.«.
MINUTES OF THE REGULAR MEETING
OF THE
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BOARD OF TRUSTEES
THE JUNIOR COLLEGE DISTRICT OF
ST. LOUIS - ST. LOUIS COUNTY, MISSOURI
M O N D A Y , APRIL tt, 1963 - 8:00 P.M.
A meeting of the Board of Trustees of The Junior College District of St. Louis St. Louis County, Missouri was held on Monday, April 22, 1963 at the Central
Office of the District at 4386 Lindell Boulevard, St. Louis, Missouri.
I. General Functions
1.2 Roll Call
In the absence of the Board President, Mr. G . V . Williamson, the VicePresident, Mr. Guy S. Ruffin, presided. Mr. Ruffin called the meeting to order
at 8:20 p.m. The following members of the Board were present:
Mrs. Joseph C. Bastion
Messrs. Morris Glaser
F. Wm. McCalpin
Goy S. Ruffin
Mr. Gerald V. Williamson and Mr. Lester C. Geil were unable to be present
at the meeting.
Also present were President Joseph P. Cosand, Vice Presidents John E. Tirrell,
and James W. Hobson; all of the Junior College staff.
Mr. Bruce E. Woodruff, of the firm of Armstrong, Teasdale, Roos, Kramer,
and Vaughan, Counsel for the District, was also present.
4/22/63
1.3 Minutes
Board Vice-President Ruffin called for a reading of the Minutes of the Regular
meeting of the Board on April 8, 1963.
The/ were read and discussed.
Whereupon, it was moved by Mr. McCalpin, seconded by Mrs. Bastion,
and passed with the unanimous aye vote of all the members of the Board, that the
Minutes of the regular meeting of April 8, 1963 be approved.
Mr. Ruffin then called for a reading of the Minutes of the Special meeting
of the Board on April 15, 1963. They were read and discussed.
Whereupon, it was moved by Mr* Glaser, seconded by Mrs. Bastion, and
passed with the unanimous aye vote of all the members of the Board, that the
Minutes of the special meeting of April 15, 1963 be approved.
1.4 Treasurer's Report
The Vice President of the Board, Mr. Ruffin, then called upon the Treasurer
of the Junior College, Mr. F. Wm. McCalpin.
Mr. McCalpin presented the Treasurer's report of April 22, 1963, as follows:
A/22/63
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9
April 22, 1963
REPORT OF THE TREASURER
I.
Income
The following is the detail of incone received by The
Junior College District in the form of tax collections, maintenance
fees, interest and miscellaneous income to date.
City of St. Louis
Prev.
Current
Sub
Reported
Collections
Total
Merchants tax
$
65,331.70 $
93-20
I
65,424.90
Manufacturers tax
101,682.00
23.60
101,705.60
Intangible tax
47,194.20
47,194.20
Personal Property
182,110.26*
182,110.26
Real Estate
1,157,442.59*
1,157,442.59
St.L.H.Auth.
(Payment in lieu)
5,722.40
5,722.40
Railroads (State Board)
48,928.06*
48,928.06
Railroads (Assessor)
9,294.82*
9,294.82
Total
$1,617,822.83
*
County of St. Louis
Merchants & Mfg.
47,631.76
Intangible tax
24,339.62
Personal Property
l8l,609.22
Real Estate
1,308,334.95
Utilities
77,916.47
Railroads
11,589.04
863.31
1,503.29
5,478.66
48,495.07
24,339-62
183,112.51
1,313,813.61
77,916.47
11,589.04
$1,659,266.32
Jefferson County
Intangible tax
Property tax
December tax coll.
January tax coll.
Railroad & Utility
^
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10.24
5-64
316.82
3.26
1,152.27
*Includes prorated allocation of
surplus commissions
-
-
-
10.24
5.64
316.82
3.26
1,152.27
$
1,488.23
9
Maintenance fees $
55,375-00
Loan Funds
$ 55,375-00
270.00
- -• -
270.00
$
Interest
55,645.00
5,915-33
1,218.47
7,133-80
7,133-80
Auxiliary Serv.
17,035-08
337-18
17,372.26
17,372.26
Miscellaneous
37,947-63
251-93
38,199-56
38,199-56
$3,387,158.36
$9,769-64
TOTALS
II.
$3,396,928.00
Assets and Accounts
The balance in the several bank accounts of the District
as of the close of business this date was as follows:
Mercantile Trust Company
$85,286.45
Manchester Bank
460.08
City Bank
2,844.33
The District holds as assets the following:
A. U.S. Treasury bills
$400,000 due May 9, 1963
150,000 due May 23, 1963
450,000 due May 31, 1963
$1,000,000
B.
Certificates of Deposit
$600,000 due August 5, 1963
600,000 due December 5, 1963
600,000 due February 5, 1964
$1,800,000
III.
Investment of Surplus Funds
On April 18, 1963, $400,000 worth of U.S. Treasury bills
held by the District matured.
Of this sum, approximately $175,000
was required for the purchase of the Joy property on April 19, 1963,
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but the remaining $200,000 was in excess of current needs.
Pursuant
to the authority granted at the meeting of February II, 1963.. that
sum of money was invested in U.S. Treasury bills maturing May 9,
1963, as shown in the schedule of U.S. Treasury bills under Section
II of this report.
Respectfully submitted,
P. Wm. McCalpin,
Treasurer
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Discussion followed.
Whereupon, it was moved by Mrs. Bastion, and seconded by Mr. Glaser,
that the Treasurer's report be approved, as submitted.
Upon the aye vote of all the members, the motion was approved unanimously.
1.5 Welcome to Guests
Vice President Ruffin introduced the following guests to the Board:
Mr. Bob Jackson, a reporter for the St. Louis Globe Democrat
Mr. Taylor Pensonneau, a reporter for the St. Louis Post Dispatch
1.7 Communications
Mr. Ruffin asked if there were any communications to be brought before the
Board. College President Cosartd read a letter from Mr. Norman Harris, Associate
Professor of Technical Educotion at the University of Michigan, regarding the
forthcoming Technician Manpower Conference, to be held at the Dearborn campus
of the University of Michigan on May 2 and 3. A general discussion followed. Mr.
Gloser felt that the St. Louis Junior College should be represented at the confer nee.
Whereupon, it was moved by Mr. McCalpin, seconded by Mrs. Bastion,
and passed with this aye vote of all members of the Board, that the Junior College
District of St. Louis - St. Louis County, Missouri be represented at this Technician
Manpower Conference, and that representation be left to the discretion of the
president of the college.
There wore no further communications, and Mr. Ruffin moved to Point 2
of the Agenda - Personnel,
4/22/63
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2.
PERSONNEL
2.1 Certfficoted Personnel - Instructors
The Vice President of the College, Dr. John E. Tirrell, made a report to th
Board on the following instructors:
Miss Mary E. Jensen - Assistant Professor of Nursing - 11-1 - Eff. 8/26/63
(May I, 1963 - August 25, 1963 - 12 hours at $l70/hour)
Mr. Henry Pannuto, Jr. - Assistant Professor of English - 11-1 - Eff. 8/26/63
Mr. William J . Secunda - Assistant Professor of Chemistry - 11-3 - Eff. 6/26/63
Mr. Walter J . Stoffel - Assistant Professor of English - 11-4 - Eff. 8/26/63
A general discussion followed with respect to their academic backgrounds
and general qualifications:
Whereupon, on motion by Mr. McCalpin, seconded by Mrs. Bast fan, and
upon the aye vote of all members of the Board, it was
RESOLVED, That the personnel recommended for employment by Dr.
Tlrrell, as set out in the foregoing listJbe employed in the capacity
and at the salary classification therein set out, said salary classification
having been previously approved by the Board.
FURTHER RESOLVED, That the Vice President of the Board be, and is
hereby authorized to execute the form Instructors' Contract previously adopted
by the Board with each of the above certificated personnel, which said
contract Is to be filed with the records of the District.
4/22/63
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2.2 Classified Personnel
Vice President' Hobson recommended the employment of the following
classified personnel:
Mr, Eugene DuBois - Doctoral Intern - Range 9 , Step A - Effective 3/28/63
A general discussion followed regarding the Midwest Community College
Leadership program, of which Mr. DuBois is a part.
Whereupon, on motion by Mrs. Bastion, seconded by Mr. McCalpin, and
with the aye vote of all members of the Board, it was
RESOLVED, That the classified personnel referred to above be employed
by the District in the classification and at the salary indicated.
3 . CURRICULUM A N D INSTRUCTION
3.1
College President Cosand reported on the meeting he had with the
presidents of the state colleges at Springfield, Missouri on Monday, April 6 , 1963.
Dr. Cosand told the Board that the conference was held primarily to discuss the
furtherance of the higher education program as it relates to junior colleges and
state colleges. He said he felt the meeting had been a fruitful one, and he hod
enjoyed visiting the Southwest Missouri State College.
3.2 Dr. TIrrell reported to the Board on the negotiations under way with
the various hospitals and Institutions in the St. Louis area, with respect to the
use of their facilities for our Nursing Program,
Dr. TIrrell told the Board that he
had held conferences with representatives of the Barnes Hospital, the Jewish
Hospital, and the St, Louis College of Pharmacy, and that he would report at
subsequent meetings of the Board, as the staff works out the nursing program for
the Fall mester of the St* Louis Junior College.
4/22/63
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4.
COLLEGE FACILITIES
College President Cosand recommended to the Board that temporary buildings be
constructed at the South County site in Kirkwood, as soon as condemnation proceedings
permit. Dr. Cosand also recommended that the Board authorize the staff to proceed in
accordance with Board Policy to acquire temporary buildings and the necessary furnishings, and to develop the site for the placing and construction of the buildings. It
was his feeling that these temporary facilities should be developed for an initial capacity
of 1,000 daytime college students. Dr. Cosand also asked that the architectural firm
of Smith and Entzeroth be assigned to master plan the south county site, and that this
architectural firm be allowed to work with the staff of the college in the placement of
the temporary buildings, in accordance with the master plan, so that the temporary
buildings do not interfere with the future construction of the permanent buildings.
A general discussion followed. Following the discussion, upon the request of
Board Member McCalpin, the Board went into an executive session.
After the resumption of the regular meeting, it was moved by M r . McCalpin,
seconded by Mr. Glaser, and passed unanimously with the aye vote of all members of
the Board that any discussion of the temporary facilities at the Kirkwood site be
deferred until a subsequent meeting.
5.
BUSINESS AND FINANCE
5.1
Contracts
College President Cosand recommended that the Board approve, by resolution,
the retention of the legal firm of Armstrong, Teasdale, Roos, Kramer & Vaughan as
counsel for The Junior College District of St. Louts - St. Louis County, Missouri for
the period May I , 1963 to April 30, 1964.
4/22/63
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Dr. Cosand obo recommended that the established fee of Five Hundred
Dollars per month be ad|ust@d semi-annually on the basis of time charge rates
varying from Twenty Dollars to Forty Dollars per hour.
A general discussion followed.
Whereupon, on motion by Mr. McCalpin, seconded by Mrs. Bastion, and
with the aye vote of M r . Ruffin, Mr. Glaser, Mr. McCalpin, and Mrs. Bastion,
it was
RESOLVED, That the Junior College District retain the services of Kenneth
Teasdale and Armstrong, Teasdale, Roos, Kramer & Vaughan for a period
of one (I) year commencing May I , 1963, at the sum of Five Hundred
Dollars ($500.00) per month to be adjusted semi-annually on the basis
of time charge rates varying from Twenty Dollars ($20.00) to Forty
Dollars ($40.00) per hour.
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5»2 Rental Cost Formulas
College President Cosand recommended the approval of the Junior Coll ge
District - Board of Education of the City of St. Louis' rental cost formulas for
computing use charges at the Roosevelt High School.
Vice President Hobson discussed the cost formulas, which are made a part
of these Minutes, with the Board of Trustees.
V22/63
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SUGGESTED COST FORMULAS
,^
FOR USE AT
ROOSEVELT HIGH SCHOOL
Mr. Hobson, working with Ernest Kuehner, Assistant Superintendent; Dr. Bruce,
Auditor; Mr. Moire 11, Commissioner of School Buildings; and three other staff
members of the Board of Education of The City of St, Louis, devised some rental
cost formulas that could be applied to the Board of Education's cost of operation
which would relate the Junior College District's fair share of the expenses of
Roosevelt High School • The following are the formulas that are suggested for
Board adoption:
1 . OPERATING SALARIES
The Junior College District would pay the regular and overtime payrolls plus
the fringe benefit costs for labor directly applicable to the District,
Fringe Benefits
Social Security
Public School Retirement
Workmens Compensation
Vacation (based on 22 work days)
Paid Holidays (based on 9 days per year)
Sick Leave
TOTAL
3.62%
6.00%
1.57%
8,50%
3.50%
2.00%
25.19%
EXAMPLE
Salaries
1
1
3
Engineer
Fireman
Custodians
Salaries paid from December 3, 1962 to April 5, 1963 amounted to
$4,822.76.
Fringe benefits, applied to the formula above, amounted to $1,214.85.
2.
jfet
OPERATING EXPENSES
Electricity
nd Gas (Fuel)
Cost to be based n a percentage of total hours used by the Junior College
District against the total hours the building was in us . At the present time
the building opens at 7:30 AM and closes at 11:00 PM or a total of 15 1/2 hours
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per day. The Junior College District uses the building from 4:00 PM
until 11:00 PM; consequently, our ratio would be 45•16%, They agreed
not to charge us for fuel or light until the beginning of our regular
semester, beginning January 28, 1962.
EXAMPLE
For approximately a one month period, from January 28th until
March 4th, the Junior College would pay $1,185.68 for gas and
$820.35 for electricity.
Water, Sewer, Rubbish and Operating Supplies
|
It was suggested that the Junior College District will pay for this on a
semi-annual basis, based on the pro-rata portion it costs, based on the
relative enrollment of the Junior College District in the high school that is 535 to 2488. 535 X Cost/yr.
2155
"~2
General Maintenance
This cost will include normal wear and tear to the building and equipment.
Using the Internal Revenue Code, which estimated the life of the building to be 50 years, we based the cost on 2% of the capital investment of
the high school, which is $2,141,920.70, which is $42,838.41. This
would be times the pro-rata ratio of classroom hours used by the Junior
College District against those used by the high school.
The Junior College use is 46 per day and Roosevelt High School uses it
682 hours or 46/723, which equals 6.32% or $225.62 per month.
Educational Supplies and Equipment
I
1.
Cost of supplies used in various classes will be replenished directly
to the classrooms by mutual agreement with the teachers.
2.
Cost for the use of the audio-visual equipment and films would be
actual cost of repairs to the films, if there is any damage* Cost
of repairs to the audio-visual equipment would be actual cost of
of
In varying
general,
3 .the
the
repairs,
College
Cost
cost
foreg
of
byrepair
ing
our
pro-rated
District
seems
proportionated
of will
any
fairly
on equipment
be
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assumed
basis
wt of
of
directly
completely
relative
theand
building.
damaged
would
enrollments.
by allow
thebyDistrict.
the
theJunior
flexibility
0&
Whereupon/ on motion by Mr* McCalpfn, seconded by Mrs. Bast Jan, and
with the aye vote of all members of the Board/ it was
RESOLVED, That the report concerning the cost formulas for use
at Roosevelt High School, as submitted to the Board of Trustees of
the Junior College District of St. Louis - St. Louis County, Missouri,
be approved, and that the Vice President in charge of Business be
authorized to agree to these formulas on behalf of the District, within
the scope and terms of the contract existing with the Board of Education
of the city of St. Louis.
5.3 Canvassing and Certification of the Election Results
College President Cosand requested that the Board canvass the April 2 , 1963
election returns, and certify the results.
A general discussion followed. Board Member McCalpin stated that he would
like to inquire of the college president when the results were received from the
Secretaries of the various school districts located within the boundaries of the Junior
College District, and the Secretary of the Board of Election Commissioners in the
city of St. Louis.
Dr. Cosand stated that the last one was received late Friday, April 19, 1963.
Whereupon, further discussion followed, and it was officially declared by the
Board of Trustees of the Junior College District of St. Louis - St. Louis County,
Missouri that the tax election held April 2 , 1963 did not pass, In accordance with
the following figures:
FOR
AGAINST
City of St. Louts, State of Missouri
27,626
67, 142
St. Louis County, State of Missouri
39,920
4 / , 539
GRAND TOTAL
67,546
•ammmmmmmmt.
114,681
jummtmmimmmmsm
The total votes cast in the City and County of St. Louis, by districts, Is attached to
thcte ml mrtei.
4/22/63
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JUNIOR COLLEGE DISTRICT
@
St. Louts - St. Louis County, Missouri
4336 Undell Blvd.
St. Louis 8, Missouri
MEMORANDUM
DATE:
20 April 1963
TO:
James W. Hobson, Vice-President, Business Services
FROM:
Fred Diaz
SUBJECT:
Abstract of votes cast at the Junior College District, St. Louis St. Louis County, tax election held 2 April 1963
FOR
AGAINST
City of St. Louis, State of Missouri
27,626
67,142
St. Louis County, State of Missouri
39,920
47,539
67,546
114,681
GRAND TOTAL
FD/mls
ST. LOUIS
COUNTY
SCHOOL DISTRICT
FOR
Affton
632
1476
Baylea
339
788
Berkeley
1063
1171
Brentwood
1667
1761
1762
1444
Clayton
AGAINST
Eureka
1276
1313
Ferguson - Florissant
4049
3801
230
747
2622
3573
12
27
Jennings
1188
1876
Kinlock
539
265
Kirkwood
3583
2221
Ladue
2042
2929
Lindbergh
1611
2880
Maplewood-Richmond
572
539
Mehlville
703
1568
Normandy
1335
2486
Parkway
850
1019
Pattonvllle
909
1313
Ritenour
2440
3042
Riverview Gardens
2432
4088
University City
4988
4162
206
123
2680
2589
140
338
39,920
47,539
Hancock
Hazelwood
Jefferson Barracks
Valley Park
Webster Groves
Wollston
TOTAL
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Vice President Hobson submitted the following payment of cloims to the
Board of Trustees:
r;
5.4 Payment of Cloims - Personol Expenses
5.41 Jomes W. Hobson -Expenses 3/15-4/1
5.42 James W. Hobson -Expenses 4/l-4/!5
5.43 Robt. C. Jones
-Expenses 4/1-4/15
5.44
5.45
Glynn E. Clork
Dolores Tygard
-Expenses 3/19-4/15
-Expenses 3/8-4/2
25.15
28.00
5.46
5.47
5.48
5.49
5.50
J.E. Tirrell
V.E. Freeman
F.C. Sutton
R.C.Richardson
Dennis Clark
-Expenses 4/3-4/17
-Expenses 4/1-4/17
-Expenses 4/16/63
-Expenses 4/11/63
-Expenses 4/3-4/15
19.15
9.00
59.75
30,80
7.60
5.5 Payment of Claims - Salaries
5.51 Part-time employees-Pay period 4/30/63
312.32
5.52 Part-time Counsellor-Pay period 4/30/63
425.00
5.53 Classified employees-Pay period 4/30/63 2,514.16
5.54 Administrative
-Pay period 4/30/63 7,753.76
5.55 Full-time Faculty -Pay period 4/30/63 7,425.55
#
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223.53
78.69
18.60
$
500.27
$23,755.79
5.56 Part-time Faculty -Pay period 4/30/63 5,325.00
5.6 Payment of Claims - Accounts Payable
$ 4,729.45
5.61 Deposit of April Withholding raxes
3,329.59
5.62 Missouri Retirement April Withholding
1,399.86
699.93
"
College '
Contribution
699.93
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A general discussion followed, Involving:
5.4 Payment of Claims - Personal Expenses
5.5 Payment of Claims - Salaries
5.6 Payment of Claims - Accounts Payable
Whereupon, on motion by Mr. McCalpin, seconded by Mrs. Bastion,
and with the aye vote of all the members of the Board, it was
RESOLVED, That the claims listed under Points 5 . 4 , 5 . 5 , and
5 . 6 , inclusive, be paid as submitted.
6. STUDENT PERSONNEL SERVICES
6.1 College President Cosand reported on the predictions for the Fall Session
so far as college enrollments are concerned. He told the Board that if the college
continues to operate programs only at Roosevelt and McCluer campuses from 4:00
p.m. to 10:00 p.m., the enrollment prediction approximates 2,000 students.
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If daytime facilities are available at one or more campuses, the enrollment figures
will increase markedly and should reach 3,000 or more.
He also told the Board that the staff is impressed with the tremendous need
for daytime programs, and believes that the temporary facilities proposed for the
South County campus for the Fall of 1963 would be of great assistance. He also
stated that tlf it appears advisable, additional temporary foci I ities may be recommended for one of the other college campus locations prior to the establishment of
permanent facilities.
A general discussion followed.
Whereupon, on motion by Mr. McCalpin, seconded by Mr. Glaser, and with
t he aye vote of all members it was moved to table Point 6,1 for the time being, and
continue the discussion at a subsequent Board meeting.
4/22/63
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8,
NEW BUSINESS
Board Member McCalpin asked the Vice President of the Board, Mr. Ruffin,
for permission to make a few remarks about the auspicious occasion which he wished to
commemorate on this evening.
This was the first birthday of The Junior College District of St. Louis and
St. Louis County, Missouri. A birthday cake, with one burning candle, was presented
to Mr. Ruffin.
Mr. McCalpin reviewed the progress, informally,of the District from the
inception of the District to its first birthday. He thanked College President Cosand and
his staff for the remarkable progress which had been achieved.
At the conclusion of his remarks, Mr. Ruffin said that we could not mark the
occasion of the District's first birthday, without a resolution of appreciation for the
President of the college, and the members of the staff who have gone beyond the call
of duty this past year to get the Junior College off the ground.
Whereupon, Mr. McCalpin offered the following Resolution:
RESOLVED, That the Board of Trustees offer their appreciation to the President
and the administrators, and all certified and classified personnel, for the
excellent cooperation which they have given to the Board during this past year.
FURTHER RESOLVED, That the Board acknowledges with deep gratitude the
many instances where these people have gone far beyond the call of duty to
further the ends of this great institution, which we find in its infancy.
The resolution was seconded by Mr. Glaser, and formally adopted upon the aye
vote of the following members of the Board: Mrs. Joseph C. Bastion, Mr. Morris
G laser, Mr. F. Wm. McCalpin, and Mr. Guy S. Ruffin.
4/22/63
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8.2 The Secretary of the Board, Mrs. Joseph C. Bastion, stated that at the
I
Special Meeting of the Board on April 15, 1963, the following Resolution had been
presented by Mr. McCalpIn to the Board, pursuant to Rule 1.8 (Amendment of the
Rules) of the Policies and Procedures Manual.
RESOLVED, That the present Rules for the Government of the Junior
College District of St. Louis - St. Louis County, Missouri be repealed
and that there be substituted in lieu thereof the Rules for the Government
of the Junior College District of St. Louis - St. Louis County, Missouri
as exhibited to the Board of Trustees this 15th day of April, 1963, and
in the form attached to these Minutes.
Mrs. Bastlan told the Board of Trustees that this Resolution would have to
be voted upon at this regular meeting of the Board.
Whereupon, on motion by Mr. McCalpin, seconded by Mrs. Bastion, and
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;
with the aye vote of all members of the Board, the foregoing Resolution which had
been presented to the Board on April 15, 1963, at a special meeting, was formally
adopted by the Board of Trustees of the Junior College District of St. Louis - St. Louis
County, Missouri*
9.
ADJOURNMENT
The Vice President of the Board, Mr. Ruffin, asked if there were any further
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business to come before the Board. There was not, and Mr. McCalpin made a
was
4/22/63
motion
unanimously
that the meeting
approved
beatadjourned.
11:30 p.m.
- 12 Mrs.
- Mrs.
Board
The
St.
Bastion
Junior
Louts
Joseph
f Trustees
Respectfully
seconded
County,
College
C. Bastlan,
the
Missouri
District
submitted
motion,
Secretary
of St.
andLouis
it
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A
POLICIES A N D PROCEDURES
DIVISION I
BOARD OF TRUSTEES
The Board of Trustees consists of six members. Four ore elected from St. Louis
County and two from the City of St. Louis. Members ore elected for o term of
six years,
l.l
HHfr
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Members of the Board - Election ond Qualification
1.1.1
Election To Be Held, When.
All elections for Trustees of The Junior College District shall be
held on the first Tuesday after the first Monday in April in the
year in which Trustees are to be elected. Elections on all oth r
propositions affecting The Junior College District shall be held
on such dates as may be determined by resolution of the Board of
Trustees.
1.1.2
Filing for Election.
Ail candidates for the office of Trustee shall file their declarations
of candidacy with the Secretary of the Board of Trustees on forms to
be provided by The Junior College District at least thirty (30) days
prior to the dare on which the election of said Trustee will be held.
The Declaration of Candidacy forms shall include the following
information:
1.
The full name, address and age of the candidate.
2.
The length of time said candidate has resided In the District.
3.
A statement that the candidate has been a resident taxpayer f
his election district for at least one whole year next preceding
the election for which the candidate is filing.
4.
A statement that the applicant is a citizen of the United Stat s,
together with a designation of the birth place of the candidate
if born in the United State*/ or the date on which and the place
at which the candidate became a naturalized citizen, whichever
Is applicable.
5.
Such other and further information as may be required by law or
by resolution of the Board of Trustees.
Each Declaration of Candidacy shall be signed by the candidate before
Notary Public or ther person authorized to take statements under
oath*
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1.1.3
Preparation of Ballots.
the Secretory shall certify to the Board the names of all candidates who
have filed a timely Declaration of Candidacy and shall cause to be
printed or prepared ballots or voting machines, as the Board may direct,
containing the names of said candidates and any proposition to be
voted upon at said election.
1.1.4
Publication of Notice.
The Secretary shall cause notice of any election together with a list
of polling places to be published in a newspaper or newspapers of general
circulation in the District at least once each week for three consecutive
weeks, the last such publication to be no longer than one week prior
to the date of election.
1.1.5
Elections/ How Conducted.
All elections shall be conducted, where possible, in the same manner
and with other school elections within the District; but in the event
that no other school election is being held, or at any time that it may
decide to do so, the Board may by appropriate resolution enter into an
agreement concerning the use of equipment or the conduct of the
election with the Board of Election Commissioners of any city or county
within the District in order to facilitate election procedures and to
minimize expense.
1.1.6
Certification of Results.
Upon receipt of the official election results from the Secretary or Clerk
of the Board of Education in each component school district or Board of
Election Commissioners, as the case may be, the then qualified members
of the Board of Trustees shall within forty-eight (48) hours tabulate
the results so received and declare and certify the candidate or candidate
receiving the greatest number of votes and the result of balloting upon
any proposition. Said certification shall be authorized by the Board,
signed by the Secretary, affixed with the official seal, lodged in th
official records of the District and filed with the Clerks of the Circuit
Courts of the City and County of St. Louis. The Secretary shall, upon
such certification, issue certificates of election on forms to be approved
by the Board of Trustees whose election has been certified.
1.1.7
Oath.
AH members of the Board of Trustees shall be required to take and subscribe an oath of office In the following form:
I do solemnly swear (or affirm) that I will support and defend the
Constitution of the United States and of the State of Missouri, and
that I will faithfully demean myself in the office of Trustee of The
Junior C liege District of St. Louis - St. Louis County, Missouri.
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1.1,8
Assuming Offic .
At the first meeting of the Board of Trustees after the election of a
member or members of the Board of Trustees has been certified, said mem*
ber or members so elected and certified shall present themselves for
the purpose of being seated. If the oath of office has not already been
taken, the newly elected member or members shall then swear or affirm
the prescribed oath before a competent official, A new member shall
file his oath with the Secretary of the Board. The President of the Board
of Trustees shall thereupon recognize him as a member of the Board f
Trustees, and he shall thenceforth be entitled and qualified to perform
the duties of the office of a member of the Board of Trustees.
1.1.9
Vacancy, How Filled.
In case of a vacancy occurring in the membership of the Board of Trustees
from any cause, it shall be the duty of the Secretary to certify such fact
to the Board and to each remaining member thereof. After such certification nSe Trustees at their next regular or special meeting shall nominate
and appoint a successor Trustee to serve until the next election held by or
for the District when a Trustee shall be elected for the unexpired term.
Upon appointment by the Board the Secretary shall issue a certificate of
appointment to the newly appointed Trustee. When a person becomes
a member of the Board of Trustees by appointment, he shall take his seat
at the next regular meeting after said appointment and after having tak n
the prescribed oath of office.
1.1.10 Conflicts of Interest.
No member of the Board shall directly or indirectly receive any compensation or remuneration nor derive any profit or gain by reason of his membership on said Board or by reason of his services to the District. It shall b
the obligation of each member of the Board to disclose to the Board any
personal interest which he may have in any matter pending before the
Board, and the member having such interest shall refrain from participating
in any decision on such matter unless the other members of the Board
shall unanimously waive this provision,
1,2
Officers of The Board of Trustees
1.2.1
Officers
the Officers of the Board of Trustees shall be a president and a vice
president, who shall be members of the Board, and a secretary and a
treasurer who may but need not be members of the Board.
1.2.2
Offjcer«f When Elected.
Officers of the board shall be elected at the first regular meeting of the
Board in May of each year. In case of a vacancy in any office, such
vacancy shall be filled as soon as practicable by electing a successor to
the unexpired term of office.
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1.3
1.2.3
Election, How Conducted.
The election of ati officers shall be by secret ballot and shall be held
at a regular meeting or at a special meeting of the Board held for that
purpose.
1.2.4
Term of Office.
Each officer of the Board shall be elected for a term of one year, shall
assume office immediately upon election and shall hold office until
his successor shall be elected and qualified,
Duties of the Officers.
1.3.1
President.
It shall be the duty of the President to preside at all meetings of tho
Board of Trustees, to preserve order, enforce rules, sign all bonds
evidencing the bonded indebtedness of the District, and all letters,
agreements, contracts, deeds, leases and other documents and papers
ordered to be executed by the Board of Trustees. The President shall
also appoint, subject to approval by the Board, all committees which
the Board may deem it necessary from time to time to constitute,
1,3.2
Vice President.
•
1.3.3
1.3.4
In case of the resignation, absence or other disability of the President,
the Vice President shall perform all of the duties of the President; the
Vice President shall also perform such other and further duties as shall
from time to time be assigned to him by the President or the Board of
Trustees.
Secretary.
The Secretary shall be the official custodian of the records of The District
and shall perform all duties required by the Board of Trustees and all
duties hereinbefore or hereinafter provided in these Rules. It shall be th
duty of the Secretary to record or cause to be recorded in a book provided
for that purpose the proceedings of the Board and to index the same. The
Secretary shall also attest all public acts of the District, affix ther to,
when necessary, the seal of The Junior College District and prepare and
serve or cause to be prepared and served on the members in due time
notices of all regular and special meetings of the Board. The Secretary
she II be the custodian of the official seal of the District and of the
official bond of the Treasurer which shall be recorded in the records of
the District.
Treasurer.
It shall be the duty of rhe Treasurer to keep or cause to be kept compl to
recordc of the financial transactions of the District, to sign all checks and
to report from time to time concerning tho financial status of The Junior
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College District, In lieu of actual!/ signing the checks Hi Treasurer
may adopt the use of a facsimile type signature; this facsimile type
signature shall be applied on checks in a manner approved by the Board
and accepted by the Board's demand depositary. The Treasurer shall
report in detail at the first regular meeting of the Board of Trustees in
each month all receipts of income during the preceding month and the
condition of each appropriation on the first day of the current month,
showing the amount appropriated, the amount expended and the unexpended balance remaining. The Treasurer shall also make a complete
report as to the financial condition of the District at the end of each
fiscal year, together with a statement of any lands in its possession
whether held in fee, under lease or otherwise.
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The Treasurer shall each year, after the fixing of the tax rate and the
selection of a depositary, if the same is to be selected, notify the
Treasurer of the State of Missouri and the appropriate officers of the city
and counties contained in the District of the manner and the place in
which all payments of money appropriated, belonging or distributed to
the Board, and which it is their duty under law to pay to this District,
are to be made.
The Treasurer shall also prepare such other reports and perform such ther
duties as the Bocrd may from time to time direct or as may be provided
•
in these Rules.
The Treasurer shall obtain and present to the Board a bond with surety or
sureties to be approved by the Board in such amount as the Board may
from time to time determine conditioned upon the faithful discharge of
his duties in said office. The premium for said bond shall be an expense
of The District.
1,4
1
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Meetings of the Board of Trustees
1.4.1
Regular Meetings.
the regular sessions of the Board of Trustees shall be held bi-monthly on
the second and fourth Monday at the hour of 8:00 p.m. at an assembly
room to be designated in the administrative offices of The Junior Col leg
District. The regular meeting may, however, be set at another time or
place or be waived by resolution of the Board at the next preceding
regular meeting.
1.4.2
Special Meetings.
Special meetings may be called at any time by the President and shall
be called by the Secretary upon written request of throe or more members
of the Board of Trustees. In all cases of special meetings not less than
forty-eight (48) hours written notice stating the time and place of the
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meeting and the business to be considered shall be given to each member;
and at such special meeting no business shall be transacted other than
that stated In the call; provided, however, that if all the members f
the Board shall, in writing, waive the notice herein required such
special meeting may be held at any time and for any purpose.
1.5
1.4.3
Quorum.
At all meetings of the Board of Trustees, whether regular or special, a
majority of the entire membership of the Board shall constitute a
quorum to do business, but any smaller number may adjourn from day to
day or to a day certain.
1.4.4
Meetings To Be Public.
regular and special meetings of the Board shall be open to the public.
The Board may by majority vote, when it deems the business at hand so
to warrant, go into executive session which shall include only those
invited by the Board; but any action taken by the Board in executive
session shall be spread upon the record.
Rules of Cyder
1.5,1
Order of Business.
The President, upon taking the chair, shall call the members to order on
the appearance of a quorum. The order of business unless modified by
the Board shall be as follows:
1. General Functions
2.
3.
4.
5.
6.
7.
8.
9.
1.1
Call to Order
1.2
1.3
1.4
L5
1.6
1.7
Roil Call
Minutes
Treasurer's Report
Welcome to Guests and Staff Members
Hearing of Petitions
Communications
Personnel
Curriculum and Instruction
College Facilities
Business and Finance
Student Personnel Services
Community Relations
New Business
Adjournment
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1.5.2
Rules of Order.
In all matters not covered by the rules of the Board, parliamentary
procedure shall be governed by the manual known as Roberts Rules of
Order Revised.
1.5.3
Prior Notice in Certain Cases.
No employment by the District of any official or other supervisory
personnel and no matter of educational policy shall be submitted to the
Board for approval or placed on a regular or special meeting agenda for
action by the Board until at least one week after a report in writing of
the proposed action has been circulated to ail members of the Board.
This rule may be waived only by the unanimous consent of the whole
Board and at the meeting when any such proposed action is contemplated.
1.5.4
Recognition.
No person other than a member of the Board of Trustees, the President
of The Junior College or other chief administrative personnel of the
District designated by the President shall be recognized to speak at any
meeting of the Board of Trustees except upon the consent of a majority
of the Board.
'•5,5
Motions, How Made.
No motion shall be subject to debate until it has been seconded and
stated by the Chair. It shall be redueed to writing at the request f any
member of the Board of Trustees. When a motion has been made and
seconded, the same may be withdrawn by the movant at any time
before vote has been taken on the same.
1.5.6
Privileged Motions.
When a question is before the Board, no motion shall be received xc pt
(I) to adjourn, (2) to lay on the table, (3) to close a debate, (4) to
refer, (5) |o postpone indefinitely, (6) to postpone to a certain time,
or (7) to afopt a substitute or to amend, and these motions shall tak
precedence in the order above named; the first, second and third shall
be decided! without debate, and the third may be adopted only by a
two-thirds vote of the members present and voting.
1.5.7
Debate Closed.
Whenever the motion to close debate prevails, the movant of the
proposition or, in the case of a report, the author thereof shall have the
privilege of addressing the Board; and after his remarks no more debate
shall be in order.
1.5.8
Motion to Table.
the laying of a motion on the table shall be construed as affecting only
such motion and not any other motion to which it may be subsidiary.
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1.5.9
Appeal of Rulings,
the President shall decide all questions of order, subject to en appeal to
the Board by any member. In case of such appeal, the question shall be:
"Shall the decision of the Chair be sustained," and, until it is decided
all debate upon the pending question shall be suspended, but decisions
of the Chair may be debated when they refer to the Interpretation of the
rules or a point of parliamentary law. Upon a tie vote, the Chair shall
stand sustained.
1.5.10 Order of Voting.
When the Board has decided to close debate, the vote shall be taken
first on any amendments that may be pending and finally on the main
question.
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1.5.11 Voting by Member - Reconsideration.
No member of the Board may vote by proxy. Every member present
shall vote on all questions, unless excused by the Board. The reconsideration of a vote may be moved only by a member who voted with the
majority and only at the same meeting at which the vote was taken.
If the motion to reconsider prevails the matter under consideration shall
be decided at that or the next regular session, and the matter as thus
finally decided shall not be revived within a period of three months
unless by consent of a two-thirds majority of the Board.
1.5.12 Recording the Vote.
The yeas and nays shall be called and entered on the record on afl
questions requiring for decision a vote greater than a majority of the
members present, and on all other questions whenever demanded by a
member of the Board; and every member shall have the privilege of
having his vote and reasons therefore recorded on any and every question,
if he so requests. At the request of any member stenographic notes may
be taken of the remarks of members of the Board and officers of the
Junior College made in the course of the meeting. Such remarks shall
be transcribed, and upon the request of any member shall be recorded
in the official minutes. The books in which the stenographic notes
are contained shall be sofely kept by the Secretary for possible
reference thereafter.
1.5.13 late Vote.
No member shall be allowed to give or change his vote on any question
after the result has been announced by the Chair, unless by unanimous
cor sent of the members of the Board.
1.5.14 Conduct of Debate.
When a member is about to speak on any question, he shall address
himself to the President, be recognized, confine himself strictly to the
point In debate and avoid personalities. No member shall speak more
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than five minutes at any one tim on any motion under discussion, nor
more than once until all other members choosing to speak shall have
spoken nor more than twice to the same question without consent of the
Board nor more than three minutes in explaining his vote. Members
shall not be interrupted while speaking, unless by a call to order. If a
member be called to order, he shall cease speaking until the point is
decided by the Chair.
1.5.15 Leaving Meeting.
No member shali~leave a meeting of the Board of Trustees before the
adjournment thereof without permission of the President.
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Responsibilities of the Board of Trustees.
1.6.1
Select and appoint the President of the College,
1.6.2
Determine the broad general policies which will govern the Dist.'lct.
1.6.3
Consider and take appropriate action on recommendation of the
President of the College in all matters of policy relating to the welfar
of the college.
1.6.4
After evaluating administrative recommendations, assume exclusive
responsibility for making decisions concerning appointment, retention,
or dismissal of all staff members.
1.6.5
Approve the annual budget.
1.6.6
Approve the expenditure of alt funds.
1.6.7
Provide ways and means for adequate financial support.
1.6.8
Function as the legislative and policy making body of the District
charged with the oversight and control of the College, leaving the
executive function to the College President.
1.6.9
Serve as a court of final appeal for students, employees, and citizens
of the District on matters of policy and policy interpretation.
1.6.10 Policies! adopted by the Board are consistent with the provisions of law,
but do not incorporate the same.
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1.7
Annexations,
1.7,1
It7.2
Petition for Annexation.
Whenever an entire school district which adjoins The Junior Col leg
District of St. Louis, St. Louis County, Missouri, desires to be attached
to this District and become a part thereof, it shall File with the Secretary
of this District a petition which shall include the following:
1.
A certification by the secretary of the petitioning district that
an election has been held in such district and that a majority of
of the votes cast in said election were in favor of such annexation;
2.
The date of such election, the number of voters eligible to vote
therein and the number voting in favor of and against such
annexation;
3.
The date of any prior election or elections regarding the annexation of said district to a junior college district or to a district
offering a two-year college course and the result thereof as well
as a statement as to whether there may be pending any proposal
for the creation of a junior college district which would fnclud
the petitioning district;
4.
The number of students enrolled in each grade or year in each
school maintained by the petitioning district and in each private
and parochial school located in said district;
5.
A statement of the assessed value of all real and personal pr perry
in the petitioning district, including the value of properties f
public utilities assessed by the State of Missouri;
6*
A plat or map showing the area and the location of the
petitioning district in relation to this District;
7.
Any other information which the petitioning district believes will
be of value to this District In determining the advisability of
the annexation.
Procedure To Be Followed.
Upon receipt of a petition from a contiguous school district which
desires to be annexed to this District, the Secretary shall promptly
inform the President of the Board of Trustees, the President of the Junior
College, the Vice President for Business Services and the Vice President
for Instruction* The President of the Board of Trustees shall cause the
matter to be brought before the Board. The officers of the college so
notified shall each prepare for the benefit of the Board a report totting
forth their views and conclusions as to the advisability of annexing the
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petiri ning district. The Board of Trustees may consider the matter
upon the petition and reports herein required or it may refer the matter
to a committee of the Board. Either the Board or a committee thereof
may hold a hearing at which persons in favor of and opposed to such
annexation may be heard.
1.8
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1.7.3
Decision of the Board.
The Board may at any regular or special meeting decide whether the
annexation petition shall be granted or refected. Such petition shall
be granted only upon a vote of a majority of all of the members of th
Board.
1.7.4
Decision To Be Communicated.
The decision of the Board with respect to any annexation petition shall
promptly be transmitted by the Secretary to the Commissioner of
Education of the State of Missouri and the secretary of the petitioning
district, in the event that the decision of the Board is in favor f
annexation, the Treasurer of the Board shall promptly notify the
appropriate taxing and assessing authorities.
Amendment of the Rules.
1.8.1
The subject matter contained on the blue sheets of this Manual shall
constitute the Rules of the Government of the Board of Trustees f
The Junior College District of St. Louis - St. Louis County, Missouri.
1.8.2
These Rules for the Government of the Board of Trustees of The Junior
College District of St. Louis - St. Louts County, Missouri, may be
amended, repealed or added to upon motion made in writing for that
purpose by any member of the Board. Any such motion shall not be
voted upon until the next regular scheduled meeting after It has been
formally presented to the Board in writing, A majority vote of the
whole Board shall be required for the adoption of any amendment,
alteration, repeal or addition to these Rules.
1.8.3
Any rule of order may be suspended for a specified time and for a
specified purpose by a three-fourths vote of all members of the Board
present, but such suspension shall only be in effect during the meeting
at which such suspension was voted.
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POLICIES A N D
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9
PROCEDURES
DIVISIONS 111, IV, V
OFFICERS AND EMPLOYEES OF THE COLLEGE
A.
Obligations of Officers and Employees.
It shall be the duty of all officers and employees of The Junior College, unless
otherwise specifically noted In their contracts or terms of employment, to
devote their full professional services and their Individual skills to the service
of The Junior College District; and all such officers and employees shall at
all times so conduct themselves in the discharge of their duties as to reflect
credit upon and to further and promote the interests of the said Junior Coll g
District.
B.
Officers and Employees.
The officers of The Junior College shall be the President, the several Vic
Presidents and the Secretary and the Treasurer unless those positions ar filled
by members of the Board of Trustees* All other personnel retained by the
District shall be considered as employees of the college and of the District,
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C.
Contract Policy - Term
It shall be the policy of the Board of Trustees to retain the services of the
officers of the college and of all certificated personnel under and pursuant to
the terms of contracts entered Into between such persons and the District. The
term of the contract of officers of the college shall normally be for a period f
three years and the term of the contract for the full-time members of th
teaching staff shall be one year during each of the first three years of employment. Commencing with the fourth year of employment, contracts shall be for
five year periods, subject to renewal at the end of five years. After teachers
have reached the age of 65, contracts shall again be for one year periods as
described in section 4.20 of the Manual, Ail contracts shall be effective as
defined tn the contract.
D.
Contract Renewal.
It shall be the obligation of the President of The Junior College to notify all
employees under contract at least sixty (60) days prior to the expiration of
their current contract of employment whether their contracts of employment
shall or shall not be renewed.
jrfBK
E.
Administrative Rules and Regulations
Each officer and supervisory employee of the Junior College may, and when so
directed by the Board of Trustees shall, prepare appropriate rules and regulations for the administration of the business and employees of the college subject
to his authority and control. All such administrative rules and regulations
when so prepared shall be submitted to the Board of Trustees and when approved
by said Board shall have the force and effect of rules and regulations of The
Junior College District.
F.
Promulgation of Rules
Copies of the rules and regulations of the Board of Trustees of The Junior
College District shall be filed with the Secretary and maintained in the office
of the President of the Junior College, in the office of each campus director
and at such other places as may be appropriate. Copies of the rules and regulations prepared and issued by officers and supervisory employees of the District
and approved by the Board shall also be filed with the Secretary of the Board
of Trustees and shall be maintained in the office of the officer or supervisory
employee promulgating the same and at such other places as may be deemed
appropriate*
G.
Enforcement of Rules
The rules and regulations of the Board of Trustees of The Junior Col leg District
as well as those rules and regulations of administrative officers which have
been approved by the Board of Trustees shall be deemed incorporated in each
contract of employment executed on behalf of the District and as a part of the
terms and conditions of employment of those employees who do not hav
contracts of employment. Violation of any of the aforesaid rules shall be a
cause for disciplinary action including, but not limited to, termination of
employment and of contracts of employment.
H.
Administrative Review
Any person aggrieved by any decision or action of the President of the Junior
College or of the highest officer, employee or group of employees of th
college qualified under administrative rules and regulations to pass upon the
complaint shall have the right to petition the Board of Trustees in writing to
review the action taken in such case. The Board of Trustees may consider the
matter upon such petition or may refer the matter to a committee of th Board
and in reviewing such action or decision the Board may affirm, reverse or
modify the decision or action of the administrative officer, employee or body
and may make such orders in connection therewith as may be appropriate
under the circumstances.
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Conflicts of Interest
It shall be the obligation of each officer and employee of the Junior College
to disclose to his immediate superior or to the Board of Trustees any personal
interest which he or she may have In any business transaction of the District
and it shall be a violation of this provision for any officer or employee of the
Junior College or of the District to accept any gift, gratuity or reward greater
in value than Five Dollars ($5.00 ) from any person, firm or corporation who
transacts business with the District.
POLICIES A N D
DIVISION VI
6.1
PROCEDURES
BUSINESS OPERATIONS
Purchases In Excess of $2,500,00
When any purchase to be made by The District shall exceed the sum
of $2,500.00, the Secretary shall cause to be Inserted in a newspaper
or newspapers of general circulation in the City and County of St. Louis
advertisements for bids for the sale and/or furnishing to the District f
all supplies, equipment, furniture and sundry items available from
more than one source. Such advertisement shall be published at least
three times with at least five days between the publication of the final
advertisement and the opening of bids, in addition to such public
advertisement, bids may be solicited directly from such persons as may
be deemed reliable and competent to furnish the item or items requir d.
All bids shall be opened in the presence of two members of the Board or
one member and counsel. That bid which the Board, in the exercise
of its discretion considers best in the circumstances may be accepted;
provided, however, that the Board shall always reserve the right to
reject any and all bids.
6.2
Purchases in Excess of $500.00, But Less Than $2,500.00
All purchases in excess of $500.00, but less than $2,500.00, of
supplies, furniture, etc* may be authorized by the Board after the
purchasing agent or other responsible officer of the District has
presented to the Board three informal bids for the item or items to be
purchased.
6.3
Purchases under $500.00.
The Board may authorize the purchase of supplies, furniture, etc. not
to exceed $500.00 in amount without advertising for bids or without
requiring informal bidding as provided in Sections 6.1 and 6.2 abov •
6.4
Leasing
The Board of Trustees may contract for the leasing of furniture, school
apparatus and other supplies and equipment on such terms and for
such length of time as it deems proper. The procedure to be followed
in securing offers to lease will be determined as provided in Sections
6.1, 6.2 or 6.3 above based on the gross rental payments under the
lease.
4Hh
6.5
Fiscal Year.
The fiscal year for the District shall commence on the first day of July
In each year and shall end on the thirtieth day of June in the next
succeeding calendar year,
6.6
Budgets - Funds
The Treasurer {with the help and advice of the Business Serviced Department of the District) shall each year prepare or cause to be prepared
an estimate of the Income and revenue aval lable for expenses to be
incurred in the forthcoming fiscal year and shall at the same time
prepare or cause to be prepared an estimated budget for the operation f
the District In the forthcoming fiscal year. The estimated budget shall
include a general or incidental fund and, if applicable, a building
fund and an interest and debt retirement fund. Each fund shall in
turn be broken down into such number of sub-funds as are deemed
necessary and appropriate,
6.7
Budgets - When Fjled and Adopted
The Treasurer shall file the report of estimated revenues and submit the
estimated budget to the Board not later than the first meeting in
January in each year and the Board shall adopt a budget not later than
the first meeting in April in each year.
6.8
Budget Approval as Appropriation
The estimated budget shall be deemed the operating budget for the
forthcoming fiscal year when approved by a majority of all of the
members of the Board of Trustees and upon such approval all sums set
forth in the budget shall be deemed appropriated for the purposes
therein set out.
6*9
Subsequent Expenditures
After the adoption of the budget, no report or resolution shall be
adopted calling for the expenditure of money unless it states specifically the fund or sub-fund from which the appropriation is to be made,
and is accompanied by a statement of the Treasurer that there is a
balance in such fund or sub-fund available for such expenditure. No
expenditure shall be made which is not authorized by the budget.
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Budget Amendment
The budge) moy be amended after adoption, but only upon the vote
of a majority of all of the members of the Board,
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Payment of Expenses
All expenses of the District shall be paid only upoh vouchers signed by
the President and attested by the Secretary; provided, however, that in
lieu of actually signing said vouchers, facsimile plate signatures may
be adopted to be applied in a manner approved by the Board. Each
voucher shall state the budget account against which the same is d,xawn.
The Treasurer shall make no payment of any claim or expense without
first obtaining a voucher authorizing and directing payment thereof.
All payments shall be mode by check or draft.
6.12
Tax Rote
The Board shall set the tax rate of the District in an amount deemed
necessary to satisfy the budgetary needs of the District. The tax rate
shall be set by the Board at the first regular meeting in April of each
year.
6.13
Investment of Surplus Funds
The Treasurer shall from time to time advise the Board of Trustees when
there are on hand surplus funds that will not be needed for a period
of at least six months. Upon being so advised, the Board may then
authorize the Treasurer to invest such funds in a manner provided by law.
6.14
Investment Procedure
Before investing any such surplus funds in bonds, notes, bills or other
actively traded obligations of the United States, the State of Missouri
or of any wholly owned corporation of the United States, there shall
be obtained competitive bids from at least three dealers in such
securities. Before investing any such surplus funds in open time deposits
for ninety (90) days or in certificates of deposit, the Treasurer shall
cause advertisements for bids to be published in a newspaper or newspapers of general circulation in the District at least five (5) times in
at least three different weeks with at least five (5) days between th
last such publication and the opening of bids. If awards are made on
such bids, the deposits shall be secured as provided by law.
POLICIES A N D
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DIVISION VII
7.1
PROCEDURES
BUILDINGS AND GROUNDS
MAINTENANCE AND OPERATIONS
Public Bids
All contracts for the erection of school buildings and contracts for
repairs and alterations to school property exceeding the amount of
$2,500.00 shall be made by the Board of Trustees after public lettings
and after determining which of the bids submitted is, in the discretion
of the Board, the best bid in the circumstances; provided, however, the
Board reserves the right to reject any and all bids.
7.2
Advertisement
The necessary specifications and drawings shall be prepared for all such
work, and bids therefor shall be solicited by advertisement in a newspaper
or newspapers of general circulation in the District. Advertisements
shall be run at least five times in at least three different weeks with
at least 30 days between the final advertisement and the opening of
bids. Contracts involving the expenditure of less than Two Thousand Five
Hundred Dollars ($2,500.00) for work to be done and materials or
equipment to be furnished may be made directly upon approval by the
Board, without public letting and without advertisement for or inviting
bids. In addition to public advertisement, bids may be solicited directly
from such persons as may be deemed reliable and competent to do the
work required. The Board of Trustees may, however, insofar as possible
use its own employees to alter, maintain and repair school buildings, to
maintain or repair apparatus or equipment, or to make improvements of
school grounds without the letting of contracts whenever the Board so
decides that such action is appropriate and practical. No bids shall be
entertained which are not made In accordance with the specifications and
drawings furnished by the Board of Trustees and all contracts shall be let
to the bidder which the Board in its discretion determines has submitted
the best bid in the circumstances; provided, however, that the Board of
Trustees shall have the right to reject any and all bids.
7.3
Contracts
All contracts shall be drawn and executed in accordance with the forms
adopted by the Board of Trustees on the recommendation of the attorney
for the Board.
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7.4
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7.5
Execution
Every contract made for the construction, alteration or repair of any
building shall be at once reduced to writing stating the consideration
upon which it is made. All said contracts shall be approved by a majority
of the whole Board, signed by the President and attested by the Secretary.
Bid Deposit
No bid shall be entertained unless accompanied by a certified check
made payable to The Junior College District of St. Louis - St, Louis
County, Missouri, or by a certificate from the Treasurer that the person
making the bid has deposited a sum in cash, which check or cash
deposit shall be in such amount as may be required in the bid specifications submitted, based upon the cost of the work as estimated in said
specifications, and in no event to be less than 5% of the estimated cost.
7.6
Bids Final
All bids shall be deemed final, conclusive and unalterable, and no bid
shall be subject to correction or amendment for any error or miscalculation.
No bid may be withdrawn prior to the close of the next regular meeting
of the Board of Trustees after the opening of bids; and violation of this
provision, or a failure or refusal upon the part of such bidder to comply
with the award made to him, shall forfeit to the District his deposit and
render him liable to the District fee all damages caused by reason of
such breach of obligation.
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7»7
Bids, How Deposited and Opened
All bids shall be sealed and deposited by the bidders, in a locked
receptacle in form similar to a ballot box, to be kept in the administrative offices of The Junior College District. The box containing such
bids shall be opened by at least two members of the Board of Trustees
and in the presence of the attorney far the Board. A list of bidders and
the amounts of their several bids shall be made. The bids shall then be
tabulated by the District and submitted to the Board at its next regularly
scheduled meeting for action thereon*
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7»8
Performance Bonds
Every contract for $5,000.00 or more shall be accompanied by a bond
conditioned on the faithful performance of said contract, executed by
the bidder and by a solvent surety company approved by the Board of
Trustees. Contracts in excess of $5,000.00 and less than $10,000.00
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shall be accompanied by a bond of equal amount thereto; contracts for
$10,000,00 or over and less than $50,000.00 by a bond in the
aggregate sum of $10,000*00, plus fifty per cent of the amount by which
the contract price exceeds $10,000.00; and contracts for $50,000.00
and more by a bond in the aggregate sum of $30,000,00 plus twenty-five
per cent of the amount by which the contract price exceeds $50,000.00.
For contracts less than $5,000.00 a performance bond with approved
surety may be required at the discretion of the Board of Trustees. In
lieu of giving the bond provided for in this rule, the contractor may
deposit a like amount in cash with the Treasurer of the Board of Truste s.