EDINBORO UNIVERSITY OF PENNSYLVANIA
Student Employment - Policy No. F018
Recommended for Approval By James P. Sheehan, Vice President for Finance
and Administration
Approved By Frank G. Pogue, President on May 1, 2004
Review Date: As Required
The link ed image cannot be display ed. The file may hav e been mov ed, renamed, or deleted. Verify that the link points to the correct file and location.
INTENT
The Student Employment program at Edinboro University is designed to help
students finance their education through employment in University departments.
The program encourages a comprehensive learning approach as a tool for postsecondary education and a valuable means of promoting student financial
independence. In addition to being an integral part of University operations, the
program decreases student reliance on grants and loans.
The University is committed to offering students valuable learning assignments
that represent structured pathways from a school environment to the world of
work. While students are not to be regarded as lower-cost alternatives to regular
employees, they are recognized as trainees thereby improving potential for future
gainful employment by developing their employability skills.
A student-centered employment program must include consistent and readily
available information about campus-wide job opportunities. The program must
focus on referring students where they can affiliate and align themselves within a
department. Student retention is an expected outcome. It is vital that efforts to
increase access are accompanied by strategies to retain students once they
have enrolled. Given the high costs of student attrition for both the institution and
the student, efforts to increase student retention will have positive outcomes for
the entire University.
POLICY
The Student Employment program is open to all Edinboro University students in
good standing who have completed the annual Free Application for Federal
Student Aid (FAFSA) and University’s annual Application for Student
Employment. Limited employment opportunities are available to international
students in lieu of an annual FAFSA. The Office of Student Financial Support
and Services will coordinate all student employment applications and referrals in
accordance with its student employment guidelines and procedures.
Placement of all students employees in University departments is only available
through the student employment referral service within the Office of Student
Financial Support and Services; campus departments may not hire student
employees directly. Individuals receiving Federal work-study (FWS) funds will
receive priority employment. Students must provide evidence of their identity
and employment eligibility and complete an I-9 form as a part of the hiring
process before they may begin work. Supervisors are responsible for ensuring
that student employees’ working hours do not exceed their employment award,
and under no circumstances may student employees work overtime.
Departments must also ensure that students do not work during scheduled
classtime. In the implementation of the University's student employment policy,
no student shall be discriminated against on the basis of race, color, religion,
gender, age, disability, national origin, marital or veteran status, sexual
orientation, or any other extraneous considerations not directly and substantially
related to effective performance.
ELIGIBILITY REQUIREMENTS
To be eligible for employment, students must be accepted for enrollment in at
least 6 credits; or presently in good academic standing and in attendance with at
least 6 credits per semester.
1. During the fall and spring semesters when classes are in session, full-time
students are restricted to working no more than 20 hours per week; or
hours that will not exceed their employment award from the Office of
Student Financial Support and Services (if applicable), whichever is less.
2. During the fall and spring semesters when classes are in session, parttime students are restricted to working no more than 10 hours per week;
or hours that will not exceed their employment award from the Office of
Student Financial Support and Services (if applicable), whichever is less.
3. During the summer or periods of non-enrollment, students must be
approved for work by the Office of Student Financial Support and Services
and be accepted for enrollment or be prescheduled in at least six (6)
credits for the following term. Student employees are restricted to a
maximum of 37-½ hours per week during the summer.
The Office of Student Financial Support and Services will notify students about
their eligibility in accordance with federal regulation and available funds.
PROVISIONS
1. Departments must request student assistance through the Office of
Student Financial Support and Services in accordance with available
institutional budget funds.
2. Student employment shall be terminated if student status is lost; FWS
funds terminate immediately upon loss of student status.
3. A student may be employed by no more than two supervisors or
departments within the University at the same time. However, the student
shall be responsible for informing the employers or supervisors of this dual
employment and for assuring that the maximum hour limitations are not
exceeded.
4. Students may not be employed in the same administrative unit as a family
member where the employing relative has direct or indirect responsibility
for recommendations or decisions involving the student in such matters as
initial employment, retention, supervision and similar personnel matters.
Family members are defined as parents, spouse, children and their
spouses, siblings, and their spouses and children.
5. Student employment classifications and hourly wage amounts are
recommended by the University’s Budget Committee for approval by the
President. Departments may not negotiate employment conditions that
require supervisory or bargaining unit work.