www.mybrcc.edu
TITLE:
TUITION & FEE EXEMPTION FOR FULL-TIME
EMPLOYEES
EFFECTIVE DATE: January 20, 2015
LAST REVISION: Initial*
Policy No. 216
PURPOSE
Baton Rouge Community College (BRCC) is committed to employing highly qualified and
educated faculty and staff. With this policy, BRCC acknowledges LCTCS Policies #6.037
“Tuition and Fee Exemption for Employees”.
SCOPE AND APPLICABILITY
This policy applies to all BRCC unclassified faculty, tenured and non-tenured, and all staff,
classified or unclassified. Part-time employees are not eligible for the above educational benefits.
POLICY STATEMENT
A full-time BRCC employee, who has been employed at least one year in a full-time, permanent
position and with approval from his or her supervisor and the BRCC Chancellor may register for
undergraduate courses at any LCTCS System campus for up to six (6) hours per semester (or its
equivalent under the quarter system) and receive a full tuition exemption. The system president,
chancellor or director may waive the one year employment requirement due to documented
special circumstances deemed appropriate.
All LCTCS system-mandated fees and fees required to be paid by statute, except for tuition, shall
be paid by the employee. These required fees to be paid by employees include Academic
Excellence, Technology, Operational and Enterprise Resource Planning (ERP) fees or any new
fee(s) added to a college’s fee schedule that is mandated to be paid by the student.
Enrollment with this exemption may occur only after the selected class has officially made and
only if there is an available slot in the class. The employee must meet any prerequisite course
requirements. An approved administrator at each institution shall certify space availability and
that the class has made after the institution’s deadline for student schedule changes.
Educational leave may be granted per BRCC Policy #209 Accrual and Use of Leave for job
related coursework. Continued participation in this tuition exemption program will be based on
making satisfactory progress as determined by the employee’s supervisor. Satisfactory progress
shall generally be interpreted to include completion of the course with a passing grade. The
provisions of this policy do not apply to self-supported programs.
Source of Policy: LCTCS Policy #6.037
Related Policy:
Approved by:
Chancellor Andrea Lewis Miller
Responsible Administrator: Human Resources
LCTCS Policy Reference: #6.037
LCTCS Guideline Reference:
Date: 1/20/2015
Page 1 of 1
Baton Rouge Community College
HR Policy 216 “Tuition Exemption for Employees” Application Form
To be eligible for the Tuition Exemption Program for Employees, the following criteria must be met:
1. Employees must have been employed at Baton Rouge Community College (BRCC) for at least
one continuous year in a full-time, permanent position.
2. Approval must be received from the employee’s supervisor and vice chancellor prior to
registering for class(es).
3. Courses must be job-related and may not exceed six (6) hours per semester (fall and spring) and
three (3) hours in the summer. Tuition exemption applies only to credit courses taken at BRCC.
4. To continue participation in the program, employee must maintain good academic standing of a
2.0 GPA or above. Certification of good standing will be obtained from the BRCC Registrar’s
Office.
Employee Name (Please Print) ___________________________________________________________
Position ________________________________ Department___________________________________
Employee ID Number___________________ Date of Full-Time, Permanent Employment ____________
COURSE(S) REQUESTED
List each course you are requesting an exemption:
Course #
Section
Course Name
Class Meets
Day(s)
Semester:
____ Fall (16-weeks)
____ Fall (1st 8-weeks)
____ Fall (2nd 8-weeks)
____ Spring (16-weeks)
____ Spring (1st 8-weeks)
____ Spring (2nd 8-weeks)
Time(s)
Credit
Hours
____ Maymester
____ Summer I
____ Summer II
The course(s) above are required for a degree. ____ Yes ____ No
List how the course(s) above relate(s) to your current job:
Employee Signature ________________________________________ Date________________________
Immediate Supervisor_______________________________________ Date________________________
Vice Chancellor/Chancellor__________________________________ Date_______________________
Office Use Only
Director for Human Resources_________________________________ Date______________________
Good academic standing (2.0 GPA): ____ Yes ____ No
Initial_____ Date______________________
BRCC HR Policy 216-Tuition Exemption for Employees Application Form Updated 1/13/2016.tpr