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LoLA (Log On Louisiana) is a powerful new online tool that will allow you to completely manage your
college career. LoLA will be your 24/7, one stop resource for the upcoming semester. You can use
LoLA to: monitor your financial aid application, register for classes, review your class schedule, check on
important upcoming dates, and catch up on campus news and announcements.
Need help? Send an email to support@lctcs.edu or call the Support Line at 855-227-8102.
© Copyright 2012 LCTCS, All Rights Reserved. LCTCS is governed by the Louisiana Board of Regents.
Some icons by Yusuke Kamiyamane. All rights reserved. Licensed under a Creative Commons Attribution 3.0 License.
LCTCS
265 South Foster Drive
Baton Rouge, LA 70806
10/14/2013 9:49 AM
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October 14, 2013
Welcome to LoLA
Welcome LoLA (Log-On Louisiana) a powerful new online tool that will
allow you to completely manage your college career. LoLA will be your
24/7, one stop resource for the upcoming semester. You can use LoLA
to:
Monitor your financial aid application
Register for classes
Review your class schedule
View your work study or student worker schedule
Check on important upcoming dates
Catch up on campus news and announcements
Announcements
There are no announcements
Password Expiration
Your password will expire in 0 days!
You must change your password prior to 10/15/2013 in order to
continue using LoLA.
If you need assistance with LoLA, please send an email
to support@lctcs.edu or call the Support Line at 855-227-8102.
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Direct Single Sign-On Link to Internet Native Banner
Baton Rouge Community College
Banner/Cognos (Finance)
Banner/Cognos (Financial Aid)
Banner/Cognos (HR)
Banner/Cognos (Student AR)
Banner/Cognos (Student Admissions)
Self Service
Self Service provides access to information based on your college and
role. Links below will be displayed for each college you are affiliated
with. Select the appropriate college to view your information choices for
that college.
Baton Rouge Community College
Click here (even if you're department
is formerly from CATC)
10/14/2013 9:33 AM
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Your current Institution is Baton Rouge Comm College
Personal Information
Update addresses, contact information or marital status; review name or social security number change information; Change your PIN; Customize your directory profile.
Employee
Time sheets, time off, benefits, leave or job data, paystubs, W2 forms, W4 data.
Finance
Create or review financial documents, budget information, approvals.
RELEASE: 8.5.2
click here
10/11/2013 4:11 PM
Finance
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https://ssb.lctcs.edu:9040/PROD_BRCC/twbkwbis.P_GenMenu?name=bmenu.P_FinanceMnu
Your current Institution is Baton Rouge Comm College
Click here
Budget Queries
Requisition
Approve Documents
View Document
RELEASE: 8.4
10/14/2013 9:32 AM
Budget Queries
1 of 1
https://ssb.lctcs.edu:9040/PROD_BRCC/bwfkrpvu.P_Budget_Start
Your current Institution is Baton Rouge Comm College
To create a new query choose a query type and select Create Query. To retrieve an existing query choose a saved query and select Retrieve
Query.
Create a New Query
ensure this option is selected
Type
Click here once "type" is confirmed
Retrieve Existing Query
Saved Query
RELEASE: 8.3
10/11/2013 10:06 AM
Budget Queries
1 of 1
https://ssb.lctcs.edu:9040/PROD_BRCC/bwfkrpvu.P_Budget_Start
Your current Institution is Baton Rouge Comm College
Select the Operating Ledger Data columns to display on the report.
Original Budget
YTD Actual Rev/Exp
Budget Adjustments
Enc's and PO's
Total Budget
Requisitions
Temporary Budget
Total Encumbrances
Monthly Budget
Available Balance
select all highlighted items (nothing else should be selected)
Save Query as:
Shared
Click here once selections are made
RELEASE: 8.3
10/11/2013 10:07 AM
Budget Queries
1 of 1
https://ssb.lctcs.edu:9040/PROD_BRCC/bwfkrpvu.P_Budget_Start
Your current Institution is Baton Rouge Comm College
For a Budget Query to be successful, a user with Fund Organization query access must enter a value in either the Organization or Grant
fields as well as the Fiscal Year, Period, and Chart of Accounts fields. If Grant information is queried, all retrieved information is Grant
Inception to Date. Otherwise, all information retrieved is through the Fiscal Year to Date.
To perform a comparison query select a Comparison Fiscal Year and Period in addition to the required Fiscal Year and Period. With this
selection, all details retrieved will be placed next to the corresponding comparison fiscal period.
Fiscal year:
Fiscal period:
Comparison Fiscal year:
Comparison Fiscal period:
Commitment Type:
(enter your department's fund #)
Enter information as shown in each box.
Information in each boxed category should be the same every time you run a query
(exception: Fiscal Year shoulbe be changed when a new fiscal year begins.)
(enter your department's org #)
enter %BA% or %BE% to filter by campus code
(otherwise, leave blank)
Include Revenue Accounts
Save Query as:
Shared
RELEASE: 8.3
Click here once all items are entered
10/11/2013 10:07 AM
Report A
1 of 3
https://ssb.lctcs.edu:9040/PROD_BRCC/bwfkrpvu.P_Budget_Start
Your current Institution is Baton Rouge Comm College
Select a link from an amount column in the Query Results list to retrieve detail information for the specific item chosen. Select one of the Download
options to download Budget Query data to a Microsoft Excel spreadsheet. Calculate user defined columns for the query by making selections from the
Compute Additional Columns pull down lists.
Select a link from the Account column in the Query Results list to retrieve payroll expense detail information for a specific account, or use the Payroll
Expense Detail button to retrieve information for all accounts in the query.
Campus Codes:
BA = Mid-City (Main Campus)
BE = Acadian (formerly CATC)
Report Parameters
Organization Budget Status Report
By Account
Period Ending Jun 30, 2013
Account Code Legend:
60XXBA = Salaries (deduct from 600RBA line)
61XXBA = Related Benefits (deduct from 610RBA line)
70XXBA & 71XXBA = Operating Services (deduct from 700RBA line)
72XXBA = Operating Supplies (deduct from 720RBA line)
73XXBA = Professional Services (deduct from 730RBA line)
74XXBA = Other Charges (deduct from 740RBA line)
75XXBA = Capital Outlay (deduct from 750RBA line)
76XXBA = Computers & Software (deduct from 760RBA line)
77XXBA = Travel (deduct from 770RBA line)
78XXBA = Other Operating Expenses (deduct from 780RBA line)
As of Oct 14, 2013
Chart of Accounts L LCTCS
Commitment Type All
Fund
215018 NSF - Step Grant
Program
All
Department
161004 Prec Trds-Civil Engineering Tech Activity
All
Account
All
Location
All
Every time the account code is XXXRBA ("R" in front of the campus code),
that represents the budgeted amount for the applicable budget category
(i.e. 700RBA = Operating Services Budget amount).
See p.10 for description of each column listed in Query Results.
Query Results
Account Account
Title
FY13/PD12 FY13/PD12 FY13/PD12 FY13/PD12 FY13/PD12 FY13/PD12 FY13/PD12
FY13/PD12
I Available
Original
Budget
YTD Actual Enc's and Requisitions Total
D Total
A
B
G
H Encumbrances Balance J
Budget C Adjustments Budget E Rev/Exp F PO's
6001BA Compensation
10,000.00
0.00
10,000.00
0.00
0.00
0.00
0.00
10,000.00
of Board
Members
6003BA Unclassified
0.00
0.00
0.00
16,080.75
0.00
0.00
0.00 ( 16,080.75)
Salaries
6006BA Adjunct
0.00
0.00
0.00
2,329.77
0.00
0.00
0.00 ( 2,329.77)
Contracts
Click on numbers in blue for additional information on what makes up each amount.
10/14/2013 10:11 AM
Report A
2 of 3
https://ssb.lctcs.edu:9040/PROD_BRCC/bwfkrpvu.P_Budget_Start
Click on numbers in blue for additional information on what makes up each amount.
600RBA Salaries and
Wages
6012BA Wages
6102BA Teachers
Retirement
Contributions
6103BA Teachers ORP
Contributions
6105BA FICA Tax
6106BA Medicare Tax
6108BA OGB Medical Ins
Contribution
610RBA Related
Benefits - ER
700RBA Operating
Services
7123BA Express Mail
and Shipping
7201BA Office
Supplies
720RBA Operating
Supplies
Screen total
Running total
Report Total (of all
records)
115,118.00
0.00 115,118.00
0.00
0.00
0.00
0.00 115,118.00
0.00
0.00
0.00
0.00
0.00
0.00
530.32
2,737.28
0.00
0.00
0.00
0.00
0.00
( 530.32)
0.00 ( 2,737.28)
0.00
0.00
0.00
126.30
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
459.63
268.14
1,068.80
0.00
0.00
0.00
0.00
0.00
0.00
0.00
( 459.63)
0.00
( 268.14)
0.00 ( 1,068.80)
20,051.00
0.00
20,051.00
0.00
0.00
0.00
0.00
20,051.00
1,000.00
0.00
1,000.00
0.00
0.00
0.00
0.00
1,000.00
0.00
0.00
0.00
20.92
0.00
0.00
0.00
( 20.92)
0.00
0.00
0.00
362.97
0.00
0.00
0.00
( 362.97)
2,850.00
0.00
2,850.00
0.00
0.00
0.00
0.00
2,850.00
0.00 149,019.00
0.00 149,019.00
0.00 176,019.00
23,984.88
23,984.88
37,668.49
0.00
0.00
0.00
0.00
0.00
0.00
0.00 125,034.12
0.00 125,034.12
0.00 138,350.51
149,019.00
149,019.00
176,019.00
( 126.30)
click here to see next 15 records
Shared
Click here to download query to Excel
(to format and calculate actual available
balances in each budget category).
See sample formatted extraction on p.11.
Compute Additional Columns for the query
Column 1
Operator Column 2
Display After Column
New Column Description
10/14/2013 10:11 AM
QueryResultsColumnLegend:
A AccountCode(AlsoknownasObjectCode)
B AccountCodeDescription
C OriginalBudget(Amountloadedatthebeginningoffiscalyear)
D BudgetAdjustments(Anybudgettransfersormidyearreductions/increases)
E TotalBudget(SumofColumnsC&D)
F YTDActualRev/Exp(YeartoDateActualRevenue/ExpenditurespostedtoBanner)
G Enc'sandPO's(EncumbrancesandPurchaseOrdersthatwillbeprocessedlater[fundsaresetasidetobespentlater]).
H Requisitions(Requisitionsthatwillbeprocessedlater[fundsaresetasidetobespentlater]).
I
TotalEncumbrances(SumofcolumnsG&H)
J AvailableBalance(Sumofallamountslistedoneachrow.Thisisnottheactualavailablebalanceforthisapplicablebudgetcategory.)
FormattingQueryAfterDownloadingtoExcel
ThepurposeofdownloadingthebudgetquerytoExcelistodeterminetheActualAvailableBalanceineachbudgetcategory.
SuggestedFormatting:
Expandallcolumnssotheentirecolumnheaderisvisible.
Deletethecolumnscontaininginformationyoudon'tneed(e.g.Chart,FundType2,FundType2Title,FundType,FundTypeTitle,AccountType2,AccountType2Title,AccountType,AccountTypeTitle,Program,ProgramTitle).
KeeptheHeaderdetailsincolumnA,asthisidentifieswhenthequerywasextracted.
Addacolumntitled"ActualAvailableBalance"nexttothelastcolumn.
PlacecursorincolumnAintherowbeneaththefirstcolumnheader,whichshouldbe"Fund".Click"View"onmenubarandselect"FreezePanes"then"FreezePanes"again.Thisallowsthecolumnheaderstoremainatthetopwhilescrollingupanddown.
Insertablanklinebetweeneachbudgetcategory(70XX&71XX;72XX;73XX;74XX;75XX;76XX;77XX;78XX).Thishelpsorganizeeachbudgetcategory
MovetheXXXRBAcategorylinetothetopofeachbudgetsection.
Aftertheendofeachbudgetcategory,enteraformulainthe"ActualAvailableBalance"columnyouaddedtoSumallthe"AvailableBalance"linesineachcategory.TheXXXRBAlineispositiveandtheexpensetransactionsarenegativesodonotchangethesigns.
ThetotalcalculatedbyyourformulaistheActualAvailableBalanceforeachbudgetcategory.
Savethequerytoyourcomputer.Enterthequerydateasthetabnameintheworksheet.Namethefile"BudgetQueries(fundXXXXXXorgXXXXXX)".Createanewtabforeveryquery.
Sample formatted query extracted to Excel
OrganizationBudgetStatusReport
ByAccount
PeriodEndingJun30,2014
AsofOct11,2013
ChartofAccounts
Fund
Department
Account
Program
Activity
Location
CommitmentType
L
(Thiswillbeyourfund#)
(Thiswillbeyourorg#)
LCTCS
(Thiswillbeyourfundtitle)
(Thiswillbeyourorgtitle)
All
All
All
All
All
Department
DepartmentTitle
(Thiswillbeyourfund#) (Thiswillbeyourfundtitle)
Fund FundTitle
(Thiswillbeyourorg#)
(Thiswillbeyourorgtitle)
(Thiswillbeyourfund#) (Thiswillbeyourfundtitle)
(Thiswillbeyourorg#)
(Thiswillbeyourorgtitle)
(Thiswillbeyourfund#) (Thiswillbeyourfundtitle)
(Thiswillbeyourorg#)
(Thiswillbeyourorgtitle)
(Thiswillbeyourfund#) (Thiswillbeyourfundtitle)
(Thiswillbeyourorg#)
(Thiswillbeyourorgtitle)
(Thiswillbeyourfund#) (Thiswillbeyourfundtitle)
(Thiswillbeyourorg#)
(Thiswillbeyourorgtitle)
(Thiswillbeyourfund#) (Thiswillbeyourfundtitle)
(Thiswillbeyourorg#)
(Thiswillbeyourorgtitle)
(Thiswillbeyourfund#) (Thiswillbeyourfundtitle)
(Thiswillbeyourorg#)
(Thiswillbeyourorgtitle)
(Thiswillbeyourfund#) (Thiswillbeyourfundtitle)
(Thiswillbeyourorg#)
(Thiswillbeyourorgtitle)
(Thiswillbeyourfund#) (Thiswillbeyourfundtitle)
(Thiswillbeyourorg#)
(Thiswillbeyourorgtitle)
(Thiswillbeyourfund#) (Thiswillbeyourfundtitle)
(Thiswillbeyourorg#)
(Thiswillbeyourorgtitle)
(Thiswillbeyourfund#) (Thiswillbeyourfundtitle)
(Thiswillbeyourorg#)
(Thiswillbeyourorgtitle)
(Thiswillbeyourfund#) (Thiswillbeyourfundtitle)
(Thiswillbeyourorg#)
(Thiswillbeyourorgtitle)
(Thiswillbeyourfund#) (Thiswillbeyourfundtitle)
(Thiswillbeyourorg#)
(Thiswillbeyourorgtitle)
(Thiswillbeyourfund#) (Thiswillbeyourfundtitle)
(Thiswillbeyourorg#)
(Thiswillbeyourorgtitle)
(Thiswillbeyourfund#) (Thiswillbeyourfundtitle)
(Thiswillbeyourorg#)
(Thiswillbeyourorgtitle)
(Thiswillbeyourfund#) (Thiswillbeyourfundtitle)
(Thiswillbeyourorg#)
(Thiswillbeyourorgtitle)
(Thiswillbeyourfund#) (Thiswillbeyourfundtitle)
(Thiswillbeyourorg#)
(Thiswillbeyourorgtitle)
(Thiswillbeyourfund#) (Thiswillbeyourfundtitle)
(Thiswillbeyourorg#)
(Thiswillbeyourfund#) (Thiswillbeyourfundtitle)
(Thiswillbeyourfund#) (Thiswillbeyourfundtitle)
Account
600RBA
6001BA
6003BA
6006BA
6012BA
AccountTitle
SalariesandWages
CompensationofBoardMembers
UnclassifiedSalaries
AdjunctContracts
Wages
610RBA
6102BA
6103BA
6105BA
6106BA
6108BA
RelatedBenefitsER
TeachersRetirementContributions
TeachersORPContributions
FICATax
MedicareTax
OGBMedicalInsContribution
OriginalBudget BudgetAdjustments TotalBudget YTDActualRev/Exp Enc'sandPO's Requisitions TotalEncumbrances
222,838.16 (10,000.00) 212,838.16 20,958.38 7,661.69 5,962.60 AvailableBalance AcutalAvailableBalance
212,838.16
(20,958.38)
(7,661.69)
(5,962.60) $ 178,255.49
35,842.85
35,842.85
6,545.03
778.53
393.91
485.89
1,800.75
35,842.85
(6,545.03)
(778.53)
(393.91)
(485.89)
(1,800.75) $ 25,838.74
700RBA OperatingServices
7123BA ExpressMailandShipping
1,979.08
1,979.08
16.57
1,979.08
(16.57) $ 1,962.51
720RBA OperatingSupplies
7201BA OfficeSupplies
7202BA CopierSupplies
4,298.13
4,298.13
395.18
31.50
4,298.13
(395.18)
(31.50) $ 3,871.45
(Thiswillbeyourorgtitle)
730RBA ProfessionalServices
7310BA OtherProfessionalServices
36,045.44
2,309.85
38,355.29
5,500.00
5,500.00
38,355.29
5,500.00 (11,000.00) $ 27,355.29
(Thiswillbeyourorg#)
(Thiswillbeyourorgtitle)
740RBA OtherCharges
25,194.00
25,194.00
25,194.00 $ 25,194.00
(Thiswillbeyourorg#)
(Thiswillbeyourorgtitle)
770RBA Travel
3,000.00
3,000.00
3,000.00 $ 3,000.00