INFORMATIONPACKETFOR
2016SUMMERCONFERENCESTAFFPOSITIONS
DearApplicant:
ThankyouforyourinterestinbecominganOfficeofConferenceServicesstaffmember.
Beforefillingouttheapplicationform,pleasereadtheattachedjobdescriptionandduties.
Shouldyouhaveanyquestionsfeelfreetocallmeat(610)683‐1359.
Applicationcriteria:
(1) Completedapplication
(2) Tworecommendationsreturnedbytimeofinterview
(3) AttendtheapplicantsocialonFebruary23,2016,at9:00pminMSU250
(4) Successfullypass3backgroundchecks(ACT34,PA151,FBICriminal
Check/Fingerprinting)
(5) AninterviewwiththeDirectorofConferenceServices
NOTE:Shouldtherebealargeapplicantpool,apre‐interviewscreeningofapplicationswillbe
usedtorestrictthenumberofinterviews.
Theenclosedapplicationandrecommendationsaretobereturnednolaterthan4:00pmon
February23,2016,to:
KutztownUniversity
OfficeofConferenceServices
EducationHouse
Kutztown,PA19530
(610)683‐1359
Thankyouforyourinterest.
Sincerely,
TerrySitler
DirectorofConferenceServices
THEKUTZTOWNUNIVERSITYOFFICEOFCONFERENCESERVICES
The Kutztown University Office of Conference Services is under year round direction of the Director of
ConferenceServiceswhoservesasacontactpersonandcoordinatorofallcamps,conferencesandoutside
events.DuringthesummermonthstheDirectorisassistedbystudentsworkingaspartoftheConference
Services Team. Kutztown University generally hosts 70 ‐ 100 conferences consisting of approximately
13,000guests.Theseconferencesrangefromathleticcampstoprofessionaleducatorsseekingcontinuing
education.EmploymentwiththeConferenceServicesTeamshouldbeviewedasanopportunityforsummer
employment,anopportunitytolearnandanopportunitytobepartofateamthatishardworkingandfun.
The Kutztown University Office of Conference Services is located physically in the Education House. The
ConferenceServicesOfficeispartoftheCommunications,MarketingandExternalAffairsDivisionwhichis
madeupofConferenceServices,KUPresents,PAGermanCulturalHeritageCenter,UniversityRelations,and
Athletics.
TheKutztownUniversityOfficeofConferenceServicesstrivestoprovidemaximumcustomerserviceby
actingasaliaisonandcoordinatorbetweenthoseprovidingandthosedesiringconferenceservices.The
ConferenceServicesStaffTeamactsasrepresentativesandparticipantsoftheuniversityeducational
missionthroughaidingtheeffortsofadmissions,continuingeducation,athletics,scholarshipsandother
endeavors.TheOfficeofConferenceServicesiscommittedtotheenhancementandpromotionofthe
KutztownUniversitycommunity.
2016SUMMERCONFERENCESERVICESSTAFFGOALS
1.
Toprovideexcellentcustomerserviceasmeasuredthroughcontinuousevaluation.
2.
Toserveasliaisonstoguestsasthepersonscoordinatingandchannelingrequeststhroughproper
universitychannels.
3.
Tomaintainafriendlyandopenrelationshipamongconferencestaff,campusdepartmentsand
personnel.
4.
TorepresentKutztownUniversityinthebestpossiblemanner.
5.
Tosetanexcellentprecedentforfutureconferenceoperations.
6.
Tomaintainagoodrelationshipbetweenconferencestaffandvisitors.
7.
Tobeactiveparticipantsintheuniversitymission.
8.
Totakeadvantageoftherolemodelsofferedtousoncampus,aswellasactasrolemodelsforour
visitorsandguests.
KUTZTOWNUNIVERSITY
OFFICEOFCONFERENCESERVICES
APPLICATIONFORSUMMERCONFERENCEPOSITIONS
NAME
DOB StudentIDNumber
(forKUstudentsonly)
SocialSecurityNumber (fornon‐KUstudentsonly)
LocalAddress
LocalPhone PermanentAddress
PermanentPhone CellPhone
KUEmailAddress @live.kutztown.edu
Alternateemailaddressfornon‐KUstudents EmployeeWorkIdentificationNumber ________‐____
(forKUstudentsonly)
CurrentYear:FRSOJRSRGradOther
Major
List former and present extracurricular activities indicating leadership roles, offices held, honors
received,etc.
List, in chronological order, your work experience to date, including part‐time, volunteer and
summerpositions(pleaseattachseparatesheetforadditionalworkexperience).
1.________________________________ ___/___/___to___/___/___
Description: 2.________________________________
Description: ___/___/___to___/___/___
3.________________________________
Description: ___/___/___to___/___/___
4.________________________________
Description: ___/___/___to___/___/___
Forthesummerof2016:
1.
SummerConferenceStaffMemberswillnotbepermittedtotakesummerclasses
(exceptforon‐lineclasses).
2.
Anyadditionalemployment(outsideoftheConferenceServicesPosition)willneed
priorapprovalfromtheDirectorofConferenceServices.
Whatexperience,skillsortalentsdoyoupossessthatwouldenableyoutobecomeavitalmember
ConferenceServicesOffice?
WhyareyouapplyingforaConferenceServicesposition?
References:Tworecommendationsfromcollegestaff/faculty/orrecentemployersmustbesubmittedtothe
Director of Conference Services before your application will be considered complete. List below the two
individualstowhomyouplanonsendingtherecommendationforms.Allformsshouldbereturneddirectly
totheOfficeofConferenceServices.Additionalrecommendationformsareavailableuponrequest.
NAME
ADDRESS
PHONE
1.
2.
IhavereadthejobdescriptionandunderstandtheresponsibilitiesofthepositionforwhichIamapplying.If
selectedforaposition,Iamwillingtoacceptthoseresponsibilitiesandtoservetheentireworkperiod.
Signature
Date THISAPPLICATIONMUSTBERETURNEDTOTHEOFFICEOF
CONFERENCESERVICES(EDUCATIONHOUSE).
RECOMMENDATIONFORMFOR2016SUMMERCONFERENCESTAFFPOSITIONS
Applicant:Pleaseprintortypeyournameintheblankandpresentthistoeachofyourreferences.
(Applicant's name)________________________________ is seeking a position on the 2016 Office of Conference
Services staff. This recommendation will help us make relative evaluations among candidates. Please
respond to as many of the items as you can based on your knowledge of the applicant and return to the
Office of Conference Services in the Education House. Please provide information that is accurate and as
candidaspossible.Noapplicationcanbeprocessedbeforeallmaterialisreceived,soweappreciateyour
promptattentiontothisrecommendation.Thankyouforyourassistance.Recommendationswillbekept
confidential.
JobSummary:ConferencestaffwillassistinallfacetsoftheConferenceprogram.Staffwillberesponsible
forservicingtheneedsofconferencegroupsandtheirparticipants.Thiswillincludeadministrative,clerical
andphysicaloperationsnecessarytoprovidesupportservicestoconferenceparticipants,andinvolvement
inallphasesoftheconferenceprogramtoinclude(1)servicinggeneralprogrampreparationandoperation,
and(2)servicingspecificconferences‐‐(a)pre‐conferencepreparation,(b)during‐conferenceservices,and
(c)post‐conferencefollowup.
Requiredskills:
(1) Dependabilityandfollow‐through.
(2) Abilitytoacceptdirection.
(3) Administrativeability(detailsareveryimportant).
(4) Punctuality.
(5) PresentapositiveimageofselfandtheUniversityandhaveatidyappearance.
(6) Providecleardirectionsonregistrationprocedures.
(7) Enjoymentofworkingwithpeoplefromallbackgrounds.
(8) Abilitytoworkindependentlywithlittlesupervision.
(9) Communicateeffectivelywithconferencegroups.
ANDABOVEALL
(10) Possessawillingnesstoworkandlearn,andbeapartofaConferenceServices teamstriving
foracommongoal.
Commitments:
(1) Orientation/stafftraining.
(2) Weekday,eveningandweekendresponsibilities‐dependingonconferencescheduleand
assignments.
(3) Amulti‐facetedjob‐‐quick‐pacedworkandexcellenteducational/learningexperience.
ITEMSBELOWTOBEANSWEREDBYPERSONSWRITINGRECOMMENDATIONS
Yourname(print) Position/Title
Howlonghaveyouknowntheapplicant? Howwelldoyouknowtheapplicant?
(verywell)5‐‐‐‐4‐‐‐‐3‐‐‐‐2‐‐‐‐1(notwell)
Howconfidentareyouinevaluatingtheapplicant?
(very)5‐‐‐‐4‐‐‐‐3‐‐‐‐2‐‐‐‐1(notvery)
Below,pleaseratetheindividualinthefollowingcategoriesandplaceacheckmarkwhereappropriate.
Excellent
Good
Fair
Unsatis‐
factory
Not
applicable
Leadership
Confidence
Enthusiasm
Appearance
Maturity
Motivation
Listening
Approachability
CommonSense
SenseofHumor
Communication
Skills
Campus/AreaKnow. OverallEvaluation
Basedonyourknowledgeoftheapplicant,doyouhaveanyreservationsaboutthisperson'ssuitabilityfor
appointmenttoaConferencesServicesstaffposition?Ifyes,pleaseexplain:____________________ OtherComments
ChecktheAppropriatesectionbelow:
_____Recommendstrongly_____Recommend_____Recommendwithreservations
_____Donotrecommend_____Other(specify)
Signature
Date Address
Phone PleaseseethatthisrecommendationisreceivedintheOfficeofConferenceServices,EducationHouse,
KutztownUniversity,Kutztown,PA19530(610‐683‐1359).Thankyouverymuchforyourassistance.
RECOMMENDATIONFORMFOR2016SUMMERCONFERENCESTAFFPOSITIONS
Applicant:Pleaseprintortypeyournameintheblankandpresentthistoeachofyourreferences.
(Applicant's name)________________________________ is seeking a position on the 2016 Office of Conference
Services staff. This recommendation will help us make relative evaluations among candidates. Please
respond to as many of the items as you can based on your knowledge of the applicant and return to the
Office of Conference Services in the Education House. Please provide information that is accurate and as
candidaspossible.Noapplicationcanbeprocessedbeforeallmaterialisreceived,soweappreciateyour
promptattentiontothisrecommendation.Thankyouforyourassistance.Recommendationswillbekept
confidential.
JobSummary:ConferencestaffwillassistinallfacetsoftheConferenceprogram.Staffwillberesponsible
forservicingtheneedsofconferencegroupsandtheirparticipants.Thiswillincludeadministrative,clerical
andphysicaloperationsnecessarytoprovidesupportservicestoconferenceparticipants,andinvolvement
inallphasesoftheconferenceprogramtoinclude(1)servicinggeneralprogrampreparationandoperation,
and(2)servicingspecificconferences‐‐(a)pre‐conferencepreparation,(b)during‐conferenceservices,and
(c)post‐conferencefollowup.
Requiredskills:
(1) Dependabilityandfollow‐through.
(2) Abilitytoacceptdirection.
(3) Administrativeability(detailsareveryimportant).
(4) Punctuality.
(5) PresentapositiveimageofselfandtheUniversityandhaveatidyappearance.
(6) Providecleardirectionsonregistrationprocedures.
(7) Enjoymentofworkingwithpeoplefromallbackgrounds.
(8) Abilitytoworkindependentlywithlittlesupervision.
(9) Communicateeffectivelywithconferencegroups.
ANDABOVEALL
(10) Possessawillingnesstoworkandlearn,andbeapartofaConferenceServices teamstriving
foracommongoal.
Commitments:
(1) Orientation/stafftraining.
(2) Weekday,eveningandweekendresponsibilities‐dependingonconferencescheduleand
assignments.
(3) Amulti‐facetedjob‐‐quick‐pacedworkandexcellenteducational/learningexperience.
ITEMSBELOWTOBEANSWEREDBYPERSONSWRITINGRECOMMENDATIONS
Yourname(pleaseprint) Position/Title
Howlonghaveyouknowntheapplicant? Howwelldoyouknowtheapplicant?
(verywell)5‐‐‐‐4‐‐‐‐3‐‐‐‐2‐‐‐‐1(notwell)
Howconfidentareyouinevaluatingtheapplicant?
(very)5‐‐‐‐4‐‐‐‐3‐‐‐‐2‐‐‐‐1(notvery)
Below,pleaseratetheindividualinthefollowingcategoriesandplaceacheckmarkwhereappropriate.
Excellent
Good
Fair
Unsatis‐
factory
Not
applicable
Leadership
Confidence
Enthusiasm
Appearance
Maturity
Motivation
Listening
Approachability
CommonSense
SenseofHumor
Communication
Skills
Campus/AreaKnow. OverallEvaluation
Basedonyourknowledgeoftheapplicant,doyouhaveanyreservationsaboutthisperson'ssuitabilityfor
appointmenttoaConferencesServicesstaffposition?Ifyes,pleaseexplain:____________________ OtherComments
ChecktheAppropriatesectionbelow:
_____Recommendstrongly_____Recommend_____Recommendwithreservations
_____Donotrecommend_____Other(specify)
Signature
Date Address
Phone PleaseseethatthisrecommendationisreceivedintheOfficeofConferenceServices,EducationHouse,
KutztownUniversity,Kutztown,PA19530(610‐683‐1359).Thankyouverymuchforyourassistance.