CIVIL SERVICE EMPLOYEES COUNCIL March 4, 2010 Capitol Rooms, University Union MINUTES I. Roll Call Present: Leslie Apel, Chris Brown, Suzanne Boussaard, Pam Bowman, Jim Buffalo, Laura Caldwell, Hillary Churchill, Amber Dodds, Carla Farniok, Rich Hamilton, Tishly Herrington, Sheila Kirby, Ed Lavin, Dan Rathjen, Bill Rupert, Kim Sedgwick, Jamie Shuda, Jackie Thompson, Martha Youngmeyer II. Guest III. Minutes (Suzanne Boussaard) The February minutes were presented for approval. Jamie made a motion to accept the minutes and Martha Youngmeyer made a second. Motion passed. IV. Treasurer’s Report (Jim Buffalo) Jim reported the current balances for all three accounts. Previous balance for the General Account was $4,063.88 but a $20 VPC charge was deducted in February; making the new balance $4,043.88. The Scholarship Account had a previous balance of $7,631.01. The following deposits were made $19.00 (Investment Revenue), $351.99 (Contributions) and $2,450.43. The new balance is $10,452.43. The Endowment Fund stays unchanged at $102,400.00. A motion was made by Jamie to approve the report. It was seconded by Laura. Motion passed. V. President’s Report (Ed Lavin) Ed reported on topics recently discussed at the President’s Advisory Group meeting. There is a bill in Springfield regarding rescinding tuition waivers for dependents of university employees. This bill is still with committee. Most believe it will not pass. There is also a bill regarding Greek organizations on university campuses which will require sprinkler systems to be installed in their facilities. The University’s role in this is very minimal. There was discussion also at the meeting regarding whether or not McDonough District Hospital and Family Practice would continue with CIGNA. No official decision has been made yet. Individuals concerned over this as well as the need for more physicians should write to MDH expressing their concerns. Suzanne announced a new physician is due to begin in April or May. VI. Civil Service Employee of the Month (Tishly Herrington) Tishly announced Stacy Hunt in AIMS is the March Employee of the Month. Her presentation was yesterday. Tishly also reported that two nominations have been received for future consideration. This is a nice number. However, more nominations are always welcome. The form can be found on the CSEC website. VII. Vice President for Administrative Services Report (Jackie Thompson) Jackie reported a legislative bill allowing universities to borrow money was passed by the Senate. This bill is very restrictive and there needs to be Board of Trustee resolution before the University can proceed with borrowing money. Jackie emphasized this is only IF it becomes necessary and as a very last option. Administration is keeping all options open. Jackie addressed a rumor regarding the layoff of Building Service Workers. The rumor is that – a rumor. Employees are asked to keep in mind that information regarding layoffs will come from Administration and not from the Unions, not from TV, not from the grapevine. She reminded Council members of her open door policy and encouraged members to assist with snuffing out rumors. If individuals have any concerns or worries, they should contact her or Pam Bowman. They will be more than happy to talk to employees about this or any other issues. VIII. Director of Human Resources (Pam Bowman) Pam reported the SUCSS auditors were on-campus February 16-19. It will take approximately three to six months for the final audit report from SUCSS. The WIU SHRM Student Chapter requested an opportunity to job shadow in order to gain a better understanding of “real world” challenges and responsibilities of human resource professionals. Renee Simpson, Anita Sells, Linda Farr and Pam Bowman will be participating. There are several upcoming events: “How Much is Enough” will be next week; April 27 is the service recognition reception; and May 4 Western Walks which will take place at Hansen Field and based on a team concept. IX. Employee Advisory Committee Representative (Sheila Kirby) Sheila had no report other than she will be attending a meeting in Carbondale next month. X. WIU Quad Cities Campus Report (Chris Brown) Faculty, staff and students are planning for the Groundbreaking on March 23rd. Everyone on the counsel was invited and encouraged to invite others as well. Chris asked Ed and the counsel their thoughts on the QC Civil Service employees forming a more formal chapter at the QC campus so that they could more effectively participate and work on issues and benefits directly affecting their campus and workplace. Ed Lavin stated that he would look at other Illinois campus models that are similar to Western's and come up with a model which we could work with. XI. Representative Reports to Council 1. Affirmative Action Internship (Tishly Herrington) 2. Accreditation Committee (Martha Youngmeyer) 3. Women’s Center (Martha Youngmeyer) The Women’s Center sponsored or co-sponsored several activities in February, including National Girls and Women in Sports Day activities; the V-Day Campaign with “Until the Violence Stops” documentary screening and “The Vagina Monologues” performances; “Go Red for Women” Heart Healthy Luncheon; and “My Healthy Heart” presentation by Dr. Karkare; all of which were held in the Multicultural Center (MC), as well as the “Pink Zone” breast cancer awareness event in Western Hall and the Eating Concerns Coalition’s Eating Wellness Symposium at the Student Recreation Center. Women’s History Month began March 1, with a reception and dedication of the “Honoring Our Mothers” window and plaque with the honorees’ and donors’ names in the Women’s Center lounge. Also March 1 the Women’s Art Exhibit Opening Reception was held to kick-off the month-long display of the Women’s Art: Women’s Vision exhibit featuring artwork submitted by students, staff, alumni and community members. March 10 will be the Women’s Center Red Cross Blood Drive in the Multicultural Center, 10:00am – 2:30pm. To donate, please register ASAP on-line at https://www.membersforlife.org/midamerica/mobilesch/bdc_schedule.php?page=zip&pdistance=5&zi p=61455&did=279248&region=2 The Women of Color Seminar will be held Saturday, March 27, in the Multicultural Center. Registration is $5 for students, and $7 for non-students and is due by Friday, March 12. Please visit our Web site at www.wc.wiu.edu and our Facebook Page (WIU Women's Center) for updated information on our programs and activities. 4. Web Page (Jim Buffalo) Jim reported that Scott Lawson will be turning the management of CSEC’s website over to the Council some time during the summer. Also, Scott is working on adding a group recognition spot under the Employee of the Month. 5. Provost Advisory Council (Amber Dodds) The Council is scheduled to meet on March 22. 6. Training and Development (Carla Farniok) Carla announced several upcoming Microsoft Office and Zimbra training sessions as well as “Go Western” program which has several components th th scheduled between March 30 and May 11 . There will be Go Network, Go…for the Flowers, Go Read, Go Dance, and Go Dress for Success. 7. Technology Advisory Users Group (Jim Buffalo) No report. 8. Web Accessibility (Amber Dodds) Amber reported meetings are being scheduled. 9. Technology Cabinet (Jim Buffalo) No report 10. University Diversity Council (Tishly Herrington) No report XII. Committee Reports 1. Appeals/Award Fund (Bill Rupert) No report 2. Award Selection (Dan Rathjen) Dan reported three or four applications have been received. April 9 is the deadline for dependent scholarship applications. 3. Constitution / Election (Jim Buffalo) Jim is working on the upcoming election. He encouraged members to talk with prospective council members as we need one in each group – except for the Quad Cities. He will see that the election information is posted on the website, the e-bulletin board and in the Campus Connection. 4. Education (Hilary Churchill) No report 5. Mentoring (Kim Sedgwick) Kim reported two new employees have been hired. They are Amy Brown, Office Support Associate, Biology and Stephanie Huston, Clerical Assistant, Development. 6. Salary (Suzanne Boussaard) No report 7. Social Events & Development (Hilary Churchill) Hilary has reserved the Heritage Room for May 12 for the spring luncheon. However, most members felt it would not be a good week since it is also Final Exam Week. Hilary will see if she can reserve the room for May 5. She is scheduled to meet with Sodexo next week to work on the menu. 8. Committee on Committees (Richard Hamilton) No report 9. Systems Policy Committee (Bill Rupert) The Committee has completed work on the policy and have submitted it to President Goldfarb for his review and approval. 10. Technology Cabinet Committee & Users Group (Jim Buffalo) No report 11. University Diversity Council (Tishly Herrington) No report XIII. New Business There was no new business raised at today’s meeting. XIV. Old Business 1. Proposed Language for CSEC Actions for Constitution (Donation): (Jim) Tabled to next meeting. 2. FRBR Screens: (Suzanne / Pam Bowman) Pam reported she had spoken with the Business Office regarding the possibility of offering group training sessions. Business Office personnel are more than happy to work with/train one-on-one with any individuals who need assistance with the screens. 3. Golf Outing: Ed has not been able to talk to golf course personnel regarding possible dates. In the meantime, he requested Council members to be aware of any other major events scheduled in May or June so as not to compete with them. 4. Presidential Search: Ed announced Tishly was collecting the Statement of Interest letters from employees who would like to serve on the Presidential Search Committee. She will compile the received statements and distribute to Council members within the next week. 5. Open Forum with the President: Ed announced the Open Forum with President Goldfarb is scheduled for April 5 in the Sandburg Theatre. Please share the date with others. 6. Garage Sale: Ed brought up the subject of conducting a garage sale in the east arena of Western th Hall. The arena is available May 8 . Discussion followed. Some feel a later date such as in August with students returning to school would be a better time than at the end of the semester. Also, many Council members expressed the desire to have very specific guidelines as to what would be accepted and what items would not be accepted. A brief discussion took place with regard to how the funds raised would be dispersed. All decisions on this subject were tabled. 7. Survey regarding Budgetary Solutions: Discussion took place regarding whether or not CSEC should send out a survey similar to what COAP did recently. The discussion also included ideas on the content. Hilary made a motion to send a survey out to all civil service employees. The motion was seconded by Tishly. Yes votes: 10 No votes: 5 Motion passed. Ed requested Council members to email him within the next week any suggestions as to the contents of the survey. XV. Group Concerns There were no group concerns. XVI. Announcements Next meeting: April 1, 2010 in the Capitol Room in the University Union XVII. Adjournment: Martha made a motion to adjourn the meeting. Motion was seconded by Rich. Motion passed. Meeting adjourned at 2:45pm.