Chabot College
Academic Policy
Council
Academic Policy Council
Approved Minutes
Thursday, September 30, 2010
2:45PM–4:00PM, Room 2345
In Attendance: Ming Ho, APC Chair, Math/Science; Jane Church, Articulation
Officer, Counseling; Edna Danaher, Admission & Records; Kathy Kelley, Social
Science; Patricia Molina, Counseling; Jane Vallely, Helath/PE; Wanda Wong,
Applied Technology and Business;
1) Call to order at 2:50 PM by Chair Ming Ho
2) Approval of Minutes of Sept. 2, 2010 was passed.
3) Formal Election of Chair. Ming Ho was elected Chair by consensus. Ming
clarified that, while he had advocated that the APC faculty chair be the
Faculty Senate President, it is not a prescribed rule. The members of APC
have the autonomy to select its own faculty chair.
4) Progress Report to Implementing Credit by Examination
Ming has scanned the side of the current Credit by Examination Form with
instructions for Jane C. to create a new form. Jane mentioned that she and
Kim Morrison will create a form using Acrobat based on the discussed
revision from the Sept. 2 meeting.
Jane C. reported that District Curriculum Council has not met since last APC
meeting. She will bring up the issue of District policy on fees for credit by
examination at the next meeting.
Kathy Kelly will draft catalog language that will be in effect when the new
process of credit by examination is in effect.
5) Reports by VPSS and/or VPAS of Requested Information were tabled due
to their absence.
6) Shorter add period
Tram had brought up the topic of shorter add period to encourage better
student behavior and to avoid setting students up for failure for adding late.
Currently, adds can be as late as three weeks into the semester. A
preliminary discussion on the topic revealed that shortening it to two weeks
once classes start aligns with the drop policy that an instructor may drop a
student for two weeks absence. More research of other schools policy and
discussion will continue.
7) Policies Related to Withdrawal was tabled. However, Judy Young sent a
copy of the Student Fee Handbook from the System Chancellor’s Office to
each APC member because one suggestion had been to charge student
extra fees for taking courses after accumulating Ws in the course previously.
Academic Policy Council Approved Minutes September 30, 2010,
She wants us to be familiar with the type of fees that are allowed. A copy of
the handbook can be found online at
www.cccco.edu/Portals/4/Legal/opinions/attachments/06-11.pdf
8) Chair’s Report: Ming reported that he has posted on APC website the issue
for which he was approached about library computer usage.
9) Future Items: Presentation from Financial Aid Office. Withdrawal: change
deadline; charge student with previous W more; no withdrawal by course,
only by semester; WF and WP grades. Course repeatability. Waitlist issues.
Credit by exam vs. ROP articulated courses. Drop policy for online courses.
10) Adjournment. Next meeting: October 21, 2010.
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