candidate. The
candidate must be at least 21 years of age.
b. The length of time said candidate has resided in the district and subdistrict.
c. A statement that the candidate has been a resident voter of his/her election district
for at least one year next preceding the election for which the candidate is filing.
d. A statement that applicant is a citizen of the United States, together with a
designation of the birthplace of the candidate if born in the United States, or the
date on which and the place at which the candidate became a naturalized citizen,
whichever is applicable.
A.3.3 A.1.3 Placement on Ballot (R 11/99)
The placement of candidates' names on the ballot shall be determined according to the
order of filings by such candidates; except that, in the case of candidates who file a
declaration of candidacy with the secretary of the Board of Trustees or the designee of
the Board prior to 5:00 p.m. on the first day for filing for election, the order shall be
determined by lottery. All candidates will be notified of the lottery and all other
requirements for filing for office at the time the candidate receives the filing forms.
The lottery will be conducted by the Board secretary or a designee of the Board who is
not a candidate for that election. The lottery will be held at the place designated for
the filing of the declaration of candidacy as set forth in Board Policy A3.2
PROCEDURE A.1.2 herein.
The lottery for order of placement on the ballot for candidates for the Board of
Trustees will be accomplished by use of a wire lottery basket. The lottery procedure
will be witnessed by two college employees designated by the Board of Trustees.
Specifically, the lottery procedures are as follows:
a.
b.
c.
d.
e.
The Board secretary, or designee of the Board of Trustees who is not a candidate
for that election shall deposit into a wire lottery basket, balls of identical size and
weight numbered one (1) through twenty-five (25) as close to 8:00 a.m. as
practicable on the first day for filing for election and prior to acceptance of the
first declaration of candidacy from any candidate.
After all of the numbered balls have been placed into the wire lottery basket the
Board secretary, or Board designee, who is not a candidate for that election, shall
spin the lottery basket ten times.
Thereafter, each candidate shall draw a numbered ball at random at the time of
filing his/her declaration of candidacy by executing a single reverse turn of the
wire lottery basket, at the direction of the Board secretary, or Board designee, who
is not a candidate for that election.
The Board secretary or Board designee who is not a candidate for that election
shall spin the wire lottery basket five times between the drawing of each numbered
ball, except that spinning the wire lottery basket ten times after initially depositing
all of the numbered balls into the wire lottery basket as set forth in Board Policy
A3.3 PROCEDURE A.1.3 (b) above, shall be sufficient for the drawing of the
first numbered ball by the first candidate to file his/her Declaration of Candidacy.
A spin of the lottery basket consists of one 360 degree turn of the basket handle.
The Board secretary or a designee of the Board of Trustees who is not a candidate
for that election shall record the number drawn with the candidate’s Declaration of
Candidacy. Thereafter, the numbered ball shall be set aside and not returned to
the wire basket.
The names of candidates filing on the first day of filing for election shall be listed for
each office on each ballot in ascending order of the numbers so drawn. For example:
Michael Smith, Kathy Jones, James Carter and George Brown each file their
declaration of candidacy on the first day of filing for election and draw a numbered
ball. Michael Smith files first and draws ball number 10, Kathy Jones files second and
draws ball number ball number 22, James Carter files third and draws ball number 5,
and George Brown files fourth and draws ball number 17.
The order in which the four candidates will appear on the official ballot will be
as follows:
James Carter
Michael Smith
George Brown
Kathy Jones
(Ball 5)
(Ball 10)
(Ball 17)
(Ball 22)
A.3.4 A.1.4 Elections, How Conducted (R 2/94)
All elections will be conducted in accordance with state law.
A.3.5 A.1.5 Certificate of Notice (R 1/01)
Not later than 5 p.m. on the 10th Tuesday prior to the election, the Board's designated
election official, or in the absence of such designation, the chancellor will cause to be
certified to the appropriate Board(s) of Election Commissioners: (a) those candidates
filing Declarations of Candidacy who meet the requirements of a candidate for the
Board of Trustees of St. Louis Community College and/or (b) the text of all questions
to be voted upon.
The Board's designated election official also will deliver to the Board(s) of Election
Commissioners a certified copy of the legal notice of election published pursuant to
Missouri statute.
A.3.6 A.1.6 Certification of Results (R 2/94)
Within seven business days after receipt of the official election returns from the
appropriate Board(s) of Election Commissioners, at least a majority of the thenqualified members of the Board of Trustees will tabulate the results so received and
declare and certify the candidate or candidates receiving the greatest number of votes
and the result of balloting upon any question. Said certification will be authorized by
the Board, signed by the secretary, affixed with the official seal, and lodged in the
official records of the College. The secretary will, upon such certification, issue
certificates of election on forms to be approved by the Board of Trustees.
A.3.7 A.1.7 Oath (R 2/94)
All members of the Board of Trustees will be required to take and subscribe to an oath
of office in the following form:
I do solemnly swear (or affirm) that I will support and defend the Constitutions of the
United States and of the State of Missouri, and that I will faithfully demean (or
conduct) myself in the office of trustee of St. Louis Community College.
A.3.8 A.1.8 Assuming Office (R 9/95)
Election results, if received from the relevant election commissioners, will be certified,
as the first agenda item at the first regular meeting of the Board of Trustees after the
election of a member or members of the Board of Trustees. Then said member(s)
should present themselves for the purpose of being seated. If election results have not
been received prior to the first regular Board meeting, then election results will be
certified at the next Board meeting and the member(s) should present themselves for
the purpose of being seated. If the oath of office has not already been taken, the newly
elected member or members will then swear or affirm the prescribed oath. A new
member will file the oath with the secretary of the Board. The president of the Board
of Trustees will thereupon recognize him/her as a member of the Board of Trustees.
Thereafter, the newly-elected trustee will be entitled and qualified to perform the
duties of the office of a member of the Board of Trustees.
A.3.9 A.1.9 Vacancy, How Filled (R 2/94)
Whenever a vacancy occurs in the membership of the Board of Trustees for any
reason, the Board will announce the vacancy at its next regularly scheduled meeting.
Thereupon the Board will publicly invite interested, legally-qualified citizens to apply
in writing to fill the vacancy until the next election of trustees.
The application will include the Declaration of Candidacy form as specified in Board
policy, a statement of reasons for seeking the appointment and any other information,
including a résumé, which the applicant believes may be helpful to the Board.
Applications must be submitted to the Chancellor's office at least five days before the
Board meeting at which applicants are to be interviewed.
If no suitable applicant is found after the Board has conducted interviews, the Board
will again publicly invite interested, legally-qualified citizens to apply in writing to fill
the vacancy.
The process of accepting applications and conducting interviews will continue until
the Board, by majority vote of the remaining trustees, appoints an applicant to hold
office until the next election held by St. Louis Community College when a trustee will
be elected for the unexpired term. The newly-appointed trustee will take the oath of
office and be seated at the next regular meeting of the Board.
#6
Resolution Re February 28, 2008 Executive Session of the Board of Trustees
The Board is requested to approve the following resolution:
RESOLVED, that the Board of Trustees, pursuant to R.S. Mo. Section 610.022 (as
amended 2004), schedules the holding of a closed meeting, record and vote on
February 28, 2008, at 6:00 p.m., at the Cosand Center, 300 S. Broadway., St. Louis,
MO 63102, in the Executive Board Room, for the following reasons:
1) to discuss legal actions, causes of action or litigation involving St. Louis
Community College and to hold any confidential or privileged communications
with the attorney for the College (Section 610.021 [1]), and the lease, purchase or
sale of real estate (Section 610.021 [2]); and
2) to discuss action upon any personnel matters relating to the hiring, firing,
disciplining or promotion of personnel, (Section 610.021 [3]); and
3) to discuss pending and future discussion and negotiations with employee groups of
St. Louis Community College and the work product related thereto (Section
610.021 [9]); and
4) to discuss individually identifiable personnel records, performance ratings or
records pertaining to employees or applicants for employment, (Section 610.021
[13]); and
5) to hold confidential or privileged communications with the auditor, including all
auditor work product (610.021 [17]), and
FURTHER RESOLVED, that notice of the closed meeting be given in accordance with
R.S. Mo. Section 610.020 as amended 2004.
January 17, 2008
Board Agenda
II. Instruction and Student Services
It is recommended that the Board approve the revised Associate in Fine Arts degree – Art
Education Option approved and submitted by the District Curriculum Committee.
Program:
Campus:
Effective:
Art Education Option
Associate in Fine Arts
FP, FV, M
Spring 2008
Impact Statement
On November 1, 2006 the Missouri community college Association (MCCA)
Presidents/Chancellors Council, approved Statewide Revisions to the Associate of Arts in
Teaching AAT degree. These revisions incorporate mid-preparation benchmarks, the 42-hour
articulated general education core, C-BASE and GPA minimums.
Revision to the Art Education program is intended to align with the changes to the
Associate of Arts in teaching – AAT degree approved by the district Curriculum Committee while
following the requirements of the AFA/BFA degree articulation agreement with the University of
Missouri-St. Louis.
The revisions proposed for the Associate in Fine Arts Degree - Art Education program follow the
revisions to the Associate of Arts in Teaching - AAT degree. The Associate in Fine Arts Degree
Program is being revised to reflect these changes and to be compatible with NCATE accreditation
and the UMSL/SLCC, AFA/BFA articulation agreement.
These revisions will more easily accommodate course transfer from St. Louis Community College
to four-year institutions (UMSL in particular).
Provisions will be made to accommodate the needs of students who are enrolled in the current
Associate of Arts in Teacher Education degree program to insure that they are able to graduate
without any problems.
There is no expense incurred as a result of this revised degree.
Board Meeting 1-17-08
1
Associate in Fine Arts, Art Education Option
Current Program
Revised Program
General Education
23 credits
ENG: 101 College Composition I
3
COM: 101 Oral Communication I
3
XXX: XXX Missouri State Requirement
3
PSY: 200
General Psychology
3
PSY: 203
Child Psychology (or)
PSY: 205
Human Growth and Development
3
MTH: 155 Survey of College Mathematics (or)
MTH: 160 College Algebra
4
XXX: xxx Science Elective with lab
4
General Education
23 credits
ENG: 101 College Composition I
3
COM: 101 Oral Communication I
3
HST: 101
American History I (or)
HST: 102
American History II (or)
HST: 103
American History I, Honors (or)
HST: 104
American History II, Honors
3
PSY: 200
General Psychology
3
PSY: 205
Human Growth and Development
3
MTH: 155 Survey of College Mathematics (or)
MTH: 160 College Algebra
4
XXX: xxx Science Elective with lab
4
Physical Education Requirement
2 credits
Professional Education
16 credits
EDU: 102 Computers in Education
3
EDU: 120 (or) ART: 185 Art for Children
3
EDU: 200 Introduction to Classroom Teaching
3
EDU: 215 Principles of Teaching and Learning
3
EDU: 211 Foundations of Education
3
EDU: 216 Teacher Ed Portfolio Development
1
Area of Concentration
ART: 101
Art History I
ART: 102
Art History II
ART: 107
Design I
ART: 108
Design II
ART: 109
Drawing I
ART: 110
Drawing II
ART: 111
Figure Drawing I
ART: 131
Computer Art Studio
22 credits
3
3
2
2
3
3
3
3
3-D Art Electives
ART: 207
Design III
ART: 113
Ceramics I
ART: 116
Sculpture I
2-3 credits
2
3
3
Art Electives
ART: 133
Graphic Design I
ART: 114
Painting I
ART: 165
Photography I
ART: 115
Printmaking I
6 credits
3
3
3
3
Program total…………………………71-72 credits
Physical Education Requirement
2 credits
Professional Education
15 credits
EDU: 218 Technology for Teachers
3
EDU: 120 (or) ART: 185 Art for Children
3
EDU: 220 Teaching Profession With
Field Experience
3
EDU: 217 Educational Psychology
3
EDU: 211 Foundations of Education
3
Area of Concentration
ART: 101
Art History I
ART: 102
Art History II
ART: 107
Design I
ART: 108
Design II
ART: 109
Drawing I
ART: 110
Drawing II
ART: 111
Figure Drawing I
ART: 131
Computer Art Studio
22 credits
3
3
2
2
3
3
3
3
3-D Art Electives
ART: 207
Design III
ART: 113
Ceramics I
ART: 116
Sculpture I
2-3 credits
2
3
3
Art Electives
ART: 133
Graphic Design I
ART: 114
Painting I
ART: 165
Photography I
ART: 115
Printmaking I
6 credits
3
3
3
3
Program total…………………………70-71 credits
Board Meeting 1-17-08
2
01/17/08
3.1
APPOINTMENTS/FULL-TIME ADMINISTRATIVE/PROFESSIONAL STAFF
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
Robinson, Timitra
C
FP
Project Associate I
P7
Guth, Samuel
N
FP
Supervisor, Maintenance/HVAC
(district-wide)
P 12
NAME
TITLE
RANGE
ANNUAL
RATE
$34,308.10*
54,463.00**
-1* No change to previously-approved salary
** Minimum salary for the range.
Robinson: This is a continuation of external funding for a position that was previously scheduled to end on 12/15/07.
Guth: Replacement position
EFFECTIVE
DATE
12/16/07-06/30/08
02/06/08-06/30/08
01/17/08
3.1
APPOINTMENTS/CLASSIFIED STAFF
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
Bond, Royce
N
FP
Williams, Cheryl
C
Young, Danielle
Ervin, Raynard
NAME
RANGE
PAY
RATE
EFFECTIVE
DATE
Student Services Assistant II
4
$1,006.77 bi-wk*
01/22/08
FV
Administrative Clerk, Part-time,
Continuing
3
10.80/hr*
01/22/08
N
FV
Student Services Assistant I,
Part-time, Continuing
3
10.80/hr*
01/22/08
N
FP
General Maintenance Mechanic
-
23.03/hr*
01/22/08
-2* Minimum salary for the range.
All are replacement positions.
TITLE
01/17/08
3.2
OTHER PERSONNEL ACTIONS/CHANGE FROM PROBATIONARY TO NON-PROBATIONARY STATUS
NAME
RATE
EFFECTIVE
DATE
LOCATION
TITLE
Clark, Shannon
FV
Housekeeper
From: $11.07/hr
To: 13.70/hr*
12/22/07
Edwards, Terraine
M
Housekeeper
From:
To:
12/01/07
11.07/hr
13.70/hr*
-3* Rate is as prescribed in Resolution Relating to Provisions of Board Policy Applicable to Physical Plant Employees.
01/17/08
3.2
OTHER PERSONNEL ACTIONS/CHANGE OF ASSIGNMENT/ADMINISTRATIVE/PROFESSIONAL STAFF
NAME
EFFECTIVE
DATE
TITLE
Holmes, Michael
FP
Manager, Harrison Education Center/
Community Outreach
Burns, Kelli
CC
Senior Research Associate
From: P 11
To: P 12
50,233.44
59,793.00**
01/18/08-06/30/08
Coyne, Denise
CC
Senior Research Associate
From: P 11
To: P 12
70,125.75
73,633.00**
01/18/08-06/30/08
Coordinator, Registration
From: P 9
To: P 10
60,184.00
61,689.00**
01/18/08-06/30/08
Guyton, Jill
Cosgrove, John
M
CC
From: Director, Institutional Research &
Planning
-3a-
To: Director, Institutional Research,
RANGE
ANNUAL
RATE
LOCATION
P 12
From: $59,082.00
To: 64,990.20*
A 17
104,421.57
A 19
107,033.00**
A 28
A 28
111,800.00
137,500.00***
11/05/07-06/30/08
01/18/08-06/30/08
Planning & Assessment
McIntyre, Pamela
W
From: Acting College President
To: College President
01/18/08-06/30/08
* Increase in base compensation is in accordance with Administrative Procedures E2.3, Additional Administrative/Professional
Responsibilities.
** Rate change is in accordance with administrative practice.
*** Salary is in accordance with Board Policy E1.2, Salary Range Conditions.
Holmes: For assumption of duties in addition to those of his regular position; ending date may be earlier than 06/30/08.
Burns, Coyne, Guyton & Cosgrove: Result of classification review.
McIntyre: New position
01/17/08
3.2
OTHER PERSONNEL ACTIONS/CHANGE OF ASSIGNMENT/FACULTY
NAME
Barrett, Robyn
LOCATION
From: W
To: M
TITLE
RANGE
Assistant Professor/Business Administration
V-E
ANNUAL
RATE
$56,141
EFFECTIVE
DATE
08/19/08-05/18/09
This is a replacement position.
3.2
OTHER PERSONNEL ACTIONS/CHANGE OF ASSIGNMENT/CLASSIFIED STAFF
NAME
Burton, Claudia
LOCATION
TITLE
RANGE
PAY
RATE
$1,136.23 bi-wk
EFFECTIVE
DATE
01/18/08
From: W
To: M
Information & Enrollment Assistant
Accounting Clerk II
5
5
Austin, Byron
From: M
To: FV
Receiving & Shipping Clerk
General Maintenance Mechanic
-
20.77/hr
25.59/hr*
01/18/08
Walker, Shanda
From: M
To: FP
Administrative Secretary
5
1,213.38 bi-wk
01/22/08
Simpson, Kristen
From: CC
To: M
Telelearning Associate
Secretary
6
4
1,178.73 bi-wk
(no change)
01/22/08
Owens-Hare, Sharon
From: M
College Police Dispatcher, Part-time,
Continuing
College Police Dispatcher
4
12.37/hr
01/22/08
4
1,006.77 bi-wk*
(no change)
-4To: FV
* All are minimum salary for the range and replacement positions.
01/17/08
3.2
OTHER PERSONNEL ACTIONS/2008-2009 SABBATICAL LEAVE RECOMMENDATIONS
NAME
LOCATION
EFFECTIVE
DATE
TITLE
-5-
Liu, Grace
FP
Professor/English/ESL
Fall 2008
Hamberg, Linda
FV
Professor/Education
Summers 2008 & 2009
Huether, Teresa
FV
Professor/Mathematics
Spring 2009
Luebke, Mary
FV
Professor/Deaf Communication
Summers 2008 & 2009
Lupardus, Carol
FV
Associate Professor/Education
Fall 2008
Worth, Joseph
FV
Associate Professor/Counselor
Fall 2008
Chesla, Joseph
M
Associate Professor/Art
Fall 2008
Collins, Steven
M
Associate Professor/History
Fall 2008
Cooper, Terry
M
Professor/Psychology
Fall 2008
Hafer, Gail
M
Professor/Economics
Spring 2009
Herman, Susan
M
Assistant Professor/Counseling
Spring 2009
Lincoln Craig
M
Professor/Physical Science
Fall 2008
Montgomery, David
M
Professor/Art
Spring 2009
Pisacreta, Diane
M
Associate Professor/Psychology
Fall 2008
Lodhi, Afzal
W
Professor/Biology
Spring 2009
01/17/08
3.4
OTHER PERSONNEL ACTIONS/RESIGNATIONS/RETIREMENTS/CERTIFICATED STAFF
NAME
LOCATION
Casillas, Alina
CC
LeClerc , Erin
M
Blue, Tiffany
Hill, Rosemary
Sommerhauser, Lisa
-6All are resignations.
TITLE
EFFECTIVE
DATE
Project Associate II
12/21/07
Instructor II/Art (temporary)
01/06/08
CC
Project Associate II
01/11/08
CC
Program Manager
01/31/08
Manager, Campus Health Services
01/02/08
M
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
TITLE:
DIRECTOR, INSTRUCTIONAL RESOURCES
CLASSIFICATION:
Administrative
REPORTS TO:
Vice Chancellor for Education
SUPERVISION GIVEN: Mgr., Acquisitions & Serials Svcs; Mgr., Bibliographic &
Cataloging Svcs; Mgr., Library Systems; Digital Media Librarian; Catalog
Librarian; Coordinator, Library Svcs; Library Specialists; Library Associates,
Library Assistant
POSITION SUMMARY:
Performs duties necessary to provide leadership and expertise for College-wide
instructional resources policies, services, and programs; researches, evaluates,
and implements new technologies and directions.
PRIMARY DUTIES PERFORMED:
EF
Provides leadership and expertise for the development and implementation of
instructional resources including library, media, and other information services;
researches and evaluates new technologies and directions.
EF
Coordinates and administers the development and implementation of library and
media integrated technology systems; administers systems and services through
State consortia, commercial vendors, and College departments.
EF
Administers library technical services including acquisitions, serials, cataloging,
and digital collections.
EF
Provides leadership and expertise in intranet and internet development, archives,
record retention, microphotography, digitization, and other information services.
EF
Recommends policy and procedure as it pertains to instructional resources and
uses of technology.
EF
Develops and administers department budget and campus acquisition pools;
develops and administers library and media capital College-wide projects.
EF
Serves as the College library representative for state consortia and networks;
provides leadership and expertise in the design and implementation of statewide
library systems.
EF
Provides leadership and support for special College-wide projects as assigned by
the Vice Chancellor for Education; serves on various task forces and
committees.
Date Issued: 01/94
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 1 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
EF
Performs normal supervisory duties.
Performs other job related duties as assigned.
JOB SPECIFICATIONS:
(1)KNOWLEDGE, SKILLS & ABILITIES:
Knowledge of strategic planning, administration, assessment, and instructional
resources.
Ability to plan, organize, and administer instructional resources and related
programs.
Ability to evaluate current technology developments and adopt appropriately.
Ability to make administrative/procedural decisions and judgments.
Employee development and performance management skills.
Skill in budget preparation and management.
Strong interpersonal skills and the ability to effectively communicate with a wide
range of individuals and constituencies in a diverse community.
(2)QUALIFICATIONS/EXPERIENCE:
Master’s Degree in Library or Information Science and over seven years of relevant
full-time experience.
Revised: 09/07
Date Issued: 01/94
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 2 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
TITLE:
Campus
VICE PRESIDENT FOR ACADEMIC AND STUDENT AFFAIRS @ the Wildwood
CLASSIFICATION:
Administrative
REPORTS TO:
Campus President
SUPERVISION GIVEN:
Varies
POSITION SUMMARY:
The Vice President of Academic and Student Affairs is the chief academic and student
services officer of the campus. Performs duties necessary to provide a quality learning
environment aimed at student success through the direction and oversight of all College
academic and related services; formulates the budget, staffing, policies and procedures,
long range planning, staff development and professional leadership for the student affairs
division; serves in an acting capacity when the President is way from the campus.
PRIMARY DUTIES PERFORMED:
EF
Implements and administers instructional, student development, and student support
goals and objectives as well as policies and procedures necessary to provide leadership in
the areas of academic and student affairs.
EF
Coordinates instructional programs and activities with those of other College areas and
programs as well as outside agencies and organizations; oversees all services related to
students and provides leadership in the design and strategy for implementation and
evaluation of all activities related to areas assigned.
EF
Plans, develops, implements, and evaluates credit and non-credit instructional programs,
including the development and revision of curriculum; directs the curriculum review
process; reviews and approves new programs, program changes, new courses, and related
resource allocations.
EF
Plans, develops, implements and evaluates the student life and student support programs
including advising, admissions, registration, financial aid, student life, accessibility
services, health services, student government and activities.
EF
Directs the development and administration of the budgets assigned to the functional
areas, forecasts the need for additional funding; monitors and approves the expenditures
of all budgeted funds.
EF
Responsible for enforcing College student disciplinary services and academic appeals.
EF
Administers a wide variety of instructional support services; provides leadership and
administrative direction for the college’s distance learning program.
EF
Directs information gathering from faculty for changes in curricula or courses and the
development of class schedules.
Date Issued: 6/06
Revised: 01/08
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 1 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
EF
Provides assistance in the understanding and interpretation of College policies and
procedures, as appropriate, and ensures that office operations are in compliance with
policy provisions and standards; ensures faculty and staff are compliant with College
procedures regarding teaching workloads and responsibilities.
EF
May serve as Acting President in absence of Campus President.
Performs other job related duties as assigned.
JOB SPECIFICATIONS:
(1)KNOWLEDGE, SKILLS & ABILITIES:
Knowledge of college educational philosophy and top management administrative practices and
procedures.
Knowledge of curriculum and subject matter areas related to assigned areas of responsibility as
well as methods and techniques of college-level instructional programs and curriculum
development and evaluation.
Possesses organizational, management and analytical skills necessary to plan and evaluate
instructional and student affairs administrative programs, policies and operational needs.
Knowledge of financial principles and techniques of budget development and administration.
Comprehensive understanding of current issues in higher education and emerging trends in
instruction and student affairs; experience with outcomes assessment and evaluation of
student learning and student affairs initiatives.
Strong interpersonal and communication skills and the ability to work effectively with a wide
range of constituencies in a diverse community.
Ability to utilize a collaborative approach to problem solving; demonstrated experience in
consensus building, the ability to interact effectively with internal and external constituencies.
Skill in employee development and performance management.
(2)QUALIFICATIONS/EXPERIENCE:
Master’s Degree in a related area, doctorate preferred and over seven (7) years of full-time
experience including five (5) years of progressively responsible experience, preferably in a
community college environment. College teaching preferred.
Date Issued: 6/06
Revised: 01/08
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 2 of 2
4.1.1
Recommendation for Award/Purchasing
Board Meeting 1/17/08
Board of Trustee approval is requested to add EF EDUCATIONAL TOURS as an additional vendor to Contract B0002152 for
International Travel Services for the duration of the current Contract, currently scheduled to expire in August of 2008.
Description
This vendor designs educational tours abroad and then markets the tours to a wide variety of educational institutions without
requirements for a minimum number of participants. It is believed that adding this vendor to the contract would provide College
students, faculty and staff an opportunity with additional opportunities to travel abroad with comparable educational experiences
and safeguards without having to meet a minimum census for the tour to make. This would broaden the selection opportunities for
international travel venues while providing the instructional benefits and travel safeguards provided in tours offered directly by the
College.
For all other study abroad programs the College will continue to use the current contractors listed below:
1
TravelPlex/American Express
Uniglobe Professional Travel
Turicum International
Hunan China International Travel Service
Denmark Travel, Inc.
Homeric Tours, Inc.
Automobile Club of Missouri AAA Travel
Funding
All expenditures related to this event will be funded by the participants. Therefore, no increase in award amount is requested.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board Policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00.
4.1.2
Recommendation for Award/Purchasing
Board Meeting 1/17/08
Board approval is requested for the award of a contract to the HYATT REGENCY ST. LOUIS, for the rental of a banquet facility,
in an amount estimated at 13,965.00.
Description
This contract will provide a suitable room with sit-down dinner service and non-alcoholic beverages for the Forest Park Campus
39th Annual Academic/Service Awards Banquet. The event is currently scheduled to take place on Friday, May 2, 2008. The
estimate includes all costs associated with the event, including a 22% gratuity for service, for a projected attendance of four hundred
(400) persons. Actual attendance figures will determine the actual amount expended. The recommended vendor offered the lowest
estimated total cost and meets all specifications. No known minority-owned or woman-owned business enterprise participated in
this bid process.
Bid – B0002359
The evaluation of this bid, which opened December 4, 2007, is listed below:
2
Bidders
HYATT REGENCY ST. LOUIS
Sheraton St. Louis
Ritz Carlton
Cost-per-Person
$34.91
48.80
60.50
Estimated Total Cost
$13,965.00
19,520.00
24,200.00
Funding
All expenditures related to this event will be funded from Agency Budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board Policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00.
4.1.3
Recommendation for Award/Purchasing
Board Meeting 1/17/08
Board approval is requested for the award of a contract for external supplemental technical services for the College’s District-wide
Information Systems Departments to, BELCAN INFOSERVICES, MICROLOGIC BUSINESS SYSTEMS, INC., and
ENVISION, LLC, in an amount not to exceed $150,000.00, with no guaranteed amount to any one vendor, for a period of three (3)
full years, to begin January 23, 2008.
Description
This contract will be used by both the Academic and Administrative Information and Telecommunications Systems Departments at
all College locations to secure supplemental professional services when volume overload or specific technical expertise not
available from College staff is required. In general, the contract vendors will be brought in to assist with equipment installation,
software development, systems management and application development services. All three responding bidders are recommended
for award so that the College can compare the appropriatness of the hire for any given task, as well as the cost of securing these
services. A wider pool of technical skills generally help to insure that the College has timely access to the specific technical
assistance required at any given time, as the issue of availability of the idividuals with appropriate skill sets can be critical at times.
No known minority-owned or woman-owned business enterprise participated in this bid process.
Bid B0002351
The evaluation of the bid, which opened November 26, 2007, is listed below:
3
Bidder
BELCAN INFOSERVICES
MICROLOGIC BUSINESS SYSTEMS, INC.
ENVISION, LLC
Hourly Rates for Services
$30.00 to $ 70.00
$65.00 to $125.00
$75.00 to $130.00
Funding
All costs for supplemental services will be funded primarily from current operating budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements for this bid were run in the St. Louis
Post-Dispatch, the St. Louis American, the St. Louis Argus and the Limelight.
4.1.4
Recommendation for Award/Purchasing
Board Meeting 1/17/08
Board approval is requested for the award of a contract for the routine purchase of assessment materials to THE COLLEGE
BOARD, in an amount not to exceed $80,000.00, for a period of one (1) full year, to begin January 30, 2008.
Description
This contract will be used by the Assessment Departments at all College locations for the purchase of Accuplacer Tests routinely
used in assessment of student proficiencies. The recommended bidder is the sole supplier of this product and the quotation request
was therefore conducted on a restricted basis. The College Board is neither a known minority-owned or woman-owned business
enterprise.
Bid – B0002358
Listed below is the quotation opened on December 17, 2007 for the various assessment materials used by the College:
4
Product/Service Description
Accuplacer Pre-Test
College-Level Mathematics Test
Companion Pre-Test (One subject) and scoring
Special Format Companion Pre-Test
Special Format Answer Sheet
Accuplacer Post-Test
College-level Mathematics Post-Test
Average
Annual Usage
35,000
3,000
3,000
3
500
6,000
600
Unit Price
$ 1.55
1.55
2.30
250.00
1.65
1.55
1.55
Estimated
Annual Cost
$54,250
465
6,900
750
825
9,300
930
$73,420
Funding
Purchases made against this contract will be funded from current operating budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements and WEB postings are not run on items
available from only one source.
4.1.5
Recommendation for Award/Purchasing
Board Meeting 1/17/08
Board approval is requested for the award of a contract for pager services to RCC, INC. DBA RADIO COMM CO., in an amount
not to exceed $40,000.00, for a period of one (1) full year with an option to renew for two (2) consecutive one (1) year periods, to
begin March 1, 2008.
Description
This contract will be used by all College departments and locations that have a need to provide pager service to their staff. The
College currently leases an average of 150 pagers per month, with major areas of Physical Facilities, Buildings and Grounds and
Technology and Educational Support Services accounting for over half of this quantity. A sampling of other using departments
includes Security, Media Services, Health Services, Printing and Mail rooms. The recommended bidder achieved the highest score
and meets all specifications of the bid. No known minority-owned or woman-owned business enterprise participated in this bid
process.
Bid – B0002357
The evaluation of this bid, which opened December 7, 2008, is listed below:
5
Bidders
RCC, INC. DBA RADIO COMM CO.
Skytel
USA Mobility
American Messaging Services LLC
Available Communications, Inc.
Estimated Cost 3 Years
Market Basket of Services
$18,375.03
23,706.00
27,513.00
28,854.00
79,033.69
Total Score
95.00
85.74
79.42
77.58
49.42
Funding
All purchases will be funded from current operating and external budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00.
4.1.6
Recommendation for Award/Purchasing
Board Meeting 1/17/08
Board approval is requested to allow the continued use of the cooperative transportation contract NACS-08, for in-bound and outbound freight, administered by the NATIONAL ASSOCIATION OF CAMPUS STORES (NACS), in an amount estimated at
$70,000.00, for a period of one (1) full year, to begin January 18, 2008.
Description
The St. Louis Community College Bookstores are members of the National Association of Campus Stores (NACS). NACS uses
the transportation buying power of its membership to negotiate an annual contract for in-bound and out-bound shipping service
rates for books and miscellaneous other items purchased for resale in the College Bookstores. The College annually evaluates the
market and continues to believe that the rates available through this cooperative are better than the College’s volume alone would
qualify for in an independently issued bid.
6
This is the eighth annual request presented to the Board to cooperatively use the NACS contract. The initial recommendation for
award was approved in December 2000 and continued use of this cooperative contract has continued to receive annual approval by
the Board of Trustees. The contract service providers are FedEx Ground, UPS Freight and Yellow Freight Systems. The
recommended award amount is based upon current and estimated future purchases and their related transportation logistics and
estimated costs. The current contract is scheduled to expire on January 17, 2008.
Funding
All costs related to the use of this contract will be funded from auxiliary enterprise budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements and WEB postings are not run on items
available from only one source.
4.2.1
Request for Ratification/Purchasing
Board Meeting 1/17/08
Board of Trustee approval is requested for the ratification of music license agreements to BROADCAST MUSIC, INC. (BMI),
AMERICAN SOCIETY OF COMPOSERS, AUTHORS AND PUBLISHERS (ASCAP) and SOCIETY FOR EUROPEAN
STAGE AUTHORS AND COMPOSERS (SESAC), in an amount not to exceed $65,000.00, for a period of five (5) full years,
beginning July 1, 2007.
Description
These three (3) contracts will provide for an orderly method of paying for the College’s royalty obligations for the use of licensed
musical materials. BMI, ASCAP and SESAC are not-for-profit organizations that collect and distribute license fees due on
copyrighted musical compositions and non-dramatic performances. These agreements will allow the performance of choral works
and recorded music on the College’s radio station, as well as at assemblies, public performances and recreational activities without
infringing on the copyright of the author/composer. The College will pay an annual fee based upon a formula using the Consumer
Price Index (CPI) and the College’s FTE (Full Time Equivalency) enrollment each year.
B0002366/67/68
7
Organization
BMI
ASCAP
SESAC
Current Year Fee Formula
CPI per FTE Annual Total
$.310 x
15,080 $4,961.80
.320 x
15,080 4,825.60
.115 x
15,080 1,734.20
Five Year
Cost Estimate
$24,809.00
24,128.00
8,670.00
Funding
These expenditues will be funded from current operating budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements are not run on items available from only
one source.
4.3.1
Board Meeting 1/17/08
Recommendation for Extending Award/Physical Facilities:
Board approval is requested for award of F 08 503, IR ART GALLERY RENOVATION, ST. LOUIS
COMMUNITY COLLEGE AT FLORISSANT VALLEY to the low bidder, CRAFTSMEN CONTRACTING,
INC., for $52,491.00.
Qualified Bids
CRAFTSMEN CONTRACTING, INC.
John Kalicak Construction, Inc.
Brady Construction, Inc.
Wachter, Inc.
Caldwell Contracting Company
Base Bid
$ 52,491.00
57,950.00
58,205.00
58,371.00
71,317.00
Description:
Exhibition Room IR 111 in the Art Gallery requires an upgrade and more lighting options to accommodate the variety of
art displayed. The existing ceiling, lighting and grill covers will be replaced. The mechanical systems need to be
upgraded to coordinate with the new ceiling. All new work will conform to ADA standards, seismic regulations and
meet National Electric Code, and all other local and state codes.
Plans and specifications were prepared by McClure Engineering and the Physical Facilities/Engineering and Design
Department.
8
Funding:
This project will be funded from Capital budgets: Fiscal year 2006/07, Tab, H Page 1, Item DW-10 and Tab I, Page 2,
Item DW-10.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Metro
Sentinel, Builders Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis
Construction Contractors Assistance Center, and Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications. No known minority company
submitted a bid for this project.
4.3.2
Board Meeting 1/17/08
Recommendation for Extending Award/Physical Facilities:
Board approval is requested to extend the existing agreement(s) and approve an additional $700,000 of consulting fees
for our Indefinite Quantity (Open-end) Architectural/Engineering (A/E) consulting agreements (the amount is Not-toExceed NTE). This amount is for the next calendar year and will cover all contracts combined.
Environmental and Testing Services firms were selected by a committee on August 20, 2002, and received initial BOT
approval on September 16, 2002. The following firms are now being recommended to have their open-end agreements
extended for another year:
Geotechnology, Inc. (A6-0172)
NPN Environmental (A6-0174)
SCI Engineering, Inc. (A6-0176)
John A. Jurgiel & Associates, Inc. (A6-0173)
Professional Services Industries, Inc. (A6-075)
Weatherproofing Technologies, Inc. (A6-0178)
Architectural/Engineering (A/E) firms were selected by a committee on November 22, 2005, and received initial BOT
approval on December 15, 2005. These firms are now being recommended to have their open-end agreements extended
for a third year:
9
Arcturis (A6-0186)
BRiC Partnership, LLC (A6-0188)
Christner (A6-0189)
Fleming Corporation (A6-0192)
Hoener & Associates (A6-0194)
KAI (A6-0196)
McClure Engineering Associates (A6-0198)
Project Controls Group, Inc., (A6-0200)
SM Wilson & Company (A6-0202)
Wm. B. Ittner, Inc., (A6-0204)
Bond Wolfe Architects (A6-0206)
Clayton Engineering Company, Inc., (A6-0190)
David Mason & Associates, Inc., (A6-0191)
Heideman + Associates (A6-0193)
Horner & Shifrin, Inc., (A6-0195)
KWAME Building Group (A6-0197)
Michael Roth & Associates Architects & Planners, Inc., (A6-0199)
Ross & Baruzzini, Inc., (A6-0201)
Webb Engineering Services, Inc., (A6-0203)
William Tao & Associates, Inc., (A6-0205)
The consulting work will be divided between the twenty-six firms on an as-needed basis with actual amounts not
specified nor guaranteed.
************************Existing Agreements***********************
Present
Balance
Exp.
2007 Expenses
Available 12/31/07
Date
1/1/07 – 12/31/07
(Approved & Pending)
12/31/07
$ 420,361
$ 392,138
*******Recommendation*******
Amount
New
Requested
Exp.
for 2008
Date
$ 700,000 *
12/31/08
*$700,000 is being requested for completion of the payment of the Lewis & Clark Initiative consulting agreements.
4.3.2
Continued
Board Meeting 1/17/08
The consultants listed were previously selected by a committee that evaluated several firms based upon professional
qualifications, previous educational clients, experience with renovation/repair projects, knowledge of ADA project
requirements, experience with open-end consulting agreements and their schedule of fees.
Presently, these firms are performing a variety of technical, architectural, engineering, construction management, and
testing services pertaining to various capital projects for renovation, repair and maintenance of college facilities
throughout the district. These agreements allow us to respond quickly to facilities consulting demands. The fees will be
expended on an “as needed” basis for outside consulting work in response to Physical Facilities’ projects contained in
the College’s six-year maintenance plan and/or educational program demands. Charges for each individual project will
be handled separately by setting NTE limits at the beginning of each job with the final billings to be on a “time charged”
basis. The cost of the consulting fees has been included in the estimates for the individual capital projects listed on the
approved district wide Capital Allocation Plans.
10
Reason:
We are requesting the additional amount of funds and extension of each contract in order to manage the future workload
for new capital projects, to expedite certain items by assigning the work to outside consultants, to handle various new
planning projects, and because the technical scope of some projects are beyond what can be performed by our limited
“in-house” staff of designers. Much of our ADA work, major renovations and larger capital projects will need to have
the design work outsourced in order to meet the deadlines for fiscal year, state funding, etc. Recently, we also added
consultants that specialize in testing, environmental, roofing services, and construction management. The amount
requested this year has increased in order to account for inflation and a greater demand for outside consultants.
Funding:
Funds will come from current capital, auxiliary, parking, rental and external funds depending upon the actual location
and type of the project.
5.
BUSINESS AND FINANCE
5.1
Budget
5.1.1
Executive Summary – Financial Results through December 31, 2007
5.1.2
Budget Status Summary Report General Operating Fund through December 31,
2007
5.1.3
Budget Status Reports-Auxiliary, Rental of Facilities and Agency: July 1, 2007 –
December 31, 2007
5.1.4
Student Financial Aid Fund: July 1, 2007 – December 31, 2007
5.1.5
Center for Business Industry & Labor (CBIL) Budget Status Report: July 1, 2007
– December 31, 2007
5.1.6
Restricted General Fund Budget Status Report: July 1, 2007 – December 31,
2007
5.1.7
Warrant Check Register for December 2007
5.1.8
Investment Report
5.2
Ratifications
5.2.1
Ratification of Investments/Daily Repurchase Agreements executed during the
month of December 2007
Board Meeting 1/17/08
1
5.1.1
Executive Summary January 17, 2008
(Financial Results Through 12/31/2007)
Revenue
The Budget Status Summary Report shows revenue of $92.1 million or 59.5% of
the budgeted revenue as compared to $86.3 million or 57.1% of the budget for the
prior year. Increases in local taxes and student fees are the primary reasons that
the FY 2008 total revenue amount is greater than the previous fiscal year.
Expenditures
Expenditures are $63.9 million or 46.0% of the budgeted expenditures as
compared to $62.6 million or 46.1% for the prior year. An increase in salaries
and wages is the primary reason that FY 2008 total expenditures amount is greater
than the amount for FY 2007.
Transfers
Transfers are at $13.8 million or 86.8% of the budgeted transfers for FY 2008.
The dollar amount for FY 2008 is nearly identical to that of FY 2007 with the
percentage of budget being less at 86.6% for FY 2007.
Board Meeting 1/17/08
2
5.1.2
Board Meeting 1/17/08
Budget Status Summary Report General Operating Fund
St. Louis Community College
Through December 31, 2007
Original
Budget
Revisions*
Revised Budget
Actual to
Date**
% of
Budget to
Date
Prior Year
Amount
% of Budget
to Date
3
Revenue
Local Taxes
State Aid
Student Fees
Other
Total Revenue
58,097,270
46,881,032
44,392,084
5,547,100
154,917,486
58,097,270
46,881,032
44,392,084
5,547,100
154,917,486
29,919,823
23,298,914
36,859,082
2,063,837
92,141,656
51.5%
49.7%
83.0%
37.2%
59.5%
27,243,728
22,433,030
34,552,745
2,067,478
86,296,981
48.5%
49.8%
75.6%
51.0%
57.1%
Expenditures
Salaries and Wages
Staff Benefits
Operating
Total Expenditures
90,010,277
21,460,933
27,538,374
139,009,584
90,010,277
21,460,933
27,663,374
139,134,584
43,305,526
10,677,779
9,952,341
63,935,646
48.1%
49.8%
36.0%
46.0%
42,269,741
10,489,721
9,826,927
62,586,389
48.6%
50.1%
35.2%
46.1%
8,680,000
3,278,561
2,593,230
1,356,111
15,907,902
8,680,000
1,639,281
2,593,230
895,233
13,807,744
100.0%
50.0%
100.0%
66.0%
86.8%
8,775,000
1,639,281
2,593,230
812,811
13,820,321.5
100.0%
50.0%
100.0%
62.2%
86.6%
Transfers
To Plant Fund for Capital
To Restricted Programs (State Aid)
To Plant Fund Leasehold Bonds
To Student Financial Aid
Total Transfers
125,000
8,680,000
3,278,561
2,593,230
1,356,111
15,907,902
*Includes Board approved adjustments and transfers from other funds.
**Does not include encumbrances.
5.1.3
St. Louis Community College
Budget Status Report
Auxiliary Enterprise Fund
July, 2007 - December, 2007
Original
Budget
Revenue
Student Fees
Bookstore Sales
Copy Centers
Food Service / Vending
Adjusted
Budget
Actual
To Date
% of
Budget
To Date
$
624,000
11,781,100
1,091,000
364,000
$
624,000
11,781,100
1,091,000
364,000
$
423,220
5,767,538
546,422
262,493
67.8%
49.0%
50.1%
72.1%
$
13,860,100
$
13,860,100
$
6,999,674
50.5%
$
1,851,309
368,253
2,644,801
7,968,514
$
1,851,309
368,253
2,644,801
7,968,514
$
853,549
159,842
1,025,896
6,043,355
46.1%
43.4%
38.8%
75.8%
$
12,832,877
$
12,832,877
$
8,082,642
63.0%
$
95,000
36,000
125,000
$
95,000
36,000
125,000
$
95,000
36,000
125,000
100.0%
100.0%
100.0%
Total Transfers
$
256,000
$
256,000
$
256,000
100.0%
Total Expenditures & Transfers
$
13,088,877
$
13,088,877
$
8,338,642
63.7%
Total Revenue
Expenditures
Salaries and Wages
Staff Benefits
Operating
Items for Resale
Total Expenditures
Transfers
Transfer to Capital
Transfer to Athletic Scholarships
Transfer to Campus Presidents
Board Meeting 1/17/08
4
5.1.3
St. Louis Community College
Budget Status Report
Rental of Facilities
July, 2007 - December, 2007
Original
Budget
Total Revenues
$
Prior Year's Funds
Expenditures
Total Expenditures
27,000
Adjusted
Budget
$
27,000
$
109,050
27,000
27,000
$
27,000
$
136,050
Actual
To Date
$
11,730
% of
Budget
To Date
43.4%
24,963
$
24,963
18.3%
5.1.3
St. Louis Community College
Budget Status Report
Agency Fund
July, 2007 - December, 2007
Original
Budget
Funds available:
Student Fees
Other Income
Prior year's funds
Total funds available
150,000
175,000
$
150,000
175,000
181,391
$
78,072
44,326
181,391
52.0%
25.3%
100.0%
$
325,000
$
506,391
$
303,789
60.0%
43,823
23.1%
$
43,823
23.1%
$
259,966
189,491
$
189,491
189,491
$
189,491
Funds in Excess of Expenditures
Board Meeting 1/17/08
Actual
To Date
$
Expenditures
Total Expenditures
Adjusted
Budget
% of
Budget
To Date
5
5.1.4
St. Louis Community College
Budget Status Report
Student Financial Aid Fund
July 2007-December 2007
Funds available
Federal Work Study - Federal Share
Federal Work Study - Institutional Match
$737,846
511,687
$737,846
511,687
$378,526
130,828
51.3%
25.6%
Federal SEOG** - Federal Share
Federal SEOG** - Institutional Match
561,954
140,489
561,954
140,489
241,882
60,470
43.0%
43.0%
Board of Trustees Scholarships
Prior year's funds
Private Scholarships
703,935
161,789
486,485
703,935
160,070
641,627
143,436
160,070
144,192
20.4%
100.0%
22.5%
$ 3,457,608
$ 1,259,404
36.4%
$1,249,533
702,443
864,005
641,627
$509,354
302,352
303,506
144,192
40.8%
43.0%
35.1%
22.5%
$ 3,457,608
$ 1,259,404
36.4%
Total funds available
$
Revised
Budget
% of
Revised
Budget
Original
Budget *
3,304,185 *
Actual
Expenditures
Federal Work Study Payrolls
Federal SEOG** Grants
Board of Trustees Scholarships
Private Scholarships
Total expenditures
$1,249,533
702,443
865,724
486,485
$
3,304,185 *
Federal Pell Grant Expenditures
Academic Competitiveness Grant (ACG) ***
$10,102,859
$40,863
* Does not include $452,109 in Loan Fund Balances
** SEOG is the Supplemental Education Opportunity Grant
*** Academic Competitiveness Grant-a new grant awarded to Pell recipients that have completed a
rigorous secondary school program.
Board Meeting 1/17/08
6
5.1.5
St. Louis Community College
Center for Business, Industry, and Labor (CBIL)
Budget Status Report
July, 2007 - December, 2007
Original
Budget
Adjusted
Budget
Revenues / Resources
Government
Private
Institutional Contribution
Account Balances / Projects
$ 3,510,000
3,094,000
886,000
1,000,000
$ 3,510,000
3,094,000
886,000
1,000,000
$
579,062
1,048,573
886,000
1,000,000
16.5%
33.9%
100.0%
100.0%
Total Revenue / Resources
$ 8,490,000
$ 8,490,000
$ 3,513,635
41.4%
Expenditures
Salaries
Benefits
Operating
Capital
$ 1,600,000
304,000
6,511,000
75,000
$ 1,600,000
304,000
6,511,000
75,000
$
621,732
126,410
654,265
38.9%
41.6%
10.0%
0.0%
Total Expense
$ 8,490,000
$ 8,490,000
$ 1,402,408
16.5%
Board Meeting 1/17/08
7
Actual
To Date
% of Budget
To Date
5.1.6
St. Louis Community College
Restricted General Fund
Budget Status Report
July, 2007 - December, 2007
Current
Budget
Actual *
To Date
% of Budget
To Date
Revenues / Resources
External Sources
Institutional Match
Total Revenue / Resources *
$16,847,919
493,535
$17,341,454
$5,887,029
493,535
$6,380,565
34.9%
100.0%
36.8%
Expenditures
Salaries
Benefits
Operating
Capital
Total Expense *
$6,999,062
2,132,804
7,665,587
544,000
$17,341,454
$3,589,397
960,369
1,782,773
292,490
$6,625,029
51.3%
45.0%
23.3%
53.8%
38.2%
* Does not include CBIL revenues or expenditures.
Board Meeting 1/17/08
8
5.1.7
Warrant Check Register
The Treasurer of the Board confirms for the month ending December 31, 2007
that the check payments listed thereon have been issued in accordance with the
policies and procedures of St. Louis Community College (Junior College
District), and in compliance with the appropriation granted by the Board of
Trustees as defined in the 2007-2008 Fiscal Year Budgets, and there are sufficient
balances in each fund and subfund available for the expenditures for which
approval is hereto requested.
Board Meeting 1/17/08
9
5.1.8
St. Louis Community College
Investment Report
as of December 31, 2007
Board Meeting 1/17/08
Investment Type
Investment Description
Purchase
Date
Maturity
Date
Par
Value
Principal
Cost
Book
Value
Market
Value
Market
Gain/(Loss)
Yield
to Maturity
% of
Portfolio
U.S. Treasury Securities
U. S. Treasury Notes
06/20/06
11/15/08
3,000,000
2,882,695
2,955,816
3,000,938
U. S. Treasury Bills
12/13/07
06/12/08
800,000
788,190
789,423
788,210
U. S. Treasury Notes
12/24/07
02/15/10
2,500,000
2,517,969
2,517,793
6,300,000
6,188,854
Total U.S. Treasury Securities
U.S Agency Securities
Federal Home Loan Mortgage Corp
45,121
5.126%
4.219%
(1,213)
3.013%
1.108%
2,523,340
5,547
3.149%
3.548%
6,263,032
6,312,487
49,455
4.065%
8.876%
10
FMNT
09/30/05
08/22/08
1,000,000
1,000,000
1,000,000
1,002,617
2,617
4.625%
1.410%
Federal Natl Mortgage Assn
FNNT
12/18/06
05/16/08
5,000,000
4,882,052
4,967,849
4,977,586
9,737
5.002%
6.999%
Federal Home Loan Banks
FHLB
01/16/07
01/16/09
2,500,000
2,498,125
2,499,000
2,500,498
1,498
5.150%
3.516%
Federal Natl Mortgage Assn
FNSM
01/08/07
02/22/08
2,500,000
2,467,022
2,495,734
2,497,437
1,703
5.084%
3.511%
Federal Natl Mortgage Assn
FNSM
01/16/07
03/24/08
2,500,000
2,475,000
2,495,035
2,497,070
2,036
5.077%
3.511%
Federal Natl Mortgage Assn
FNSM
04/18/07
03/26/09
2,000,000
1,999,384
1,999,600
2,002,371
2,771
5.142%
2.815%
Federal Home Loan Banks
FHLB
05/24/07
08/14/08
3,000,000
3,003,147
3,001,620
3,019,102
17,482
5.160%
4.245%
Federal Natl Mortgage Assn
FNSM
06/28/07
06/04/09
3,000,000
2,997,704
2,998,285
3,010,140
11,855
5.292%
4.232%
Federal Home Loan Banks
FHLB
11/13/07
11/13/09
1,000,000
1,001,154
1,000,951
1,001,396
445
4.342%
1.408%
Federal Home Loan Banks
FHLB
11/28/07
10/14/08
3,000,000
3,012,175
3,010,923
3,007,969
(2,954)
4.025%
4.229%
Federal Home Loan Mortgage Corp
FMNT
12/24/07
10/14/08
4,126,000
3,999,211
4,002,650
4,004,660
2,010
3.904%
5.631%
Federal Home Loan Banks
FHLB
12/24/07
02/04/09
2,115,000
2,139,925
2,139,498
2,139,950
452
3.902%
3.009%
Federal Home Loan Banks
FHLB
12/28/07
12/29/09
5,000,000
5,000,000
5,000,000
5,002,739
2,739
4.250%
7.034%
Total U.S. Agencies
36,741,000
36,474,898
36,611,144
36,663,534
52,389
4.659%
51.550%
Total Investments before Repurchase Agreements
43,041,000
42,663,752
42,874,176
42,976,021
101,845
4.573%
60.426%
28,146,037
28,146,037
28,146,037
28,146,037
0
4.310%
39.574%
71,187,037
70,809,790
71,020,213
71,122,058
101,845
4.468%
100.000%
Repurchase Agreements
Total Investments
12/31/07
01/02/08
Page 1 of 2
5.2.1
Ratification of Investments
Executed During the Month of December 2007
Daily Repurchase Agreements
Purchased Through:
UMB Bank
Purchase Date:
Daily throughout month
Maturity Date:
Overnight
Average Amount Invested:
$ 21,180,443.72
Interest Earned:
$
Average Rate Earned:
81,001.64
4.519%
Range of Rates Earned: 4.310% ⎯ 4.650%
Other Investments
Purchased Through: UMB Bank
Purchased Through: UMB Bank
Purchase Date:
12/24/2007
Purchase Date:
12/24/2007
Fund:
General Fund
Fund:
General Fund
Type of Investment: Federal Home Mtg Corp D/N
Par Value: $4,126,000.00
Type of Investment: US Treasury Notes
Par Value: $2,500,000.00
Cost of Investment: $ 3,999,211.46
Cost of Investment: $2,517,968.75
Maturity Date:
10/14//2008
Maturity Date:
02/15/2010
Investment Yield:
3.904%
Investment Yield:
3.149%
Purchased Through: UMB Bank
Purchased Through: UMB Bank
Purchase Date:
12/24/2007
Purchase Date:
12/28/2007
Fund:
General Fund
Fund:
General Fund
Type of Investment: Federal Home Loan Bank
Par Value: $2,115,000.00
Type of Investment: Federal Home Loan Bank*
Par Value: $5,000,000.00
Cost of Investment: $ 2,139,925.21
Cost of Investment: $5,000,000.00
Maturity Date:
02/04/2009
Maturity Date:
12/29/2009
Investment Yield:
3.902%
Investment Yield:
4.25%
* Investment is callable 09/29/2008
Board Meeting 1/17/08
11
Page 2 of 2
5.2.1
Ratification of Investments (continued)
Executed During the Month of December 2007
Other Investments
Purchased Through: UMB Bank
Purchase Date:
12/13/2007
Fund:
Workers Compensation
Type of Investment: U. S. Treasury Bills
Par Value: $800,000.00
Cost of Investment: $ 788,190.22
Maturity Date:
06/12/2008
Investment Yield:
3.013%
Board Meeting 1/17/08
12
6.
Contracts and/or Agreements
6.1.1
Agreement between Area Resources for Community and Human Services
(ARCHS) and St. Louis Community College
It is recommended that the Board of Trustees ratify an agreement between Area
Resources for Community and Human Services (ARCHS) and St. Louis
Community College Forest Park at the Harrison Education Center. The general
purpose of this agreement is for St. Louis Community College to provide and
implement two (2) out-of-school courses based on Multiple Intelligence (MI)
philosophy. ARCHS agrees to pay the College $4,810.36 to cover all expenses
associated with this program. This contract is valid November 30, 2007 through April
30, 2008.
6.1.2
Agreement between Area Resources for Community and Human Services
(ARCHS) and St. Louis Community College
It is recommended that the Board of Trustees ratify an agreement between Area
Resources for Community and Human Services (ARCHS) and St. Louis
Community College. St. Louis Community College-Forest Park at the Harrison
Center will deliver credit and non-credit classes for an Automated Office Skills training
program (AOS). ARCHS agrees to pay the College a maximum of $31,700 to cover
our expenses associated with this program. This contract is valid November 1, 2007
through June 30, 2008.
6.1.3
Agreement between Wolf Hollow Golf Club and St. Louis Community College
Board approval is requested to enter into an agreement with Wolf Hollow Golf Club as
the location for the Annual Meramec Alumni Association Golf Tournament to be held
Friday, June 13, 2008. The tournament will raise funds for the alumni scholarship
program. All costs will be paid by participant fees and sponsorships; there will be no
cost to the College.
6.1.4
Agreement between EnTeam Institute and St. Louis Community College
Board approval is requested to enter into an agreement with the EnTeam Institute for
curriculum and professional development services related to the Florissant Valley
GEAR-UP program. The GEAR-UP program is designed to recruit and retain at-risk
students and build programs designed to raise academic achievement levels for these
students. The contract amount is an estimated $30,000 and will be funded from current
operating budgets. The contract period is for eight months beginning January 18, 2008
until August 2008.
Board Meeting 1/17/08
1
6.1.5
Agreement between St Louis Community College and Emerson Process
Management
It is recommended that the Board of Trustees approve an agreement between St. Louis
Community College and Emerson Process Management for the delivery of
Machinery Health Management on-site training classes to be held at the Emerson
Center for Engineering & Manufacturing at Florissant Valley from January 22, 2008
through March 26, 2008. Six seminars will be held for a total cost of $12,000. Costs
will be recovered through student fees.
Board Meeting 1/17/08
2
Office of Vice Chancellor for Education
6.2
CONTRACTS/AGREEMENTS
6.2.1
Clinical Agreements
It is recommended that the following clinical agreements be ratified and/or
approved by the Board of Trustees to provide clinical experiences for
students enrolled in these programs.
Participant
Program/Campus
Judevine Center for Autism
Effective
Date
Occupational Therapy Assistant
Meramec
11-21-07
Mid-East Area Agency on Aging
Dental Hygiene Program
Forest Park
12-11-07
Robertson Fire Protection District
Emergency Medical Services
Forest Park
11-20-07
6.2.2
Ohio State University
Board approval is requested for four DACUM (Developing a Curriculum)
sessions and related preparation and follow-up work conducted by Dr. Robert
Norton and Mr. John Moser from the Center on Education and Training for
Employment, The Ohio State University, Columbus, Ohio, in the estimated
amount of $9,000.00 including contracted work and related expenses.
Board Meeting 1-17-08
3
Center for Business, Industry and Labor
6.3.1
Ratification of Direct Pay Agreements
The purpose of these agreements is to provide service development for the St. Louis region.
Funding Source
Distribution Control
Systems
Title of Program and/or Purpose
To provide Instructional Design
Impact Outcome: Develop a general
safety manual for the company.
Campus
Date
Amount
CBIL
November 6, 2007
through
June 30, 2008
$10,950
CBIL
November 28, 2007
through
June 30, 2008
$6,000
CBIL
January 1, 2008
through
December 31, 2008
$4,300
Manager: Robert Serben
Metro
To provide Assessment Service
Manager: Robert Serben
McDonald’s
Corporation
To provide Facility Rental
Manager: Robert Serben
Board Meeting 1-17-08
4
Workforce & Community Development
6.3.1
Ratification of Development Agreements
The purpose of these agreements is to provide services for the St. Louis region.
Funding
Source
Carpenter’s
Joint
Apprentice
Program
(CJAP)
Title of Program and/or Purpose
To provide additional training module for
instructional services to original contract.
Manager: Lorna Finch
Board Meeting 1-17-08
5
Campus
Date
Amount
WCD
December 14, 2007
through
April 1, 2008
$1,725
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of External Funds
7.1
Grants and Contracts
AGENCY
University of Missouri
AMOUNT
$ 848,413.00
PURPOSE
A grant to St. Louis Community College to
partner with the University of Missouri at St.
Louis in the St. Louis IN Gear for Success
(SLINGS) project funded by the U.S.
Department of Education. This project will
impact approximately 6,000 seventh-graders
in eight area school districts (FergusonFlorissant, Hazelwood, Jennings, Normandy,
Riverview Gardens, St. Louis Public Schools,
University City and Wellston). The award
covers programming, including tours of
college campuses, educational and cultural
field trips and career exploration programs
and college scholarships. The program aims
to boost high school graduation and collegegoing rates for every seventh-grader in the
participating school districts, following the
students until they graduate from high school
in 2011. This award represents Year 3
funding of a six-year grant.
FUND
Restricted
Project Period: 9/1/07-8/31/08
Project Director: Michael Holmes
Edmonds Community
College
$
11,791.00
Grant to St. Louis Community College to
participate in a Certificates in Advanced
Manufacturing (CAM) Project at Edmonds
Community College, funded by the National
Science Foundation. The Florissant Valley
campus will serve as a testing and training site
for developing four certificates comprised of
curriculum classes that address the emerging
competencies needed in the following rapidly
evolving skill areas: aerospace/aviation,
medical devices, consumer products, and
marine and transportation. This award
represents funding for Year 2.
Project Period: 9/15/07-6/30/08
Project Director: Ashok Agrawal
Board Meeting 01-17-08
1
Restricted
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of External Funds
7.2 Cash Donations
The Board of Trustees is asked to accept the cash donations listed below on behalf of St. Louis Community
College.
DONOR
AMOUNT
PURPOSE
FUND
June Roesslein Interiors
$1,000.00
Donation to the June Roesslein Interiors
Design Scholarship on the Meramec
campus.
Student Aid
Alice Pudenz
Nancy Schmidt
Vera Paczolt
Greg Zumwalt
Roxanna Mooney
Joi M. Wilson
Joi M. Wilson
Matt Capellupo
Mooney’s Remodeling
Krueger Vending
Service, Inc.
Jacqueline W. Clarke
John B. Meisel
Sharon Foshee
R.G. Ruhland
Ronda Erlandson
Janet Haning
C.A. Crane
Boonville Babe Ruth
League, Inc.
Dorothy Bartoni
Marie Oerly
Veronica Jett
Joan Bach
Ricky A. Sisk
Beau Bartoni
Clinton Graham
Kevin McGuire
Vicki Wilson
McLaren Grading, Inc.
Chester R. Hall
Steve Hogan
$ 15.00
$ 25.00
$ 25.00
$ 50.00
$ 100.00
$ 25.00
$ 25.00
$ 50.00
$ 50.00
Donations to the Meramec baseball team.
Student Aid
Board Meeting 01-17-08
$ 75.00
$ 100.00
$ 50.00
$ 50.00
$ 25.00
$ 50.00
$ 10.00
$ 25.00
$ 50.00
$ 25.00
$ 100.00
$ 25.00
$ 50.00
$ 25.00
$ 50.00
$ 25.00
$ 20.00
$ 50.00
$ 50.00
$ 100.00
$ 20.00
2
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of External Funds
7.2 Cash Donations
The Board of Trustees is asked to accept the cash donations listed below on behalf of St. Louis Community
College.
DONOR
AMOUNT
Rick Bodenschatz
Mary Vera Maas
Kimberly Cochran
Mark Head
Kurt Krueger
Betty’s Beauty Land
Mary Ruth Jaspering
James Wilson
Aaron Bartoni
Mary Trenhaile
Kelly Moran
Scott A. Rahn
Scott Sundvold
Ellen McCormick
Michael Wallis
Jefferson Smith, Jr.
Kitty Cunningham
Dwain Asberry
Jama LaRose
Mark Jarvis
Virginia Allen
Bernadine F. Bicker
Jennifer Ginsburg
Steve Harvel
Robert Greenwald
Leslye D. Rallo
Theresa Pepple
Harster Heating & Air
Conditioning Co.
William E. Lattimer Sr.
Sauter Sullivan LLC
Mary Reinhold
Debbie Shockley
Toni Stegemann
William Rumph
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
25.00
25.00
30.00
50.00
50.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
400.00
100.00
100.00
100.00
50.00
25.00
25.00
20.00
25.00
5.00
50.00
25.00
20.00
50.00
25.00
$
$
$
$
$
$
$
135.00
100.00
100.00
100.00
25.00
25.00
20.00
Judie K. Gumm
$ 100.00
Board Meeting 01-17-08
PURPOSE
FUND
Donations to the Meramec baseball team.
Student Aid
Donation to the Meramec baseball team
for Grandpa & Grandma Gumm.
Student Aid
3
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of Donations and Gifts – Non Cash
7.3 Non-Cash Donations
The Board of Trustees is asked to accept the non-cash donations listed below on behalf of St. Louis Community
College.
DONOR
Nancy Welty Clark
DESCRIPTION
CONDITION OF GIFT
Nancy Welty Clark is donating the
following to the Wildwood
campus: Artwork titled Umbrella
Table, a 27” x 24” painting. The
donor’s estimated value is
$250.00.
The condition of donated
item is excellent. There
are no maintenance or
delivery costs associated
with the donation.
Board Meeting 01-17-08
4
RESTRICTIONS
There are no
restrictions placed
on donation.
7.4
CONTRACTS AND/OR AGREEMENTS
7.4.1
Adult Basic Education (ABE) Program
It is recommended that the Board of Trustees authorize the College to accept funds from the Department
of Elementary and Secondary Education (DESE) to enable Meramec campus to administer an Adult
Basic Education (ABE) Program for the Affton 101, Bayless, Hancock Place, Lindberg R-VIII,
Kirkwood R-VII, Mehlville R-IX and Valley Park, and Webster School Districts. These funds will
provide instructional services and classroom materials for the participants in the ABE program. The
project period is July 1, 2008 through June 30, 2009. This extends the program begun in 1995-96 with
DESE funding. It is anticipated funds will not exceed $111,000.
Board Meeting 01-17-08
5
7.4.2
Resolution for Productive Living Board
It is recommended that the Board of Trustees approve the following resolution that will authorize the submittal
of an application for funds from the Productive Living Board for St. Louis County Citizens with Developmental
Disabilities (“PLB”) and if the application is approved by the “PLB” further authorizes a contract with the
“PLB” for acceptance of funds and establishment of a program for individuals with developmental disabilities
during the period July 1, 2008 through June 30, 2009.
Resolution
With Respect To
Productive Living Board
For St. Louis County Citizens
with Developmental
Disabilities Contract
WHEREAS, the Board of Trustees wishes to authorize the College to submit an application for funds
from the Productive Living Board for St. Louis County Citizens with Developmental Disabilities (“PLB”) in the
amount of $106,156 to continue the program established in 1993-94 which provides campus based support
services for individuals with developmental disabilities who desire to participate in appropriate continuing
education classes offered to the general public by the College; and
WHEREAS, the Board of Trustees wishes to authorize the College to accept funds if the application is
approved by the “PLB” and to enter into a contract with the “PLB”, as submitted by the “PLB” for the period
July 1, 2008 through June 30, 2009.
NOW THEREFORE, BE IT RESOLVED, that St. Louis Community College is hereby authorized to
submit an application for funds from the “PLB” and further authorized, if the application is approved by “PLB”,
to enter into a contract submitted to the College by the “PLB” for the period July 1, 2008 through June 30, 2009
in a form approved by the College Administrator; and
FURTHER RESOLVED, that the Chancellor for the College, or any Vice Chancellor, is hereby
authorized to execute any said contract and related agreement for and on behalf of St. Louis Community
College in order that the College will be fully bound thereby.
Board Meeting 01-17-08
6