' • &
MINUTES OF THE REGULAR MEETING
OF THE
BOARD OF TRUSTEES
THE JUNIOR COLLEGE DISTRICT OF ST. LOUIS
ST. LOUIS COUNTY, MISSOURI
MONDAY, MARCH 25, 1963 - &00 P.M.
A meeting of the Board of Trustees of The Junior College District of
St. Louis - St. Louis County, Missouri was held on Monday, March 25, 1963
at the Central Office of the District at 4386 Lindell Boulevard, St. Louis,
Missouri.
I. General Functions
1.2 Roll Call
The Board President, Gerald V . Williamson, called the meeting
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to order at 8:00 p.m. The following members of the Board were present:
Mrs. Joseph C. Bastian
Messrs. Morris Glaser
Guy S. Ruffln
F. Wm. McCalpin
Gerald V. Williamson
Mr. Lester C. Gel) was unable to be present, due to illness.
Also present at the meeting were President Joseph P. Cosand, Vice President
John E. Tlrretl, and Vice President James W. Hobson, all of the Junior C I leg
staff.
Mr. Bruce E. Woodruff, of the firm of Armstrong, Teasdale, Roos, Kramer,
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and Vaughan, Counsel for the District, was also present.
1.3 Minutes
Board President Williamson called for a reading of the Minutes of the
Regular Meeting of the Board on March i l , 1963* The/ were read, and a
minor change was recommended to the Executive Secretary, Mrs. Dolores
Tygard. It was suggested that the certification (on page II) of the resolution
referring to the establishment of a payroll deposit account was unnecessary.
Mrs. Tygard corrected this.
Whereupon, it was moved by Mrs. Bastian, seconded by Mr. Glaser, and
passed with the unanimous aye vote of all the members of the Board, that the
Minutes of the regular meeting of March I I , 1963 be approved, as corrected.
Board President Williamson then called for a reading of the Minutes of the
special meeting of March I I , 1963.
Whereupon, it was moved by Mr. McCalpin, seconded by Mr. Ruffin,
and passed with the unanimous aye vote of all the members of the Board, that
the Minutes of the special meeting of March I I , 1963 be approved.
1.4 Treasurer's Report
Board President Williamson then called upon the Treasurer of the Junior
College, Mr. F. Wm. McCalpin.
Mr. McCalpin presented the Treasurer's report of March 25, 1963, as
follows;
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March 25, 1963
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REPORT OF THE TREASURER
I.
Income
The following Is the detail of income received by The
\
Junior College District in the form of tax collections, maintenance
*[
fees, interest and miscellaneous income to date.
City of St. Louis
Prev.
Reported
Merchants tax
$ 65,107.20
Manufacturers tax 101,347.90
Intangible tax
47,194.20
Personal Property
171,654.88
Real Estate
1,144,241.11
Railroads (State Board)
48,567.30
Railroads (Assessor)
9,226.79
Current
Collections
$
Sub
Total
Total
105.40 $ 65,212.60
17-30 101,365-20
47,194.20
10,455-38* 182,110.26
13,201.48*1,157,442.59
360.76*
68.03*
48,928.06
9,294.82
$1,611,547.73
County of St. Louis
Merchants & Mfg.
47,093.43
Intangible tax
24,339-62
Personal Property
178,983-98
Real Estate
1,305,583-3^
Utilities
77,627.66
Railroads
11,589.04
47,093-43
24,339-62
178,983.98
1,305,583-34
77,627-66
11,589-04
"$1,645,217.07
Jefferson County
tangible tax
operty tax
December tax coll.
January tax coll.
Railroad & Utility
10.24
5.64
316.82
3-26
1,152.27
*Includes prorated allocation of
surplus commissions
1 $
- - - - - - -
10.24
5.64
316.82
3-26
1,152.27
$
1,488.23
Illll«lll III I I
A
Maintenance fees $55,135.00
:
A
Loan Funds
$
240.00
240.00
$55,375.00
30.00
270.00
9
$ 55,645.00
Interest
4,861.94
Auxiliary Serv.
Miscellaneous
TOTALS
II.
4,861.94
4,861.94
16,604.25
430.83
17,035.08
17>035-08
12,946.45
25,001.18
37,947.63
37,947.63
$3,323,872.32
$ 49,910.36
$3,373,782.68
Assets and Accounts
The balance in the several bank accounts of the District as
of the close of business this date was as follows:
Mercantile Trust Company
Manchester Bank
City Bank
$79,739-48
510.08
4,360.38
The District holds as assets the following:
A.
U.S. Treasury bills
$200,000
400,000
150,000
450,000
$1,200,000
B.
due
due
due
due
March 28, 1963
April 18, 1963
May 23, 1963
May 31, 1963
Certificates of Deposit
$ 600,000 due August 5, 1963
600,000 due December 5, 1963
600,000 due February 5, 1964
$1,800,000
Respectfully submitted,
F. Win. McCalpin,
Treasurer
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Discussion foflov/ed.
Whereupon, it was moved by Mr. G laser, and seconded by Mrs. Bastion,
that the Treasurer's report be approved, as submitted.
Upon the aye vote of all the members, the motion was approved unanimously.
1.5 Welcome to Guests
Board President Williamson introduced the following guests to the Board:
Mr. Taylor Pensoneau, a reporter for the St. Louis Post Dispatch
Mr. Charles Fackler, a reporter for the St. Louis Globe Democrat
1.7 Communications
Mr. Williamson asked if there were any communications to be brought
before the Board. There were not, and he moved to Point 2. of the Agenda Personnel.
2, Personnel
2.1 Certificated Personnel - Instructors
Vice President Tirrell made a report to the Board on the following instructors:
Ralph Bennett - Instructor - Business Administration - 1-4, Eff. 8/26/63
Miss Marie Bergmann - Counselor - 111-1 - Eff. 8/26/63
Adam Casnier - Instructor - English - 11-1 - Eff. 8/26/63
Mrs. Lillian Chaney - Instructor - Business Administration - 1-4 - Eff, 8/26/63
Don Gawronsk! - Instructor - Social Science - 1-2
- Eff. 8/26/63
ii
Robert Gillespie - Instructor - Biology - 1-4 - Eff. 8/26/63
Thomas Milgeman - Instructor - Business Administration - 1-2 - Eff. 8/26/63
3/25/63
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Malkom Jackoway - Instructor - English - 11-2 ~ Eff. 8/26/63
Anthony Lampe - Instructor - Social Science - 111-2 - Eff. 8/26/63
Emmet McFarland - Instructor - Business Administration - 1-4 - Eff. 8/26/63
Frank Livingston - Counselor - 11-2 - Eff. 7/1/63
Kalman Mecs - Instructor - Eng. Drawing - 11-1 - Eff. 8/26/63
Victor Reef - Instructor - Engineering - 111 - 2 - Eff. 8/26/63
Edwin Sernoff - Instructor - Art - 1 - 2 - Eff. 8/26/63
Jake Til linger - Instructor - Technical - 11 - I - Eff. 8/26/63
Richard Widmayer - Instructor - English - 1 - I - Eff. 8/26/63
Richard Wurtz - Instructor - Social Science - 1 - 1 - Eff. 8/26/63
Fred Long - Instructor - Social Science - 1 - 1 - Eff. 8/26/63
John Hoelzer - Instructor - Mathematics - 111 - 2 - Eff. 8/26/63
Stanley Malcolm - Counselor - 11 - 3 - Eff. 8/26/63
A general discussion followed with respect to their academic backgrounds and
general qualifications.
Whereupon, on motion by Mr. McCalpin / seconded by Mrs. Bastion, and
upon the aye vote of all the members, it was
RESOLVED, That the following personnel be employed by the Board as
Instructors in the capacity and at the salary classification hereinafter set out,
said salary classification having been previously adopted by the Board:
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Ralph Bennett - Instructor - Business Administration - 1-4 - Eff. 8/26/63
Miss Mario Bergmann - Counselor - 111-1 - Eff. 8/26/63
Adam Casnter - Instructor - English - 11-1 - Eff, 8/26/63
Mrs. Lillian Chaney - Instructor - Business Administration - 1-4 - Eff. 8/26/62
Don Gawronski - Instructor - Social Science - 1-2 - Eff. 8/26/63
Robert Gillespie - Instructor - Biology - 1-4 - Eff. 8/26/63
Thomas Hilgeman - Instructor - Business Administration - 1-2 - Eff. 8/26/63
Malkom Jackoway - Instructor - English - 11-2 - Eff. 8/26/63
Anthony Lampe - Instructor - Social Science - 111-2 - Eff. 8/26/63
Emmet McFarland - Instructor - Business Administration - 1-4 - Eff.8/26/63
Frank Livingston - Counselor - 11-2 - Eff. 7/1/63
Kalman Mecs - Instructor - Eng. Drawing - 11-1 - Eff. 8/26/63
Victor Reef - Instructor - Engineering - 111-2 - Eff. 8/26/63
Edwin Sernoff - Instructor - Art - 1-2 - Eff. 8/26/63
Jake Tillinger - Instructor - Technical - 11-1 - Eff. 8/26/63
Richard WJdmayer - Instructor - English - 1-1 - Eff. 8/26/63
Richard Wurtz - Instructor - Social Science - 1-1 - Eff. 8/26/63
Fred Long - Instructor - Social Science - 1-1 - Eff. 8/26/63
John Hoelzcr - Instructor - Mathematics - 111 - 2 - Eff. 8/26/63
Stanley Malcolm - Counselor - 11 - 3 - Eff. 8/26/63
FURTHER RESOLVED, That the President of the Board be, and is hereby
authorized to execute the form Instructors' Contract prevbusly adopted
3/25/63
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by the Board with each of the above certificated personnel, which said
contract is to be filed with the records of the District.
2.2 Classified Personnel
i(
Vice President Hobson recommended the employment of the following
classified personnel:
Mrs. Ruth Erickson - Assistant to Director of Instructional Resources Range 19 - Step A
Mr. Norbert Klann - Accountant - Range 24 - Step A
Discussion followed.
Whereupon, upon motion by Mr. McCalpin, seconded by Mr. Ruffin,
and with the aye vote of all the members, it was
RESOLVED, That the following classified personnel be employed by th
District in the classification and at the salary indicated:
Mrs. Ruth Erickson - Assistant to Director of Instructional Resources
Range 19 - Step A
Mr. Norbert Klann- Accountant - Range 24 - Step A
3. Curriculum and Instruction
3*1 Graduation Requirements
College President Cosand recommended that the Board consider the
adoption of the following graduation requirements, said graduation requirements
to be set forth in the proposed policies and procedures manual of the Junior
College District, under Section 2,18}
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2.18 Graduation Requirements
2.18.1 General Requirements
There are several general requirements for graduation from any of th
programs of study offered by The Junior College District:
1. Satisfactory completion of an approved curriculum or pattern
of courses. (This information is published in the general
catalogue and in the student information bulletin.) Students
are required to obtain written approval of their programs each
semester from the appropriate academic advisor and/or counselor.
2. Satisfactory completion of courses required by the laws of the
State of Missouri.
3. Satisfactory completion of certain designated general education
requirements for graduation. (These required courses may not
be elected to satisfy any of the group requirements for the
various associate desgrees.) The specific courses required for
graduation from any degree or certificate program are:
English
Mathematics*
Social Science
American History and
American Government
or
American Civilization
Physical Education
6 credit hours
3 credit hours
3 credit hours
2 credit hours
•Mathematics not required of students who submit four (4) units
of approved high school mathematics. Statistics may be accepted
as the mathematics requirements for the Business Administration
curricula,
4. A cumulative grade point average of 2,00 (C) or higher. Credits
from other colleges may not be used in this computation,
5.
Completion, in residence, with an average of "C", a minimum
of fifteen (15) credit hours of woik for students who transfer to
this College with advanced standing.
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2.18.2 Requirements for the Associate In Arts Degree
Associate Degrees will be granted h the areas of arts, sciences, and
business administration. Students enrolled in technical curriculums
may qualify for a degree by completing all of the general education
courses at the college transfer level of content in addition to the
technical course requirements/ (course numbers 100 or above as indicated
by the last three digits). In addition to the general education requir ments for each degree, there are definite "degree group" or areas of
concentration of studies required. (See attachment) Accordingly,
students will need to plan their programs to include the appropriate
courses for the degree desired.
Bulletins will be published from time to time to outline and explain the
detailed requirements for the various technical curriculums. The
general catalogue will list the requirements for other curiculums.
2.18.3 Requirements for Certificates
The requirements for the various certificates of proficiency in technical
semi-professional and terminal courses will be published in separate
bulletins. Students will have occasion to plan such programs with the
assistance and approval of their faculty advisors and counselors. A
minimum cumulative grade point average of "C" or higher Is required
in all programs.
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2.18.4 Degree Group Requirements
These requirements are in addition to the courses listed as general
requirements:
Minimum Hours Required
Associate
in Arts
Group I
Humanities
6
Associate
Associate
in Science
in Business
4
6
Art, English, Music,
Foreign Language,
Speech, or other approved
courses
Group II
Social Science
9
9
9
12
20
8*
Anthropology, Economics,
History, Political Science,
Psychology, Sociology, or
other approved courses
xfe
^*
Group III
Natural Science and
Mathematics
Biology, Chemistry, Geography,
Geology, Mathematics, Physics
or other approved courses
Group IV
Business
-
12
Accounting, Statistics,*
Political Geography,
Introduction to Business
Administration, or other
approved courses
Other courses including those
from General Requirements List
^ P
37
31
29
64
64
64
*Statistics may be accepted as the mathematics requirement for the
Business Administration curricula.
3/25/63
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A general discussion followed.
Whereupon, it was moved by Mr. McCalpin, seconded by Mr. Glaser, that
the following Resolution be adopted;
RESOLVED, That the Board of Trustees of the Junior College District of
St. Louis - St. Louis County, Missouri approve the administrative rules
pertaining to graduation requirements, as set forth in Point 2.18, and
various subdivisions, of the policies and procedures manual , as submitted
by the College.
Upon the aye vote of all the members, the resolution was adopted.
3.2 Vice President Tirrell reported to the Board on the development and progress
in the technical education fields. He covered the proposed program for
nursing education, hotel and restaurant management, and law enforcement.
A general discussion followed, involving all of the Board members.
4 . College Facilities
College President Cosand reported to the Board on the engineering studies
and cost studies of the tentative site locations in the north county area. He
recommended that the Board seriously consider the choice of a specific site, In
order to commence negotiations leading to acquisition of said site.
A general discussion followed.
3/25/63
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5.
Business and Finance
5.1 Contracts
5. II College President Cosand recommended the approval of the
contract between Smith and Entzeroth, Inc., Architects, and The
Junior College District, He told the Board that o committee consisting
of Mr. Lester C. G e i l , Mr. Bruce E. Woodruff/ Mr. James W. Hobson,
and Dr. Cosand, had discussed, and negotiated, this contract with the
architectural firm of Smith and Entzeroth, and were submitting it in its
final form.
A general discussion followed.
Whereupon, on motion by Mrs. Bastion, seconded by Mr. McCalpin,
and upon the aye vote of all the members, the following resolution was adopt d:
RESOLVED, That the Junior College District of St. Louis, St. Louis
County, Missouri, employ the firm of Smith and Entzeroth, Inc., to
furnish architectural services in connection with the master planning
and construction of a Junior College campus on a St. Louis county site,
said agreement to be in the form and on the terms and conditions of
the written agreement attached to these minutes and by reference incorporated
herein.
FURTHER RESOLVED, That the President and Secretary of the Board of
Trustees are hereby authorized and directed to enter into and execute said
written agreement on behalf of the District in the form attached to these
minutes.
5.12 College President Cosand recommended the acceptance of a
contract between McDonnell Automation Center, and the Junior College
District, for grade reporting.
A general discussion followed.
3/25/63
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Whereupon, on motion by Mr. Glaser, seconded by Mrs, Bastion,
and with the aye vote of all the members, the following resolution was adopted:
RESOLVED, That the Junior College District enter into a service
agreement with the McDonnell Automation Center, a division of the
McDonnell Aircraft Corporation, for the purpose of furnishing to
the District a grade reporting service, said agreement to be on
the terms and conditions and in the form attached to these
Minutes and by reference incorporated herein;
FURTHER RESOLVED, That the President, and Secretary of the Board,
are hereby authorized and directed to execute said agreement on
behalf of the District.
5.2 Payment of Claims
Vice President Hobson submitted the following claims, for payment,
under the business and finance section of the Board agenda:
5.2 Payment of Claims - Personal
5.21
5.22
5.23
5.24
5.25
5.26
5.27
John E. Tirrell J , W. Hobson Glynn Clark Helen KinneyJohn Hoelzer R.RichardsonN . W. Klann-
Expenses - 2/20-3/20
Expenses - 3/1 - 3/15
Expenses - 2/1 - 3.18
Expenses - 3/11/63
Expenses - 3/14/63
Expenses 3/13/63
Expenses - 3/14-3/16
$568.12
85.32
52.60
91.97
50.00
60.00
134.70
93.53
5.3 Payment of Claims-Tuition Refunds
18.00
5.4 Payment of Claims - Part-time Employees
5.41 Class room assistants
5.42 Library
5.43 Bookstore
5.5
pqvmenr of
5.51
5.52
5.53
5.54
3/25/63
506.27
155.00
291.89
59,38
Claims - Salaries
Administrative
Classified
Full-time Faculty
Part-time Faculty
- Period 3/31/63
- Period 3/31/63
- Period 3/31/63
- Period 3/31/63
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23,018.47
7,753,76
2,514.16
7,425.55
5,325.00
5.6 Payment of Claims - Payroi! Withholding Tax Adjustments
5.61 City Earnings Tax - refunds to employees
5.62 Social Security - refunds to students
$43.53
37.59
5.94
A general discussion followed, involving all of the preceding claims.
Whereupon, on motion by Mr. McCalpin, seconded by Mr. Williamson,
and with the aye vote of all the members, it was
RESOLVED, That the claims listed under Points 5.2, 5.3, 5.4,
5.5, and 5.6 on the Board agenda, and appearing above, be
paid, as submitted.
FURTHER RESOLVED, That the claim of Dr. Helen Kinney, listed
under 5.24, be paid from the special fund in the Manchester Bank
of St. Louis.
6. Student Personnel Services
4BL
No report.
7. Community Relations
College President Cosand informed the Board that strong unsolicited
support had been given to the Junior College District from the following
school districts, and interested individuals, in connection with the forthcoming
tax rate election on April 2, 1963:
1.
2.
3.
4.
5.
Affton School District
Brentwood School District
Mnplewood-RIchmond Heights School District
Adult Education Council
President Ivan Nicholas of the Cooperating Superintendents of
St. Louis County
6. Burton Sawyer, Klrkwood School Board
7. Valley Park Public School Board of Education
8. Representative Alfred A. Speer
3/25/63
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8. Now Business
College President Cosand Informed the Board that certain sections
of the Policies and Procedures Manual were being modified by the committee
appointed to study the Manual.
These revisions and modifications werp. discussed by the Board members.
It was agreed to present the Manual, for formal Board action, at a
future meeting of the Board.
9, Adjournment
Board President Williamson asked the Board if there were any further
business to come before the Board. There was not, and Mr. McCalpin made
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a motion that the meeting be adjourned. Mr. Ruffin seconded the motion,
and it was unanimously approved at 11:45 p.m.
Respectfully submitted,
Mrs. Joseph C. Bastion
Secretary
Board of Trustees
The Junior College District
of St. Louis - St. Louis
County, Missouri
3/25/o3
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AC-REEMENT FOR ARCHITECTURAL SERVICES
9BMV
THIS AGREEMENT made as of the
day of
In the year Nineteen Hundred and Sixty Three by and between THE
JUNIOR COLLEGE DISTRICT OF ST. LOUIS, ST. LOUIS COUNTY, MISSOURI
(hereinafter called the "Owner"}, and SMITH & ENTZEROTH, INC.,
ARCHITECTS, a Corporation, 10 S. Hanley Road, St, Louis (Clayton)
St Missouri (hereinafter called the "Architect"),
WITNESSETH, that whereas tb'i Owner intends to master plan and
erect a Junior College for a St. Louis County site (hereinafter
called the "Project").
NOW, THEREFORE, the Owner end the Architect for the considerations hereinafter set forth agree as follows: v
A.
The Architect agrees to perform professional services for
the above Project as hereinafter set forth.
3.
The Owner agrees to pay the Architect as compensation for
his services:
(1)
For his basic services:
(a) Six percent {b%) of the construction cost for any
single stage of the total Project costing
$5*000,000.00 or leas.
(b) Five and one-half percent (5*. $%) of the construction cost for any single stage of the
total Project costing more than $5,000,000.00.
(2)
For extra services defined in Article II hereinafter,
the Owner agrees to pay the Architect Two (2) times the Direct
I I
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Personnel Expense as defined in Article V hereinafter including
principals1 time at $12.£0 per hour,
™*
(3) Reimbursable expense R3 defined hereinafter in
Article V to the amount expended.
(ij.) Master Plan:
The architect shall be reimbursed for
all work performed on the Master Plan defined in Article XI of
Section C of this Agreement at the same rate as defined in subparagraph B-2 above. Statements shall be rendered monthly by the
Architect computed on the previous month's time records and reimbursable expenses. The total cost of the Master Plan shall be
deducted from the entire fee for basic services on a pro-rata basis
as basic services are performed for each stage of the development.
The total cost of the Master Plan shall not exceed $60,000.00. It
is estimated that the work for each phase will cost approximately
as follows:
Program Phase
Schematic Phase
Preliminary Phase
Pinal Presentation
$ 5,000.00
15,000.00
30,000.00
10,000.00
If, after further investigation upon the part of the Architect it
appears necessary that additional expenditures are necessary for
completion of the Master Plan, the fee for this service may be
increased, but only upon prior written approval of any increase
by the Owner.
C.
The parties hereto further agree to the following
conditions:
I. BASIC SERVICES OF THE ARCHITECT
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Schematic Design Phase (a) The Architect shall consult with the Owner to
ascertain the requirements of the Project and shall
confirm such requirements to the Owner.
(b) He shall prepare schematic design studies leading to
a recommended solution together with a general
description of the Project for approval by the Owner.
(c) Ke shall submit to the Owner a statement of the probable project construction cost based on current area,
volume or other unit costs.
(d) These services shall be performed on each particular
phase of the project as it is carried beyond the
master planning stage and shall be in addition to
master planning as hereinafter defined in Article XI
of this Section.
2.
Design Development Phase (a) The Architect shall prepare from the approved
schematic design studies and the master plan, the
design development documents consisting of plans,
elevations and other drawings, and outline specifications, to fix and illustrate the size and character
of the entire Project in its essentials as to kinds
of materials, type of structure, meohanical and
electrical systems and such other work as may be
required.
(b) The Architect shall submit to the Owner a further
statement of the probable project construction cost
-3-
and, if authorized by the Owner, obtain a semidetailed estimate of such cost.
3.
Construction Documents Fhuae (a) The Architect shall prepare from the approved design
development documents, working drawings and specifications setting forth in detail and prescribing the
work to be done, and the materials, workmanship,
finishes, and equipment required for the architectural,
structural, mechanical, electrical, service-connected
equipment, and site work, and the necessary bidding
information, General Conditions of the Contract, and
Supplementary General Conditions of the Contract, and
shall assist in the drafting of proposal and contract
forms.
(b) He shall keep the Owner informed of any adjustments
to previous statements of the probable project
construction cost indicated by changes in scope,
requirements or market conditions.
(c) The Architect shall be responsible for filing the
required documents to secure approval of governmental
authorities having jurisdiction over the design of
the Project.
ij..
Construction Phase - General Administration of
Construction Contracts;
(a) The Architect shall assist the Owner in obtaining
proposals from Contractors and in awarding and preparing construction contracts.
-k-
The Architect shall
also make recommendations on all claims of the
Owner and Contractor and on all matters relating to
*T&
the execution and progress of the work or the interpretation of the Contract Documents.
(b) He shall check and approve samples, schedules, shop
drawings and other submissions for conformance with
the design concept of the Project and for compliance
with the information given by the Contract Documents,
prepare change orders and assemble written guarantees
required of the Contractor.
(c) The Architect will make periodic visits to the site to
familiarize himself generally with the progress and
quality of the work and to determine in general if
the work is proceeding in accordance with the Contract
Documents.
He will make daily on-site inspections to
check the quality or quantity of the work, but will
not be required to make exhaustive or continuous onsite inspections. During such visits and on the basis
of his observations while at the site, he will keep
the Owner informed of the progress of the work, will
endeavor to guard the Owner against defects and
deficiencies in the work of Contractors, and he may
condemn work as failing to conform to the Contract
Doouraents.
Based on such observations and the
Contractor's Applications for Payment, he will
determine the amount owing to the Contractor and v/ill
issue Certificates for Payment in such amounts.
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f
I
I
These Certificatea will constitute a representation
I
to the Owner, based on such observations and the
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data comprising the Application for Payment, that
|
the work has progressed to the point indicated.
|
issuing a Certificate for Payment, the Architect will
f
also represent to the Owner that, to the best of his
{
knowledge, information and belief based on what his
(
observations have revealed, the quality of the work
By
is in accordance with the Contract Documents. He will
conduct inspections to determine the dates of substantial and final completion and issue a final
I
Certificate for Payment.
(d) If more extensive representation at the site is
required, the conditions under which such representation shall be furnished and a Project Kepresentative selected, employed and directed, shall be
agreed to by the Owner and the Architect and set
forth in an exhibit to this Agreement.
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Personnel (a) Robert Entzeroth shall be assigned to this project as
project architect and shall be associated with all
(b) phases
The
registered
as continuous
Architect
of construction.
the
architect
work
shall
on-site
-6-atassign
from
inspections,
allThis
times.
his
one shall
staff
full-time
not
to supervise
bequalified
construed
all
(c) The Architect shall require the site, structural,
mechanical and electrical engineers to assign a
w
qualified engineer from each of their staffs to
supervise each phase of the work for which his office
is responsible.
6.
Errors and Omission Insurance - Contingency Fund (a) The Architect shall submit to the Owner insurance
certificates giving proof that the Owner is protected
from major errors attributable to the Architect and/or
any consultant retained by the Architect. All premiums for this insurance shall be paid by the
Architect out of his fee for basic services.
(b) The Owner shall include In the building budget a
contingency fund of 2% of the cost of the work to pay
for minor alterations, corrections and omissions to
the work required during construction and for a period
of one full year following substantial completion of
the work.
7.
Revisions to Contract Documents The Architect agrees to revise the contract documents
as required without additional expense to the Owner if
the low bid exceeds by $% or more the amount of the cost
estimate approved by the Owner, exclusive of increased
costs caused by unforsoen increases in rates for labor.
II.
EXTRA SERVICES OF THE ARCHITECT
The following services, if performed due to unusual
circumstances, cause the Architect extra expense, and
-7-
shall bo paid for by the Owner as a Multiple of Direct
Personnel Expense:
1. Making planning surveys and special analyses of
the Owner's needs to clarify requirements of the Project
when requested by the Owner.
2. Making measured drawings of existing construction
when required for planning additions or alterations thereto
3. Revising previously approved drawings or specifications to accomplish changes ordered by the Owner.
4.
Preparing documents for alternate bids and change
orders requested by the Owner.
$.
Consultation concerning replacement of any work
damaged by fire or other cause during construction and
furnishing professional services of the types set forth
jta*
in paragraph C-l above as may be required in connection
with the replacement of such work.
6. Arranging for the work to proceed should the
contractor default due to delinquency or insolvency.
7. Preparing as-built drawings showing construction
changes in the work and final locations of mechanical
service lines and outlets, if requested by the Owner.
8. Making an inspection of the Project prior to
expiration of the guarantee period and reporting observed
discrepancies under guarantees provided by the construction
contracts, if requested by the Owner.
III.
THE OWNER'S RESPONSIBILITIES
1.
The Owner shall provide full information as to
his requirements for the Project,
-8-
2.
Ka shall designate, when necessary, repre-
sentatives authorized to act in his behalf.
He shall
examine doouments submitted by the Architect and render
decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of the Architect's work. He
shall observe the procedure of issuing orders to contractors only through the Architect.
3.
He shall furnish or direct the Architect to
obtain at the Owner's expense, a certified survey of the
site, giving, as required, grades and lines of streets,
alleys, pavements, and adjoining property, rights of way,
restrictions, easements, encroachments, zoning, deed
restrictions, boundaries, and contours of the building
site; locations, dimensions, and complete data pertaining to existing buildings, other improvements and
trees; full information as to available service and
utility lines both public and private; and test borir.gs
and pits necessary for determining subsoil conditions.
l±.
He shall pay for structural, chemical, mechanical,
soil mechanics or other tests and reports if required.
5.
He shall arrange and pay for such legal and
auditing services as may be required for the Project.
6.
If the Owner observes or otherwise becomes
aware of any defeot in the Project, he shall give prcrnpt
written notioo thereof to the Architect,
IV.
PROJECT CONSTRUCTION COST
1.
Project construction cost as herein referred to
means the total cost of all work designed or specified
.9.
by the Archlteot, but does not include any payments made
to the Archlteot or consultants.
2.
Project construction cost shall be based upon one
of the following sources with precedence in the order
listed:
(a) Lowest acceptable bona fide Contractor's proposal
received for any or all portions of the Project.
(b) Estimate of project construction cost as defined
in paragraph I4. below.
(c) The Architect's latest statement of probable
project construction cost based on current area,
volume or other unit costs.
3.
If a fixed limit of project construction cost is stated
herein, or if otherwise authorized by the Owner, estimates of
the project construction cost prepared in semi-detailed or
detailed form by an experienced estimator will be secured by
the Architect during the Design Development or Construction
Documents Phase.
I4.. If the estimated project construction cost or the
lowest bona fide proposal is in excess of any limit stated
herein, the Owner shall give written approval of an increase
in the limit, or he shall cooperate in revising the project
scope or quality,or both, to reduce the cost as required.
5.
Since the Architect has no control over the cost of
labor and materials, or competitive bidding, he does not
guarantee the accuracy of any statements or estimates of
probable construction cost, except as set out in Article I,
sub-paragraph 7 of this Agreement.
-10-
V.
THE ARCHITECT'S EXPENSE 1. Direct Personnel Expense Includes that of
principals and employees engaged on tha Project including
architects, engineers, designers, job captains, draftsmen, specification writers, typists and Project Representatives, In consultation, research, designing, producing drawings, specifications and ctaer documents
pertaining to the Project, and services during construction at the Project site. Employees' time shall be at
their regular rates of pay.
2. Reimbursable Expense includes actual expenditures
made by the Architect in the interest of the Project for
the following incidental expenses.
(a) Expense of transportation and living of principals and employees when traveling in connection
with the Projeot; long distant calls and telegrams; reproduction of drawings and specifications;
excluding copies for Architect's offioe use and
eight complete sets at each phase for the Owner's
review and approval; and fees paid for securing
approval of authorities having jurisdiction over
the Projeot.
(b) If authorized in advance by t'r.o Owner, the expense of Project Representative, overtime work
requiring higher than regular rates, semidetailed and detailed estimate* of project
construction cost, perspective a or models for
the Owner's use.
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(c) If their employment is authorized in advance and
in writing by the Owner, fees of special con•^*
sultants other than those listed in Article X.
VI.
PAYMENTS TO THE ARCHITECT 1.
Payments on account of the Architect's basic
services shall be as follox^s:
(a) Payments shall be made monthly in proportion
to services performed to Increase the compensation for basic services to the following
percentages at the completion of each phase
of the work:
2.
1. Design Development Phase
2. Construction Documents Phase
3. Receipt of Bids
2>$%
1$%
80$
k..
100$
Construction Phase
Payments for extra services of the Architect as
defined in Article II above, and for Reimbursable Expense
as defined in Article V 9 paragraph 2 as well as costs of
Master Planning shall be made monthly upon preservation
of Architect's detailed invoice.
3. No deduction shall be made* from the Architect's
compensation on account of penalty, liquidated damages or
other sums withheld from payments to contractors,
1+. If any work designed or specified by the
Architect during any phase of service is abandoned or
suspended in whole or in part, the Architect Is to be
paid for the service performed on account of it prior
to receipt of written notice from the Owner of such
abandonment or suspension, together with reimbursements
then due.
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VII.
IIITYIW) V "'> il ii i
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n
in
ACCOUNTING RECORDS OF THE ARCHITECT Records of the Architect's Direct Personnel,
Consultant, and Reimbursable Expense pertaining to this
Project and records of accounts bet*;een the Owner and
Contractor shall be kept on a generally recognized
accounting basis and shall be available to the Owner or
his authorized representative at mutually convenient
times, and upon demand Architect shall report reimbursable expenses in writing to Owner.
VIII. TERMINATION OF AGREEMENT This Agreement may be terminated by either party upon
seven days' written notice for any cause whatsoever.
In
the event of termination, due to the fault of others than
the Architect, the Architect shall be paid the reasonable
value of his services performed to termination date, or
a fee baued on the percentage of the work completed,
whichever is less, together with reimbursements then due.
IX.
OWNERSHIP AND USE OF DOCUMENTS Owner shall have the right to use freely Architect's
drawings and specification for planning, and for other
Junior College projects; provided, however, that the
Owner shall not build, nor shall it allow others to build,
nor shall it cause anything to be built under the sealed
plans of Architect without the prior written consent of
Architect.
X.
CONSULTANTS 1.
The Architect agrees to submit for approval by
the Ownor the names and qualifications of all consultants
;
i
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"13"
in
•
to be employed by him for this work,
Thia shall include
a site engineer, structural engineer, mechanical engineer,
^^
electrical engineer, acoustical consultant, landscape
architect, kitchen consultant and all other consultants
the Architect deems necessary for the successful completion of this work.
The Architect shall pay the cost
of these consultants out of his fee.
If, however, the
Owner instructs the Architect to engage a particular
consultant, the consultants qualifications must be
acceptable to the Architect, and the Owner shall pay
any additional fee required above the fee charged by the
consultant of the Architect's choice.
2.
The Owner shall retain and pay the cost of a
soils consultant, including the cost of all test holes
and pits, laboratory tests, and soils engineering reports.
XI.
MASTER FLAN 1. Program Phase: The Architect will collaborate
with the Owner to develop a description of the required
spaces.
This service shall include as many conferences
as are necessary to produce the required results and shall
also include whatever graphic presentations are required
to clearly organize and define the program.
2, Schematic Phase: The Architect, together with
his consultants, will develop the concept of the total
campus with small-scale plan drawings, study models and
diagrams to indicate land use, building groups, circulation
and major utility distribution.
,
v
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3.
Preliminary P h a s e :
The A r c h i t e c t , together w i t h
his consultants, will expand and improve the design of
the approved schematic master p l a n utilizing small-scale
plan drawings and a study model together with a detailed
report of the entire M a s t e r Plan, including structural,
mechanical and electrical work,
I}..
Final Presentation Phase:
This phase shall in-
clude a professionally constructed model of the entire
campus, plus perspective sketches drawn to illustrate the
total concept.
XII.
ARBITRATION Arbitration of all questions in dispute under this
Agreement shall be at the choice of either p a r t y and
shall be in accordance w i t h the p r o v i s i o n s , then obtaining, of the Standard Form of Arbitration Procedure of
The American Institute of A r c h i t e c t s .
A decision b y the
arbitrators shall be a condition precedent to the right of
any legal action.
IN WITNESS W H E R E O F the parties hereto have made and executed
this A g r e e m e n t , the day und year first above w r i t t e n .
SMITH & E N T Z E R O T H , I N C . , ARCHITECTS
Attest:
By
.
By
Secretary
THE JUNIOR COLLEGE DISTRICT OF ST.
LOUIS, ST. LOUIS COUNTY, MISSOURI
By
Attest:
By,
•
President, Board of Trustees
„
Secretary
-15-
MCDCNNELL
V
AUTCMIAYBON
CENTER
P.,.I.I_1-P.,..
DIVISION OF
MCDONNELL AIRCRAFT CORPORATION
LAMBERT .ST. LOUIS MUNICIPAL AIRPORT
BOX 516 ST. LOUIS 64. MO.
•^^
SERVICE AGREEMENT
The Junior Colleges District
St. Louis - St. Louis County, Missouri Agr<.Bmel„ No
438
Customer
4388 Lindell Boulevard
S t . LOUla
City
MCDONNELL
nnlm
Street Address
8
MlMCWi
Zone
State
AUTOMATION
CENTER
ptf„tiw.
25 March
, 9 63
D o t . Expires
19
( M . A . C . ) and Customer agree:
1. M.A.C. will perform the service, in the following Schedule upon the term., conditions and rates specified:
SCHEDULE
A.
Initial File:
M.A.C. will compile the master file necessary to produce the reports list d
In Paragraph B. Source of Information will be the files produced by M.A.C.
registration processing in the grade reporting semester and by M.A.C, grade
reporting processing (when applicable) for the immediately prior two (2) years
or from compatible machineable files furnished by the Customer.
B.
Reports:
M.A.C. will produce the following reports:
1.
At mldsaraesten
a.
b.
Midseroester Grade Reports
State** Report Data
2. Customer will deliver to M.A.C* materials in accordance with the Schedule. If Customer fails to conform to the Schedule, or if the
mot.rlals are Incorrect, M.A.C,'» delivmy obligation! and/or the rotes and charges will b. .qultably adjusted.
3 . Receipt ol Customer-furnished mot.rlals Is subject to M.A.C.'* inspection and operotlng procedures, but M.A.C. assumes no responsibility for t h . correctness of such materials. Materials prepared by M.A.C. for Its own use In performing the services will be M.A.C,*s
exclusive prop.rty,
4. M.A.C. will treat as confld.ntlal Information so designated by Customer, and will mak. the same effort to safeguard such Information
as it does in protecting Its own proprietory data.
5 . Any r.work of services will be at M . A . C . optionj provided, however. Customer will accept the results hereunder as complete and
satisfactory performance.
6. Terms are thirty days net from dote of Invoice. In addition to Schedul. charges, Customer will pay, to the extent Incurred by M.A.C.
h.r.under, ( I ) out>of.pock.t .xpenses such as transportation and long distance telephone charges, and (2) sales, use, and excise taxes.
7. This Agreement may p . terminated by olth.r party on one month's written n o l l e Upon termination by Customer, Customer will pay
all charg.s for work performed.
I
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8. This constitutes t h . entlr. agreement batwesn t h . parties, Is governed by Missouri law. and may not be changed except In writing
signed by (lie putties.
CUSTOMER. The Juftiy,
College District
TLI, ^^S>^.3^^-jdl^^tt^J,
DATE , J r ^ ^ U - _ - j L
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Tin.^.qwwml Manager
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MCOONNELL ^TOT^U^'C'ENTER
DATE ™J&L,MjKC*h
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2
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DIVISION OF
MCDONNELL AIRCRAFT CORPORATION
LAMBERT-ST. LOUIS MUNICIPAL AIRPORT
BOX 516 ST. LOUIS 66, MO.
SERVICE AGREEMENT
438
Agr«om»nt N o .
SCHEDULE (Continued):
B.
2. At semester #nd»
a. Semester Grade Reports
b. Ledger Card Grade Labels
o. Ledger Card Heading Labels
d. Suspect Probation List
e. Suspect Probation Mailing Labals
f. Grada Distribution Reports
These reports will be prepared by every desired cotsblnatlon of
one, two or three of the following parameters:
\
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3.
1) Course
2) Section
3) Location
4) Teacher
5) High School
6) Level
On request:
7) Curriculum
8) Session
9) Type
10) Sex
11) Probation Status
At any time after the preparation of final class lists (M.A.C. registration
processing) or after the required files have been furnished by the Junior
College District (no M.A.C. registration processing) M.A.C. will prepare:
a. Mailing Labels for ail current students
b* Mailing Labals for all students in attendance during the previous
two (2) years.
c. Mailing Labels lor current students or students in attendano during
the previous two (2) years by any one of the parameters:
z:
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1) Level
2) Location (campus)
3) State Aid Class
4) Sex
5) Probation Status
6) Graduating Student
!
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7) Residence Code
3) Curriculum
9) Open Grada
10) Session
11) Inactive Student
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MCOOISINEL.IL
cmnKTERt
MVT&MATB&N
Pfl8
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DIVISION OF
MCDONNELL AIRCRAFT CORPORATION
LAMBERT-ST, LOUIS MUNICIPAL AIRPORT
BOX 516 ST. LOUIS 66, MO.
SERVICE AGREEMENT
438
Agreement No.
SCHEDULE (Continued):
C.
8©t Up:
M.A.C* will complete programs and machine procedures necessary to prepare
the roaster file In Paragraph A and the reports in Paragraph B,
D. Chargest
1.
SetTJp:
The charges for the aet up in Paragraph C will be $6,800.
2.
Reports:
a.
The charges for processing to produce the reports in Items B. I , ,
B*2.a. through B.2.o. and any five (5) possible reports in B.2.f.
will be $0.60 per student per session.
b. The charges for processing to produce additional Grade Distribution
Reports over the five (5) allowed in item D,2.a. and for processing
to produce Mailing Labels in item B.3. will be according to man and
machine time expended at the following hourly rates.
A
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Procedure Analyst
8K Tape 1401
E.
$10,00
$90.00
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The Customer will provide the mark sense grade cards, all data sheets and
all report forms with the exception of the following, which will be printed
on stock paper,
1
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1. State Report Data
2, Suspect Probation List
3, Grade Distribution Reports
"
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P. Transportation of source documents and reports will be furnished by the
Customer, or If so desired, M.A.C, will furnish transportation at cost plus
20% handling oharges,
i*
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