Spring 2016 Invoice Notification & Checklist
Invoices are NOT mailed
Assistance with most inquiries can be found on our website: http://www.kutztown.edu/studentaccounts
Spring 2016 charges are due in full by January 4, 2016 – MyKU may not be available January 3-4, 2016. Plan accordingly.
Please log into MyKU TODAY to review your charges and make payment. Helpful information below!
CHANGES?: You may be changing courses, adding or cancelling housing or meal plans, changing rooms assignments or meal
plans, and even adjusting financial aid (new loans, reinstatements, verification, etc.). New charges and adjustments will be
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due January 4 . Aid will show as it is authorized and updated. Additional invoice dates will be 12/4 & 12/18 – due 1/4/16.
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Kutztown University will be CLOSED Dec. 24 in the afternoon through Jan. 3 , re-opening on the 4 . Plan accordingly.
Checklist: Did I do all I need to do to keep my Spring 2016 schedule and housing assignment?
Did I log into MyKU and view my invoice? Verify my address and phone?
Is my Conditional Balance Due = 0.00? If not, pay that portion by the due date.
Is my Pending Aid correct? If not call Financial Aid today – 610-683-4077.
Did I complete my Intent to Attend – the “checkbox” even if I paid my bill in full? The date completed remains behind.
Did I submit any necessary documentation to Financial Aid listed in my To Do Box in MyKU?
Military benefit recipients – Did I complete my certification form in the Registrar’s Office?
529 / TAP payers - Did I provide Student Accounts a copy of my 529 / TAP request?
Payment plan users - Is my plan enough? Is the first payment made? Is the plan in good standing?
**Nonpayment of current or prior debts could result in the loss of classes or housing assignments!**
Spring 2016 aid - CANNOT pay Winter or Fall charges – even if the amount is greater than your charges – regulations
prohibit this. To avoid holds, late fees – be sure ALL Fall and Winter costs are paid!
MyKU > Student Center > Finances Area > Charges Due – shows actual due dates!
Intent to Attend – “check the box” – ALL students must do!
Required action after invoicing occurs. It is required to receive financial aid, AND to report your enrollment.
MyKU > Student Center > check the box under your schedule and click SAVE.
MyKU Holds Box – contains informative items AND holds
Classes Safe (informative) – secures a specific semester schedule (click on details to see the semester it covers) based on
pending matters or amounts (common now due to PHEAA grant delay). Previously displayed as Exempt Class Cancellation
Detailed Steps
1. To View and Print your invoice:
a. Log into MyKU (https://myku.kutztown.edu), choose Student Center
b. Click on Most Recent Invoice quick link! Need to see older invoices?
Click here for assistance.
2. To Pay your invoice:
a. Log into MyKU (https://myku.kutztown.edu), choose Student Center
b. Click on Make a Payment and follow the screens and steps.
i. Details with screen shots are available on the Office of Student Accounts website.
c. Payment options include:
i. E-check online only (checking or savings account with no processing fee).
Enter information slowly and accurately to avoid returns and additional fees.
Click here for assistance.
ii. Credit card online only (there is a non-refundable 2.75% processing fee).
iii. Cash or check payments can be made in the Office of Student Accounts. Open 8-4:30 Fall & Spring terms.
iv. Checks can be mailed to the Office of Student Accounts. ALWAYS - include student ID #
or payment coupon from invoice for check payments.
3. Make your Intent to Attend:
a.
All students must do this even if you pay your bill in full.
b.
Log into MyKU (https://myku.kutztown.edu), choose Student Center
c.
Check the small check box and click SAVE just below the schedule.
Common Topics of Concern and Where to Turn:
Financial Aid – If you don’t see the Financial Aid you expected to see on your invoice, refer to your checklist in MyKU, and
contact Financial Aid – 610-683-4077. Do NOT DELAY on applying for additional funding – loans can take two weeks to show
or more! As of May 10, 2015 you must have a verified FSA ID (Username & Password) instead of a PIN to log in to
www.studentloans.gov where you can create both. If you had a FAFSA pin #, have that handy when applying for the new FSA
ID.
1. Entrance Counseling and MPN’s are completed at www.studentloans.gov
2. Additional Funding still needed? Parent Plus Loans can be applied for by the parent at www.studentloans.gov
Alternative loans are student loans with a co-signer that can be reviewed and applied for at www.elmselect.com
3.
If you apply for loans late or too close to the due date where they will not show (2 weeks needed), you may
need to utilize the payment plan to meet the due date requirement to secure a schedule. Any overpayments
would of course be refunded once the account was fully overpaid.
4.
NEW INCOMING STUDENTS – A recent federal requirement was instituted that you cannot receive any federal
aid (Stafford loans, Plus loans or Pell Grants) until AFTER you have supplied your FINAL HS transcript showing
your date of graduation. If you have not done this, do so now with urgency. Mail HS transcripts to Admissions.
TAP/529 – If you have a TAP/529 account (college savings plan), please print your invoice and submit like you normally do.
Provide the Office of Student Accounts with proof of that request submission so that we can defer that portion of your
account while that payment is processed as we do understand it can take a few weeks to be sent. Please scan and email this
proof, or fax it to us at 610-683-4674. If there is a difference after this submission, please make that payment by the due
date or the deferment will be removed.
Payment Plan – Click here for more information or sign up here with Tuition Pay by Higher One – our plan administrator.
The enrollment fee is only $35.00. Payments go to them not KU – sign up today! Spring plans are open NOW!
Employer Reimbursement - Click here to view more about this opportunity to defer a portion of your bill if your employer
will cover it. Complete the form, provide proof and make payment of $300 per class by the due date to hold your schedule.
Military Benefits - If you are using any military education benefit you must complete a VA Student Enrollment Certification
Form in the Registrar’s Office and submit appropriate support! You must provide proof of your benefit to the Office of
Student Accounts every semester before the due date. We will add a courtesy credit for approved aid that comes to KU to
help you see the true costs. Submit documents early to enjoy this benefit! Charges not covered are due by the due date.
Please visit the page above for general information. Remember only KU paid benefits are considered - stipends, and other
at home benefits are not considered as valid forms of payment.
Access to Student Records – If you want a parent, or other party, to be able to discuss your balance or information with us,
we cannot do so without your written permission. This consent to disclose your records, even a balance due, is required by
law (FERPA). Click here to access the form. Submit the completed document to the Registrar’s Office. Allow 24-48 hours
for processing. For immediate needs, you can submit this to the Office of Student Accounts, and we will forward for you
after we offer assistance.
Thank you for your prompt payment of the amount due! Inquiries can be made by the student to
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studentaccounts@kutztown.edu or telephone 610-683-4133 or in person Room 225 Stratton Administration Building – 2
floor
Office of Student Accounts
Kutztown University
PO Box 730
Kutztown, PA 19530