CIVIL SERVICE EMPLOYEES COUNCIL
June 5, 2008
Mary Lou Kent Room
Library
Minutes
The meeting began with a moment of silence for Robert Cook.
I.
Roll Call
Present: Suzanne Boussaard, Hilary Churchill, Amber Dodds, Carla Farniok, Ed Lavin, Greg Phelps,
Kim Sedgwick, Jamie Shuda, Cerese Wright, Martha Youngmeyer, Pam Bowman, Sheila Kirby, Jackie
Thompson
Excused: Jim Buffalo, Laura Caldwell, Richard Hamilton, Dan Rathjen, Lois Retherford
The meeting began with a moment of silence for the recent passing of Robert Cook.
II.
Guest
Joe Rives – Strategic Plan
Self study accreditation – 2 year process
Degrees are transferable
Financial Aid
1.
2.
3.
4.
5.
Mission – Shared governance working together with leaders on committees.
Planning – Technology, Master, and Daily Operations
Instruction and Assessment
Research
Public Service
NCA – pick three areas as an institution
1. Distance Learning
2. Growing Both Campuses
3. Measuring Core Values – How do we live these
We value something is much more than words. This is a two year process for self accreditation.
Representation is needed from the council. There is a committee meeting once a month. Renee
Simpson will be on the committee with diversity for civil service.
Provost Jack Thomas He was delighted to be at the Civil Service Employees Council Meeting.
Joe Rives and Judi Dallinger are co-chairs for the Strategic Plan committee. There are also 2 faculty
members. One if from Macomb and one if from the Quad Cities. There is a lot involved with the
accreditation procedures.
Dr. Thomas has been here since January and has been on a fact finding mission. He was able to
recently meet with the Chairs of the Departments. He wants to meet when good things are happening
along with the problems. He has an open door policy and wants to make a difference. He is friendly,
firm, but fair. He responds to all emails and returns all calls.
III. Minutes (Carla Farniok) – Jamie made a motion to accept the minutes and Greg seconded it. Motion
carried.
IV. Treasurer’s Report (Jamie Shuda)
The Spring luncheon brought in $1,719.41. The general account has $4180.65 as of June 5, 2008.
V.
President’s Report (Ed Lavin) – The President’s Advisory meeting was a short meeting. There are budget
problems. It is not moving as well as expected. The private colleges have money and the state
colleges seem to be bogged down. There was discussion of tuition increase for deferred maintenance.
The tuition is raised and part goes to a deferred maintenance account. ISU, SIU and U of I currently do
this. There are concerns that the university may not get as much funding from the state.
The Salary Committee received a response back to the concerns and questions that were asked about
the Pay for Exceptional Performance.
VI. Civil Service Employee of the Month (Laura Caldwell) – Nominations are needed for this award. Anyone
can nominate so please encourage departments to recognize their employees. An employee is not able
to win more than once from 2000 on. This is when the stipend began. Suzanne made a motion to post
this on the web and Jamie seconded. The motion carried.
Bill Sibley, Library, is employee of the month for June. His presentation was June 6, 2008 in the
Acquisition Department at 10:00 a.m.
VII. Vice President for Administrative Services Report (Jackie Thompson)
The budget will hopefully be settled by June 30. The budget passed was $2 billion dollars more than
there is to spend.
Most chillers are operating. Stipes is not. The buildings were built over the chillers. The chillers have
to be disassembled to be taken out and put in. Many of the chillers are more than 20 years old. The
chillers in the residence halls are not used in the summer which helps them last longer.
There is a Board of Trustees meeting at the Quad Cities Campus on June 6.
The table top exercise tornado drill is rescheduled for July. Each building will know what to do.
Jamie brought up that the fire alarm in the Union was not very loud. They think the sound was turned
down so it did not interrupt the daily activity in the Union.
Lake Ruth has been drained and is being cleaned out. The turtles and fish have been removed and are
safe. The family of geese left the area. The bucket is for fish and turtles.
VIII. Director of Human Resources (Pam Bowman) – Wants to see about a link from the Human Resource
website to CSEC Website. Greg made a motion to do this. Ed seconded and the motion carried.
Training and Development – Word 2007 Introductory and Intermediate training sessions are being offered
along with Access.
MDH has not signed with Health Link yet. They are still in negotiations. This has happened in the past.
The Pay for Exceptional Performance Proposal went out yesterday. A meeting will be set up.
Diane Sayers wants opinions on extending hours to replace James since he has specific qualifications.
Ed approved.
Two new employees were hired and received old information. Ed will get with Becky to get everything
updated.
There was discussion about using Pam’s electronic signature on the certificates. She gave her approval
and said that Natalie Adcock with Document and Publications Services should be able to help with this.
IX.
Employee Advisory Committee Representative (Sheila Kirby)
There is a meeting next month.
X.
WIU Quad Cities Campus Report (Lois Retherford)
The Quad Cities Campus welcomed a new civil service employee on June 2. Orlando Winkfield
transferred from the Macomb Campus to the Quad Cities Campus.
The Board of Trustees will be meeting at the Quad Cities Campus on June 6.
The group that attended the luncheon from the Quad Cities Campus had a wonderful time and thought
the food, decorations, and everything was great. Thanks to all for all the hard work and planning to
make it such a success.
XI. Representative Reports to Council
1. Affirmative Action Internship (Amber Dodds) – There is an intern working with Richard Chamberlain
in CAIT. Dr Goldfarb needs to approve an intern to work with him.
2. Affirmative Action & Equity Council (Martha Youngmeyer) – No Report
3. Women’s Center (Martha Youngmeyer) – No Report
4. Web Page (Jim Buffalo) – Pictures are needed for Amber and Dan for the website.
XII. Committee Reports
1. Appeals/Award Fund (Rich Hamilton) – No Report
2. Award Selection (Ed Lavin) – No Report
3. Constitution / Election (Jim Buffalo) – The council still needs a Group 3 representative.
4. Education (Hilary Churchill) – No Report
5. Mentoring (Dan Rathjen) – No Report
6. Salary (Suzanne Boussaard) – The response is back for the Pay for Exceptional Performance.
Feedback is needed from the Salary Committee. It is the committee’s intention to get it to the Civil
Service Employees.
7. Social Events & Development (Jamie Shuda) – There were 130 people in attendance for the
Spring luncheon. The Fall luncheon is going to be a stress free holiday with soup being served.
There was discussion about council members not being able to purchasing raffle tickets. If the
council members are able to purchase tickets, it was brought up to have an audience member pull
the tickets. If there are any ideas for the raffle tickets, please send them to Ed. There was also
discussion about having to be present to win the prize. Thank you to everyone who sold tickets
and picked up prizes. $1,706.00 was made off of the raffle tickets. The Civil Service bulletin board
will be used to see if the council can get volunteers to sell raffle tickets. Kim could possibly sell
them while she is checking copiers. She will look into this possibility.
8. Committee on Committees (Greg Phelps) – No Report
XIII. New Business:
1. Fundraiser – Civil Service night in the Quad Cities at a ball game. A bus and tickets are being
looked into.
2. Blood Drive – There will be a possible blood drive to get the Civil Service Employees Council name
out.
3. Ed and Rich came off of the Appeal and Award Committees. Representatives are needed for these
along with Mentoring.
Mentoring – Representatives in each building welcome new employees.
Scholarship – Set up a schedule and work with Becky in Human Resources. Look at the
requirements and closing dates. It is very rewarding.
XIV. Old Business:
1.
2.
3.
XV.
Payroll Deduction Plan – There was an idea to collect donations for a chance to win a prize if you
sign up for payroll deduction. This could be done monthly. There is no minimum for payroll
deduction. It needs to go into the Scholarship Fund rather than the Endowment
Phone-A-Thon
Pay For Performance
Group Concerns:
The Amythist Council is needing a Civil Service representative. It is an anti drinking organization.
The testing concerns need dates, times, and who when there is an issue so it can be looked into. The
Administration does care about this issue. There is a great concern about the employees.
There was as Thank You email from Louise Reynolds for a great luncheon that the council put on.
There are no sign ups yet for the golf outing on June 28. Kim is looking into getting announcement out
on WIUM, WJEQ, and WKAI and will look into other ways to get this out.
XVI. Announcements: Next meeting: July 3, 2008 in the Mary Lou Kent Room in the Library