College Council
Chabot College - Board Room
Wednesday, February 25, 2015
1:00 p.m. – 3:00 p.m.
MINUTES
Council Members Present:
Stacy Thompson, Vice President of Academic Services
Connie Willis, Vice President of Administrative Services
Matthew Kritscher, Interim Vice President of Student Services
Marcia Corcoran, Dean At Large
Laurie Dockter, Academic Senate President
Andrew Pierson, Faculty Association Representative
Gordon Watt, Classified Senate President
Chasity Whiteside, Service Employees International Union (SEIU) Representative
Deonne Kunkel, Planning, Review and Budget Council (PRBC) Chair
Council Members Not Present:
Susan Sperling, President
Jesse Esquire, Student Senate President
Participants:
Mariam Abdalgadir, Carolyn Arnold, Vanessa Cormier, Steve Lowery, Jim Matthews, Carla
Walter, Wanda Wong, Yvonne Wu-Craig
Minute Taker:
Kirti Reddy, Executive Assistant to the Office of the President
A. Meeting Called to Order
Vice President Connie Willis chaired the meeting at President Sperling’s request who
was not able to attend. Vice President Willis called the meeting to order at 1:10 p.m.
B. Approval of Minutes
The Council approved the January 28, 2015 minutes with edits discussed by the Council
Members.
C. Reports

Student Senate
Student Representative Mariam Abdalgadir had nothing to report.
Chabot College
College Council Minutes – February 25, 2015
Page 2 of 5

Classified Senate – Gordon Watt, President
The Classified Prioritization Committee will be meeting in order to start the process in
response to PRBC’s request to update the Program Review forms in order to be more
appropriate for Classified needs.

Academic Senate – Laurie Dockter, President
The Academic Senate has a scheduled meeting tomorrow.

Service Employees International Union (SEIU) – Chasity Whiteside,
Representative
Representative Whiteside had nothing to report.

Faculty Association
Representative Pierson had nothing to report.

Accreditation Steering Committee – Jim Matthews, Chair
All of the Standard Chairs have given their sections. The first draft is with Patricia
Shannon for editing. The District sent the function map, which was shared with the
President and will be with College Council. The Accrediting Commission for
Community and Junior Colleges (ACCJC) sends two annual reports—financial and
academic. Neither the Accreditation Liaison Officer (ALO), Vice President Stacy
Thompson, nor Vice President Willis, Administrative Services, have received the
financial report. Next month will be vetting the document.
It is confirmed that the Accreditation Team will be here from October 5-8.

Planning, Review and Budget Council (PRBC) - Deonne Kunkel, Chair
PRBC is working on updating the strategic goal plan which expires at the end of the
semester. A work group is updating program review forms since the templates do not
work with administrative and student services needs and CurricUNET will not be ready
to use. Chair Kunkel has also been working on the shared governance documents.
Academic Senate raised concerns on the format and plan to discuss the document at their
next scheduled meeting tomorrow. President Sperling will give a report and will be
available for a discussion. The working documents that came out of the three Retreats
will be presented as a Proposal. After the Academic Senate reviews, it will be vetted to
all the shared governance groups. Classified Senate requested a copy to review.
Committees will be asked to give feedback on the shared governance committee flow
chart, draft philosophy, the recommendations and provide any additional new
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College Council Minutes – February 25, 2015
Page 3 of 5
recommendations. The Academic Senate passed a resolution for a Shared Governance
Advisory Committee to include two representatives each from Academic, Classified,
Student Senates, PRBC and the Administration to consider feedback. Electronic
feedback is requested by April 9th prior to the April 15th deadline in order to review at
PRBC. The deadlines were developed based on Accreditation requirements. Governance
is part of accreditation and it can be reported that we have assessed the needs and are in
process of revising; however, if not completed the follow up report will include a
deadline by the Accreditation team of needing to fulfill.

Administrative Services – Connie Willis, Vice President
Vice President Willis announced there will be a Purchasing Workshop tomorrow at 2:00
p.m. and all Administrators are invited. New guidelines will be reviewed. Also, the
Budget Committee is processing requests that came through PRBC.

Academic Services – Stacy Thompson, Vice President
Vice President Thompson reported that the District Charrette planning session for the
education master plan took place last Friday and it was a good day. There will also be
other information sessions on campus. For the Student Learning Outcomes and
Assessment Cycle (SLOAC) Committee, the eLumin transition to CurricUNET has not
occurred as hoped. The prototype is with SLOAC for review. They would like to have
training and professional development for faculty by the end of this semester. VP
Thompson also reported that they are working on the summer schedule and looking at
FTEF targets. They are giving more to each discipline. She also reminded that census
rosters need to be submitted on time. Some deans will be contacting repeat offenders.
When not turned in, it creates more work on Administrative Assistants and Admissions
and Records staff. It was asked to be taken to the Academic Senate for a reminder to
fulfill obligations because the consequence is that the college does not get funding if not
submitted. Reimbursement is based on the rosters and faculty who do not turn it in
should be held accountable in the evaluation process. There are also technological
glitches when faculty state that they have turned it in. Professional development is
needed for new faculty to use CLASS-Web. Generally, it is the same instructors who are
the repeat offenders. Lastly, VP Thompson reported that tomorrow is the last event for
Black History Month and thanked everyone for their participation.

Student Services – Matthew Kritscher, Vice President
Vice President Kritscher reported that they are conducting first level interviews for the
Webmaster position on Friday. A representative from the National Equity Project in
Oakland will be the guest speaker at the Student Equity Coordinating Council meeting
later today.
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Chabot College
College Council Minutes – February 25, 2015
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VP Kritscher shared that he received an invitation from the Chair of the Equity and
Diversity Action Committee with the Academic Senate of the California Community
Colleges regarding a panel discussion at the upcoming Academic Academy Program,
March 13-14 in Costa Mesa. The Dean responsible for Student Equity plans at the
California Community College's Chancellor's Office said that Chabot’s plan was
“innovative!”
D. Action Items
1. Tentative Approval of Revised Charge of College Council: Recommendation provided
by the Deans
Vice President Willis stated that she did not have the complete document that the Charge
was part of. The last update was in 2009. The question arose of there was feedback from
others. In looking at the bullet points of the Charge of College Council, the fourth bullet
is what is being done. The membership does not follow the document. Committee chairs
do not attend College Council, but go to PRBC. The final recommendations go to the
President.
The initial proposed Charge was drafted by the President and PRBC Chair and presented
to College Council. The second paragraph was to replace all the bullet points. Vice
President Willis did not believe this was clear and since there is no deadline
recommended that the President needs to be available for the discussion. Dean Corcoran
stated that the representatives were to take back to their constituent groups to revise. The
discussion is to focus on the charge and not the make-up. Other committees should also
be looking at their charges. It was requested to bring back the item for discussion at next
month’s meeting.
E. Discussion Items
1. Campus Safety & Security Director Position
Vice President Willis reported that currently the Director of Campus Safety and Security
is a sergeant with the Hayward Police Department. The college has had an annual
contract with the City of Hayward for 15-20 years. According to VP Willis there are
advantages for having an in-house director and/or a sworn officer on campus. The
financial analysis is for the cost of the contract instead we could have an in-house
director and a supervisor. This would provide more coverage. The discussion for today
is for input and ideas on whether to continue the contract with the City or have the two
new internal positions.
The sergeants rotate every two to three years and vary in participation. The preference is
to have someone more involved. There is a job description for the director who would be
an employee of the college and district. The question arose if there could be a smaller
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Chabot College
College Council Minutes – February 25, 2015
Page 5 of 5
contract with a liaison to the police department in order to maintain the relationship. VP
Willis was not sure if this would be affordable. Representative Whiteside stated that as
union lead, the preference is for in-house. The cost of the contract has been an issue for
years. Other options could include lowering the contract amount. VP Willis stated that
the 2014-15 was late for approval due to discussions with the City regarding the sergeant
attending trainings and the college not wanting to pay for the time away. The increase in
the contract was due to an employee benefits increase for the police department. VP
Willis stated that she worked with the Alameda County Sheriff’s prior and that was also
an expensive contract. Question arose regarding the possibility of lowering costs by
having something similar to high schools as a Resource Officer. Instead of having a
sergeant, having an officer. VP Willis stated that the responsibilities of the position
needs to be a sergeant. An officer would not be high level enough to be a director and we
could not afford an officer and an in-house director. That would be more money than
spending now. The sergeant is not able to give evaluations, the Vice President of
Administrative Services does.
There is an operational and supervisory side. How to operate is in consultation with the
Vice President and President. There is a need for consistency. The current contract
rotates every three years. There is more control by the district and college with an
employee. They are invested long term. The City can back out of the contract with 30
days notice.
The concern is for maximum safety and whether the same amount of safety and security
will be provided. The intention would be to have a highly qualified in-house director
who is usually former law enforcement. The in-house director would be able to oversee
areas not connected to the police like disaster preparedness and procedures. Las Positas
College operates with a supervisor but is a smaller campus. The Classified Prioritization
recommendations supported the supervisor position.
The item is not for approval but to provide input to the administration.
F. Other Business
There was no other business.
G. Meeting Adjournment
The meeting adjourned at 2:35 p.m.
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