Academic Service-Learning/Community
Engagement Advisory Committee (ASLCEAC)
STLCC--Meramec

Large-scale grant proposals for a huge amount of money can be pages long. But since grants from
Service Learning/ASLCEAC are usually for a few hundred dollars or less, we recommend that student groups use the letter proposal, which usually is no longer than three pages.

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Ask for the gift
Describe the need
Explain what your group will do
Provide timeline
Provide information about your group
Include a budget
Close
Include attachment

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Begin with a reference to Service Learning/
ASLCEAC as the funder of the grant
State the reason you are writing and the amount of funding you will need

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Explain to Service Learning/ASLCEAC the purpose of the grant
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Will your group seek to correct a problem? or
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Will your group seek to fulfill a need?

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Provide enough detail to make Service
Learning/ASLCEAC interested in your proposal
Describe exactly what you will do if you receive the grant:
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How will your group correct the problem that you earlier described? or
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How will your group fulfill the need that you earlier described?

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In you timeline be sure to include:
 hours of service involved
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 planning hours professor consultation hours

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Include your mission statement
Briefly describe
 the purpose of your group
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 the number of members in your group the leadership of your group, if appropriate
Briefly describe how this service learning project ties in with your academic course

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Indicate the total cost of the project
Break down the total cost in distinct elements
Perhaps use a table to show these costs

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Call attention to the future and the change that will result from your completed project
Offer to provide more details
Express your willingness to meet with Service
Learning/ASLCEAC
Provide contact information, including phone number and email address

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A copy of incorporation as 501(c) (3) for the
Community Partner
Written approvals of the Community Partner and student’s instructor
A signed statement that you will write a completion report at the end of the service learning project
Grant Contact Information form

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Once you submit your proposal, be prepared to wait for a result
If Service Learning/ASLCEAC asks for additional information, provide it as soon as possible
If letter proposal is granted, take a few moments to acknowledge Service Learning’s support with a letter of thanks.

Debbie Corson,
Service Learning/ASLCEAC
STLCC-Meramec
11333 Big Bend, Blvd.
BA 219J
St. Louis, MO 63122
Phone: 314-984-7234
Email: dcorson2@stlcc.edu