MINUTES OF REGULAR MEETING
BOARD OF TRUSTEES
ST. LOUIS COMMUNITY COLLEGE
THURSDAY, SEPTEMBER 19, 2006
The Regular Meeting of the Board of Trustees of St. Louis Community
College was held on Thursday, September 19, 2006, at the South County
Education and University Center, 4115 Meramec Bottom, St. Louis, MO,
pursuant to notice and in accordance with R.S. MO 610.020 as amended.
I.
GENERAL FUNCTIONS
1.
Call to Order/Roll Call
Mr. Robert Nelson, President, called the meeting to order at 7:10 p.m. The
following members of the Board of Trustees were present: Mr. Robert
Nelson, President; Ms. Denise Chachere, Vice President; Dr. Dolores Gunn,
Trustee; Ms. Margo McNeil, Trustee; Dr. Joann Ordinachev, Trustee and Mr.
Michael Rohrbacker, Trustee.
Also present were Dr. Henry Shannon, Chancellor; Becky Garrison,
Administrative Associate to the Board and Ms. Tina Odo, General Counsel.
2.
Welcome to Guests
Deb Godwin, Director of the Foundation, introduced Mr. Hulas King and Ms.
Pamela Schweppe from the UGS Corporation. Mr. King then presented the
College with checks totaling $15,000. Ms. Godwin then presented Mr. King
with a plaque of appreciation from the College.
3.
Citizens Desiring to Address the Board Regarding Agenda Items
Marilyn Reed, a housekeeper at the Florissant Valley Campus, addressed the
Board regarding her leave without pay status.
Libby Fitzgerald, NEA President, commended the Board on its decision to
release information from its Proposition EJ Campaign Finance Inquiry and for
setting new policies for future campaigns.
4.
Adoption of Agenda/Revisions to Agenda
On motion by Ms. McNeil, the Board, by consensus, adopted the agenda as
revised.
5.
Acceptance of August 28, 2006 Minutes
There being no corrections noted to the August 28, 2006 minutes, they were
accepted as written.
6.
Approval of Resolution Re October 19, 2006 Executive Session of the
Board of Trustees
On motion by Ms. McNeil, the Board unanimously approved, by a roll call
vote, the resolution scheduling an executive session on October 19, 2006, all
as more fully set forth in Exhibit A attached hereto and by this reference
incorporated herein.
7.
Report on Proposition EJ Campaign Finance Inquiry
Mr. Peter Ruger of Tueth, Keeney, Cooper, Mohan & Jackstadt, P.C,
addressed the Board regarding a review of Proposition EJ Campaign
Finances and suggested policies to ensure that appropriate accountability
would occur in the future.
8.
Recognition of Student, Staff and Trustee Accomplishments
Susan King Edmiston, Coordinator of Internal Communications, read
statements of congratulations for students and staff on their recent awards and
accomplishments.
Angela Hamilton and Wil Loy highlighted the Meramec Writing Festival.
9. Authorization of Trustee Travel
On motion by Ms. McNeil, the Board unanimously authorized Trustees
Chachere, Gunn, Nelson and Ordinachev to attend the Missouri
Community College Association Conference.
2
10. Authorization of Chancellor Travel
On motion by Dr. Gunn, the Board unanimously authorized the Chancellor’s
attendance at the RC-2000 Fall Board Meeting.
11. Approval of New Board Policies
On motion by Dr. Ordinachev, the Board unanimously approved new Board
Policies A.10 Board Member Role in Campaign Activities and A 10.1
Campaign Finance Policies all as more fully set forth in Exhibit A attached
hereto and by this reference incorporated herein.
12. Appointment of Commissioner to Tax Increment Financing
Commission
On motion by Mr. Rohrbacker, the Board unanimously approved the
appointment of Ms. Barbara Searight as Commissioner to the City of St.
Louis Tax Increment Finance Commission.
13.
Approval of two Trustees to Serve as Voting Delegates at the
Association of Community College Trustees Conference
On motion by Mr. Rohrbacker, the Board unanimously approved Dr. Gunn
and Dr. Ordinachev to serve as Voting Delegates at the October ACCT
Conference.
14.
Information Item
Mr. Ron Nicoletti, Director of Human Resources, gave a presentation
of the employee performance appraisal process and answered questions
from the Trustees.
Following discussion, Dr. Ordinachev stated that she sees the
performance appraisal process as a management issue and not in her
role as an individual Trustee.
II.
INSTRUCTION AND STUDENT SERVICES
15.
No items.
3
III.
HUMAN RESOURCES
16.
Human Resource Recommendations
On motion by Dr. Gunn, the Board unanimously approved pulling Marilyn
Reed’s assignment of unpaid leave from the agenda.
On motion by Mr. Rohrbacker, the Board unanimously approved the
following Resolution regarding human resource recommendations:
RESOLVED, that the Board hereby ratifies and/or approves
personnel actions for certificated, physical plant and classified
staff in accordance with established policies of the District, all
as more fully set forth in Exhibit B attached to these minutes
and by this reference incorporated herein; and
FURTHER RESOLVED, that, where appropriate, the Chancellor of
the District or his designee is hereby authorized and directed to
execute for and on behalf of the District, the appropriate contract or
amendment to contract for the affected personnel.
IV.
BID AWARDS
17.
Acceptance of Bids/Ratification of Contracts
On motion by Dr. Gunn, the Board unanimously approved the following
resolution:
RESOLVED, that the Board of Trustees hereby accepts the bids
and/or ratifies the contracts set forth in Exhibit C attached hereto
and by this reference incorporated herein, to the lowest
responsible bidder for the amounts indicated thereon and all in
accordance with District specifications specified in the contract
numbers indicated; said funds to be paid from the funds set forth
in each item of Exhibit C; and
FURTHER RESOLVED, that the appropriate officer of the
Board or the District be and hereby is authorized and directed to
execute an appropriate contract in each instance.
4
V.
BUSINESS & FINANCE
18.
Budget
A.
Financial Reports
The following financial reports as of August, 2006, were submitted for the
Board’s information: executive summary, budget status report general
operating fund through August 31, 2006, budget status reports – auxiliary,
rental of facilities and agency: July 1, 2006 – August 31, 2006, student
financial aid fund, July 1, 2006 – August 31, 2006, Center for Business
Industry and Labor budget status report: July 1, 2006 – August 31, 2006, and
restricted general fund budget status report: July 1, 2006 – August 31, 2006.
B. Warrant Check Register - - August 31, 2006
On motion by Mr. Rohrbacker, the Board unanimously approved all
expenditures made in accordance with the Warrant Check Register for the
month ending August 31, 2006.
C.
Ratification of Investments
The Board ratified investments/daily repurchase agreements made by the
Treasurer of the District during the month of August 2006, for which bids had
been received in accordance with Board Policy, all as more fully set forth in
Exhibit D attached hereto and by this reference incorporated herein.
VI.
CONTRACTS AND/OR AGREEMENTS
19.
Contracts and/or Agreements
The Board was requested to approve the acceptance on renewal of various
contracts, agreements and resolutions.
On motion by Mr. Rohrbacker, the Board unanimously approved the
following resolution regarding the acceptance or renewal of various contracts,
agreements and resolutions between the District and various agencies,
corporations and individuals located throughout the District:
5
RESOLVED, that the contracts, agreements and resolutions set forth in
Exhibit E attached hereto and by this reference incorporated herein, are
adopted and approved; and
FURTHER RESOLVED, that the appropriate Officer of the Board or
the District be and hereby is authorized and directed to execute an
appropriate in each instance.
VII. EXTERNAL FUNDS
20.
Acceptance of External Funds
On motion by Dr. Gunn, the Board unanimously approved the following
resolution regarding the acceptance of grants, contracts and equipment
donations:
RESOLVED, that the Board of Trustees does hereby accept the grants,
contracts, gifts and equipment donations for the College, all as more
fully set out in Exhibit F attached hereto and by this reference
incorporated herein; and FURTHER RESOLVED, that the Chancellor
be and hereby is authorized and directed to express appreciation, where
appropriate, for and on behalf of the District; and
FURTHER RESOLVED, that with respect to federal grants for workstudy programs, the Agency involved will be billed for matching funds
and for Social Security; and
FURTHER RESOLVED, that the appropriate Officer of the Board or
District be and hereby is authorized and directed to execute contracts
with said agencies in each instance.
VIII. INSURANCE RECOMMENDATION
21.
No items.
IX.
GENERAL FUNCTIONS, CONTD.
22.
Chancellor’s Report
Dr. Shannon asked Florissant Valley Campus President Marcia Pfeiffer
to report on the National Science Foundation Stem Scholars Academy.
6
Following Ms. Pfeiffer’s report, Dr. Shannon gave updates on the
Wildwood Campus and Harrison Center.
Dr. Shannon then introduced Lisa Winterer, Internal Auditor, who gave
a report to the Board on the annual audit plan, citing examples of
recently completed projects.
23. Citizens Desiring to Address the Board Regarding Other Topics
None.
X.
NEW BUSINESS
None.
ADJOURNMENT
There being no other or further business to come before the Board, on
motion duly made and seconded, the Board voted to adjourn the meeting at
8:52 p.m.
Respectfully submitted,
Becky Garrison, Secretary
Board of Trustees
7
MEMORANDUM
TO:
Board of Trustees
FROM:
Henry D. Shannon
DATE:
September 19, 2006
SUBJECT:
Board Agenda Modifications
Tab
Page Number
Revision
D
2
3.2 Other Personnel Actions
Delete: Marshall, Joseph Change of Assignment
E
1
4.1.1 Recommendation for Award/Purchasing
Change Dollar Amount of Estimated 5-year cost
From $1,001,14.14 to $1,001,124.14 (Attached)
E
5
4.1.4 Recommendation for Award/Purchasing
(Revision Attached)
4.1.1
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract for the routine purchase of office supplies and small equipment items to SUPPLY
CONCEPTS, INC., in an amount not to exceed $2,250,000.00, for a period of five (5) full years, to begin October 14, 2006.
Description
This contract will be used by College departments at all locations for the routine purchase of office supplies and small office equipment items
on an as needed basis. The contractor will provide a WEB-based ordering system and will provide College staff with training and technical
support for the use of their WEB-based on-line catalog. The recommended bidder meets all the requirements of the bid and achieved the
overall highest score based upon an evaluation of product pricing (50 pts), order placement and delivery systems (15 pts), product selection and
inventory systems (15 pts), delivery & billing services (10 pts) and current client references (5 pts). No known minority-owned and two (2)
known woman-owned owned business enterprises participated in this bid process.
Bid - B0002148
The evaluation of this bid, which opened July 12, 2006, is listed below:
Bidders
SUPPLY CONCEPTS, INC.
Corporate Express Office Products
Office Essentials, Inc.
Office Max
Office Depot, Inc.
Office Products Now, LLC
Estimated 5 Year Cost for 181
Most Commonly Used Items
Score/Comparative 5yr.Cost
50.00/$1,001,124.14
46.00/$1,077,292.49
45.00/$1,102,206.64
42.00/$1,161,188.04
41.00/$1,178,372.05
32.00/$1,365,967.68
Product Selection, Delivery Systems
Billing & Order Systems
& Current Client References
48.06
50.00
49.18
49.36
50.00
46.39
Total
Score
100 pts
98.06
96.00
94.18
91.36
91.00
78.39
Funding
Purchases made against this contract will be funded primarily from current operating budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, incompliance with Board policy, also places newspaper
advertisements on those bids estimated to exceed $75,000.00. Advertisements were run in the St. Louis Post-Dispatch, the St. Louis American,
the Limelight and the Metro-Sentinel.
4.1.5
Recommendation for Award/Purchasing
Board approval is requested for approval to enter into a lease agreement with PEOPLE’S CHOICE TV of ST. LOUIS, INC.
(“SPRINT NEXTEL”), a wholly-owned indirect subsidiary of Sprint Nextel Corporation for the lease of St. Louis Community
College’s Educational Broadband Service (“EBS”) excess channel capacity. The initial term of this agreement is ten (10) years
with automatic renewals of up to two (2) additional terms of ten (10) years each at the sole discretion of Sprint Nextel.
Description
St. Louis Community College currently holds licenses for four (4) EBS channels from the Federal Communications Commission
(FCC). Sprint Nextel will provide facilities, services and payment to the College in exchange for the right to use excess capacity on
those four channels. The College’s previous Excess Capacity Use and Royalty Agreement, with Sprint Nextel, provides them with
a right of first refusal (ROFR) which subsequently was included as part of the bid process. As a result of exercising its ROFR,
Sprint Nextel offered a $1,500,000 signing fee, a $51,000 monthly lease fee and a $5,000 monthly service credit. A 3% annual
adjustment is applicable to both the lease fee and the service credit beginning in year six (6) of the agreement.
Bid – B0002109
The evaluation of this bid which opened May 5, 2006 is listed below.
Sprint Nextel Corporation
Nextwave Broadband Inc.
Clearwire Corporation
10 Year Income
$8,534,771.00
7,564,090.00
6,250,000.00
Funding
This agreement will be revenue generating for the College.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements were run in the St. Louis American, the
Metro-Sentinel, the Limelight and the St. Louis Post-Dispatch.
#6
Resolution Re October 19, 2006 Executive Session of the Board of Trustees
The Board is requested to approve the following resolution:
RESOLVED, that the Board of Trustees, pursuant to R.S. Mo. Section 610.022 (as
amended 2004), schedules the holding of a closed meeting, record and vote on
October 19, 2006, at 6 p.m., at the Cosand Center, 300 S. Broadway, St. Louis, MO
63102, for the following reasons:
1) to discuss legal actions, causes of action or litigation involving St. Louis
Community College and to hold any confidential or privileged communications
with the attorney for the College (Section 610.021) (1)), and the lease, purchase
or sale of real estate (Section 610.021 (2)); and
2) to discuss action upon any personnel matters relating to the hiring, firing,
disciplining or promotion of personnel, (Section 610.021 (3)); and
3) to discuss pending and future discussion and negotiations with employee groups of
St. Louis Community College and the work product related thereto (Section
610.021 (9)); and
4) to discuss individually identifiable personnel records, performance ratings or
records pertaining to employees or applicants for employment, including proposed
reclassifications and reassignments of positions, and grievances, (Section 610.021
(13)); and
5) to hold confidential or privileged communications with the auditor, including all
auditor work product (610.021(17), and
FURTHER RESOLVED, that notice of the closed meetings be given in accordance with
R.S. Mo. Section 610.020 as amended 2004.
9/19/06 Board Agenda
# 11 Recommended Approval of New Board Policies A.10 Board Member
Role in Campaign Activities and A 10.1 Campaign Finance Policies
A.10 Board Member Role in Campaign Activities (8/06)
Board members must acknowledge their roles and responsibilities and recognize
that the public will not distinguish between campaign-related actions, the Board
and the College.
Board members will support campaign activities, and at least one member, selected
by the vote of the Board, will serve as liaison to the campaign organization. That
Board member (or members) will make the campaign organization’s leadership
aware of appropriate governance and accountability standards.
Board members will not be active decision makers in the campaign.
Prominent persons lending their names to the campaign leadership will be kept
informed of major developments and participate in major decisions.
The campaign organization will incorporate as a not-for-profit corporation under
Chapter 355 of the Missouri Statutes.
A Campaign Organization Leadership Committee should exist and have its role
defined. It will participate in major decisions, such as the selection of campaign
advisors, legal advisors and other major vendors.
The Committee and the Chancellor will be kept informed of expenditures and other
campaign issues.
The Committee will adopt conflict of interest and nepotism policies in accordance
with St. Louis Community College Board Policy C.5 Conflict of Interest, and the
Board will insure, to the extent possible, compliance with these policies.
A 10.1 Campaign Finance Policies (8/06)
Selection of principal advisors and major vendors by the campaign
organization will be based on the following:
• be selected by a request for proposal process,
• be within the College district,
• be selected based on their qualifications,
• have terms of engagement documented in writing.
All Campaign expenses will be fully documented in a manner not unlike that
required by the College.
Debit cards will be prohibited for Committee and campaign expenses.
Neither the Committee Treasurer, nor any deputy, will have the sole
authority to initiate, authorize or make major expenditures.
Income and expense reports must be developed and provided to Committee
members on a timely basis.
Appropriate internal controls will exist.
#12
Recommended Approval of Appointment of Commissioner
to the City of St. Louis Tax Increment Finance Commission
It is recommended that the Board of Trustees:
Approve the appointment of Ms. Barbara Searight, Executive Director, St.
Louis Office for Mentally Retarded Developmental Disabilities Resources
(MRDD), as the TIF Commissioner to serve on the City of St. Louis Tax
Increment Financing Commission (TIF), formed to examine the feasibility and
advisability of an area designated as GEW Lofts and BLEU Condominiums
redevelopment area. Ms. Searight will represent the College and the interests of
the other affected public taxing entities: Metropolitan Zoological Park & Museum
District, St. Louis Public Library, City of St. Louis Mental Health Board of
Trustees, and the Missouri Division of Family Services.
09/19/06
3.1
APPOINTMENTS/CLASSIFIED STAFF
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
TITLE
RANGE
Ettling, Patty
C
M
Educational Assistant III, Part-time,
Continuing
7
Sams, Jessica
C
M
Lifeguard, Part-time, Continuing
1
8.74/hr**
09/20/06
Jacobsmeyer, Gregory
N
M
Educational Assistant II
6
1,122.43 bi-wk*
10/02/06
Win, Toya
C
FP
Student Admissions/Registration
Assistant II
4
977.47 bi-wk*
09/20/06
NAME
-1* Minimum salary for the range
** Pay rate in current part-time, temporary position.
All are replacement positions.
PAY
RATE
$15.16/hr*
EFFECTIVE
DATE
09/20/06
09/19/06
3.2
OTHER PERSONNEL ACTIONS/CHANGE OF ASSIGNMENT/ADMINISTRATIVE/PROFESSIONAL STAFF
NAME
LOCATION
TITLE
RANGE
CC
From: Supervisor Maintenance/HVAC (College Wide)
To: Construction Project Facilitator
P 10
P 10
Marshall, Joseph
ANNUAL
RATE
$57,554.14
(no change)
EFFECTIVE
DATE
09/20/06-06/30/07
Replacement position
3.2
OTHER PERSONNEL ACTIONS/CHANGE OF ASSIGNMENT/CLASSIFIED STAFF
NAME
-2-
Austin, Daniel
LOCATION
From: M
To: FP
Gier, Mary
M
Zaiss, Scott
M
Yavlinsky, Yakov
M
TITLE
Housekeeper
From: Administrative Secretary
To: Secretary
RANGE
-
PAY
RATE
$13.17/hr
EFFECTIVE
DATE
09/20/06
5
4
1,148.73 bi-wk
(no change)
09/20/06
Senior Computer Services Technician
9
From: 1,463.08 bi-wk
To: 1,594.77 bi-wk*
07/23/06-06/30/07
Senior Computer Services Technician
9
From: 1,731.46 bi-wk
To: 1,835.35 bi-wk*
07/05/06-06/30/07
* Salary increase is in accordance with Resolution Relating to Provisions of Board Policy Applicable to Classified Office & Technical
Bargaining Unit Employees, Article XXI Additional Compensation.
Austin & Gier are replacement positions.
Zaiss & Yavlinsky are for additional duties of another position; ending date may be earlier than 06/30/07.
09/19/06
3.4
OTHER PERSONNEL ACTIONS/REQUEST FOR UNPAID LEAVE OF ABSENCE/CLASSIFIED STAFF
NAME
Reed, Marilyn
-3-
3.4
LOCATION
TITLE
EFFECTIVE
DATE
FV
Housekeeper
07/27/06-10/24/06
OTHER PERSONNEL ACTIONS/RESIGNATIONS/RETIREMENTS/CERTIFICATED STAFF
NAME
LOCATION
Suydam, E. Lynn
M
Nowak, Kenneth
Sallwasser, Steven
Suydam: Retirement (7 years of service)
Nowak & Sallwasser are resignations.
TITLE
EFFECTIVE
DATE
College President
01/15/07
CC
Project Associate II
09/01/06
CC
Electrical Engineer
08/25/06
4.1.1
Recommendation for Award/Purchasing
Board Meeting 9/19/06
Board approval is requested for the award of a contract for the routine purchase of office supplies and small equipment items to SUPPLY
CONCEPTS, INC., in an amount not to exceed $2,250,000.00, for a period of five (5) full years, to begin October 14, 2006.
Description
This contract will be used by College departments at all locations for the routine purchase of office supplies and small office equipment items
on an as needed basis. The contractor will provide a WEB-based ordering system and will provide College staff with training and technical
support for the use of their WEB-based on-line catalog. The recommended bidder meets all the requirements of the bid and achieved the
overall highest score based upon an evaluation of product pricing (50 pts), order placement and delivery systems (15 pts), product selection and
inventory systems (15 pts), delivery & billing services (10 pts) and current client references (5 pts). No known minority-owned and two (2)
known woman-owned owned business enterprises participated in this bid process.
Bid - B0002148
The evaluation of this bid, which opened July 12, 2006, is listed below:
1
Bidders
SUPPLY CONCEPTS, INC.
Corporate Express Office Products
Office Essentials, Inc.
Office Max
Office Depot, Inc.
Office Products Now, LLC
Estimated 5 Year Cost for 181
Most Commonly Used Items
Score/Comparative 5yr.Cost
50.00/$1,001,14.14
46.00/$1,077,292.49
45.00/$1,102,206.64
42.00/$1,161,188.04
41.00/$1,178,372.05
32.00/$1,365,967.68
Product Selection, Delivery Systems
Billing & Order Systems
& Current Client References
48.06
50.00
49.18
49.36
50.00
46.39
Total
Score
100 pts
98.06
96.00
94.18
91.36
91.00
78.39
Funding
Purchases made against this contract will be funded primarily from current operating budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, incompliance with Board policy, also places newspaper
advertisements on those bids estimated to exceed $75,000.00. Advertisements were run in the St. Louis Post-Dispatch, the St. Louis American,
the Limelight and the Metro-Sentinel.
4.1.2
Recommendation for Award/Purchasing
Board Meeting 9/19/06
Board approval is requested to allow the College to use the State of Missouri’s Prime Vendor Contract with WORLD WIDE
TECHNOLOGY, INC., for the purchase of microcomputer systems and components and related items, for a period of two (2)
years, with an option to renew for three (3) consecutive one (1) year periods, to begin September 20, 2006, in an amount not to
exceed $5,000,000.00.
Description
This contract was competitively bid by the State of Missouri Division of Purchasing and thereafter awarded on a cooperative basis.
The State of Missouri contract will provide complete microcomputer products lines as well as accessories and supplies from
Hewlett-Packard, IBM, Toshiba, Panasonic, Microsoft, Dell, Gateway, Epson and Cannon on a “cost +4%” basis. In addition,
selected items from various other manufacturers will be available. World Wide Technology, Inc. is a minority owned business
enterprise.
Funding
Purchases will be funded from both current capital and operating budgets, as well as from external funds.
Advertisements
2
The State of Missouri managed all aspects of their bid process, including placement of all notices and advertisements.
4.1.3
Recommendation for Award/Purchasing
Board Meeting 9/19/06
Board approval is requested to enter into an ASP (Application Subscription Program) agreement with TOUCHNET
INFORMATION SYSTEMS, INC., in an amount not to exceed $152,098.74, for a period of five (5) full years, to begin
approximately October 2006.
Description
TouchNet Information Systems is the developer of TouchNet Software which is currently used by the College to process student
credit card payments for class enrollment over the Internet. This Agreement will provide the College with remote access to
TouchNet software hosted by TouchNet, replacing the College’s annual license renewal and in-house purchases, updates and
maintenance of server equipment required to run the software. The total five-year agreement price includes both annual 10%
escalation factors as well as a one-time professional service fee of $6,383.00. TouchNet Information Systems Inc. is the developer
and sole source for this product and therefore could not be competitively bid. This vendor is neither a known minority-owned or
woman-owned business.
BID – B0002170
Annual Fee:
Year (1)
$23,868.00
Year (2)
$26,254.00
Year (3)
$28,880.28
Year (4)
$31,768.31
Year (5)
$34,945.15
5-Year Total
$152,098.74
3
Funding
This agreement will be funded from current operating expenses.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements are not run on items available from only
one source.
4.1.4
Recommendation for Award/Purchasing
Board Meeting 9/19/06
Board approval is requested for the award of a contract for administration and loss control services for Workers’ Compensation
claims to CANON COCHRAN MANAGEMENT SERVICES, INC., in an amount not to exceed $100,000.00, for a period of three
(3) full years, to begin October 1, 2006.
Description
This contract will be used by the College’s Human Resources Department to administer College Workers’ Compensation claims in
compliance with the State of Missouri’s Workers’ Compensation Act. It will also be used by the College’s Risk Management
Department to help control loss and injury by identifying potential areas of risk and then developing programs to reduce that risk.
Bids were evaluated on fee structure, services offered, references and oral presentation, for a maximum potential score of 200
points. The recommended bidder achieved the overall best score from the evaluation committee and meets all requirements of the
bid. No known minority-owned or woman-owned business enterprise participated in this bid process.
Bid – B0002150
The evaluation of this bid, which was opened on July 11, 2006, is listed below:
Three Year
Estimated Cost
CANON COCHRAN MANAGEMENT SERVICES, INC.
Corporate Claims Management, Inc.
Claims Management Inc.
$ 95,550.00
105,795.00
126,350.00
Total Evaluation
Score/200 Points
4
Bidders
195 pts
192 pts
154 pts
Funding
All expenditures against this contract will be paid from current operating budgets.
Advertisements
The College posts all competitive bid opportunities on its WEB page and, in compliance with Board policy, also places newspaper
advertisements on those bids estimated to exceed $75,000.00. Advertisements were run in the Metro-Sentinel, the St. Louis
American and the St. Louis Post-Dispatch.
.
4.1.5
Recommendation for Award/Purchasing
Board Meeting 9/19/06
Board approval is requested for approval to enter into a lease agreement with PEOPLE’S CHOICE TV of ST. LOUIS, INC.
(“SPRINT NEXTEL”), a wholly-owned indirect subsidiary of Sprint Nextel Corporation for the lease of St. Louis Community
College’s Educational Broadband Service (“EBS”) excess channel capacity. The initial term of this agreement is ten (10) years
with automatic renewals of up to two (2) additional terms of ten (10) years each at the sole discretion of Sprint Nextel.
Description
St. Louis Community College currently holds licenses for four (4) EBS channels from the Federal Communications Commission
(FCC). Sprint Nextel will provide facilities, services and payment to the College in exchange for the right to use excess capacity on
those four channels. The College’s previous Excess Capacity Use and Royalty Agreement, with Sprint Nextel, provides them with
a right of first refusal (ROFR) which subsequently was included as part of the bid process. As a result of exercising its ROFR,
Sprint Nextel offered a $1,500,000 signing fee, a $51,000 monthly lease fee and a $5,000 monthly service credit. A 3% annual
adjustment is applicable to both the lease fee and the service credit beginning in year six (6) of the agreement.
Bid – B0002109
The evaluation of this bid which opened May 5, 2006 is listed below.
5
Sprint Nextel Corporation
Nextwave Broadband Inc.
Clearwire Corporation
Guaranteed Income
10 Year Income
30 Year Income
$8,534,771.00
$30,095,644.00
7,564,090.00
19,692,270.00
6,250,000.00
20,180,500.00
Funding
This agreement will be revenue generating for the College.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements were run in the St. Louis American, the
Metro-Sentinel, the Limelight and the St. Louis Post-Dispatch.
4.1.6
Recommendation for Award/Purchasing
Board Meeting 9/19/06
Permission is requested to competitively bid and thereafter purchase and submit for ratification Amatrol Industrial Training
Equipment modules and related curriculum materials. These items will be purchased for use in instructional training in integrated
Industrial Systems Technology. This program is designed to teach enhanced industrial maintenance skills in electric, mechanical
and electronic systems. The program will be able to serve both entry level, incumbent and dislocated workers. Customized
modular instructional materials will be used, which are designed to address individual specific skill-enhancement needs. This
program will also align with some existing instructional options currently being offered through the Emerson Center for
Engineering and Manufacturing, located on the Florissant Valley Campus. The estimated amount of the related expenditures is
$187,793.00.
Ratification is required in this instance to protect the retention of an external grant. This is due to a change in position from the
funding agency on its prior qualification of the work as a sole source purchase. The result is that the work must now be
competitively bid. The deadline of September 30, 2006 for acquiring the equipment however remains unchanged and must be met
to retain the funding.
Funding
This purchase - the second of a two-part grant - will be funded from a U.S. Department of Labor grant. If this request is approved,
all bid results and related awards will be submitted to the Board of Trustees for ratification.
6
4.1.7
Recommendation for Award/Purchasing
Board Meeting 9/19/06
Board approval is requested for the award of contract to FACTS Management Company for the implementation and third-party
management of a student payment plan for the period of September 20, 2006 through September 30, 2009, in the amount of
$300,000, with the potential for two (2) two-year renewals.
Description
This contract will provide students with an on-line, convenient student fee payment plan that provides for incremental payments
between the time of registration for a term and the mid-point of the term. Student participation in the plan will be voluntary and
access to the plan will require payment of a participation fee. The introduction of a payment plan by the college responds directly
to the requests of the students and is consistent with the payment structures available at numerous higher education institutions
around the country. While uncollected debt in the student payment plan program will be the responsibility of the College,
community college clients did not report a negative experience and there was some evidence of a positive impact in helping
students manage the payment of outstanding debt. Bidders were evaluated based upon the participation fee schedule and the cost to
the college for credit/debit card transactions; the ability to interface to the college’s enterprise software, SungardSCT; the amount
of community college experience; and the quality of the bid response and reference feedback. The recommended bidder serves
over 40 clients in the Missouri, Illinois, and Iowa higher education market and serves more than 600 higher education clients
nationwide with many multi-campus colleges among their clientele.
7
Bid – B0002151
The evaluation of this bid, which opened August 4, 2006, is listed below:
Bidder
FACTS Management Company
Sallie Mae Business Office Solutions
Touchnet Information Systems, Inc.
Tuition Management Systems, Inc.
Financial Score
45
42
29
41
Quality/Service
39
32
43
31
Total Score
84
74
72
72
4.1.7
Recommendation for Award/Purchasing (cont.)
Board Meeting 9/19/06
Funding
This award will be funded from student payments to the provider and from college operating budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000. Advertisements were run in the St. Louis Post Dispatch, the
St. Louis American and the St. Louis Argus.
8
4.1.8
Recommendation for Award/Purchasing
Board Meeting 9/19/06
Board approval is requested for the award of a contract for the routine disposal of trash and yard waste materials to CROWN
EXCEL DISPOSAL, INC., in an amount not to exceed $150,000.00, for a period of three (3) full years, to begin October 1, 2006.
Description
This contract will be used by the Physical Facilities Departments at all College locations for the routine disposal of trash items and
yard waste. Cost projections were calculated using current container configurations and service patterns for all College locations.
The recommended bidder offered the overall lowest three-year price using these projections and meets all requirements of the bid.
One known minority-owned and no known woman-owned business enterprise participated in this bid process.
Bid – B0002173
The evaluation of this bid, which opened August 31, 2006, is listed below:
9
Bidders
CROWN EXCEL DISPOSAL, INC.
Aspen Waste Systems, Inc.
Veolia Environmental Services, Inc.
Allied Waste Services
IESI of Missouri
Waste Management, Inc.
Metro Waste Systems
3-year Cost for
Trash Disposal
$131,073.84
132,596.72
132,568.73
131,052.85
166,132.31
166,332.84
170,897.29
3-year Cost for
Yard Waste Disposal
$14,220.00
19,587.41
22,147.39
25,771.69
26,474.70
n/a
n/a
Total 3-yr Cost
$145,293.84
152,184.13
154,716.12
156,824.54
192,607.01
n/a
n/a
Funding
Purchases made against this contract will be funded from current operating budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements were run in the St. Louis Post Dispatch,
the St. Louis American and the St. Louis Argus.
4.2.1
Request for Ratification/Purchasing
Board Meeting 9/19/06
There are no requests for ratification this month.
10
Board Meeting 9/19/06
4.3.1
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 07 401, COOLING TOWER REPLACEMENT, ST. LOUIS
COMMUNITY COLLEGE AT FOREST PARK to the second low bidder, AMERICAN BOILER & MECHANICAL, for
$537,455.00, for Base Bid plus Alternate #2. Due to the College’s previous experience on similar projects with ProPipe
Corporation, it is recommended that the Board reject the low bid from this firm.
Contractor
ProPipe Corporation
AMERICAN BOILER & MECHANICAL
C & R Mechanical Company
Rock Hill Mechanical Corporation
T.G.B., Inc.
Bendler Mechanical Company, Inc. dba
Bendler Boiler & Mechanical Co.
Air Masters Corporation
Base Bid
$ 509,992.00
516,575.00
526,926.00
573,246.00
588,548.00
538,900.00
580,700.00
Alternate #2
$ 20,803.00
20,880.00
19,642.00
29,735.00
27,237.00
Total
$ 530,795.00
537,455.00
546,568.00
602,981.00
615,785.00
No Bid
No Bid
11
Description:
This project will replace the main cooling towers that provide cooling for the building. The existing cooling towers have
reached their useful life and have become difficult to maintain. The new cooling towers will be more efficient, require less
energy to operate and require less maintenance.
Plans and specifications were prepared by the Physical Facilities/Engineering and Design Department.
Funding:
This project will be funded from Capital budgets: Fiscal year 2005/06, Tab J, Page 1, Item # 9.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Metro Sentinel,
Builders Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction
Contractors Assistance Center, Reed Construction Data.
Minority Contractors: Two known minority companies received plans and specifications. Two known minority company
submitted a bid for this project.
Board Meeting 9/19/06
4.3.2
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 07 504, REPLACE CEILING & LIGHTING IN
COMMUNICATIONS BUILDING OFFICE COMPLEX, ST. LOUIS COMMUNITY COLLEGE AT FLORISSANT
VALLEY to the low bidder, BRADY CONSTRUCTION, INC., for $30,928.00.
Contractor
BRADY CONSTRUCTION, INC.
Wachter, Inc.
John Kalicak Construction, Inc.
The Harlan Company
Dar-Beck, Inc.
Muccigrosso Construction, Inc.
H2K Construction, LLC
$
Base Bid
30,928.00
33,606.00
35,000.00
35,800.00
36,800.00
37,353.00
51,327.00
Description:
This project will replace the original spline ceiling in the main office area of the Communications Building. The efficiency of
the existing lighting will be improved while providing a clean fresh look.
12
Funding:
This project will be funded from Capital budgets: Fiscal year 2005/06, Tab J, Page 1, Item # 4.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Argus, Builders
Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction Contractors
Assistance Center, Reed Construction Data.
Minority Contractors: No known minority companies received plans and specifications. No known minority company
submitted a bid for this project.
Board Meeting 9/19/06
4.3.3
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 07 403, REPLACEMENT OF FLOORING IN HOSPITALITY
CORRIDORS, 1ST & 2ND FLOOR, ST. LOUIS COMMUNITY COLLEGE AT FOREST PARK to the lowest qualified
bidder, PAUL ABT CONTRACT FLOOR COVERINGS, INC., for $19,960.00, and for the rejection of the bid of Corporate
Interiors, Inc.
Corporate Interiors, Inc., has requested that we allow them to withdraw their bid due to “they did not figure any demo”.
Qualified Bids
PAUL ABT CONTRACT FLOOR COVERINGS, INC.
Tony Prince Company, Inc.
Stephens Floor Covering Co., Inc.
Base Bid
$ 19,960.00
19,995.00
33,360.00
Rejected Bids
Corporate Interiors, Inc.
$
13,143.00
13
Description:
The existing vinyl composition tiles in the Hospitality Building vestibule and 1st and 2nd floor corridors are damaged and in
need of replacement. The present tile and cove base will be removed and replaced.
Plans and specifications were prepared by the Physical Facilities/Engineering and Design Department.
Funding:
This project will be funded from Capital budgets: Fiscal year 2005/06, Tab J, Page 1, Item # 3.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Metro Sentinel,
Builders Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction
Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority companies received plans and specifications. No known minority company
submitted a bid for this project.
Board Meeting 9/19/06
4.3.4
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 07 101, ROOF REPLACEMENT AT COSAND CENTER,
ST. LOUIS COMMUNITY COLLEGE AT COSAND CENTER to the low bidder, COMPLETE ROOFING CO., INC.,
for $170,186.00.
Contractor
COMPLETE ROOFING CO., INC.
Geissler Roofing Company, Inc.
Kirberg Company
Base Bid
$ 170,186.00
179,589.00
223,044.00
Description:
The existing roof is old and experiencing leaks. This project will remove several layers of old roofing and replace it with an upto-date membrane roof.
Plans and specifications were prepared by Weatherproofing Technologies, Inc., and the Physical Facilities/Engineering and
Design Department.
14
Funding:
This project will be funded from Capital budgets: Fiscal year 2005/06, Tab J, Page 1, Item # 16.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Metro-Sentinel,
Builders Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction
Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority companies received plans and specifications. No known minority company
submitted a bid for this project.
Board Meeting 9/19/06
4.3.5
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 07 502, ROOF REPLACEMENT AT COMMUNICATIONS
BUILDING, ST. LOUIS COMMUNITY COLLEGE AT FLORISSANT VALLEY to the low bidder, D.E. MARTIN
ROOFING CO., INC., for $233,632.00.
Contractor
D.E. MARTIN ROOFING CO., INC.
Geissler Roofing Company, Inc.
Base Bid
$ 233,632.00
235,082.00
Description:
The existing roof is old and experiencing leaks. This project will remove several layers of old roofing and replace it with an upto-date membrane roof.
Plans and specifications were prepared by Weatherproofing Technologies, Inc., and the Physical Facilities/Engineering and
Design Department.
15
Funding:
This project will be funded from Capital budgets: Fiscal year 2005/06, Tab J, Page 1, Item # 16, and Fiscal year 2006/07, Tab J,
Page 1, Item #16.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Metro-Sentinel,
Builders Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction
Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority companies received plans and specifications. No known minority company
submitted a bid for this project.
Board Meeting 9/19/06
4.3.6
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 06 606, DRAINAGE REVISION AT BUILDING PERIMETER,
ST. LOUIS COMMUNITY COLLEGE AT MERAMEC to the low bidder, K & D MOOR, INC., for $73,837.00.
Contractor
Base Bid
K & D MOOR, Inc. dba
Southern Ditching & Excavating Company $ 73,837.00
R.V. Wagner, Inc.
76,261.65
Arrow Trenching, Inc.
99,934.00
The Harlan Company
106,000.00
X L Contracting, Inc.
124,000.00
Frank C. Mitchell Company
138,016.00
Description:
The existing air intakes for the unit air conditioners at the Business Administration, Communications, and Science West
buildings are at ground level. This project will place concrete under the air intakes and revise the drainage to improve indoor
air quality.
16
Funding:
This project will be funded from Capital budgets: Fiscal year 2005/06, Tab J, Page 1, Item # 8.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Metro Sentinel,
Builders Association, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction
Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority companies received plans and specifications. No known minority company
submitted a bid for this project.
Board Meeting 9/19/06
4.4.1
Recommendation for Award/Physical Facilities:
Board ratification is requested for Change Order #1 to CONTRACT F 06 515, REPAIRS TO WATER LINES,
ST. LOUIS COMMUNITY COLLEGE AT FLORISSANT VALLEY to SUTTER PLUMBING COMPANY, INC.,
for MATERIALS AND LABOR FOR A FIRE LINE which were not included in the base bid, in the net amount of
$25,960.00.
Description:
The additional expense is due to unforeseen conditions. The College’s record drawings indicate a 4” water line and this was the
size specified to be replaced. Upon excavation, the line was found to be 6” in size. This change order is for the additional cost
to furnish and install the larger diameter pipe.
Funding:
This change order will be funded from the Capital Project for the Repairs to Water Lines.
Summary:
Original Contract Amount
CHANGE ORDER #1 AMOUNT
Total
$ 39,070.00
25,960.00 (THIS RECOMMENDATION)
$ 65,030.00
17
Board Meeting 9/19/06
4.4.2
Recommendation for Award/Physical Facilities:
Recommend approval of Change Order #6 to CONTRACT F 05 6WC01, CONSTRUCTION OF NEW CAMPUS IN
WEST COUNTY, ST. LOUIS COMMUNITY COLLEGE to L.A. SCHAEFER CONSTRUCTION CO., INC., for
HIGH DENSITY SHELVING FOR LIBRARY AREA which was not included in the base bid, in the net amount of
$51,117.50.
Description:
This change order will furnish and install a high density book storage system for instructional library materials in the student
service area at the Wildwood Campus. There will be a significant discount on this system if it is ordered by September 30,
2006.
Funding:
This change order will be funded from the Capital Budget allocations, from leasehold revenue bonds and from College reserves.
18
Summary:
Original Contract Amount
Change Order #1 (Credit)
Change Order #2 (pending)
Change Order #3 (pending)
Change Order #4 (pending)
Change Order #5 (pending)
CHANGE ORDER #6 AMOUNT
Total
$17,894,650.00
(48,659.59)
11,079.41
11,460.69
11,100.00
11,822.36
51,117.50 (THIS RECOMMENDATION)
$17,942,570.37
5.
BUSINESS AND FINANCE
5.1
Budget
5.1.1
Executive Summary – Financial Results through August 2006
5.1.2
Budget Status Summary Report General Operating Fund through August
31, 2006.
5.1.3
Budget Status Reports-Auxiliary, Rental of Facilities and Agency: July 1,
2006 – August 31, 2006.
5.1.4
Student Financial Aid Fund: July 1, 2006 – August 31, 2006.
5.1.5
Center for Business Industry & Labor (CBIL) Budget Status Report: July
1, 2006 – August 31, 2006
5.1.6
Restricted General Fund Budget Status Report: July 1, 2006 – August 31,
2006
5.1.7
Warrant Check Register for August 2006.
5.2
Ratifications
5.2.1
Ratification of Investments/Daily Repurchase Agreements executed
during the month of August 2006
Board Meeting 9/19/06
1
5.1.1
Executive Summary September 19, 2006
(Preliminary Financial Results Through 08/31/2006)
Revenue
The Budget Status Summary Report shows revenue of $29.8 million or 19.8% of
the budgeted revenue as compared to $29.9 million or 20.2% of the budget for the
prior year. The primary reason for the decrease is the level of student fees for FY
2007 as compared to FY 2006.
Expenditures
Expenditures are $16.9 million or 12.5% of the budgeted expenditures as
compared to $17.7 million or 13.4% for the prior year. The decrease in the
operating expense category is the primary reason why FY 2007 expenditures are
lower than the prior year’s.
Transfers
Transfers are at $12.6 million or 79.2% of the budgeted transfers as compared to
$13.3 million or 79.5% of the budgeted transfers for the prior period. The
decrease in the total transfers amount is due primarily to the reduction in planned
transfers to capital.
Board Meeting 9/19/06
2
Budget Status Summary Report General Operating Fund
St. Louis Community College
Through August 31, 2006
5.1.2
Board Meeting 9/19/06
Original
Budget
Revisions*
Revised
Budget
Actual to
Date**
% of
Budget to
Date
Prior Year
Amount
% of Budget
to Date
3
Revenue
Local Taxes
State Aid
Student Fees
Other
Total Revenue
56,170,000
45,087,669
45,732,432
4,050,820
151,040,921
56,170,000
45,087,669
45,732,432
4,050,820
151,040,921
508,044
7,251,140
21,414,825
676,933
29,850,942
0.9%
16.1%
46.8%
16.7%
19.8%
414,147
7,145,983
21,960,231
416,967
29,937,328
0.8%
16.1%
47.2%
15.2%
20.2%
Expenditures
Salaries and Wages
Staff Benefits
Operating
Total Expenditures
86,969,328
20,942,729
27,175,033
135,087,090
86,969,328
20,942,729
27,905,950
135,818,007
10,181,754
3,062,386
3,681,392
16,925,533
11.7%
14.6%
13.2%
12.5%
9,794,489
2,840,711
5,085,755
17,720,955
11.6%
14.4%
18.2%
13.4%
8,775,000
3,278,561
2,593,230
1,307,040
15,953,831
8,775,000
546,426
2,593,230
715,950
12,630,606
100.0%
16.7%
100.0%
54.8%
79.2%
9,489,682
546,426
2,593,230
625,642
13,254,980
100.0%
16.7%
100.0%
47.9%
79.5%
Transfers
To Plant Fund for Capital
To Restricted Programs (State Aid)
To Plant Fund Leasehold Bonds
To Student Financial Aid
Total Transfers
730,917
8,775,000
3,278,561
2,593,230
1,307,040
15,953,831
*Includes Board approved adjustments and transfers from other funds.
**Does not include encumbrances.
5.1.3
St. Louis Community College
Budget Status Report
Auxiliary Enterprise Fund
July, 2006 - August, 2006
Original
Budget
Revenue
Student Fees
Bookstore Sales
Copy Centers
Food Service / Vending
Adjusted
Budget
Actual
To Date
% of
Budget
To Date
$
624,000
11,611,500
1,134,000
364,000
$
624,000
11,611,500
1,134,000
364,000
$
322,464
4,260,392
194,238
33,252
51.7%
36.7%
17.1%
9.1%
$
13,733,500
$
13,733,500
$
4,810,346
35.0%
$
1,831,690
371,286
2,107,821
8,370,230
$
1,831,690
371,286
2,107,821
8,370,230
$
206,072
45,162
293,670
3,285,377
11.3%
12.2%
13.9%
39.3%
$
12,681,027
$
12,681,027
$
3,830,282
30.2%
$
90,000
36,000
115,000
$
90,000
36,000
115,000
$
90,000
36,000
115,000
100.0%
100.0%
100.0%
Total Transfers
$
241,000
$
241,000
$
241,000
100.0%
Total Expenditures & Transfers
$
12,922,027
$
12,922,027
$
4,071,282
31.5%
Total Revenue
Expenditures
Salaries and Wages
Staff Benefits
Operating
Items for Resale
Total Expenditures
Transfers
Transfer to Capital
Transfer to Athletic Scholarships
Transfer to Campus Presidents
Board Meeting 9/19/06
4
5.1.3
St. Louis Community College
Budget Status Report
Rental of Facilities
July, 2006 - August, 2006
Original
Budget
Total Revenues
$
Prior Year's Funds
Expenditures
Total Expenditures
57,000
Adjusted
Budget
$
57,000
$
125,810
57,000
57,000
$
57,000
$
182,810
Actual
To Date
$
6,601
% of
Budget
To Date
11.6%
2,933
$
2,933
1.6%
5.1.3
St. Louis Community College
Budget Status Report
Agency Fund
July, 2006 - August, 2006
Original
Budget
Funds available:
Student Fees
Other Income
Prior year's funds
Total funds available
175,000
150,000
$
175,000
150,000
149,646
$
7,600
5,224
149,646
4.3%
3.5%
100.0%
$
325,000
$
474,646
$
162,470
34.2%
6,477
4.3%
$
6,477
4.3%
$
155,993
149,646
$
149,646
149,646
$
149,646
Funds in Excess of Expenditures
Board Meeting 9/19/06
Actual
To Date
$
Expenditures
Total Expenditures
Adjusted
Budget
% of
Budget
To Date
5
5.1.4
St. Louis Community College
Budget Status Report
Student Financial Aid Fund
July 2006-August 2006
Original
Budget *
Funds available
Federal Work Study - Federal Share
Prior Year's Funds
Federal Work Study - Institutional Match
Actual
% of
Revised
Budget
$635,584
$89,974
552,370
354
$89,974
31,220
0.1%
100.0%
5.7%
146,654
11,386
39,510
27.8%
100.0%
29.3%
Revised
Budget
$635,584
529,876
Federal SEOG** - Federal Share
Prior Year's Funds
Federal SEOG** - Institutional Match
527,775
131,944
527,775
11,386
134,791
Board of Trustees Scholarships
Prior year's funds
Private Scholarships
645,220
224,932
440,405
645,220
184,088
532,736
32,924
184,088
72,045
5.1%
100.0%
13.5%
$ 3,313,924
$ 608,155
18.4%
$1,277,928
673,952
829,308
532,736
$121,548
197,550
217,012
72,045
9.5%
29.3%
26.2%
13.5%
$ 3,313,924
$ 608,155
18.4%
Total funds available
$
3,135,736 *
Expenditures
Federal Work Study Payrolls
Federal SEOG** Grants
Board of Trustees Scholarships
Private Scholarships
Total expenditures
$1,165,460
659,719
870,152
440,405
$
3,135,736 *
Federal Pell Grant Expenditures
$8,306,164
*Does not include $378,080 in Loan Fund Balances
** SEOG is the Supplemental Education Opportunity Grant
Board Meeting 9/19/06
6
5.1.5
St. Louis Community College
Center for Business, Industry, and Labor (CBIL)
Budget Status Report
July, 2006 - August, 2006
Original
Budget
Adjusted
Budget
Revenues / Resources
Government
Private
Institutional Contribution
Account Balances / Projects
$ 3,250,000
2,864,000
886,000
1,000,000
$ 3,250,000
2,864,000
886,000
1,000,000
$
68,832
413,788
886,000
1,000,000
2.1%
14.4%
100.0%
100.0%
Total Revenue / Resources
$ 8,000,000
$ 8,000,000
$ 2,368,621
29.6%
Expenditures
Salaries
Benefits
Operating
Capital
$ 2,100,000
378,000
5,447,000
75,000
$ 2,100,000
378,000
5,447,000
75,000
$
145,140
26,124
139,208
6.9%
6.9%
2.6%
0.0%
Total Expense
$ 8,000,000
$ 8,000,000
$
310,472
3.9%
Board Meeting 9/19/06
7
Actual
To Date
% of Budget
To Date
5.1.6
St. Louis Community College
Restricted General Fund
Budget Status Report
July, 2006 - August, 2006
Current
Budget
Actual *
To Date
% of Budget
To Date
Revenues / Resources
External Sources
Institutional Match
Total Revenue / Resources *
$13,814,882
1,457,852
$15,272,733
$3,442,508
907,051
$4,349,559
24.9%
62.2%
28.5%
Expenditures
Salaries
Benefits
Operating
Capital
Total Expense *
$6,141,408
1,835,294
6,752,031
544,000
$15,272,733
$1,082,054
311,672
381,537
17.6%
17.0%
5.7%
0.0%
11.6%
* Does not include CBIL revenues or expenditures.
Board Meeting 9/19/06
8
$1,775,262
5.1.7
Warrant Check Register
The Treasurer of the Board confirms for the month ending August 31,
2006 that the check payments listed thereon have been issued in
accordance with the policies and procedures of St. Louis Community
College (Junior College District), and in compliance with the
appropriation granted by the Board of Trustees as defined in the 20062007 Fiscal Year Budgets, and there are sufficient balances in each fund
and subfund available for the expenditures for which approval is hereto
requested.
Board Meeting 9/19/06
9
5.2.1
Ratification of Investments
Executed During the Month of August 2006
Daily Repurchase Agreements
Purchased Through:
UMB Bank
Purchase Date:
Daily throughout month
Maturity Date:
Overnight
Average Amount Invested:
$ 18,600,846
Interest Earned:
$
Average Rate Earned:
84,442
5.347%
Range of Rates Earned: 5.330% ⎯ 5.370%
Other Investments
Purchased Through: UMB Bank
Purchase Date:
08/08/2006
Fund:
General Fund
Type of Investment: Federal Farm Credit Banks
Par Value: $1,000,000.00
Cost of Investment: $1,000,000.00
Maturity Date:
08/08/2008 (callable 02/08/2007)
Investment Yield:
5.600%
Board Meeting 9/19/06
10
Office of Vice Chancellor for Education
6.2
CONTRACTS/AGREEMENTS
6.2.1
Clinical Agreements
It is recommended that the following clinical agreements be ratified and/or
approved by the Board of Trustees to provide clinical experiences for
students enrolled in these programs.
Participant
Program/Campus
Effective Date
Human Services
Florissant Valley
8-21-06
Barnes-Jewish Extended Care
Dietetic Technology
Florissant Valley
9-1-06
Fresenius Medical Care
Dietetic Technology
Florissant Valley
9-6-06
Physical Therapist Assistant
Meramec
11-1-06
Nursing: FP, FV, M
Emergency Medical Technology
Occupational Therapy Assistant
Physical Therapist Assistant
Dietetic Technology
Radiological Technology
Respiratory Therapy
Surgical Technology
Phlebotomy
Polysomnography Technology
Respiratory Therapy
Surgical Technology
Echocardiography and/or Ancillary
Health Professionals
10-1-06
Arlington House
Monroe Physical Therapy & Sports
Medicine (Waterloo, Columbia &
Millstadt)
SSM Health Care of St. Louis
SSM St. Joseph Hospital of Kirkwood
Board Meeting 9/19/06
1
6.2.2
Study Abroad Programs 2006 - 2007
It is recommended that the Board of Trustees authorize St. Louis Community College to
proceed with arrangements for participant-funded Study Abroad opportunities for
students, staff, and the community in various international locations in 2006-2007. This
will include, but is not limited to, the programs listed in the table below. It is anticipated
that additional programs may be proposed by faculty during the academic year. The
International Education office will work with the Purchasing department to ensure
appropriate methods of selecting providers, when and if such providers may be other than
the currently contracted agencies. Final pricing and arrangement items will be placed on
the first available Board agenda by Purchasing as ratification (due to availability and
price constraints in the travel industry, some specific arrangements must be locked in for
later ratification rather than with prior approval.)
Funds, in all cases, will come from participant assessments or direct participant pay to the
selected travel agencies. The OIE will monitor travel advisories for all program
countries.
Country
Italy Learning Circle
Italy Learning Circle
Greece
Macedonia
Turkey
Costa Rica / Jamaica
India
Intensive Spanish
Changes every trip
Canterbury
Canterbury
China
France
Greece
Mexico
Germany
Board Meeting 9/19/06
Subject
history, language, culture
history, language, culture
history, culture
archaeology
term abroad
ecology
history, culture
language immersion
Art field study
Term abroad
Term abroad
history, culture
history, culture
history, culture
history, culture
history, culture
2
6.2.3
Study Abroad Agreement – Canterbury Christ Church University
It is recommended that the Board of Trustees ratify the renewal of the Agreement
between CANTERBURY CHRIST CHURCH UNIVERSITY, Canterbury,
England, and St. Louis Community College in which CANTERBURY CHRIST
CHURCH UNIVERSITY will provide a comprehensive academic and cultural
immersion semester study abroad program for SLCC students enrolled in the
Semester Study Abroad in Canterbury program. Program dates will be as follows
- Fall 2006, arrive Canterbury Sunday, September 10, 2006, commence 13 week
program on Monday, September 11, 2006, depart Canterbury Saturday,
December 9, 2006; Spring 2007, arrive Canterbury Sunday, January 7, 2007,
commence 13 week program on Monday, January 8, 2007, depart Canterbury
Saturday April 7, 2007. A faculty member from St. Louis Community College or
one of the Missouri Consortium Colleges will accompany the group each
semester and serve as a visiting faculty member at CANTERBURY CHRIST
CHURCH UNIVERSITY. The program is open to participants from all campus
locations, and participants from Missouri Consortium Colleges. Approximately
28 participants are expected to enroll over the course of the fall 2006 and spring
2007 school year. Payment will be made to CANTERBURY CHRIST CHURCH
UNIVERSITY in the amount of £2,927.00 Great British Pounds per participant.
St. Louis Community College has offered this program for more than 12 years.
Program costs will be paid entirely by participant assessment.
Airfare was arranged through a formal bid process for the fall 2006 semester and
covered by participant assessment at a cost of approximately $736.00 per
participant. Airfare for the spring semester will be purchased off of the college
travel contract that will be in effect at that time.
6.2.4
The Quality Group
It is recommended that the Board of Trustees approve a contract between the
Center for Business, Industry & Labor (CBIL) and The Quality Group, a
provider of pre-developed, electronically delivered programs on specific “lean”
manufacturing techniques. The Quality Group is located in Atlanta, Georgia. The
contract would commence on approval by the Board and is subject to cancellation
by either party with a 90-day notice. The purpose of this agreement is to allow
CBIL to offer clients very specific training in conjunction with on-site facilitation.
External client services contracts are the funding source for this contract which
operates on a “pay-as-used” basis.
Board Meeting 9/19/06
3
Center for Business, Industry and Labor
6.3.1
Ratification of Direct Pay Agreements
The purpose of these agreements is to provide services for the St. Louis
region.
Funding Source
Title of Program and/or Purpose
Campus
Date
Amount
TALX Corporation
To provide: Training facilitation
Impact Outcome: Continuous business
writing program modules on line
eLearning.
Manager: Robert Serben
CBIL
July 10, 2006
through
December 31, 2006
$1,950
Insituform
Technologies, Inc.
To provide: Training facilitation
Impact Outcome: Front End
Assessment (FEA) and process
improvement training
Manager: Robert Serben
CBIL
July 20, 2006
through
June 30, 2007
$12,000
Bunge North
America
To provide: Video Production –
Company’s Safety Orientation in
different language (Spanish & French)
Manager: Robert Serben
CBIL
August 14, 2006
through
June 30, 2007
$7,480
Nationwide
Training Alliance
To provide: Computer Lab rental –
Downtown Education Center
Manager: Robert Serben
CBIL
July 1, 2006
through
June 30, 2007
$80,000
Linn State
Technical College
To provide: Assessment service
CBIL
August 24, 2006
through
June 30, 2007
$9,600
CBIL
August 21, 2006
through
June 30, 2007
$17,512
Manager: Robert Serben
AmerenUE
To provide: Technical Writer
Impact Outcome: PowerPoint
Presentation for Supervisor Certificate
Training and documentation for unload
procedure.
Manager: Robert Serben
Board Meeting 9/19/06
4
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of External Funds
7.1
Grants and Contracts
AGENCY
AMOUNT
PURPOSE
Department of Elementary
and Secondary Education
$ 164,801
Grant to St. Louis Community College for a St.
Louis Area Tech Prep Consortium. This grant
support will allow the consortium to continue
their efforts in the area of Tech Prep with the
primary goal of building and maintaining
strong comprehensive linkages between area
secondary schools and St. Louis Community
College. This will be done by continuing the
development, implementation and maintenance
of programs of study designed to provide Tech
Prep education career paths leading to a twoyear associate’s degree. This is a new award.
FUND
Restricted
Project Period: 7/1/06-6/30/07
Project Director: Donna Dare
Department of Elementary
and Secondary Education
$ 119,330
Grant to St. Louis Community College for a St.
Louis Area Construction Training Tech Prep
Consortium. This grant support will allow the
consortium to continue their efforts to build and
maintain strong comprehensive links between
high schools, community colleges,
apprenticeship programs, the local private
industry council and business and industry.
Specific goals include the development,
implementation and maintenance of a pathway
linking high school students to high skill, in
demand, apprenticeship programs as well as
related two-year associate’s and four-year
bachelor’s degrees. This is a new award.
Project Period: 7/1/06-6/30/07
Project Director: Donna Dare
Department of Elementary
and Secondary Education
$ 50,000
Grant to St. Louis Community College for the
Workshop on Wheels Program. This program
is designed to improve and enhance the quality
of child care offered in the St. Louis Community
College service area by supplying programs
and services to individuals who provide care for
young children. This is a new award.
Project Period: 7/1/06-6/30/07
Project Director: Jeanne Edwards
Board Meeting 9/19/06
1
Restricted
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of External Funds
7.1
Grants and Contracts (continued)
AGENCY
AMOUNT
Department of Social
Services
$ 139,215
PURPOSE
Grant to St. Louis Community College to
participate in the Child Care Program
Accreditation Facilitation Services for the
purpose of providing assistance to child care
programs in the St. Louis region that are
seeking accreditation. This is a new award.
FUND
Restricted
Project Period: 7/1/06-6/30/07
Project Director: Jeanne Edwards
Missouri Campus
Compact
$
5,000
Grant to St. Louis Community College to
participate in Missouri Campus Compact
Program. Funds will be used to support three
mini-workshops for faculty - one at each
campus - on how to bring service-learning and
civic engagement into the life of the classroom
with confidence, creativity, imagination and
inclusivity. Dr. Janet Eyler, educator and
service-learning advocate, will conduct the
workshops to be held over two days. This is a
new award.
Restricted
Project Period: 8/28/06-5/10/07
Project Director: Diane Foster
Department of Elementary
and Secondary Education
$ 8,291.33 (FP)
$ 8,291.33 (FV)
$ 8,291.34 (M)
$ 24,874.00 (Total)
Grant to St. Louis Community College for
participation in the “Improving the Quality of
Child Care and Education” Program. The
grant will be used to help individuals receive
training and apply for the Child Development
Associated (CDA) credential. This is a new
award.
Project Period: 7/1/06-6/30/07
Project Director: Jeanne Edwards (District)
Campus Coordinator: Gwen Pennington (FP)
Campus Coordinator: Lovedy Magagnos (FV)
Campus Coordinator: Karen Olson (M)
Board Meeting 9/19/06
2
Restricted
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of External Funds
7.1
Grants and Contracts (continued)
AGENCY
AMOUNT
Department of Elementary
and Secondary Education
(DESE),
Cott Beverages USA
(Company)
$ 33,218 (DESE)
$ 28,885 (Company)
$ 62,103 (Total)
PURPOSE
Grant to St. Louis Community College for the
Cott Beverages USA Customized Training
Program designed with the following
components: Technical Development and
Training; AIB Compliance Standards
Development and Training; 5S Continuous
Improvement Development and Training; and
Six Sigma Continuous Improvement
Development and Training. This is a new
award.
FUND
Restricted
Project Period: 7/1/06-6/30/07
Project Director: Robert Serben
Department of Elementary
and Secondary Education
(DESE), Dierbergs
Markets, Inc. (Company)
$ 41,543 (DESE)
$ 36,220 (Company)
$ 77,763 (Total)
Grant to St. Louis Community College for
the Dierbergs Markets, Inc. Customized
Training Program designed with the
following components: Technical Training;
Leadership Development and Training; and
Frontline Leadership Development. This is
a new award.
Restricted
Project Period: 7/1/06-6/30/07
Project Director: Robert Serben
Division of Workforce
Development (DWD),
Boeing Integrated
Defense Systems,
St. Louis (Company)
$ 575,000 (DWD)
$ 500,000 (Company)
$1,075,000 (Total)
Grant to St. Louis Community College for
the Boeing Integrated Defense Systems, St.
Louis Customized Training Program
designed with the following components:
Technical Skills Training; and Team Skills
Training; HPWO Training; and Production
Support Training. This is a new award.
Project Period: 7/1/06-6/30/07
Project Director: Robert Serben
Board Meeting 9/19/06
3
Restricted
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of Donations and Gifts
7.2 Cash Donations
The Board of Trustees is asked to accept the cash donations listed below on behalf of St. Louis Community
College.
DONOR
AMOUNT PURPOSE
FUND
Anonymous
Deanna Braudis
$ 150.00
$ 50.00
Donations to the Noreen Krebs Scholarship
Fund on the Meramec Campus.
Student Aid
Jake Lapinski
$ 150.00
Donation to the Athletic department to be used
for wrestling scholarships on the Meramec
Campus.
Student Aid
Board Meeting 9/19/06
4
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of Donations and Gifts – Non Cash
7.3 Non-Cash Donations
The Board of Trustees is asked to accept the non-cash donations listed below on behalf of St. Louis Community
College.
DONOR
DESCRIPTION
CONDITION OF GIFT
Joe Wood
Joe Wood is donating the following
to Florissant Valley Library
Services: One (1) Book titled
“Ugly Water” by Joe Wood. The
donor’s estimated value is $14.99.
The condition of the donated There are no
book is new. There are no
restrictions placed
maintenance or delivery
on donation.
costs associated with the
donation.
EMERSON
Donation of process controls
equipment and vibration monitoring
equipment from Emerson to be used
by students for educational and
training purposes in the Emerson
Center for Engineering and
Manufacturing at the Florissant
Valley campus. The estimated fair
market value is $339,843.
The condition of the
equipment is new. It is
anticipated there will be
approximately $4,000 in
start-up expenses and
approximately $1,000 in
annual maintenance fees.
These expenses will be paid
with funds from the
Engineering department at
Florissant Valley.
Board Meeting 9/19/06
5
RESTRICTIONS
There are no
restrictions placed
on the donation.