MINUTES OF REGULAR MEETING
BOARD OF TRUSTEES
ST. LOUIS COMMUNITY COLLEGE
THURSDAY, NOVEMBER 20, 2003
The Regular Meeting of the Board of Trustees of St. Louis Community
College was held on Thursday, November 20, 2003 at the Florissant Valley
Campus in the Multi-purpose Room, 3400 Pershall Rd., St. Louis, MO 63135,
pursuant to notice and in accordance with Section 610.020 R.S. Mo., as
amended.
I.
GENERAL FUNCTIONS
1.
Call to Order/Roll Call
Dr. Joann L. Ordinachev, President, called the meeting to order at 7:15 p.m.
The following members of the Board of Trustees were present: Dr. Joann L.
Ordinachev, President; Mr. Michael P. Rohrbacker, Vice President; Dr.
Dolores J. Gunn, Trustee; Mr. John S. Mikolay, Trustee; Ms. Patricia A.
Moss, Trustee and Ms. Lisa L. Taylor, Trustee.
Also present were Dr. Henry Shannon, Chancellor; Ms. Becky Garrison,
Administrative Associate to the Board and Ms. Tina Odo, General Counsel.
2.
Welcome to Guests
Dr. Ordinachev welcomed State Representative Walt Bivins. Representative
Bivins presented the College with an American Flag and a Resolution for the
new South County Education Center.
3.
Citizens Desiring to Address the Board Regarding Agenda Items
None.
4.
Adoption of Agenda/Revisions to Agenda
On motion by Mr. Rohrbacker and seconded by Mr. Mikolay, the Board
unanimously adopted the agenda as revised.
5.
Approval of Consent Agenda Items
On motion by Mr. Rohrbacker and seconded by Ms. Moss, the Board voted to
unanimously approve the consent agenda items with the exception of agenda
item 8.1, General Liability Insurance Renewal.
6.
Approval of Minutes
On motion by Dr. Gunn and seconded by Mr. Rohrbacker, the Board
unanimously approved the October 16, 2003 Board of Trustees meeting
minutes.
7.
Approval of Resolution re December 18, 2003 Executive Session of the
Board of Trustees
On motion by Dr. Gunn and seconded by Mr. Rohrbacker, the Board
unanimously approved, by a roll call vote, the resolution scheduling an
executive session on December 18, 2003, at 6:00 p.m., at the Cosand Center,
all as more fully set forth in Exhibit A attached hereto and by this reference
incorporated herein.
8. Communications
None.
9. Recognition of Student, Staff and Trustee Accomplishments
Ms. Sharifah Sims-Williams, Coordinator of Internal Communications, read
statements of congratulations for students and staff on their recent awards and
accomplishments.
Steve Long, Vocational Education, and Ashok Agrawal, Engineering,
highlighted the College and Career Transitions Initiative.
10. Appointment of Trustees to Serve on ACCT Committees
On motion by Mr. Rohrbacker and seconded by Dr. Gunn the Board
unanimously approved the appointment of John Mikolay and Joann
Ordinachev to serve as committee members with the Association of
Community College Trustees.
2
11. Waiver of Lodging and Approval of Revised Board Policy B2 Officers of
the College
On motion by Mr. Rohrbacker and seconded by Ms. Taylor, the Board
unanimously waived lodging and approved revisions to Board Policy B2
Officers of the College, all as more fully set forth in Exhibit A attached
hereto and by this reference incorporated herein.
12. Information Items
Deborah Godwin, Executive Director of the Foundation, and Frank Stokes,
Foundation Board President, presented the Quarterly Foundation Report.
13.
Authorization of Trustee Travel
The Board by consent approved the travel of trustees Gunn, Mikolay, Moss,
Ordinachev and Taylor to attend the 2004 Association of Community College
Trustees Legislative Conference.
14. Chancellor's Report
None.
15. Citizens Desiring to Address the Board Regarding Other Concerns
Kim, Pat, Tim and Tom Level addressed the Board regarding the selection of
textbooks for an American History Class at the Meramec Campus and raised
concerns with articles printed in the October, 2003 issue of the Meramec
student newspaper, The Montage.
John Bayer, JCD-NEA, addressed the Board regarding improvement of
relations between faculty and the administration. He then distributed an
evaluation of College administrators completed by faculty.
Tom Dent, JCD-NEA, addressed the Board regarding the faculty evaluation
of Administrators.
Ron Mozelewski, JCD-NEA, addressed the Board regarding allocation of
College resources and expansion.
3
Robert Stewart Jr., a student, addressed the Board regarding the concept of
starting a football team at Florissant Valley.
II.
INSTRUCTION AND STUDENT SERVICES
16.
Approval of Program Recommendations and Revisions
The Board, by consent, approved the following Resolution:
RESOLVED, that the Board of Trustees hereby approves the program
recommendations all as more fully set forth in Exhibit B attached
hereto and by this reference incorporated herein; and that, where
appropriate, said programs be submitted to the Coordinating Board for
Higher Education.
III.
HUMAN RESOURCES
17.
Human Resource Recommendations
A. On motion by Mr. Rohrbacker and seconded by Ms. Moss, the Board
unanimously approved employee job descriptions, all as more fully set
forth in Exhibit C, attached hereto, and by this reference incorporated
herein.
B. On motion by Mr. Rohrbacker and seconded by Ms. Moss, the Board
approved the following Resolution regarding human resource
recommendations:
RESOLVED, that the Board hereby ratifies and/or approves
personnel actions for certificated, physical plant and classified
staff in accordance with established policies of the District, all as
more fully set forth in Exhibit C attached to these minutes and by
this reference incorporated herein; and
FURTHER RESOLVED, that, where appropriate, the
Chancellor of the District or his designee is hereby authorized
and directed to execute for and on behalf of the District, the
appropriate contract or amendment to contract for the affected
personnel.
4
IV.
BID AWARDS
18.
Acceptance of Bids/Ratification of Contracts
The Board, by consent, approved the following Resolution:
RESOLVED, that the Board of Trustees hereby accepts the bids
and/or ratifies the contracts set forth in Exhibit D; attached
hereto and by this reference incorporated herein, to the lowest
responsible bidder for the amounts indicated thereon and all in
accordance with District specifications specified in the contract
numbers indicated; said funds to be paid from the funds set forth
in each item of Exhibit D; and
FURTHER RESOLVED, that the appropriate officer of the
Board or the District be and hereby is authorized and directed to
execute an appropriate contract in each instance.
V.
BUSINESS & FINANCE
19.
Budget
A.
Financial Reports
The following financial reports as of October 31, 2003 were submitted for the
Board’s information: executive summary, summary budget status report,
budget status reports, (auxiliary, rental facilities and agency) student financial
aid fund, CBIL budget status, restricted general fund and capital updates.
B.
Warrant Check Register – October 2003
The Board, by consent, approved all expenditures made in accordance with
the Warrant Check Register for the month ending October 31, 2003
C.
Approval for Transfer of Funds
The Board, by consent, approved the transfer of $1,200,000 from the
Auxiliary Unrestricted Fund Balance to the Capital Budget for the renovation
of the dining and bookstore facilities in the Student Center at the Florissant
Valley Campus.
5
D.
Ratification of Investments
The Board, by consent, ratified investments/daily repurchase agreements
made by the Treasurer of the District during the month of October 2003 for
which bids had been received in accordance with Board Policy, all as more
fully set forth in Exhibit E, attached hereto, and by this reference incorporated
herein.
VI.
CONTRACTS AND/OR AGREEMENTS
20.
Contracts and/or Agreements
The Board, by consent, approved the following Resolution regarding the
acceptance or renewal of various contracts, agreements and resolutions
between the District and various agencies, corporations and individuals
located throughout the District.
RESOLVED, that the contracts, agreements and resolutions set
forth in Exhibit F attached hereto and by this reference
incorporated herein, are adopted and approved; and
FURTHER RESOLVED, that the appropriate Officer of the
Board or the District be and hereby is authorized and directed to
execute an appropriate contract in each instance.
VII. EXTERNAL FUNDS
21. Acceptance of External Funds
The Board, by consent, approved the following Resolution regarding the
acceptance of grants, contracts and equipment donations:
RESOLVED, that the Board of Trustees does hereby accept the grants,
contracts, gifts and equipment donations for the College, all as more
fully set out in Exhibit G attached hereto and by this reference
incorporated herein; and
FURTHER RESOLVED, that the Chancellor be and hereby is
authorized and directed to express appreciation, where
appropriate, for and on behalf of the District; and
6
FURTHER RESOLVED, that with respect to federal grants for
work-study programs, the Agency involved will be billed for
matching funds and for Social Security; and
FURTHER RESOLVED, that the appropriate Officer of the
Board or District be and hereby is authorized and directed to
execute contracts with said agencies in each instance.
VIII. INSURANCE RECOMMENDATIONS
22.
General Liability Insurance Renewal
On motion by Mr. Mikolay and seconded by Ms. Taylor, the Board
unanimously approved the renewal of general liability coverage
provided by MOPERM (Missouri Public Entity Risk Management
Fund) for the period of January 1, 2004 through December 31, 2004
all as more fully set forth in Exhibit H attached to these minutes
and by this reference incorporated herein
IX.
NEW BUSINESS
None.
ADJOURNMENT
There being no other or further business to come before the Board, on motion
duly made and seconded, the Board voted to adjourn the meeting at 8:30 p.m.
Respectfully submitted,
Becky Garrison, Secretary
Board of Trustees
7
MEMORANDUM
TO:
Board of Trustees
FROM:
Henry D. Shannon
DATE:
November 20, 2003
SUBJECT:
Board Agenda Modifications
Tab
Page No.
Revision
Front Section 2
Add agenda item 14.5 “Citizens Desiring to Address
the Board Regarding Other Concerns.”
A
1
Change date from December 13, 2003 to December18,
2003 on resolution.
E
1
4.1.1 Recommendation for Award/Purchasing with
Intelitek, Inc. Change from 2 sets to 3 sets in first
Paragraph (see attached).
E
7
Delete agenda item 4.1.7, a contract for routine purchase
of international travel services.
E
16
4.4.3 A Recommended approval for award of Contract
with Diestelkamp Construction Company (see attached).
Bidder had not been selected at time of agenda printing.
#7
Resolution
Re December 18, 2003 Executive Session of the Board of Trustees
The Board is requested to approve the following resolution:
RESOLVED, that the Board of Trustees, pursuant to R.S. Mo. Section 610.022 (as
amended 1987), schedules the holding of a closed meeting, record and vote on
December 13, 2003 at 6:00 p.m., at the Cosand Center, 300 S. Broadway, St. Louis,
MO, in the Executive Board Room, for the following reasons:
1) to discuss legal actions, causes of action or litigation involving St. Louis
Community College and to hold any confidential or privileged communications
with the attorney for the College (Section 610.021 [1]), and the lease, purchase or
sale of real estate (Section 610.021 [2]); and
2) to discuss action upon any personnel matters relating to the hiring, firing,
disciplining or promotion of personnel, (Section 610.021 [3]); and
3) to discuss pending and future discussion and negotiations with employee groups of
St. Louis Community College and the work product related thereto (Section
610.021 [9]); and
4) to discuss individually identifiable personnel records, performance ratings or
records pertaining to employees or applicants for employment, (Section 610.021
[13]); and
5) to hold confidential or privileged communications with the auditor, including all
auditor work product (610.021 [17]), and
FURTHER RESOLVED, that notice of the closed meeting be given in accordance with
R.S. Mo. Section 610.020 as amended 1987.
November 20, 2003
Board Agenda
# 11 Recommended Lodging of Revised Board Policy B 2 Officers of the
College
B 2 Officers of the College (R 10/96)
The officers of the College are the chancellor, the campus presidents, the vice chancellor
for education, and the vice chancellor for finance and business services AND THE
VICE CHANCELLOR FOR TECHNOLOGY & EDUCATIONAL SUPPORT
SERVICES.
II. Instruction and Student Services
It is recommended that the Board of Trustees approve the revised Certificate of Proficiency Program in Surgical
Technology approved and submitted by the District Curriculum Committee.
Program: Surgical Technology
Certificate of Proficiency
Campus: FP
Effective: Fall 2004
Impact Statement:
This curriculum revision to the Surgical Technology program is being proposed to incorporate newly required
curriculum content into the existing certificate program to maintain CAAHEP (Committee on Accreditation of
Allied Health Educational Programs) accreditation standards. Integrating this new content made it necessary to
move 8 credit hours of science courses from core courses to pre-requisites to allow for a manageable number of
hours for completion of the core program in 12 months. This revision will also separate clinical education from
didactic in two courses, allowing for a separate assessment grade. Credit hours required for completion of the core
program will increase from 40 to 43.
CURRENT PROGRAM
REVISED PROGRAM
Surgical Technology
Certificate of Proficiency
Surgical Technology
Certificate of Proficiency
Prerequisites
Prerequisites
The following courses must be completed prior
to applying for the program:
MTH:007 Elementary Algebra
BIO: 111 Introductory Biology
Core Courses
BIO: 203 General Microbiology
BIO: 207 Anatomy and Physiology 1
BIO: 208 Anatomy and Physiology 2
COM:101 Oral Communication 1*
ENG:101 College Composition 1
PSY: 200 General Psychology (or)
SOC: 101 Introduction to Sociology
ST: 101 Surgical Technology I
ST: 104 Pharmacology for Surgical
Technicians
ST: 105 Fundamentals of Surgical
Technology
ST: 106 Surgical Technology II
ST: 107 Surgical Technology III
4
4
4
3
3
3
4
2
4
7
5
*Recommended, not required
Program Total………………………...
40-43
credits
MTH:030 or MTH: 007 Elementary Algebra
BIO: 203 General Microbiology
BIO: 207 Anatomy and Physiology 1
Courses:
BIO: 208 Anatomy and Physiology 2
ENG:101 College Composition 1
PSY: 200 General Psychology (or)
SOC: 101 Introduction to Sociology
ST: 108 Introduction to Surgical Technology
ST: 109 Principles of Operating Room Communication
ST: 104 Pharmacology for Surgical Technologists
ST: 105 Fundamentals of Surgical Technology
ST: 110 Surgical Procedures I
ST: 111 Surgical Technology Clinical I
ST: 210 Surgical Procedures II
ST: 211 Surgical Technology Clinical II
ST: 207 Technological Sciences for the Operating Room
Program Total……………………………………………
4
3
3
6
2
2
4
4
8
2
4
1
43
credits
11-20-03
3.1
APPOINTMENTS/FULL-TIME ADMINISTRATIVE PROFESSIONAL STAFF
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
White, Cassandra
N
FP
Brown, Cassandra
C
Reid, Thalia
Daniels, Shanna
NAME
RANGE
ANNUAL
RATE
EFFECTIVE
DATE
Academic Advisor
P8
33,053*
11/21/03-06/30/04
CC
Project Associate II
P8
33,053*
11/21/03-06/30/04
N
CC
Project Associate II
P8
33,053*
11/21/03-06/30/04
N
CC
Project Associate II
P8
33,053*
11/21/03-06/30/04
TITLE
* Minimum salary for the range
White is a replacement position; Brown is a temporary, externally-funded replacement position; Reid & Daniels are new, temporary,
externally-funded positions.
-1-
3.1
APPOINTMENTS/FULL- TIME FACULTY
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
TITLE
RANGE
Williams, Gelaine
C
M
Assistant Professor/Counselor
V-C
$48,856*
11/24/03-05/14/04
Zumwinkel, Donna
C
M
Instructor II/Counselor
IV-B
42,597*
11/24/03-05/14/04
Keao, Ellen
C
FV
Instructor II/History
IV-A
41,883**
01/05/04-05/14/04
Talkad, Venugopal
C
FP
Assistant Professor/Chemistry
V-F
51,410*
01/05/04-05/14/04
NAME
ANNUAL
RATE
* Salary in accordance with Board Policy D1, Faculty/Initial Placement.
** Minimum salary for the range.
Williams, Zumwinkel & Talkad are replacement positions; Keao is a temporary, one-semester only appointment.
EFFECTIVE
DATE
11-20-03
3.1
APPOINTMENTS/CLASSIFIED STAFF
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
Seal, Richard
C
M
Hoffmann, Alice
C
Montgomery, Ruth
RANGE
PAY
RATE
EFFECTIVE
DATE
College Police Officer
6
$1,112.73 bi-wk*
11/21/03
CC
Secretary
4
909.88 bi-wk*
11/21/03
N
CC
Administrative Secretary
5
997.42 bi-wk*
11/21/03
Sharp, Gloria
C
M
Housekeeper
-
10.64/hr*
11/21/03
Bayoc, Reine
N
M
Educational Assistant III,
Part-time, Continuing
7
13.87/hr*
11/21/03
Bethany, Dianna
C
FV
Administrative Clerk,
Part-time, Continuing
3
9.60/hr*
11/21/03
NAME
-2* Minimum salary for the range
All are replacement positions.
TITLE
11-20-03
3.2
OTHER PERSONNEL ACTIONS/CHANGE OF ASSIGNMENT/ADMINISTRATIVE/PROFESSIONAL STAFF
NAME
LOCATION
Sallwasser, Steven
CC
Murray, Amy
FV
RANGE
ANNUAL
RATE
EFFECTIVE
DATE
From: P 11
To: P 12
$43,989.54
48,390.00*
11/21/03-06/30/04
P7
31,224.25
(no change)
11/21/03-06/30/04
TITLE
Electrical Engineer
From: Assessment Specialist, Temporary
To: Assessment Specialist (Probationary)
* Minimum salary for the range
Sallwasser is a result of classification review; Murray is a replacement position.
3.2
OTHER PERSONNEL ACTIONS/CHANGE OF ASSIGNMENT/CLASSIFIED STAFF
NAME
LOCATION
TITLE
PAY
RATE
RANGE
-3Lawrence, Carrie
FV
From: Secretary, Part-time, Continuing
To: Secretary
4
4
Smith, Teresa
M
From: Administrative Clerk II
To: Housekeeper
Greer, Wallace
CC
From: Computer Services Technician II
To: Senior Computer Services Technician
$
EFFECTIVE
DATE
10.76/hr
908.88 bi-wk*
11/21/03
4
-
947.88 bi-wk
10.64/hr*
11/21/03
8
9
1,272.08 bi-wk
1,303.58 bi-wk**
11/21/03
* Minimum salary for the range.
** Salary increase in accordance with Resolution Relating to Provisions of Board Policy Applicable to Classified Office & Technical
Bargaining Unit Employees, Article IX Position Changes.
Lawrence: New position
Smith: Replacement position.
Greer: Result of classification review.
11-20-03
3.2
OTHER PERSONNEL ACTIONS/CHANGE FROM PROBATIONARY TO NON-PROBATIONARY STATUS
NAME
LOCATION
TITLE
M
Housekeeper
Robinson, Bennie
EFFECTIVE
DATE
RATE
From: $10.64/hr
To: 11.82/hr*
10/04/03
* Rate as prescribed in Resolution Relating to Provisions of Board Policy Applicable to Physical Plant Employees
3.4
OTHER PERSONNEL ACTIONS/REQUEST FOR UNPAID LEAVE OF ABSENCE/CLASSIFIED STAFF
NAME
LOCATION
TITLE
EFFECTIVE
DATE
FV
Educational Assistant II
10/08/03-01/17/04
Waters, William
-43.4
OTHER PERSONNEL ACTIONS/RESIGNATIONS/RETIREMENTS/CERTIFICATED STAFF
NAME
LOCATION
TITLE
EFFECTIVE
DATE
King, Ursula
CC
Project Associate II
10/10/03
Rankins, Deborah
CC
Project Associate II
09/30/03
Canavera, John
CC
Manager, Telecommunications & Engineering
10/27/03
Reece, Karen
CC
Manager, Business Development
10/17/03
All are resignations.
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
TITLE:
ELECTRICAL ENGINEER
CLASSIFICATION: Professional (Exempt)
REPORTS TO:
Manager, Engineering and Design
SUPERVISION GIVEN:
N/A
POSITION SUMMARY: Performs duties necessary to ensure availability
of electrical and mechanical services to all buildings, parking lots
and service areas; designs modifications to existing systems as well as
new systems; prepares or oversees the plans and specifications for
all types of facility contracts.
PRIMARY DUTIES PERFORMED:
EF Designs modifications to existing systems to accommodate new
equipment: designs new systems for areas being renovated.
EF Prepares specifications and estimates for electrical engineering
portions of projects to include power, fire alarm, lighting, security
equipment, and special systems.
EF Selects and oversees outside consultants and engineers from
approved vendor lists. Receives direction on mechanical engineering
projects from department manager and serves as technical
expert/project engineer to consultants on plumbing, heating,
ventilating, and air conditioning projects.
EF Coordinates issuing design documents to contractors; accepts and
reviews bids, makes recommendations on short form and long form
contracts.
EF Assists departments requiring technical and engineering services to
define scope of project; assists construction inspector/facilitator
with technical issues as well as releasing all change orders.
EF Provides necessary information and parameters for design
presentation to draftsperson.
Date Issued: 09/93
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 1 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
EF
Recommends energy efficient programs and upgrades as well as safety related
modifications.
Performs other job related duties as assigned.
MINIMUM QUALIFICATIONS:
Bachelor's Degree in Electrical Engineering and over five (5) years of
relevant full-time experience in building systems design.
Must be a Registered Professional Engineer in the state of Missouri.
Revised: 10/03
Date Issued: 09/93
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 2 of 2
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
TITLE:
SENIOR COMPUTER SERVICES TECHNICIAN
CLASSIFICATION:
REPORTS TO:
Classified (Non-Exempt)
As assigned. Reporting authority varies
SUPERVISION GIVEN: May function as lead technician for a site, shift
staff or temporary contractor positions. May provide detailed or
general direction, instruction and training for student interns.
POSITION SUMMARY:
Performs technical duties necessary to install, maintain and
modify computer systems; serves as technical expert on special
project assignments; oversees and assists in the configuration of
computer systems, components, software as well as with the
installation and maintenance of computer networks. Work site
may include Highland Park, other campuses, or off-site facilities.
PRIMARY DUTIES PERFORMED:
EF
Maintains and repairs a variety of microcomputer equipment, peripherals, system
terminals, printers, computer test equipment and other microcomputer systems
hardware; stays abreast of changes in technology and attends technical training
programs related to new, updated or replacement hardware and software selected
for installation.
EF
Assists with the maintenance, calibration, tuning and troubleshooting of network
application software, hardware and operating systems.
EF
Collaborates with the Coordinator, LAN/WAN or other designee in documenting
the procedures used to implement and manage networks and PC based projects;
maintains, calibrates and tunes network application software, hardware and
operating systems for disaster recovery purposes.
EF
Supervises, leads, coordinates or assists with network and PC based projects to
ensure efficient, thorough and timely completion; oversees and coordinates
contractor and vendor provided services as directed.
Date Issued: 12/98
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 1 of 3
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
EF
Diagnoses computer hardware and software problems, advises staff of proper
procedures and initiates repairs as necessary; assists staff in resolving routine
operational problems and follows-up on complex or unusual problems referred
by staff.
EF
Provides orientation and instruction for technical staff, student
workers and interns, and temporary contractors as directed; may
serve as backup to the Coordinator, LAN/WAN as required and
authorized.
EF
Coordinates preventative maintenance to ensure computer
systems are in good operating condition.
EF
Participates in the selection of systems technology to meet the
ongoing needs of the College; consults with faculty and staff
regarding selection and purchase of PC hardware and software.
EF
Provides technical expertise in the planning, setup and operation
of personal computer (PC) installations to maximize functional
flexibility and operational efficiency; may serve as the site or
district technical expert in a specialized PC or network related
area.
EF
Maintains inventory of parts and supplies necessary to
operate and maintain systems and equipment.
EF
Ensures that application software is properly installed and
maintained and provides for user software training as needed.
EF
May install and document network wiring, drops, switches and
other network components.
EF
May serve as lead technician for a site, shift staff, or temporary
contractor positions; may assign, oversee and assist subordinates
with computer system installation, service, maintenance and repair
activities.
Date Issued: 12/98
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 2 of 3
GENERAL DESCRIPTION OF DUTIES
This job description is a general statement of the major duties and responsibilities of
this position. It contains the facts necessary to describe and clarify the position. More
specific additional job related duties may be assigned to this position at different
locations in the College.
OF
May provide management with input and recommendations
regarding staff performance and assist in the personnel selection
process.
OF
Performs other duties as assigned.
MINIMUM QUALIFICATIONS:
Associate's Degree in Microcomputer Support, PC Repair or
comparable subject; or a generally recognized industry certification
such as A+, CNE, or MCSE; and over four (4) years relevant full
time experience; or an equivalent combination of training and
experience.
Revised: 04/99
Revised: 10/03
Date Issued: 12/98
EF=Essential Function
OF=Other (Non-essential) Function
Pursuant to Americans with Disabilities Act (ADA) Requirements
Page 3 of 3
4.1.1
Recommendation for Award/Purchasing
Board approval is requested to proceed with the restricted purchase of two (2) sets of an automated manufacturing
laboratory package under Board Policy No. H-5.1, “Restrictions for Purchases Exceeding $1,000/Academic Selections”
to INTELITEK, INC. in an amount not to exceed $95,418.00.
Description
Each package contains a machining center, tools and accessories, teaching aids, operating manuals and enough
consumable stock necessary to conduct the classroom instruction offered in the Computer Integrated Manufacturing
module of the Project Lead The Way program. The unit price includes all delivery costs and one (1) day of set up and
demonstration training. This program is currently being conducted by the Mechanical Engineering department
located on the Florissant Valley campus. The program requires the use of this specific teaching module as part of its
curriculum. The recommended equipment is distributed solely by Intelitek, Inc. The faculty recommends these
particular items to the exclusion of all others based solely on its value and content as it relates to their instructional
program.
It is estimated that this purchase will not exceed $95,418.00.
purchased, if this request is approved, is listed below:
VENDOR
INTELITEK, INC.
A comprehensive description of the items to be
PRODUCT
Automated Manufacturing Package
QTY
3
UNIT PRICE/TOTAL PRICE
$31,806.00/$95,418.00
Funding
If this request is approved, the purchase will be made from a State of Missouri RTEC 2003 grant.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also
places newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements and WEB postings
are not run on items available from only one source.
4.1.2
Recommendation for Award/Purchasing
Board approval is requested to allow the College to use CLEAN HARBORS ENVIRONMENTAL SERVICES, INC., a
replacement vendor on the STATE OF MISSOURI COOPERATIVE CONTRACT C302094001 for the disposal of
hazardous waste materials.
Description
Management of vendor awards for State of Missouri Cooperative Contracts is controlled by the State’s Division of
Procurement. Their action in this instance was prompted by the dissolution of one of the companies included in their
original award.
Cooperative State Contracts are made available for use to various Missouri agencies and political subdivisions. The
College qualifies for this cooperative procurement participation and uses this contract to secure professional services
for the routine disposal of hazardous waste such as paints, solvents, pesticides, reactives, PCBs, used oil, capacitors,
transformers and unknown materials requiring analysis.
These services are jointly managed by the Risk
Management Department and the Physical Facilities Departments at all College locations.
The Board approved the use of this cooperative contract on July 22, 2002, Agenda Item 4.1.12, in an amount not to
exceed $75,000, for a period of one full year, with an option to renew for three additional years. At the time the
approval was given, only two contractors – Safety-Kleen and Onyx Environmental Services- were named in the State
award. At a later date, the State expanded their award to include a third vendor - Heritage Environmental Services,
LLC and on May 15, 2003, Agenda Item 4.1.6, the Board approved the use of the expanded cooperative contract. On
July 17, 2003, Agenda Item 4.1.1-A, the Board approved a request for a second year renewal of the amended award,
with no increase in award amount. This contract has a remaining renewal potential of two additional years.
Funding
Services used against this contract will be funded from current operating budgets.
Bids & Advertisements
The State of Missouri Office of Administration is custodian of all records related to the bids issued for this contract
and award, and was responsible for all advertisements.
4.1.3
Recommendation for Award/Purchasing
Board approval is requested for the purchase of one (1) Smart Cycler II, four channel multiplexing system, from
FISHER SCIENTIFIC INC., LLC for the amount of $32,586.43.
Description
This system will be used by the Biotechnology Department at the Florissant Valley Campus in laboratory instruction.
It will introduce students to proteomics, the discovery of gene expression to protein in cells and tissue.
The
application will allow comparison of normal and diseased tissue for the purpose of diagnosis and development of
effective treatments. The purchase price includes training for the faculty in the proper uses of the equipment. The
recommended bidder offered the overall lowest bid and meets all requirements and specifications. No known
minority-owned or woman-owned business enterprise participated in this bid process.
Bid B0001662
The evaluation of this bid, which opened on October 13, 2003, is listed below:
Bidders
FISHER SCIENTIFIC INC., LLC
Cepheid
Pyrosequencing, Inc.
4-Channel Multiplexing System
$32,586.43
32,900.00
36,300.00
Funding
This purchase will be funded through the State of Missouri RTEC program.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also
places newspaper advertisements on those bids estimated to exceed $75,000.00.
4.1.4
Recommendation for Award/Purchasing
Board approval is requested to proceed with the restricted purchase of four (4) Gas Chromatographs, equipped wth
keypad display and Ethernet cards from VARIAN, INC. in the amount of $31,909.00.
Description
Students enrolled in Chemistry for Biosciences, Chemical Technology I, III and IV and Organic Chemistry Laboratory I
and II classes will use this equipment in laboratory experiments in which the curriculum teaches detection of
different components of both gas and high-performance liquid chromatography. The recommended bidder is a sole
source vendor and is neither a known minority-owned nor woman-owned business enterprise.
These Varian GC Chromatographs will be replacing old equipment where the cost to repair would exceed the cost of
replacement. In addition, this is considered a sole source purchase because, the use of other brands of
chromatographs with the College’s existing Star Workstation Software would not be compliant with the existing
software licensing agreement.
Bid # B0001673
A comprehensive description of the items to be purchased, if this request is approved, is listed below:
Bidders
VARIAN, INC.
Quantity /Description
4
Varian 3900GC Single Channel Gas Chromatographs
with keypad display
4
Varian Ethernet Communication Cards
1
Varian CP SIL 8CM 30M x 0.53 D1.5 Column
1
Varian CP WAX 52CB 30MB x 0.53 DF=1.0 Column
Funding
Total Price
$28,800.00
2,240.00
432.00
437.00
$31,909.00
This purchase will be made from current capital funds: FY2003-04 (Instructional Technology Fund No. 915413,
Orgn-507712, Program 10 – Voc Ed).
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also
places newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements and WEB postings
are not run on items available from only one source.
4.1.5
Recommendation for Award/Purchasing
Board approval is requested to amend the award of an existing maintenance agreement on two (2) high performance
laser printers with COPYING CONCEPTS for the remaining two (2) years of the five (5) year contract. It is estimated
that this amendment will reduce maintenance expenditures from $91,344.00 to approximately $43,120.00 for the
remaining two contract years.
Description
The original printers were purchased with a one (1) year maintenance agreement, approved by the Board of Trustees
on February 14, 2000, Agenda Item 4.1.16 and then subsequently amended on December 10, 2001, Agenda Item
4.1.4, to extend the maintenance an additional four years. This equipment is currently in use in the Technology and
Educational Support Services Department at the Cosand Center. Due to a shift in how data is handled, actual
numbers of printed report copies are decreasing. In addition, more efficient equipment that is less costly to maintain
is now available on the market. In order to insure that the College obtains value under this contract, Copying
Concepts now offers to convert the original agreement to one that offers two (2) replacement loaner printers and a
reduced cost-per-copy maintenance program. The savings will be generated both by declining production and the use
of the more efficient equipment. The overall impact of converting the agreement will take the remaining two-year cost
from a projected $91,344 to a projected $43,120. The College will retain ownership of the original equipment until it
is determined if another application for their use exists. If none is found, the printers will be disposed of through the
College’s surplus property program.
Funding
This service will be funded from current operating budgets.
Advertisements
At the time the original bid for this work was completed, the College did not yet have the capability of posting all open
bid opportunities on its WEB page. Advertisements on the original bid were run in the Metro Sentinel and the St.
Louis Post-Dispatch.
4.1.6
Recommendation for Award/Purchasing
Board approval is requested to award a contract for Supplemental Information Systems Technical Management
Services for College-wide Information and Telecommunications Systems Departments, to BELCAN INFOSERVICES,
ENVISION LLC and PACE STAFFING ALTERNATIVES, INC., in an amount not to exceed $300,000.00, for a period
of three (3) full years, to begin January 23, 2004.
Description
This contract will be used by both the Academic and Administrative Information and Telecommunications Systems
Departments at all College locations to secure supplemental equipment installation, software development, systems
management and application development services on an as needed basis at a competitive hourly rate. Bid responses
were evaluated on the basis of cost of services in eight areas of expertise (50%), experience of managerial and
technical staff (40 %) and references from current clients (10%). The recommended bidders achieved the overall
highest scores and meet all requirements of the bid. Three known minority-owned business enterprises participated
in this bid process. One of these vendors also qualifies as a woman-owned business enterprise.
Bid B0001661
The evaluation of the bid, which opened September 24, 2003, is listed below:
Bidder
BELCAN INFOSERVICES
ENVISION LLC
PACE STAFFING ALTERNATIVES, INC.
United Technologies Corporation*
Rose International*
Xyquad Corp.
Design Alternatives, Inc.*
Computer Consultants, Inc.
Human Utilizations Experts, LLC
Gateway Companies, Inc.
Global Solutions Group, Inc.
Total Evaluation Score
94.76
78.44
77.49
76.00
63.81
52.42
48.34
45.95
39.32
37.90
33.30
*Minority Business Enterprise vendors
Funding
Services will primarily be funded from current operating budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also
places newspaper advertisements on those bids estimated to exceed $75,000.00.
4.1.7
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract for the routine purchase of international travel services to
CUSTOM TRAVEL SERVICE, INC., TURICUM INTERNATIONAL and HUNAN CHINA INTERNATIONAL TRAVEL
SERVICE in an amount not to exceed $700,000.00 with no guaranteed amount to any one bidder, for a period of
three (3) full years, to begin January 2, 2004.
Description
This contract will be used by the International Education Department at the Cosand Center to implement worldwide
educational travel programs for students and staff. All responding bidders are recommended for award so that the
College may take advantage of each bidder’s expertise and pricing for particular regions. One known minority-owned
and one known woman-owned business enterprise participated in this bid process.
Bid – B0001675
The evaluation of this bid, which opened October 28, 2003, is listed below:
Bidders
CUSTOM TRAVEL SERVICE, INC.
TURICUM INTERNATIONAL
HUNAN CHINA INTERNATIONAL TRAVEL SERVICE
Price Range (per person)/Number of Sample Trips Bid
$607.00 - $2,819.00 / 10 of 10 trips
$845.00 - $2,898.00 / 6 of 10 trips
$2,130.00
/ 1 of 10 trips
Funding
Purchases made against this contract will be funded by participants.
Advertisements
The College posts all open bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those new bids estimated to exceed $75,000.00.
4.1.8
Recommendation for Award/Purchasing
Board of Trustee approval is requested to use the STATE OF MISSOURI COOPERATIVE CONTRACT NO.
C203018001 for Equipment Maintenance Management for a period of one (1) full year, to begin December 1, 2003,
in an amount not to exceed $1,000,000.00, with an option for annual renewal.
Description
This contract will provide the College with an alternative method of securing maintenance for selected types of
equipment with a guarantee to reduce the cost of said maintenance by 20%-25%. The Contractor will sell the College
an insurance policy on selected equipment and then work with the vendor or the College’s chosing when service is
required. The contractor assumes the risk for the cost of all maintenance and repair services. If the actual
experience falls below the premium amount, the College will receive a partial refund. If the experience exceeds the
premium amount, the contractor takes the loss.
To illustrate the potential savings, an example is provided below:
Service Description
Kitchen Cleaning Service
Current Purchase Cost for
a Maintenance Contract
$11,500
Est. Cost
Using State Contract
$8,625 to $9,200
Projected Savings
$2,300 to $2,875
Funding
Purchases made against this contract will be funded from current operating budgets.
Advertisements
The State of Missouri Office of Administration is custodian of all records related to the bids issued for this contract
and award, and was responsible for all advertisements.
4.1.9
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract to the SHERATON LAKESIDE CHALET for the rental of a
banquet facility in an amount estimated at $14,350.00.
Description
This contract will provide a conference center for the Florissant Valley Gear Up Transition Workshop currently
scheduled for Thursday, March 25, 2004. This workshop will provide a full day of interactive, informational activities
for students, faculty and teachers concentrating on the needs of the soon-to-be 9th graders who are approaching
enrollment in high school. The issues that will be addressed include: required classes for graduation; extra-curricula
activities; scholarships; college prep courses; peer pressure/self esteem; personal freedom vs. responsibility, teen
employment, parental involvement and student motivation. Although the estimated cost of this event is based upon
a projected attendance of two hundred fifty (250) participants, actual attendance will determine the amount
expended. Of the seven responses received, the recommended bidder was the sole facility that could provide the
facilities needed on the requested date. No known minority-owned or woman-owned business enterprise participated
in this bid process.
Bid – B0001644
The evaluation of this bid, which opened September 19, 2003, is listed below:
Bidders
SHERATON LAKESIDE CHALET
St. Louis Airport Marriott
Holiday Inn Westport
Doubletree Hotel and Conference Ctr.
Renaissance Grand Hotel
Ces & Judy’s at LaChateau
Junior League of St. Louis
Total Cost
$14,350.00
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Funding
This event will be funded through a Federal Grant/Gear Up.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also
places newspaper advertisements on those bids estimated to exceed $75,000.00.
4.1.10 Recommendation for Award/Purchasing
Board approval is requested for the purchase of a digital web submission and print fulfillment software package with a three (3)
year maintenance contract to begin upon installation of the product, from VOS DESIGN, INC., in the amount of $60,735.00.
Description
This product includes software modules, related hardware, maintenance, support, and training. It will be used by Printing
Services to support electronic transmission of production documents via the intranet, as well as efficiently manage the ordering
and estimating, tracking, reporting and costing of all print jobs. It will also create a centralized electronic library and eliminate
the need to submit hard copy documents, replace time consuming manual print management methods and provide print and
copy quality that is far superior to hard copy reproduction. Bids were initially evaluated on price (78 points), mandatory
requirements (38 points), compatibility (10 points), ease of use (10 points), implementation (10 points), support and training (10
points). The three bidders receiving the highest scores were then selected for an on-site demonstration – worth an additional 44
points. The recommended bidder achieved the overall highest score and meets all specifications of the bid. After Vos Design’s
demonstrations it was determined that adding two additional software modules (Customized Stationary and Publications) which
were not originally part of the bid requirements would further benefit the management of printing workflow. Their cost of
$9,999.00 is included in the total cost of the award. No known minority-owned or woman-owned business enterprise
participated in this bid process.
Bid – B0001630
The evaluation of this bid, which opened September 2, 2003, is listed below:
Bidder
VOS DESIGN, INC.
Xerox Corporation
Ikon Office Solutions (Option 1)
Ikon Office Solutions (Option 2)
EDU Business Solutions
3 year cost
$50,736.00
53,590.00
88,730.00
122,400.00
131,230.00
Additional Software
$9,999.00
n/a
n/a
n/a
n/a
Evaluation Score/200 Points
172.00
160.86
111.61
109.34
30.16
Funding
This purchase will be funded from current capital budget: (FY2001-02, Appendix A, Page 6, Section 5 – Document Production &
Storage).
Advertisements
The College posts all open bid opportunities on its WEB page and, in compliance with Board policy, also places newspaper
advertisements on those bids estimated to exceed $75,000. Advertisements were run in the St. Louis Argus, the St. Louis
American and the St. Louis Post-Dispatch.
4.1.11
Recommendation for Award/Purchasing
A. Contract #22266 - Board approval is requested for the award of additional funds with a two (2) month
extension to BRADY DRAKE, INC., COLOR ART PRINTING, FRI RESOURCES, PHILLIPS BROTHERS PRINTERS
AND WESTERN PRESS for supplemental printing services. This contract was originally approved by the Board of
Trustees on September 18, 2000, Agenda Item 4.1.7 in an amount not to exceed $600,000.00 for a period of one (1)
full year, to begin September 25, 2000, with an option to renew for two additional years. The second and third
years was approved for award on August 13, 2001, Agenda Item 4.1.1-A with an increase in award amount to
$900,000.00. An additional $53,800.00 with a two (2) month extension was approved on July 17, 2003 Item #
4.1.1-C making the current total award to date $953,800.00 and the new expiration date December 1, 2003.
A new bid for this contract was issued and is currently under evaluation. This request for additional funds with an
extension will allow more time which is needed to complete the evaluation process.
Requested approval of additional funds: +$100,000.00
Revised total contract award amount:
$1,053,800.00
Requested revised contract period:
+2 Months
Requested revised total contract period:
3 years and 4 months
Requested revised Contract expiration date: February 1, 2004
Funding
Purchases made fron this contract will be funded from current operating and external budgets.
Advertisements
Advertisements were run in the St. Louis Metro-Sentinel and the St. Louis Post-Dispatch.
4.2.1
Request for Ratification/Purchasing
Ratification is requested for the purchase of an extended warranty renewal for three (3) existing patient simulators to
MEDICAL EDUCATION TECHNOLOGIES, INC. in the amount of $31,350.00, for a period of twelve (12) months,
effective October 10, 2003.
Description
This enhanced warranty agreement will provide return-to-factory hardware and software maintenance services,
corrective maintenance support, replacement of faulty modules / sub modules, all shipping costs, once a year
preventive maintenance service call by factory technician, software updates and on-line engineering support for the
three (3) human patient simulators located at each of the three (3) campus Allied Health Departments. These
simulators were originally Board approved for purchase on April 24, 2000, Agenda Item # 4.1.8.
Because this
service is only available from the manufacturer, competitive bidding was not feasible.
Medical Education
Technologies, Inc. (METI) is neither a known minority-owned nor woman-owned business enterprise.
Funding
This maintenance agreement will be funded from RTEC Missouri Targeted Funds.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also
places newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements and WEB postings
are not run on items available from only one source.
4.3.1
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 04 401R LIBRARY CEILING REPLACEMENT &
LIGHTING, PHASE II, ST. LOUIS COMMUNITY COLLEGE AT FOREST PARK to the low bidder, CALDWELL
CONTRACTING COMPANY., for $102,109.00, for Base Bid plus Alternate #1.
Contractor
CALDWELL CONTRACTING COMPANY
Brady Construction, Inc.
Dar-Beck, Inc.
Base Bid
$ 61,144.00
58,000.00
108,743.00
Alternate #1
$ 40,965.00
49,280.00
59,333.00
Contract Total
$ 102,109.00
107,280.00
168,076.00
Description:
The existing original ceiling is in need of replacement. This project will provide better lighting and an improvement
in acoustics. Phase I (Contract F 03 413), was the main level. Phase II (Contract F 04 401R) is the upper and lower
levels. Under Alternate #1, the Contractor will provide ceiling and lighting replacement on the first floor.
Funding:
This project will be funded from Capital budgets: Fiscal year 2002/03, Tab J, Page 1, No. 13, Fiscal year 2003/04,
Tab J, Page 1, No. 13.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Metro
Sentinel, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction
Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications.
company submitted a bid for this project.
No known minority
4.3.2
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 04 402, REPLACEMENT OF FUME HOODS IN B 317
AND C 317, ST. LOUIS COMMUNITY COLLEGE AT FOREST PARK to the low bidder, BRADY
CONSTRUCTION, INC., for $62,135.00.
Contractor
BRADY CONSTRUCTION, INC.
Caldwell Contracting Company
Meramec Mechanical, Inc.
J.E. Novak Construction Company
John Kalicak Construction, Inc.
Dar-Beck, Inc.
$
Base Bid
62,135.00
68,459.00
72,255.00
78,000.00
91,410.00
92,000.00
Description:
The existing hoods are old and no longer provide adequate service for the laboratories. This project will replace six hoods,
cabinets and utilities to provide a complete working system for experiments.
Funding:
This project will be funded from Capital budgets: Fiscal year 2003/04, Tab H, Page 1, No. DW-5, Tab I, Page 1, No.
DW-5.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Metro
Sentinel, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction
Contractors Assistance Center, Reed Construction Data.
Minority Contractors: No known minority company received plans and specifications.
company submitted a bid for this project.
No known minority
4.3.3
Recommendation for Award/Physical Facilities:
Board approval is requested for award of CONTRACT F 04 604, REPLACE VARIOUS DOORS AND
HARDWARE, ST. LOUIS COMMUNITY COLLEGE AT MERAMEC to the low bidder, TOTAL LOCK &
SECURITY, for $18,861.00.
Contractor
TOTAL LOCK & SECURITY
Brady Construction, Inc.
$
Base Bid
18,861.00
34,660.00
Description:
This contract provides for replacement of several steel or aluminum doors and associated hardware. Buildings
included in the scope of work are: Campus Police, Service Building, Communications South, Student Center and
Humanities East.
Funding:
This project will be funded from Capital budgets: Fiscal year 2003/04, Tab J, Page 1, No. 15.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Metro
Sentinel, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction
Contractors Assistance Center, Reed Construction Data.
Minority Contractors: One known minority company received plans and specifications. One known minority
company submitted a bid for this project.
4.3.4.A
Recommendation for Award/Physical Facilities:
Listed below are the bid results for CONTRACT F 04 502, RENOVATION OF DINING & BOOKSTORE AREAS
IN STUDENT CENTER, ST. LOUIS COMMUNITY COLLEGE AT FLORISSANT VALLEY. A recommendation
will follow.
Contractor
Diestelkamp Construction Company, Inc.
Wachter, Inc.
Demien Construction Company
Hankins Construction Company
Vince Kelly Construction & Remodeling Company, Inc.
Walton Construction Company, LLC
Kozeny-Wagner, Inc.
Wayne M. Roberts, dba Robinson Quality Constructors
John Kalicak Construction, Inc.
Caldwell Contracting Company`
Landmark Systems, Inc.
Dar-Beck, Inc.
J. E. Novack Construction Company
$
Base Bid
2,175,000.00
2,268,000.00
2,305,000.00
2,360,000.00
2,368,900.00
2,388,000.00
2,423,000.00
2,433,000.00
2,450,000.00
2,485,584.00
2,490,000.00
2,600,000.00
2,621,000.00
Description:
The scope of work covered by this renovation includes: 1) construction for and relocation of the bookstore area to
the first floor of the Student Center; 2) construction of a more compact and efficient kitchen area on the first floor;
and 3) relocation of the serving and dining areas to the second floor. The bookstore relocation will provide
additional area for the bookstore, as well as the inclusion of the campus copying functions presently located in the
Service Building. The work on the second floor will include the construction of a new 3,200 square foot dining
addition on the patio south of the present building, installation of a new service elevator, and construction of a new
open stairway in the center hallway.
4.3.4.A
Continued
Funding:
This project will be funded from Capital budgets: Fiscal year 2003/04, Tab A, Page 4, Auxiliary Special Projects
($975,000). The balance will be coming from a transfer to Auxiliary Services Funds on the November 20, 2003, BOT
Agenda as Item 5.1.9.
Advertisements:
Advertisements were placed with St. Louis Daily Record, St. Louis Countian, St. Louis American, St. Louis Metro
Sentinel, Contractors Assistance Centers, McGraw-Hill Construction News, Mo-Kan/St. Louis Construction
Contractors Assistance Center, Reed Construction Data.
Minority Contractors: One known minority company received plans and specifications. No known minority
company submitted a bid for this project.
c:
Marcia Pfeiffer, Lori Thompson, Joe Lewis, Don Penrod
Estimate: $2,000,000.00
FOAPAL: 913381-700057-7526-92
Eng. & Design _________ 11/7/03
4.3.4. B.
Recommendation for Ratification/Physical Facilities:
Board approval is requested for $95,491.00 in consulting fees for final plans/specifications, with possible future fees of
$51,787.00 for the following construction phase of the project, all to be expended from the Indefinite Quantity (Open-end)
Architectural/Engineering (A/E) consulting agreement to the firm of PB Buildings, Inc. (A6-0162 PB #29) for technical
consulting services on the Renovation of the Bookstore and Cafeteria Areas in the Student Center at Florissant Valley. (Note:
The fees for the preliminary planning effort which are now complete ran $30,248.00.)
An additional phase for renovation and construction of Student Center areas on the lower level of the building will be
preformed at a late time. Fees and construction costs for this project are unknown at this time. Consulting services for Phase
III are to be provided by PB Buildings, Inc., and Kennedy Associates, Inc.
Reason: Due to the unusual nature of this project, the College is on a very tight time frame to get certain areas
renovated with a minimal disruption to the students. Physical Facilities has attempted to fast-track the renovation
by using the designer of the previous two cafeteria renovations at Forest Park and Meramec, PB Buildings, Inc., a
firm that is also a part of our existing open-end consulting agreement. By using the open-end process and issuing
the agreement to PB Buildings, Inc., we were able to get the project designed for a possible start of construction in
early January 2004. The 2003-2004 budget included the funding of this agreement.
Recommended Firms:
PB Buildings, Inc., (previously called Parsons Brinckerhoff) was founded in 1885, and is one of the oldest
continually operating consulting engineering/architectural firms in the United States. They have consistently been
in the top 5 percent of Engineering News-Record’s list of the top 500 architectural/ engineering firms in the country.
The major reasons we selected PB Buildings, Inc. for this project are: They have performed a variety of architectural
and engineering projects for the College for the past several years, they are fully qualified to handle this project,
their designers work well with the college staff at all of our locations, and their past success with the dining area
renovations at the Forest Park and Meramec campuses.
Kennedy Associates, Inc./Architects, Inc. was established in 1980 and is a minority owned business. It is one of the
largest architectural firms in the region, headquartered in St. Louis, Missouri for 23 years. The firm has the capacity
and resources to provide a wide range of services. In addition, the firm has experience with local education clients
including The University of Missouri system, Harris-Stowe State College and St. Louis University.
4.3.4. B.
Continued
c:
Marcia Pfeiffer, Lori Thompson, Don Penrod, Joe Lewis, Gary Roney
FOAPAL: 913381-700057-7526-92
Eng. & Design____________11/7/03
4.4.1
Recommendation for Ratification/Physical Facilities:
Board ratification is requested for EMERGENCY REPAIR CONTRACT S4 4647, ABATEMENT OF THERMAL
SYSTEM INSULATION IN SEVERAL ROOMS, ST. LOUIS COMMUNITY COLLEGE AT FOREST PARK, to
LVI ENVIRONMENTAL SERVICES, INC. for $15,080.00. This project was issued as an Emergency Repair
Contract in order to limit the amount of time the spaces were out of operation.
Description:
Investigation of a water leak into the lower level of the Instructional Resources Building revealed a pipe with moldy
insulation and asbestos fittings. This project removed the insulation and abated the fittings from pipe in several
rooms.
Plans and specifications were prepared by the Physical Facilities/Engineering and Design Department.
Funding:
This project will be funded from Capital budgets: Fiscal year 2003/04, Tab J, Page 1, Item #1.
5.
BUSINESS AND FINANCE
5.1
Budget
5.1.1
Executive Summary – Financial Results through October 31,
2003
5.1.2
Budget Status Summary Report General Operating Fund
through October 31, 2003.
5.1.3
Budget Status Reports-Auxiliary, Rental of Facilities and
Agency: July 1, 2003 – October 31, 2003.
5.1.4
Student Financial Aid Fund: July 1, 2003 – October 31,
2003.
5.1.5
Center for Business Industry & Labor (CBIL) Budget Status
Report: July 1, 2003 – October 31, 2003
5.1.6
Restricted General Fund Budget Status Report: July 1, 2003
– October 31, 2003
5.1.7
Capital Updates: Contingency Account Management for
October 2003
5.1.8
Warrant Check Register for October 2003.
5.1.9
Approval for Transfer of Funds
5.2
Ratifications
5.2.1
Ratification of Investments/Daily Repurchase Agreements
executed during the month of October 2003
11/20/03 Board Agenda
1
5.1.1
Executive Summary November 20, 2003
(Financial Results Through 10/31/2003)
Revenue
The Budget Status Summary Report shows revenue of $39.0
million or 28.5% of the budgeted revenue as compared to $32.9
million or 25.3% of the budget for the prior year. The increase is
due primarily to the scheduled increase in maintenance fees.
Expenditures
Expenditures are $37.7 million or 31.0% of the budgeted
expenditures as compared to $36.2 million or 30.9 % for the prior
year. The increase is due primarily to an increase in salaries and
wages.
Transfers
Transfers are at $13.1 million or 83.8% of the budgeted transfers
as compared to $13.7 million or 84.0% of the budgeted transfers
for the prior period.
The decrease is due to lower planned
transfers to capital.
11/20/03 Board Agenda
2
5.1.2
Budget Status Summary Report General Operating Fund
St. Louis Community College
Through October 31, 2003
Original
Budget
Revisions*
Revised
Budget
Actual to
Date**
% of
Budget
to Date
Prior Year
Amount
% of
Budget to
Date
Revenue
Local Taxes
State Aid
Student Fees
Other
Total Revenue
51,900,476
42,972,136
38,453,382
3,750,000
137,075,994
51,900,476
42,972,136
38,453,382
3,750,000
137,075,994
936,343
14,597,711
22,557,109
937,814
39,028,977
1.8%
34.0%
58.7%
25.0%
28.5%
743,246
14,845,465
16,004,689
1,271,266
32,864,666
1.4%
34.8%
50.6%
28.3%
25.3%
Expenditures
Salaries and Wages
Staff Benefits
Operating
Total Expenditures
79,748,584
17,319,760
25,140,859
122,209,203
79,748,584
17,319,760
24,671,020
121,739,364
24,905,353
5,611,613
7,223,957
37,740,923
31.2%
32.4%
29.3%
31.0%
23,919,102
5,267,168
7,057,996
36,244,266
30.2%
34.4%
31.0%
30.9%
10,578,962
3,278,561
768,710
990,000
15,616,233
10,578,962
1,118,856
768,710
616,940
13,083,468
100.0%
34.1%
100.0%
62.3%
83.8%
11,292,658
1,138,724
768,710
528,251
13,728,343
100.0%
33.3%
100.0%
61.8%
84.0%
Transfers
To Plant Fund for Capital
To Restricted Programs (State Aid)
To Plant Fund Leasehold Bonds
To Student Financial Aid
Total Transfers
9,829,520
3,278,561
768,710
990,000
14,866,791
(469,839)
749,442
*Includes Board approved adjustments and transfers from other funds.
**Does not include encumbrances.
5.1.3
St. Louis Community College
Budget Status Report
Auxiliary Enterprise Fund
July 2002 - October 2003
Original
Budget
Adjusted
Budget
Actual
To Date
% of
Budget
To Date
Revenue
Student Fees
Bookstore Sales
Food Service/Vending
660,000
11,850,680
1,704,030
660,000
11,850,680
1,704,030
417,962
5,102,409
533,458
63%
43%
31%
14,214,710
14,214,710
6,053,828
43%
Salaries and Wages
Staff Benefits
Operating
Items for Resale
1,292,032
180,583
2,594,368
8,771,090
1,292,032
180,583
2,443,151
8,771,090
422,243
69,935
778,144
4,208,261
33%
39%
32%
48%
Total Expenditures
12,838,073
12,686,856
5,478,582
43%
Transfer to Capital
Transfer to Athletic Scholarships
Transfer to Campus Presidents
1,149,000
36,000
115,000
1,149,000
36,000
115,000
1,149,000
36,000
115,000
100%
100%
100%
Total Transfers
1,300,000
1,300,000
1,300,000
100%
14,138,073
13,986,856
6,778,582
48%
Total Revenue
Expenditures
Transfers
Total Expenditures & Transfers
11/20/03 Board Agenda
4
5.1.3
Budget Status Report
Rental of Facilities
July 2002 - October 2003
Original
Budget
Total Revenues
Adjusted
Budget
Actual
To Date
57,000
57,000
4,269
Prior Year's Funds
Expenditures
57,000
137,538
57,000
4,111
Total Expenditures
57,000
194,538
4,111
% of
Budget
To Date
7%
2%
St. Louis Community College
Budget Status Report
Agency Fund
July 2002 - October 2003
Original
Budget
Funds available:
Student Fees
Other Income
Prior year's funds
Total funds available
$
770,000
500,000
770,000
235,057
1,080,548
$
1,270,000
Expenditures
Total Expenditures
Adjusted
Budget
$
$
% of
Budget
To Date
465,374
162,707
1,080,548
60.4%
69.2%
100.0%
$ 2,085,605
$ 1,708,629
81.9%
1,850,548
2,085,605
300,687
14.4%
1,850,548
$ 2,085,605
300,687
14.4%
Funds in excess of expenditures
11/20/03 Board Agenda
Actual
To Date
$
$ 1,407,942
5
5.1.4
St. Louis CommunityCollege
Budget Status Report
Student Financial Aid Fund
July 2003-October 2003
Funds available
Federal Work Study - Federal Share
Federal Work Study - Institutional Match
$768,016
379,533
$669,888
284,340
$339,325
93,342
51%
33%
Federal SEOG** - Federal Share
Federal SEOG** - Institutional Match
521,943
163,107
521,943
163,107
242,980
76,238
47%
47%
Board of Trustees Scholarships
Prior year's funds
Private Scholarships
447,360
90,291
419,303
447,360
87,855
419,303
125,244
87,855
137,317
28%
100%
33%
1,102,301
44%
$418,373
303,970
213,099
137,317
14,294
15,248
46%
47%
49%
33%
34%
47%
1,102,301
44%
Total funds available
$
2,789,553
Revised
Budget
% of
Revised
Budget
Original
Budget *
*
$ 2,506,803
Actual
$
Expenditures
Federal Work Study Payrolls
Federal SEOG** Grants
Board of Trustees Scholarships
Private Scholarships
Admin Allowance -Federal Work Study
Admin Allowance - Federal SEOG**
Total expenditures
$1,099,548
652,428
537,651
419,303
48,001
32,622
$
2,789,553
Federal Pell Grant Expenditures
*
$ 2,506,803
$
$8,483,424
*Does not include $260,308 in Loan Fund Balances
** SEOG is the Supplemental Education Opportunity Grant
11/20/03 Board Agenda
$912,360
652,428
436,424
419,303
41,868
32,621
6
5.1.5
St. Louis Community College
Center for Business, Industry, and Labor (CBIL)*
Budget Status Report
July 2003 - October 2003
Original
Budget
Adjusted
Budget
Actual
To Date
% of Budget
To Date
Revenues / Resources
Government
Private
Institutional Contribution
Account Balances / Projects
$
1,900,000
2,000,000
886,000
1,000,000
$
2,415,355
6,229,089
886,000
1,000,000
150,950
1,602,132
382,627
1,000,000
7.94%
80.11%
43.19%
100.00%
Total Revenue / Resources
$
5,786,000
$ 10,530,444
$
3,135,709
54.19%
Salaries
Benefits
Operating
Capital
$
2,500,000
400,000
2,836,000
50,000
$
2,500,000
400,000
7,580,444
50,000
$
482,658
103,143
1,332,970
19.31%
25.79%
47.00%
0.00%
Total Expense
$
5,786,000
$ 10,530,444
$
1,918,771
33.16%
Expenditures
* In addition to the above, CBIL credit hours generated approximately $4.3 million to
the College during FY'03 through state aid.
11/20/03 Board Agenda
7
5.1.6
St. Louis Community College
Restricted General Fund
Budget Status Report
July 2003 - October 2003
Current
Budget
Actual *
To Date
Revenue, Contribution and Match
External Sources
Institutional Match
$18,338,836
1,695,771
$5,845,627
1,608,771
31.9%
94.9%
Total Revenue, Contribution and Match *
$20,034,607
$7,454,398
37.2%
$7,000,346
1,895,736
$2,245,060
542,055
32.1%
28.6%
7,029,687
4,108,838
1,287,157
1,634,602
18.3%
39.8%
11,138,525
2,921,759
26.2%
$20,034,607
$5,708,873
28.5%
Expenditures
Salary
Staff Benefits
Other Expenses
Operating
Capital, Equip. & Maint.
Total Other Expenses
Total Expenditures *
* Does not include CBIL revenues or expenditures.
11/20/03 Board Agenda
8
% of Budget
To Date
5.1.7
Ratification of Contingency Accounts In Capital Allocation Plan*
for October 2003
Location
Project Title
Description/Rationale
No Activity For The Month Of October
* Report includes items that exceed $5,000 from site-based accounts or
exceed $10,000 from Physical Facilities accounts.
$ Amount
for Project
Capital Plan Project #
5.1.8
Warrant Check Register
The Treasurer of the Board confirms for the month ending October
31, 2003 that the check payments listed thereon have been issued
in accordance with the policies and procedures of St. Louis
Community College (Junior College District), and in compliance
with the appropriation granted by the Board of Trustees as defined
in the 2003-2004 Fiscal Year Budgets, and there are sufficient
balances in each fund and subfund available for the expenditures
for which approval is hereto requested.
11/20/03 Board Agenda
10
5.1.9
Approval for Transfer of Funds
It is recommended that the Board of Trustees approve the transfer of
$1,200,000 from the Auxiliary Unrestricted Fund Balance to the
Capital Budget for the renovation of the dining and bookstore facilities in
the Student Center at the Florissant Valley campus. The request for
approval to award contract F 04 502 is included on page 4.3.4 of the
November agenda and is dependent on this transfer request if approved.
It is recommended that the Board of Trustees approve the transfer of
$5,739 from the Agency Fund to the Current Restricted Fund. This
transfer is to move funds raised by the Meramec campus Athletic
Department from promotions to athletic scholarships.
11/20/03 Board Agenda
11
5.2.1
Ratification of Investments
Executed During the Month of October, 2003
Daily Repurchase Agreements
Purchased Through:
UMB Bank
Purchase Date:
Daily throughout month
Maturity Date:
Overnight
Average Amount Invested: $ 17,412,908
Interest Earned:
$
14,438
Average Rate Earned: .975%
Range of Rates Earned: .955% ⎯ 1.025%
Other Investments
Purchased Through:
UMB Bank
Purchased Through:
UMB Bank
Purchase Date:
10/14/03
Purchase Date:
10/14/03
Fund:
General
Fund:
Workers Compensation
Type of Investment: Federal Home Loan Banks Coupon Bonds*
Par Value: $3,000,000
Cost of Investment: $3,000,000.00
Type of Investment: US Treasury Bills
Par Value: $445,000
Cost of Investment: $444,325.08
Maturity Date:
04/13/06
Maturity Date:
Investment Yield:
2.400%
Investment Yield:
.840%
Purchased Through:
UMB Bank
Purchase Date:
10/24/03
Fund:
General
Type of Investment:
Federal Home Loan Banks Coupon Bonds
Par Value: $250,000
Cost of Investment:
$261,604.64
Maturity Date:
11/15/04
Investment Yield:
1.430%
* One time callable 4/13/04
11/20/03 Board Agenda
12/18/03
12
6.
Contracts and/or Agreements
6.1
Agreement between St. Louis Community College, Meramec, and Lordly & Dame, Inc.
It is recommended that the Board of Trustees approve a payment of $8,500 plus expenses from
Meramec Student Activities to Lordly & Dame, Inc. to engage Dr. Jean Kilbourne as the
keynote speaker for the March 31, 2004, Women’s History Month program. All costs for this
presentation will be paid from Student Activities Fees.
Office of Vice Chancellor for Education
6.2
CONTRACTS/AGREEMENTS
6.2.1
CLINICAL AGREEMENTS
It is recommended that the following clinical agreements be ratified and/or
approved by the Board of Trustees to provide clinical experiences for students
enrolled in these programs.
Participant
Program/Campus
Connect Care
Phlebotomy
Forest Park
Mary D. McClennan, DMD
Dental Assistant
Forest Park
Effective
Date
10/31/03
10/20/03
Center for Business, Industry & Labor
6.3.1
Ratification of Direct Pay Agreements
The purpose of these agreements is to provide services and economic development for the
St. Louis region.
Funding Source
MCA, Eastern
Missouri
Title of Program and/or Purpose
To provide Software Training – Downtown
Education Center
Campus
Date
Amount
CBIL
August 25, 2003
through
June 30, 2004
$13,200
CBIL
October 14, 2003
through
June 30, 2004
$24,560
CBIL
October 1, 2003
through
December 31,
2004
$10,395
CBIL
September, 2003
through
December 31,
2003
$900
CBIL
October 15, 2003
through
January 31, 2004
$6,570
Estimated Number of Participants: 72
Estimated Total Credit Hour Equivalents:
9216
Manager: Robert Serben
Boeing Company
To provide Software Training
Impact Outcome: Microsoft Application
Software Training
Manager: Robert Serben
McBride & Son
(Builder’s Bloc)
To provide Training Facilitation
Impact Outcome: Achieve Global Modules
Manager: Robert Serben
Mallinckrodt,
Inc.
To provide Assessment Service
Impact Outcome: Evaluation Employment
Selection System
Manager: Robert Serben
Erb Equipment
Company
To provide Leadership Series Modules & skill
survey for company management employees
Estimated Number of Participants: 35
Estimated Total Credit Hour Equivalents: 2.8
Manager: Robert Serben
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of External Funds
7.1
Grants and Contracts
AGENCY
AMOUNT
U. S. Department of
Education
$100,000
PURPOSE
Grant to St. Louis Community College for the
Upward Bound Program on the Forest Park campus
to provide participant expansion and work-study
opportunities program expansion.
This is a new award.
FUND
Restricted
Project Period: 09/01/03-08/31/04
Project Director: Carolyn Jackson
Division of Workforce
Development
$100,000
Grant to St. Louis Community College for Boeing
Supplier Consortium Customized Training Program
designed with the following components: Lean
Manufacturing/Process Improvement;
Quality/Management Systems; and Information
Systems Implementation Training. This is a new
award.
Restricted
Project Period: 07/01/03-06/30/04
Project Director: Robert Serben
Missouri department of
Elementary & Secondary
Education
$413,675
Grant to St. Louis Community College to participate
in the Vocational Technical Education Enhancement
Program. Funds will be used for enhancement
(purchase of instructional equipment, facility
renovation and software/curriculum) in various
vocational programs. This is a new award.
Restricted
Project Period: 07/01/03-06/30/04
Project Director: Steve Long
U. S. Department of
Education
$14,114
Grant to St. Louis Community College to support the
Student Support Services Program on the Florissant
Valley campus. This award represents additional
funding.
Restricted
Project Period: 07/01/03-06/30/04
Project Director: Rhonda Adams
St. Louis Public Schools
$1,220
Contract with St. Louis Community College to
provide project oversight for the technology training
portion of the Manufacturing Prep Program at the
Metropolitan Education and Training (MET) Center.
This is a new award.
Project Period: 07/01/03-06/30/04
Project Director: Lorna Finch
Restricted
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of Donations and Gifts
7.2. Cash Donations
DONOR
AMOUNT
PURPOSE
Klinkhammer
Acoustical, Inc.
Cynthia & Claude
Jackson
Ed & Jane Basta
$1,000.00
Donations to the Meramec
Athletic Department for
Baseball Program to be
used for scholarships.
Student Aid
Anonymous
$100.00
Donation to the Frances
Mangan Scholarship Fund
on the Meramec campus.
Student Aid
Anonymous
Anonymous
$150.00
$150.00
Student Aid
Donations to the Noreen
Krebs Scholarship Fund on
the Meramec campus.
Paddy Wrob
$150.00
Donation to the Ceramics
Scholarship Fund on the
Forest Park campus.
$150.00
FUND
$150.00
Student Aid
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of Donations and Gifts
7.3. Non-Cash Donations
The Board of Trustees is asked to accept the non-cash donations listed below on behalf of St. Louis Community
College.
DONOR
Jason
Thompson
DESCRIPTION
Jason Thompson is donating the
following to the Meramec Library:
One (1) video tape titled “Aliens”.
The estimated fair market value is
$19.98.
CONDITION
OF GIFT
The condition of
donated item is good.
There are no
maintenance or
delivery costs
associated with the
donation.
RESTRICTIONS
There are no restrictions placed
on the donation.
BOARD RECOMMENDATION
8
Insurance
8.1
General Liability Insurance Renewal
It is recommended that the Board of Trustees approve the general liability insurance provided by MOPERM (Missouri
Public Entity Risk Management Fund) for the period of January 1, 2004 through December 31,2004 at a premium of
$339,269.00. This is an increase of $ 65,923.00 (24% increase).
If approved, this insurance will provide the district with the following coverage: general liability, public officials errors and
omissions (includes faculty), law enforcement liability, automobile liability, professional liability (includes nurses and allied
health students), employment practice liability and benefits liability coverages.
Marsh, Inc., the College’s insurance broker, has determined there were no other programs on the market that offered the
same benefits as MOPERM.
The College will be receiving a refund of $28,556.00 from MOPERM this year. The refund is from previous years’
premiums. The MOPERM does not keep surpluses for prior years. These funds are returned to the fund members as the
policy years close. Refunds are not available from other programs on the market. Since 1988 MOPERM has refunded
to the College a total of $521,481.00.