International Affairs Committee
Mission Statement and Bylaws
KUTZTOWN UNIVERSITY
Kutztown, PA 19530
MISSION
The International Affairs Committee reports to the University Senate and is responsible for the following:
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Identifying, advising upon, and monitoring international initiatives.
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Maintaining effective communication with the university community.
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Providing ongoing evaluation of international initiatives within the university.
BYLAWS
I.
COMPOSITION AND TERMS OF APPOINTMENT
A. Composition
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The Associate Director of International Admissions (Permanent Member)
The Assistant Director of International Admissions (Permanent Member)
The Faculty Advisor for the International Studies Program (Permanent Member)
One member of the College of Liberal Arts and Sciences (Appointed by the Committee
on Committees)
One member of the College of Business (Appointed by the Committee on Committees)
One member of the College of Education (Appointed by the Committee on
Committees)
One member of the College of Visual and Performing Arts (Appointed by the
Committee on Committees)
Three At-Large faculty members (Appointed by the Committee on Committees)
One Professional Staff member (Appointed by the Committee on Committees)
One Academic Dean or Director (Appointed by the Committee on Committees)
One International Undergraduate Student (Appointed by the Student Government
Board)
One Non-International Undergraduate Student (Appointed by the Student Government
Board)
B. Terms of Appointment
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Chairperson of the International Affairs Committee is elected each year from among
the members of the committee. There are no term limits on being Chairperson.
Non-Permanent Faculty and Staff Members are appointed for staggered two-year terms
Students are appointed by the Student Government Board for one-year terms
II.
DUTIES
A. Duties of Committee Members are:
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Elect International Affairs Committee Chair
Elect International Affairs Subcommittee Chairs and Members
Appoint Professional Staff Member to the International Affairs Committee
Appoint Academic Dean or Director to the International Affairs Committee
Prepare a charter outlining activities and objectives for the year and submit it to the
University Senate at the beginning of the academic year.
Review the International Affairs Committee’s Mission Statement, Bylaws and
Operating Guidelines on an annual basis.
Attend meetings on a regular basis.
Inform Chair if you unable to attend a meeting.
Perform committee duties as assigned.
If serving as a representative of a department or college, provide regular feedback to
appropriate constituency.
B. Duties of Chair are:
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Distribute Mission Statement, Bylaws and Operating Guidelines to members at the
first meeting of the year for information and review.
Submit any revision of the Mission Statement to University Senate for approval.
Submit any revision of Operating Procedures to University Senate for approval.
Ensure that the University Senate Office has a copy of the Mission Statement and
Operating Procedures.
Call meetings on a regular basis.
Set the agenda and distribute prior to the meeting.
Distribute the minutes prior to the meeting.
In the absence of University Senate clerical support, the Chair will appoint a
recording secretary.
Present an interim report to the University Senate as requested.
Ask for administrative expertise to attend specific meetings as needed.
Inform University Senate if proposing any changes in structure, membership, or
mission.
Present a written annual report to the University Senate outlining accomplishments
and activities of the Committee.
Present a written annual report to each member of the Committee outlining his/her
accomplishments
C. Duties of Recording Secretary are:
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III.
MEETINGS
Record the minutes of each meeting.
Record the names of those attending and those not attending at each meeting.
Submit copies of minutes to the University Senate Office for archival purposes.
The International Affairs Committee will meet monthly. Members of the International Affairs
Committee who cannot attend a meeting for whatever reason must find a qualified substitute
from their constituency. Members who miss two regularly scheduled meetings in any given
semester may be assumed to have withdrawn from the Committee and in such a case the
International Affairs Committee will identify an appropriate replacement. The first meeting of
the year is called by the Associate Director of International Admissions.
IV.
AGENDA
A. The Agenda shall consist of the following order of priority:
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Call to Order
Approval of Minutes
Announcements
Old Business
New Business
Adjournment
B. A call for agenda items will be sent out to all members of the committee with a copy of the
minutes and a draft agenda at least one week prior to the meeting.
C. The final agenda for the meeting will be available for the members of the committee on the day
of the meeting.
V.
RULES OF ORDER
A. Robert’s Rules of Order will govern the committee’s procedures in all cases where applicable.
B. A quorum will consist of a simple majority of the members of the full committee. A quorum is
needed to hold meetings and conduct business.
C. All members of the committee have full voting privileges.
D. In order to have a vote, there must be a quorum.
E. Amendments of the Bylaws shall require a two-thirds majority of the total voting membership.
Revised: February 2015