m
MINUTES OF THE SPECIAL MEETING
OF THE
BOARD OF TRUSTEES
THE JUNIOR COLLEGE DISTRICT OF ST. LOUIS
ST. LOUIS COUNTY, MISSOURI
MONDAY, APRIL 15, 1963 - 8:00 P.M.
A special meeting of the Board of Trustees of the Junior College District
of St. Louis - St. Louis County, Missouri was held on Monday, April 15, 1963,
at 4386 Lindell Boulevard, St. Louis, Missouri.
I. General Functions
1.2 Roll Call
The Board President, Mr. G . V . Williamson, called the meeting to order
at 8:00 p.m. The following members of the Board were present:
Mrs. Joseph C. Bastian
Messrs. Lester C. Geil
Morris Glaser
F. Wm. McCalpin
Guy S. Ruffin
Gerald V. Williamson
Also present at the meeting were President Joseph P. Cosand, Vice President
John E. Tirrell, and Vice President James W. Hobson, all of the Junior College
staff.
Mr. Bruce E, Woodruff, of the firm of Armstrong, Teasdale, Root, Kramer,
and Voughan, Counsel for the District, was also present.
1.5 Welcome to Guests
Board President Williamson introduced the following guest to the Board:
Mr. Bob Jackson, a reporter for the St. Louis Globe Democrat,
1.7 Communications
Mr. Williamson read a letter from Dr. Ivan Nicholas/ President of the
Cooperating Superintendents, regarding the conference of school board members
and superintendents on April 19th at 6:30 p.m. at the Clayton Senior High School.
Mr. Glaser told the Board that he would attend the meeting, if he were
free, Dr. Cosand noted that one of his staff members would also attend.
Mr. Williamson read a letter from the Pacific R-6 School District which
announced to the Board that the Pacific School District had, at its annual election,
voted to annex itself to the Junior College District. The letter also requested
that the Board give consideration to making the Pacific R-6 School District a
part of the Junior College District. Mr. MeCalpin noted that under the rules
of procedure adopted by the Board, there was a specific method by which a school
district should proceed in requesting annexation by the Junior College District,
Mr. MeCalpin therefore moved that the Secretary of the Board be directed
to mail a copy of Board Rule 1.7 to the Pacific R-6 School District, with the request
that said District submit a petition for annexation in accordance with the Rules of
the Board, The Motion was duly seconded by Mr. Glaser, and passed by the
unanimous aye vote of all of the members of the Board.
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2.
PERSONNEL
2.1
Certificated Personnel - Instructors
Vice President Tirrell made a report to the Board on the following certificated
personnel/ and recommended that they be reappointed to the Junior College District:
Dr. Glynn Clark - Campus Director - 111 - Effective 7/1/63
Dr. Robert C, Jones - Director of Instructional Resources - 11 - Eff, 7/1/63
Mr, Vincent Freeman - Assistant Dean - Registrar - 11 - Effective 7/1/63
Mr. Jules Biegelsen - Instructor - Social Science - 11-4 - Effective 8/26/63
Mr. Thomas Coffey - Instructor - Social Science - 111-1 - Effective 8/26/63
Mr. Arnold Greer - Instructor - Biology - 111- 1 - Effective 8/26/63
Miss Anna M . Lottmann - Instructor - Languages - 111-2 - Effective 8/26/63
Mr. Robert Murray - Instructor - Mathematics - 111-1 - Effective 8/26/63
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Mr. Leonard Nelson - Instructor - Psychology - 111-1 - Effective 8/26/63
Miss Evelyn Roberts - Instructor - English - 111-1 - Effective 8/26/63
Mr. Warren Wagner - Instructor - Geology - 111-3 - Effective 8/26/63
Dr. Oliver Duggins - Instructor - Biology - 111-3 - Effective 8/26/63
A general discussion followed with respect to their academic backgrounds and
general qualifications.
Whereupon, on motion by Mr. Ruffin, seconded by Mr. Geil, and upon the aye
vote of all members of the Board, it was
RESOLVED, That the personnel recommended for re-employment by Dr.
Tirrell, as set out in the foregoing list, be employed in the capacity and
at the salary classification therein set out, said salary classification having
been previously approved by the Board.
FURTHER RESOLVED, That the President of the Board be, and is hereby
authorized to execute the form Instructors' Contract previ usly adopted by
the Board with each of the above certificated personnel, which said contract
is to be ff I d with the rec rds of the District,
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2.2 Classified Personnel
Vice President Hobson recommended the employment of the following
classified personnel:
Mary Jane Calais - Range 22 - Step A , effective April 20, 1963 (part-tim )
May 15, 1963 (full-tim )
Mr. Hobson noted that Mrs. Colors was well qualified and would serve
as an accountant and bookkeeper for the District.
A general discussion followed.
Whereupon, on motion by Mr. Glaser, seconded by Mrs. Bastion, and with
the aye vote of all the members, it was
RESOLVED, That the classified personnel listed above be employed by th
District in the classification and at the salary indicated.
3. CURRICULUM A N D INSTRUCTION
3.1 Advisory Committee for Dental Assistants
Vice President Tirrell recommended that the following people be named
to serve, until September !, 1963, on an advisory committee to select a curriculum
f or dental assistants:
Dr. J . P. Guidry - Chairman
Dr.
Dr.
Dr.
Dr.
Charles J . Voeker
H. G . Maxey
Mflton M . Voda
John P. Welty
Miss Margery Plank, C D . A .
Dr. Tirrell told the Board that the preceding dentists were recommended
by the Greater St. Louis Dental Association, which includes both the city and county
of St. Louis. Miss Plank is president of the Dental Assistants' Association.
He also told the Board that th following names had been added to the list
previously recommended:
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Mr. Donald R. Guitheus, Executive Secretary, Greater St. Louis
Dental Society
Dr. John J . Pureed, President, Greater St. Louis Dental Society
Discussion followed regarding the committee to be named.
A suggestion was made by Mr. Geil that the list might be added to as
needed to make sure that all fields of dental work were covered.
It was informally agreed by the Board that additional names might be
added after the individuals were contacted to determine their interest in serving
on the committee.
Whereupon, on motion by Mr. Glaser, seconded by Mrs. Bastion, and with
the aye vote of all members of the Board, the Advisory Committee for Dental
Assistants, as recommended above by Dr. Tirrell, was established.
3.2 Report on Technical Education
Vice President Tirrell reported to the Board on the continued development
and progress in the technical education fields. He covered the advancement
made in establishing curriculum in such technical educational subjects as hotel
and restaurant management, the law enforcement program, medical records librarians,
and a two-year nursing program. A general discussion followed with all of th
Board members.
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5.
BUSINESS AND FINANCE
5,1
College President- Cosond recommended the approval of the budget
for the Junior College District, which was presented Jn Its final revised form, for
the 1963-1964 fiscal year.
A general discussion followed.
Whereupon, on motion made by Mr. McCalpin, seconded by Mr. Geil,
and with the aye vote of Mr. Williamson, Mr. Ruffln, Mr. McCalpin, Mrs.
Bastion, Mr. Glaser and Mr. G e i l , it was
RESOLVED, That the budget of the District for the fiscal year beginning
July 1, 1963 and ending June 30, 1964 is hereby adopted in the amounts
and for the uses and purposes set out in the budget for 1963-1964 In
the form attached to these Minutes, and by this reference incorporated
.herein.
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FURTHER RESOLVED, That all sums set forth in said budget are hereby
deemed appropriated for the uses end purposes therein set out,
subject to amendment, In accordance with the policies and procedures
of the Board, if any amendments are required by the changing needs
of the District.
The budget referred to in this Resolution is attached to, and made a part
of, these Minutes.
4/15/63
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BUDGET SUMMARY
ESTIMATED INCOME
City of St. Louis
1,611,000
County of St. Louis
1,687,500
County of Jefferson
1,500
State of Missouri
600,000
Student fees
720,000
Interest on Investments
109,000
Scholarships and Gifts
10,000
Auxiliary Services (Gross)
97,200
$4,836,200
ESTIMATED OPERATIONAL EXPENDITURES
Central Administration
General Administration
60,309
Educational Administration
58,570
Business Administration
70,304
Instructional Services
147,621
Physical Plant Services
27,150
Auxiliary Services (Gross)
96,200
Special Appropriations
12,000
472,154
Campus 1
(South)
805,775
Campus 11
(North)
775,775
Reserve for Contingencies
10,000
$2,063,704
ESTIMATED OTHER EXPENDITURES
Cost of Site Acquisitions and
Campus Dev lopment
4,000,000
$4,000,000
ESTIMATED FUNDS AVAILABLE
Cash - as of 6/30/63
150,000
Reserve for Sites & Buildings 6/30/63
Certificates of Deposit
2,300,000
Treasury Bills
300,000 2,600,000
TotaI Funds - 6/30/63
Estimated Income - 1963 - £4
2,750,000
4,836,200
4,836,200
$7,586,200
Expenditures - 1963 - 64
Operations
Site Acquisitions and
Campus Development-1963-64
R serve for Campus Development 1964-65
2,063,704
4,000,000
$6,063,704
$1,522,496
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BUDGET
FISCAL YEAR 1963-64
A
A
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ESTIMATED BUDGET INCOME
CITY OF ST. LOUIS
Merchants Tax
65,000
Manufacturers Tax
101,000
Intangible Tax
47,000
Personal Property
175,000
Real Estate
1,166,000
Railroads
57,000
$1,611,000
COUNTY OF ST. LOUIS
Merchants Tax
47,000
Intangible Tax
25,000
Personal Property
190,000
Real Estate
1,333,500
Utilities
80,000
Railroads
12,000
$1,687,500
COUNTY OF JEFFERSON
Intangible Tax & Property Tax
Railroad & Utilities
400
1,100
$
1,500
STATE OF MISSOURI
State Aid
600/300
Student Maintenance Fees
720,000
Interest Income
109,000
Scholarship Funds
10,000
Auxiliary Services (Gross)
97,200
TOTAL ESTIMATED BUDGET INCOME
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$4,836,200
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B.
BUDGET APPROPRIATIONS
1 . CENTRAL ADMINISTRATION
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2
A.
=
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B.
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C.
D.
J
E.
=
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=
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F.
GENERAL ADMINISTRATION
'Sal dries'
Joseph Cosand, President
21,000
Salary Annuity
4,000
Clerical & Others
12,000
Total Salaries
Expenses
Equipment
TOTAL - General Administration
EDUCATIONAL ADMINISTRATION
Salaries
John Tirrell, Vice President
20,000
Adm., Clerical & others
29,800
Total Salaries
Expenses
Equipment
TOTAL - Educational Administration
BUSINESS ADMINISTRATION
Salaries
James Hobson, Vice President
17,000
Adm., Clerical & others
32,800
Total Salaries
Expenses
Equipment
TOTAL - Business Administration
INSTRUCTIONAL SERVICES
Salaries
Robert Jones, Director
12,500
Adm., Clerical & others
16,200
Total Salaries
Expenses
Equipment & Books
TOTAL - Instructional Services
PHYSICAL PLANT SERVICES
Salaries
none
Expenses
Equipment
TOTAL - Physical Plant Services
AUXILIARY SERVICES
Salaries
^ 3 m . , Clerical & others
21,600
Total Salaries
Expenses
Jgmpment^
Books/Supplies for Resale
TOTAL-Auxiliary Services
37,000
22,309
1,000
$60,309
49,800
8,170
600
$58,570
49,800
19,654
850
$70,304
28,700
6,021
112,900
$147,621
none
22,200
4,950
$27,150
21,600
5,000
2,100
67,500
$96,200
®
3. CAMPUS- 1
A
« GENERAL ADMINISTRATION
Salaries
Glynn Clark, Director
15,000
Adm., Clerical & others
35,950
Total Salaries
Expenses
Equipment
TOTAL - General Administration
B.
^
(Soufh)
INSTRUCTION
Salaries
Faculty
Total Salaries
Expenses
Equipment
TOTAL- Instruction
$103,150
585,000
C. SiFSCIALAPPROPRIATIONS
Student Activities
TOTAL - Special Appropriations
TOTAL - CAMPUS 1
50,950
50,800
1,400
585,000
101,625
13,000
$699,625
3,000
$ 3,000
$805,775
3. CAMPUS- 11
A.
B.
((North)
GENERAL ADMINISTRATION
Salaries
DTfector
14,500
Adm., Clerical & others
36,450
Total Salaries
Expenses
Equipment
TOTAL- General Administration
INSTRUCTION
Salaries
Faculty
Total Salaries
Expenses
Equipment
TOTAL - Instruction
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$ 93,150
585,000
C. SPECIAL APPROPRIATIONS
Student Activities
3,000
TOTAL - Special Appropriations
TOTAL - CAMPUS 11
50,950
40,800
1,400
585,000
81,625
13,000
$679,625
$ 3,000
$775,775
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5.2 Tax Rate for 1963.
Mr. McCalpin offered the following Resolution setting
the tax rate for the Junior College District for the year 1963?
BE IT RESOLVED by The Junior College District of St. Louis,
St. Louis County, Missouri:
1.
That pursuant to the provisions of Article X, Section
11(a) of the Constitution of Missouri, and Sections 165.077,
165.O83, 165.790, 165.823 and 165.827, Missouri Revised
Statutes (1959), as amended, The Junior College District of
St. Louis, St. Louis County, Missouri, hereby finds and
determines that a tax for the benefit of the said Junior
College District for the tax year 1963, shall be levied and
collected at the rate of ten cne-hundredths of one per cent
being Ten Cents on each One Hundred Dollars of:
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(a) The assessed value of all real, personal and
other property within the corporate limits of The
Junior College District of St. Louis, St. Louis
County, Missouri, made taxable by law for State
purposes (including, but not by way of limitation,
all real and tangible personal property owned by
railroads, street railways, boats, vessels, bridge
companies, telegraph companies, electric light and
power companies, electric transmission line companies,
pipe line companies, express companies, air line
companies and other companies and public utilities
whose property is assessed by the State Tax Coramission) ; and
(b) The largest amount of all goods, wares and merchandise which each merchant may have had in his
possession or in his control whether owned by such
merchant or consigned to him for sale at any one
time between the first Monday in January and the
first Monday in April in the year 1963; and
(c) The greatest amount of raw material and finished
products which each manufacturer may have had on hand
at any one time between the first Monday in January
and the first Monday in April in the year 1963 as well
as all the tools, machinery and appliances used by
each manufacturer as returned by merchants and manufacturers for taxes for the same year.
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2. That the Assessor of the City of St. Louis, the Director
of the Department of Revenue of the County of St. Louis and
the Assessor of Jefferson County and all other officers in
said City and Counties charged by law with the assessment of
taxes be and they are hereby requested and directed to enter
upon the assessment books of taxable property in said City
and Counties, before delivering the same to the collector
or other officials charged with the duty of collecting taxes,
the tax levied and to be collected pursuant to Section 1
hereof,
3.
That the Secretary and the Treasurer of this Board be
and hereby are directed to furnish a copy of this resolution,
duly certified according to law, to the Comptroller, the City
Register, the Collector of Revcmue, the Assessor and the
License Collector of the City of St. Louis, the County Clerk,
the Assessor, the Collector, the Director of the Department of
Revenue of the County of St. Louis, the County Clerk, the
Assessor, and Collector of Jefferson County, Missouri, and the
Treasurer and Director of Revenue of the State of Missouri, on
or before the l£th day of May, 1963.
The motion was duly seconded by Mr. Geil and passed by
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,he aye vote of all members of the Board.
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8. NEW BUSINESS
College President Cosand recommended to the Board the adoption of
the Policies and Procedures Manual, as modified. He told the Board that this
Manual would include all of the Board rules and regulations, as well as
administrative rules and regulations pertaining to the total operation of the
District. Dr. Cosand also stated that it was understood that any other manuals,
such as the faculty manual, classified personnel manual, and student manuals
would draw their basic material from this official Policies and Procedures Manual.
A general discussion followed.
Whereupon, Mr. McCalpin lodged the following motion with the Board,
pursuant to Rule 1.8 (Amendment of the Rules) of the Policies and Procedures
Manual.
This Resolution is to be voted upon at the next regular meeting of the
Board on April 22, 1963.
RESOLVED, That the present Rules for the Government of the Junior
College District of St. Louis - St. Louis County, Missouri be repealed
and that there be substituted in lieu thereof the Rules for the Government
of the Junior College District of St. Louis - St. Louis County, Missouri,
as exhibited to the Board of Trustees this 15th day of April, 1963,
and in the form attached to these Minutes.
It was agreed that the administrative procedcas included in the Manual and
recommended by the President of the college could be adopted at the present meeting.
Whereupon, upon motion by Mr. McCalpin, seconded by Mr. Glaser, and
with the ayv vote of all the members of the Board, it was
RESOLVED, That the administrative rules and regulations in the Policies
and Procedures Manual, as presented by the President of the College, be
approved by th Board of Trustees of the Junior College District of St.
Louis - St. Louis County, Missouri.
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POLICIES A N D
PROCEDURES
gfe
DIVISION
B
BOARD OF TRUSTEES
The Board of Trustees consists of six members* Four are elected from St. Louis
County and two from the City of St. Louis. Members are elected for a term of
six years,
I.I
Members of the Board - Election and Qualification
1.1.1
Election To Be Held, When.
elections for Trustees of The Junior College District shall be
held on the first Tuesday after the first Monday in April in the
year in which Trustees are to be elected. Elections on all other
propositions affecting The Junior College District shall be held
on such dates as may be determined by resolution of the Board of
Trustees.
1.1.2
Filing for Election.
All candidates for the office of Trustee shall file their declarations
of candidacy with the Secretary of the Board of Trustees on forms to
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be provided by The Junior College District at least thirty (30) days
prior to the date on which the election of said Trustee will be held.
The Declaration of Candidacy forms shall include the following
information:
1.
The full name, address and age of the candidate.
2.
The length of time said candidate has resided in the District.
3.
A statement that the candidate has been a resident taxpayer of
his election district for at least one whole year next preceding
the election for which the candidate is filing.
4.
A statement that the applicant is a citizen of the United States,
together with a designation of the birth placr of the candidate
if born in the United States, or the date on which and the place
at which the candidate became a naturalized citizen, whichever
is applicable.
5.
Such other and further information as may be required by law or
by resolution of the Board of Trustees.
Each Declaration of Candidacy shall be signed by the candidate before
a Notary Public or other person authorized to take statements under
oath.
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1,1,3
Preparation of Ballots.
The Secretary shall certify to the Board the names of all candidates who
have filed a timely Declaration of Candidacy and shall cause to be
printed or prepared ballots or voting machines, as the Board may direct,
containing the names of said candidates and any proposition to be
voted upon at said election.
1.1.4
Publication of Notice.
The Secretary shalI cause notice of any election together with a list
of polling places to be published in a newspaper or newspapers of general
circulation in the District at least once each week for three consecutive
weeks, the last such publication to be no longer than one week prior
to the date of election.
1.1.5
Elections, How Conducted.
A l l elections shall be conducted, where possible, in the same manner
and with other school elections within the District; but In the event
that no other sc'ool election is being held, or at any time that it may
decide to do so, the Board may by appropriate resolution enter into an
agreement concerning the use of equipment or the conduct of the
election with the Board of Election Commissioners of any city or county
within the District in order to facilitate election procedures and to
minimize expense.
1.1.6
Certification of Results.
Upon receipt of the official election results from the Secretary or Clerk
of the Board of Education in each component school district or Board of
Election Commissioners, as the case may be, the then qualified members
of the Board of Trustees shall within forty-eight (48) hours tabulate
the results so received and declare and certify the candidate or candidates
receiving the greatest number of votes and the result of ballot! ng upon
any proposition. Said certification shall be authorized by the Board,
signed by the Secretary, affixed with the official seal, lodged in the
official records of the District and filed with the Clerks of the Circuit
Courts of the City and County of St, Louis. The Secretary shall, upon
such certification, issue certificates of election on forms to be approved
by the Board of Trustees whose election has been certified.
1.1.7
Oath.
A l l members of the Board of Trustees shall be required to take and subscribe a^ oath of office in the following form;
I do solemnly swear (or affirm) that I w i l l support and defend the
Constitution of the United States and of the State of Missouri, and
that I w i l l faithfully demean myself in the office of Trustee of The
Junior Collage District of St. Louis - St. Loutt County, Missouri,
at
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1.1.8
Assuming Office.
At the first meeting of the Board of Trustees after the election of a
member or members of the Board of Trustees has been certified, said member or members so elected and certified shall present themselves for
the purpose of being seated. If the oath of office has not already been
taken, the newly elected member or members shall then swear or affirm
the prescribed oath before a competent official. A new member shall
file his oath with the Secretary of the Board. The President of the Board
of Trustees shall thereupon recognize him as a member of the Board of
Trustees, and he shall thenceforth be entitled and qualified to perform
the duties of the office of a member of the Board of Trustees.
1.1.9
Vacancy, How Filled.
In case of a vacancy occurring in the membership of the Board of Trustees
from any cause, it shall be the duty of the Secretary to certify such fact
to the Board and to each remaining member thereof. After such certification the Trustees at their next regular or special meeting shall nominate
and appoint a successor Trustee to serve until the next election held by or
for the District when a Trustee shall be elected for the une>r^ired term.
Upon appointment by the Board the Secretary shall issue a certificate of
appointment to the newly appointed Trustee. When a person becomes
a member of the Board of Trustees by appointment, he shall take his seat
at the next regular meeting after said appointment and after having taken
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the prescribed oath of office.
1.1.10 Conflicts of Interest.
No member of the Board shall directly or indirectly receive any compensation or remuneration nor derive any profit or gain by reason of his membership on said Board or by reason of his services to the District. It shall be
the obligation of each member of the Board to disclose to the Board any
personal interest which he may have in any matter pending before the
Board, and the member having such interest shall refrain from participating
in any decision on such matter unless the other members of the Board
shall unanimously waive this provision.
1.2
Officers of The Board of Trustees
1.2.1
Officers
the Officers of the Board of Trustees shall be a president and a vice
president, who shall be members of the Board, and a secretary and a
treasurer who may but need not be members of the Board.
1.2.2
Officers, When Elected.
Officers of the Board shall be elected at the first regular meeting of the
Board in May of each year. In case of a vacancy in any offlc , such
vacancy shall be filled as soon as practicable by electing a successor to
the unexpired term of offic •
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1.3
1.2.3
Election, How Conducted.
election of all officers shall be by secret ballot and shall be held
at a regular meeting or at a special meeting of the Board held for that
purpose.
L2.4
Term of Office.
Each officer of the Board shall be elected for a term of one year, shall
assume office immediately upon election and shall hold office until
his successor shall be elected and qualified.
Duties of the Officers.
1.3.1
President.
It shall be the duty of the President to preside at all meetings of th
Board of Trustees, to preserve order, enforce rules, sign all bonds
evidencing the bonded indebtedness of the District, and all letters,
agreements, contracts, deeds, leases and other documents and papers
ordered to be executed by the Board of Trustees. The President shall
also appoint, subject to approval by the Board, all committees which
the Board may deem it necessary from time to time to constitute.
1.3.2
Vice President.
In case of the resignation, absence or other disability of the President,
the Vice President shall perform ail of the duties of the President; the
Vice President shall also perform such other and further duties as shall
from time to time be assigned to him by the President or the Board of
Trustees.
I.3..3
Secretary.
The Secretary shall be the official custodian of the records of The District
and shall perform all duties required by the Board of Trustees and all
duties hereinbefore or hereinafter provided in these Rules. It shall b the
duty of the Secretary to record or cause to be recorded in a book provided
for that purpose the proceedings of the Botird and to index the same. The
Secretary shall also attest all public acts of the District, affix ther to,
when necessary, the seal of The Junior College District and prepare and
serve or cause to be prepared and served on the members in due time
notices of all regular and special meetings of the Board. The Secretary
shall be the custodian of the official seal of the District and of the
official bond of the Treasurer which shall be recorded in the records of
the District.
1,3.4
Treasurer.
It shall be the duty of the Treasurer to keep or cause to be kept complete
records of the financial transactions of the District, to sign all checks and
to report from time to time concerning the financial status of The Junior
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College District-, In lieu of actually signing the checks the Treasurer
may adopt the use of a facsimile type signature; this facsimile type
signature shall be applied on checks in a manner approved by the Board
and accepted by the Board's demand depositary* The Treasurer shall
report in detail at the first regular meeting of the Board of Trustees in
each month all receipts of income during the preceding month and the
condition of each appropriation on the first day of the current month/
showing the amount appropriated, the amount expended and the unexpended balance remaining. The Treasurer shall also make a complete
report as to the financial condition of the District at the end of each
fiscal year, together with a statement of any lands in its possession
whether held in fee, under lease or otherwise.
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The Treasurer shall each year, after the fixing of the tax rate and the
selection of a depositary, if the same is to be selected, notify the
Treasurer of the State of Missouri and the appropriate officers of the city
and counties contained in the District of the manner and the place in
which all payments of money appropriated, belonging or distributed to
the Board, and which it is their duty under law to pay to this District,
are to be made.
The Treasurer shall also prepare such other reports and perform such other
duties as the Board may from time to time direct or as may be provided
•
in these Rule3.
The Treasurer shall obtain and present to the Board a bond with surety or
sureties to be approved by the Board in such amount as the Board may
from time to time determine conditioned upon the faithful discharge of
his duties in said office. The premium for said bond shall be an expense
of The District.
1,4
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Meetings of the Board of Trustees
1,4,1
Regular Meetings.
regular sessions of the Board of Trustees shall be held bi-monthly on
the second and fourth Monday at the hour of 8:00 p.m. at an assembly
room to be designated in the administrative offices of The Junior College
District, The regular meeting may, however, be set at another time or
place or be waived by resolution of the Board at the next preceding
regular meeting.
1,4,2
Special Meetings,
Special meetings may be called at any time by the President and shall
be called by the Secretary upon written request of three or more members
f the Board of Trustees, In all cases of special meetings not leu than
forty-eight (48) hours*•written
5 *• notice stating the time and place of the
meeting and the business to be considered shall be given to each member;
and at such special meeting no business shall be transacted other than
that stated in the call; provided, however, that if all the members of
the Board shall, in writing, waive the notice herein required such
special meeting may be held at any time and for any purpose.
1.5
1.4.3
Quorum.
At all meetings of the Board of Trustees, whether regular or special, a
majority of the entire membership of the Board shall constitute a
quorum to do business, but any smaller number may adjourn from day to
day or to a day certain.
1.4.4
Meetings To Be Public.
All regular and special meetings of the Board shall be open to the public.
The Board may by majority vote, when it deems the business at hand so
to warrant, go into executive session which shall include only those
invited by the Board; but any action taken by the Board in executive
session shall be spread upon the record.
Rules of Order
1.5.1
Order of Business.
the President, upon taking the chair, shall call the members to order n
the appearance of a quorum. The order of business unless modified by
the Board shall be as follows:
1. General Functions
1.1
1.2
1*3
1.4
1.5
1.6
1.7
2.
3.
4.
5.
6.
7.
8.
9.
Call to Order
Roll Call
Minutes
Treasurer's Report
Welcome to Guests and Staff Members
Hearing of Petitions
Communications
Personnel
Curriculum and Instruction
College Facilities
Business and Finance
Student Personnel Services
Community Relations
New Business
Adjournment
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Roles of Order.
In all matters not covered by the rules of the Board, parliamentary
procedure shall be governed by the manual known as Roberts Rules of
Order Revised.
1.5.3
Prior Notice In Certain Cases.
No employment by the District of any official or other supervisory
personnel and no matter of educational policy shall be submitted to the
Bocra for approval or placed on a regular or special meeting agenda for
action by the Board until at least one week after a report in writing of
the proposed action has been circulated to all members of the Board.
This rule may be waived only by the unanimous consent of the whole
Board and at the meeting when any such proposed action is contemplated.
1.5.4
Recognition.
No person other than a member of the Board of Trustees, the President
of The Junior College or other chief administrative personnel of the
District designated by the President shall be recognized to speak at any
meeting of the Board of Trustees except upon the consent of a majority
of the Board.
1.5.5
Motions, How Made.
No motion shall be subject to debate until it has been seconded and
stated by the Chair. It shall be reduced to writing at the request of any
member of the Board of Trustees. When a motion has been made and
seconded, the same may be withdrawn by the movant at any time
before vote has been taken on the same.
1.5.6
Privileged Motions.
When a question is before the Board, no motion shall be received except
(I) to adjourn, (2) to lay on the table, (3) to close a debate, (4) to
refer, (5) to postpone Indefinitely, (6) to postpone to a certain time,
or (7) to adopt a substitute or to amend, and these motions shall take
precedence in the order above named; the first, second and third shall
I»5,8
'•5.7
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1.5.9
Appeal of Rulings.
The President shall decide all questions of order, subject to an appeal to
the 8oard by any member. In case of such appeal/ the question shall be:
"Shall the decision of the Chair be sustained," and, until it Is decided
all debate upon the pending question shall be suspended, but decisions
of the Chair may be debated when they refer to the interpretation of the
rules or a point of parliamentary low. Upon a tie vote, the Chair shall
stand sustained.
1.5.10 Order of Voting.
When the board has decided to close debate, the vote shall be taken
first en any amendments that may be pending and finally on the main
question.
1.5.11 Voting by Member - Reconsideration.
No member of the Board may vote by proxy. Every member present
shall %ote on all questions, unless excused by the Board. The reconsideration of a vote may be moved only by a member who voted with the
majority and only at the same meeting at which the vote was taken.
If the motion to reconsider prevails the matter under consideration shall
be decided at that or the next regular session, and the matter as thus
finally decided shall not be revived within a period of three months
unless by consent of a two-thirds majority of the Board.
1.5.12 Recording the Vote.
The yeas and nays shall bo called and entered on the record on all
questions requiring for decision a vote greater than a majority of the
members present, and on all other questions whenever demanded by a
member of the Board; and every member shall have the privilege of
having his vote and reasons therefore recorded on any and every question,
if he so requests. At the request of any member stenographic notes may
be taken of the remarks of members of the Board and officers of th
Junior College made in the course of the meeting. Such remarks shall
be transcribed, and upon the request of any member shall be recorded
in the official minutes. The books In which the stenographic notes
are contained shall be safely kept by the Secretary for possible
reference thereafter.
1.5.13 Late Vote.
No member shall be allowed to give or change his vote on any question
after the result has been announced by the Chair, unless by unanimous
consent of the members of the Board.
1.5.14 Conduct of Debate.
a member Is about to speak on any question, he shall address
himself to the President, be r cognized, confine himself strictly to the
point in debato and avoid personalities. No member shall speak more
-8-
than five minutes at any one time on any motion under discussion/ nor
•
more than once until all other members choosing to speak shall hav
spoken nor more than twice to the same question without consent f the
Board nor more than three minutes in explaining his vote. Members
shall not be interrupted while speaking, unless by a call to order. If a
member be called to order, he shall cease speaking until the point is
decided by the Chair.
1.5.15 Leaving Meeting,
No member shal I leave a meeting of the Board of Trustees before the
adjournment thereof without permission of the President,
1.6
Responsibilities of the Board of Trustees.
1.6.1
Select and appoint the President of the College.
1.6.2
Determine the broad general policies which will govern the District,
1.6.3
Consider and take appropriate action on recommendation of Hie
President of the College in all matters of policy relating to the welfare
of the college,
1.6.4
After evaluating administrative recommendations, assume exclusiv
responsibility for making decisions concerning appointment, retention,
or dismissal of all staff members.
1.6.5
Approve the annual budget,
1.6.6
Approve the expenditure of all funds.
1.6.7
Provide ways and means for adequate financial support.
1.6.8
Function as the legislative and policy making body of the District
charged with the oversight and control of the College, leaving the
executive function to the College President,
1.6.9
Serve as a court of final appeal for stuJonts, employees, and citizens
of the District on matters of policy and policy interpretation*
1.6.10 Policies adopted by the Board are consistent with the provisions of law,
but do not incorporate the same.
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l,7
Annexations.
1.7.1
1.7.2
Petition for Annexation.
Whenever an entire school district which adjoins The Junior Col leg
District of St. Louis, St. Louis County, Missouri, Jsiires to be attached
to this District and become a part thereof, it shall file with the Secretary
of this District a petition which shall include the following:
1.
A certification by the secretary of the petitioning district that
on election has been held in such district and that a majority of
of the votes cast in said election were in favor of such annexation;
2.
The date of such election, the number of voters eligible to vote
therein and the number voting in favor of and against such
annexation;
3.
The date of any prior election or elections regarding the ann xafion of said district to a junior college district or to a district
offering a two-year college course and the result thereof as well
as a statement as to whether there may be pending any proposal
for the creation of a junior college district which would include
the petitioning district;
4.
The number of students enrolled in each grade or year in each
school maintained by the petitioning district and in each private
and parochial school located in said district;
5.
A statement of the assessed value of all real and personal property
in the petitioning district, including the value of properties of
public utilities assessed by the State of Missouri;
6*
A plat or map showing the area and the location of the
petitioning district (n relation to this District;
7.
Any other information which the petitioning district believes will
be of value to this District in determining the advisability of
the annexation.
Procedure To Be Followed.
Upon receipt of a petition from a contiguous school district which
desires to bo annexed to this District, the Secretary shall promptly
inform the President of the Board of Trustees, the President of th Junior
College, the Vice President for Business Services and the Vice President
for Instruction. The President of the Board of Trustees shall cause the
matter to be brought before the Board. The officers of the college so
notified shall each prepare for the benefit of the Board a report setting
forth their views and conclusions as to the advisability f annexing the
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petitioning district* The Board of Trustees may consider the matter
upon the petition and reports herein required or It may refer the matter
to a committee of the Board. Either the Board or a committee there f
may hold a hearing at which persons in favor of and opposed to such
annexation may be heard.
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1.8
'•7.3
Decision of the Board.
The Board may at any regular or special meeting decide whether the
annexation petition shall be granted or refected. Such petition shall
be granted only upon a vote of a majority of all of the members of th
Board.
1.7,4
Decision To Be Communicated.
The decision of the Board with respect to any annexation petition shall
promptly be transmitted by the Secretary to the Commissioner of
Education of the State of Missouri and the secretary of the petitioning
district. In the event that the decision of the Board is in favor of
annexation, the Treasurer of the Board shall promptly notify the
appropriate taxing end assessing authorities.
Amendment of the Rules.
1.8.1
The subject matter contained on the blue sheets of this Manual shall
constitute the Rules of the Government of the Board of Trustees of
The Junior College District of St. Louis - St. Louis County, Missouri.
1.8.2
These Rules for the Government of the Board of Trustees of The Junior
College District of St. Louis - St. Louis County, Missouri, may be
amended, repealed or added to upon motion made in writing for that
purpose by any member of the Board. Any such motion shall not be
voted upon until the next regular scheduled meeting after It has been
formally presented to the Board in writing. A majority vote of the
whole Board shall be required for the adoption of any amendment,
alteration, repeal or addition to these Rules.
1.8.3
Any rule of order may be suspended for a specified time and for a
specified purpose by a three-fourths vote of all members of the Board
present, but such suspension shall only be in effect during the meeting
at which such suspension was voted.
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POLICIES AND
PROCEDURES
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DIVISIONS 111, IV, V
OFFICERS AND EMPLOYEES OF THE COLLEGE
A.
Obligotions of Officers and Employees,
It shall be the duty of all officers and employees of The Junior College, unless
otherwise specifically noted in their contracts or terms of employment, to
devote their full professional services and their individual skills to the service
of The Junior College District; and all such officers and employees shall at
all times so conduct themselves in the discharge of their duties as to refl ct
credit upon and to further and promote the interests of the said Junior Col leg
District.
B.
Officers and Employees.
The officers of The Junior College shall be the President, the several Vice
Presidents and the Secretary and the Treasurer unless those positions are filled
by members of the Board of Trustees. All other personnel retained by the
District shall be considered as employees of the college and of the District.
C.
Contract Policy - Term
It shall be the policy of the Board of Trustees to retain the services of the
officers of the college and of all certificated personnel under and pursuant to
the terms of contracts entered into between such persons and the District* The
term of the contract of officers of the college shall normally be for a p riod of
three years and the term of the contract for the full-time members of the
teaching staff shall be one year during each of the first three years of employment. Commencing with the fourth year of employment, contracts shall be for
five year pericjds, subject to renewal at the end of five years. After teachers
have reached the age of 65, contracts shall again be for one year periods as
described In section 4.20 of the Manual. All contracts shall be effective as
defined in the contract.
D.
Contract Renewal.
It shall be the obligation of the President of The Junior College to notify all
employees under contract at least sixty (60) days prior to the expiration of
their current contract of employment whether their contracts of employment
shall or shall not be renewed.
4*&k
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Administrative Rules and Regulations
Each officer and supervisory employee of the Junior College may, and when so
directed by the Board of Trustees shall, prepare appropriate rules and regulations for the administration of the business and employees of the college subject
to his authority and control. All such administrative rules and regulations
when so prepared shall be submitted to the Board of Trustees and when approv d
by said Board shall have the force and effect of rules and regulations of The
Junior College District,
F.
Promulgation of Rules
Copies of the rules and regulations of the Board of Trustees of The Junior
College District shall be filed with the Secretary and maintained in the office
of the President of the Junior College, in the office of each campus director
and at such other places as may be appropriate. Copies of the rules and regulations prepared and issued by officers and supervisory employees of the District
and approved by the Board shall also be filed with the Secretary of the Board
of Trustees and shall be maintained in the office of the officer or supervisory
employee promulgating the same and at such other places as may be deemed
appropriate,
G,
Enforcement of Rules
The rules and regulations of the Board of Trustees of The Junior College District
as well as those rules and regulations of administrative officers which have
been approved by the Board of Trustees shall be deemed incorporated in each
contract of employment executed on behalf of the District and as a part of th
terms and conditions of employment of those employees who do not have
contracts of employment. Violation of any of the aforesaid rules shall be a
cause for disciplinary action including, but not limited to, termination of
employment and of contracts of employment.
H.
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Administrative Review
Any person aggrieved by any decision or action of the President of the Junior
College or of the highest officer, employee or group of employees of the
college qualified under administrative rules and regulations to pass upon the
complaint shall have the right to petition the Board of Trustees in writing to
review the action taken in such case. The Board of Trustees may consider the
matter upon such petition or may refer the matter to a committee of the Board
and in reviewing such action or decision the Board may affirm, reverse or
modify the decision or action of the administrative officer, employee or body
and may make such orders In connection therewith as may be appropriate
under the circumstances.
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Conflicts of Interest
It shall be the obligation of each officer and employee of the Junior College
to disclose to his immediate superior or to the Board of Trustees any personal
interest which he or she may have in any business transaction of the District
and it shall be a violation of this provision for any officer or employee of the
Junior College or of the District to accept any gift, gratuity or reward greater
in value than Five Dollars ($5.00 ) from any person, firm or corporation who
transacts business with the District.
POLICIES A N D
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DIVISION VI
6.1
PROCEDURES
BUSINESS OPERATIONS
Purchoses In Excess of $2,500.00
When any purchase to be made by The District shall exceed the sum
of $2,500.00, the Secretary shall cause to be inserted in a newspaper
or newspapers of general circulation in the City and County of St. Louis
advertisements for bids for the sale and/or furnishing to the District of
all supplies, equipment, furniture and sundry items available from
more than one sourca. Such advertisement shall be published at least
three times with at least five days between the publication of the final
advertisement and the opening of bids. In addition to such public
advertisement, bids may be solicited directly from such persons as may
be deemed reliable and competent to furnish the item or items required.
All bids shall be opened in the presence of two members of the Board or
one member and counsel. That bid which the Board, in the exercise
of its discretion considers best in the circumstances may be accepted;
provided, however, that the Board shall always reserve the right to
reject any and all bids.
6.2
Purchases in Excess of $500.00, But Less Than $2,500.00
All purchases in excess of $500.00, but less than $2,500.00, of
supplies, furniture, etc. may be authorized by the Board after the
purchasing agent or other responsible officer of the District has
presented to the Board three informal bids for the item or Items to be
purchased.
6.3
Purchases under $500.00.
The Board may authorize the purchase of supplies, furniture, etc. not
to exceed $500.00 in amount without advertising for bids or without
requiring informal bidding as provided in Sections 6,1 and 6.2 above.
6.4
Leasing
The Board of Trustees may contract for the leasing of furniture, school
apparatus and other supplies and equipment on such terms and for
such length of time as it deems proper. The procedure to be followed
in securing offers to lease will be determined as provided in Sections
6.1, 6.2 or 6.3 above based on the gross rental payments under the
lease.
6.5
Fiscal Year.
The fiscal year for the District shall commence on the first day of July
in each year and shall end on the thirtieth day of June in the next
succeeding calendar year.
6.6
Budgets - Funds
The Treasurer {with the help and advice of the Business Serviced Department of the District) shall each year prepare or cause to be prepared
an estimate of the income and revenue available for expenses to be
incurred in the forthcoming fiscal year and shall at the same time
prepare or cause to be prepared an estimated budget for the operation of
the District in the forthcoming fiscal year. The estimated budget shall
include a general or incidental fund and, if applicable, a building
fund and an interest and debt retirement fund. Each fund shall in
turn be broken down into such number of sub-funds as are deemed
necessary and appropriate.
6.7
Budgets - When Filed and Adopted
The Treasurer shall file the report of estimated revenues and submit the
estimated budget to the Board not later than the first meeting in
January in each year and the Board shall adopt a budget not later than
the first meeting in April in each year.
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6.8
Budget Approval as Appropriation
The estimated budget shall be deemed the operating budget for the
forthcoming fiscal year when approved by a majority of all of the
members of the Board of Trustees and upon such approval all sums set
forth in the budget shall be deemed appropriated for the purposes
therein set out.
6»°
Subsequent Expenditures
After the adoption of the budget, no report or resolution shall be
adopted calling for the expenditure of money unless it states specifically the fund or sub-fund from which the appropriation is to be made,
and is accompanied by a statement of the Treasurer that there is a
balance in such fund or sub-fund available for such expenditure. No
expenditure shall be made which is not authorized by the budget.
6.10
Budget Amendment
The budget may be amended after odoption, but only upon the vote
of a majority of all of the members of the Board.
°«"
Payment f Expanses
All expenses of the District shall be paid only upon vouchers signed by
the President and attested by the Secretary; provided, however, that in
lieu of actually signing said vouchers, facsimile plate signatures may
be adopted to be applied in a manner approved by the Board, Each
voucher shall state the budget account against which the same is drawn.
The Treasurer shall make no payment of any claim or expense without
first obtaining a voucher authorizing and directing payment thereof.
All payments shall be made by check or draft.
6.12
Tax Rate
The Board shall set the tax rate of the District in an amount deemed
necessary to satisfy the budgetary needs of the District. The tax rate
shall be set by the Board at the first regular meeting in April of each
year.
6.13
Investment of Surplus Funds
The Treasurer shall from time to time advise the Board of Trustees when
there are on hand surplus funds that will not be needed for a period
of at least six months. Upon being so advised, the Board may then
authorize the Treasurer to invest such funds in a manner provided by law.
6.14
Investment Procedure
Before investing any such surplus funds in bonds, notes, bills or oth r
actively traded obligations of the United States, the State of Missouri
or of any wholly owned corporation of the United States, there shall
be obtained competitive bids from at least three dealers in such
securities. Before investing any such surplus funds in open time deposits
for ninety (90) days or in certificates of deposit, the Treasurer shall
cause advertisements for bids to be published in a newspaper or newspapers of general circulation in the District at least five (5) times in
at least three different weeks with at least five (5) days between the
last such publication and the opening of bids. If awards are made on
such bids, the deposits shall be secured as provided by law.
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POLICIES A N D
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PROCEDURES
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DIVISION VII
7.1
BUILDINGS AND GROUNDS
A4AINTENANCE AND OPERATIONS
Public Bids
All contracts for the erection of school buildings and contracts for
repairs and alterations to school property exceeding the amount of
$2,500.00 shall be made by the Board of Trustees after public lettings
and after determining which of the bids submitted is, in the discretion
of the Board, the best bid in the circumstances; provided, however, the
Board reserves the right to reject any and all bids.
7.2
Advertisement
The necessary specifications and drawings shall be prepared for all such
work, and bids therefor shall be solicited by advertisement in a newspaper
or newspapers of general circulation in the District. Advertisements
shall be run at least five times in at least three different weeks with
at least 30 days between the final advertisement and the opening of
bids. Contracts involving the expenditure of less than Two Thousand Five
Hundred Dollars ($2,500.00) for work to be done and materials or
equipment to be furnished may be made directly upon approval by the
Board, without public letting and without advertisement for or inviting
bids. In addition to public advertisement, bids may be solicited directly
from such persons as may be deemed reliable and competent to do the
work required. The Board of Trustees may, however, insofar as possible
uso its own employees to alter, maintain and repair school buildings, to
maintain or repair apparatus or equipment, or to make improvements of
school grounds without the letting of contracts whenever the Board so
decides that such action is appropriate and practical. No bids shall be
entertained which are not made in accordance with the specifications and
drawings furnished by the Board of Trustees and all contracts shall be let
to the bidder which the Board in its discretion determines has submitted
the best bid in the circumstances; provided, however, that the Board of
Trustees shall have the right to reject any and all bids.
7.3
Controcts
All contracts shall be drawn and executed in accordance with the forms
adopted by the Board of Trustees on the recommendation of the attorney
for the Board,
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7.4
Execution
Ever/ contract made for the construction, alteration or repair of any
building shall be at once reduced to writing stating the consideration
upon which it is made. All said contracts shall be approved by a majority
of the whole Board, signed by the President and attested by the Secretary.
7.5
Bid Deposit
No bid shall be entertained unless accompanied by a certified check
made payable to The Junior College District of St. Louis - St. Louis
County, Missouri, or by a certificate from the Treasurer that the person
making the bid has deposited a sum in cash, which check or cash
deposit shall be in such amount as may be required in the bid specifications submitted, based upon the cost of the work as estimated in said
specifications, and in no event to be less than 5% of the estimated cost.
7.6
Bids Final
All bids shall be deemed final, conclusive and unalterable, and no bid
shall be subject to correction or amendment for any error or miscalculation.
No bid may be withdrawn prior to the close of the next regular meeting
of the Board of Trustees after the opening of bids; and violation of this
provision, or a failure or refusal upon the part of such bidder to comply
with the award made to him, shall forfeit to the District his deposit and
render him liable to the District for all damages caused by reason of
sujh breach of obligation.
7.7
Bids, How Deposited and Opened
All bids shall be sealed and deposited by the bidders, in a locked
receptacle in form similar to a ballot box, to be kept in the administrative offices of The Junior College District, The box containing such
bids shall be opened by at least two members of the Board of Truste s
and In the presence of the attorney for the Board. A list of bidders and
the amounts of their several bids shall be made. The bids shall then be
tabulated by the District and submitted to the Board at its next regularly
scheduled meeting for action thereon,
7.8
Performance Bonds
Every contract for $5,000,00 or more shall be accompanied by a bond
conditioned on the faithful performance of said contract, executed by
the bidder and by a solvent surety company approved by the Board of
Trustees. Contracts in excess of $5,000,00 and less than $10,000.00
<HP
shall be accompanied by a bond of equal amount thereto; contracts for
$10,000.00 or over and less than $50,000.00 by a bond (n the
aggregate sum of $10,000.00, plus fifty per cent of the amount by which
the contract price exceeds $10,000.00; and contracts for $50,000.00
and more by a bond in the aggregate sum of $30,000.00 plus twenty-five
per cent of the amount by which the contract price exceeds $50,000.00.
For contracts less than $5,000.00 a performance bond with approved
surety may be required at the discretion of the Board of Trustees. In
lieu of giving the bond provided for in this rule, the contractor may
deposit a like amount in cash with the Treasurer of the Board of Trustees.
^ ^
9. Adjournment
Board President Williamson asked the Board if there were any further
business to come before the Board. There was not, and Mr. McCalpin
made a motion that the meeting be adjourned. Mr. Ruffin seconded the
motion, and it was unanimously approved at 11:00 p.m.
Respectfully submitted,
Mrs. Joseph C. Bastian, Secretary
Board of Trustees
The Junior College District of St, Louis St. Louis County, Missouri