College Council
Friday, December 15th, 2006
Minutes
ORDER OF BUSINESS
The meeting was called to order at 2:03 p.m. by President Carlson
Committee ReportsJan Novak reported that the Distance Education Committee just submitted a unit plan and a
program review. The D.E. Committee has also approved 15 new courses this semester.
Marge Maloney stated that the new Quest brochures for Spring 2007 are being distributed and
passed around the community. A copy of article on the Quest computer course was recently
featured in the Daily Review. Marge is also working on Saturday classes with Sally Jahnke.
Mark Schaefer stated that the Technology Committee has not yet met since the last College
Council meeting. The committee recently moved to a twice a month meeting schedule effective
this Spring.
The Curriculum Committee is finished meeting for the Fall Semester.
Kathleen Kaser reported that the Chabot Bookstore will start the Fall Book Buy Back on Saturday,
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December 16 , 2006, and staff is asking faculty to submit their textbook orders for Spring if they
have not yet done so.
Staff Development is running low on conference money so it was recommended that staff attempt
to submit their requests now. By March 2007, the committee will be out of funds.
Academic Senate gave their end of the semester report. Listed in order is action taken and status
of action taken. There were eleven action items, seven were passed by Senate, and four were
referred to various areas for input for future action to take place. There is a number of important
topics we have been discussing for a number of meetings. The A.S. Degree survey and status
has been determined between Las Positas College, Chabot College, and the District Curriculum
Council (DCC). There was plenty of time for input and it was on the Senate agenda the majority
of the semester.
The Marketing Committed reported that the District and marketing areas at the district requested
from Chancellor Susan Cota money have a marketing push this spring. $70,000 for outdoor
advertising like billboards was received. The money will be divided between Chabot and Las
Positas Colleges. There is a billboard and advertisement will be placed on the back of and inside
buses and inside BART stations. Las Positas did not get a billboard. Chabot’s will be placed at
Foothill and “C” Streets. There will also be newspaper ads starting which will state, “The journey
of a life time begins here, Chabot College.” It also lists the reduction in tuition fee.
Three-Minute ReportsFarhad Javaheripour reported that the Business Services Office had a consultant two days ago
from School Services of California who also spoke with the deans and Business Services staff
regarding paralleling business service operations at Las Positas and Chabot. This is a follow-up
to
the
earlier
meetings
and
correspondence about the District’s
Business Services operations and its
services. The Budget Committee did
not meet this month so there is no
report.
Grant Development – The grant writer
information for staff to use. She has
Counseling
and
Math/Science
will be updating her website and
put up grant alerts. We visited
divisions to tell them about grant
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College Council
Friday, December 15th, 2006
opportunities for them and they are responding.
The Quest Variety Show will be held next Tuesday at 1 p.m. in the Performing Arts Center.
Dr. Ron Taylor stated that as of today, our enrollment is up a little better than it was with –2.9%.
Farhad Javaheripour gave a budget report and stated that this is the second report he has
presented to the Council. We are trying to assess a good process that we can be consistent with.
By the end of November, the administrative side should have spent 42% of the budget.
Administrative Services, all administration spent 53% of its budget. The academic side of the
house has spent 36%, and student services has spent 30%. Compared to prior years,
administrative services for an average of the past two years, compared to this fiscal year, is at
29% vs. 53%. Average of adjusted budgets for those past two years were larger than what the
adjusted budgets are for this fiscal year is. They lost ground from starting point and their
expenses are similar. Academic Services has an average of the past two fiscal years at 44%.
Student Services for the same period was at 38%. It is at 30% now. There are some vacancies in
that position and that does contribute to that percentage being lower. We will start looking at and
analyzing it more closely and be able to determine where we are spending above what our
allocations are per month and bring some sort of reason to parallel our expenditures and
revenues so we don’t end up at the end of the year on how to fund over spent accounts. Farhad
will make this more widely available as he fine tunes this process. July 2007 might be the target
date that the training for the Visa purchasing cards will be made available to staff. Balances on
cards and purchases made won’t be available for users until the end of the month so we are
working still on the development and fine tuning the process. The cards need to be put into the
hands of the operational folks who have more time to spend on purchasing rather than the deans.
Our vendor relationship will be improving as vendors will get paid sooner.
Open House 2007- Katherine Tollefsen said that Chabot’s Open House will take place on
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Saturday, May 12 . We are working with Mega Day in collaboration for the early decision
process. There will be 400 students attending that and we want to capture them and their parents
– that is who we will be marketing our open house to along with the community. There will be a
car show and an Auto Tech Day in Building 1400 that we will be marketing around. We will have
games for children, and the Children’s Center can sponsor a Children’s Faire, along with a free
barbeque. Susan May will be advertising her Community Ed program and we will have
demonstrations from Community Ed students. We will have the Cesar Chavez court available
along with the Grand Court for displays. We will want to have student volunteers to help, along
with alumni who can help showcase programs. We want to have open art galleries and studios,
along with a facilities and bond update and presentation. There will be a Financial Aid seminar
and a side walk sale in the Bookstore. Alumni can sign up for the Alumni Association and the
Foundation can sell bricks. There will be door prizes. KCRH will be playing a live-remote, along
with a live show in the planetarium. Dr. Carlson will send a memo to all staff in mid-January. Dr.
Ron Taylor suggested there be a development of a time line for staff to submit ideas. There will
be a planning process by late February and marketing and advertising will accompany. “We are
trying to include as many areas as possible”, Susan May stated. “There is something for
everyone at Chabot College” is the theme, Susan stated. Susan encouraged all departments to
showcase their programs, and to come up with an open house or table-top to participate. The
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event will be 10 a.m. to 2 p.m., Saturday, May 12 , 2007. There will be a flyer with a map of
places visitors can go to. Tram is the Mega Day liaison on this committee along with Susan May,
Katherine Tollefsen, Karen Silva, and
Tram Vo-Kumamoto. Dr. Ron Taylor
pointed out that this is a great
opportunity for students to participate.
IPBC Survey– Laurie Dockter is
question is what do we do with them.
well. A hand out titled, Routing of Unit
questions to reviewing committees like
collecting unit plans today. The next
Weneed to ensure they are integrated
Plans, was distributed that asked
what part of the unit plan do you need
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Office of the President (510) 723-6640  FAX (510) 723-7126  25555 Hesperian Boulevard, Hayward CA 94545
College Council
Friday, December 15th, 2006
for your review? How do you want to review unit plans? What is your timeline of using the Unit
Plan information in planning and budgeting in your area? Indicate what appropriate feedback you
can provide to unit plan writers and the College? This year, we do have last year’s unit plans on
line and are accessible from off campus. Should there be more committees or governance bodies
included on this list? No feedback. The unit plans go to our deans and their supervisors. Who will
distribute the unit plans to these committees? The unit plan will stay in tact in one place, but those
that have a vested interest will get the parts of the unit plan that they need. Daniel Hinds, ASCC
representative recommended that ASCC be included as one of the committees or governance
groups that gets included in copies and distribution of the unit plans.
Weekly Intervention Strategies for Helping Students Succeed- Melinda Matsuda distributed a
hand-out on “Semester Student Intervention and Follow-Up Strategies”. It outlines what Student
Services staff can do on a weekly basis throughout the semester with things like making personal
phone calls to new students and referrals to appropriate intervention to workshops on academic
and progress probation workshops, calls would be made to at risk students. The key part includes
help with the mid-term progress reports. Faculty that attended a recent Student Services meeting
felt the mid-term progress report was helpful. “The report is a matriculated mandated requirement
to issue the reports”, Judy stated. Chad stated that Bill McDonald has brought this to Academic
Senate many times and has talked about the report process.
Room Numbering– Dr. Taylor reported that no one has stepped up to assist with a process and
development of a new room numbering system. Some people think our numbering scheme is
confusing. We are already in design-development for two new buildings so we need to know the
nature of the signage soon. There are some options that need to be fine-tuned regarding
sequential numbering of the building identification and numbering system, and room numbering
within each building. Farhad felt renumbering might create a problem and we will have to change
new reports that recently sent to the State Chancellor’s Office as far as our building renewal
replacement funds are concerned. Errors may happen regarding instructional office space and
classroom space. Costs and issues are going to create problems for the Chancellor’s Office as
far as space is concerned. Signage and directories need to be placed within each building. Dr.
Taylor felt that the consensus was to leave the buildings numbered as they are.
One Minute Reports
None were given.
Agenda Items
College Hour Scheduling of Classes– Dr. Ron Taylor handed a distribution on “Additional
Information Concerning Fall 2007 Scheduling of Classes”. We were talking about it because we
have to make an adjustment to the class schedule for Fall 2007 to accommodate more classes in
fewer buildings. One impact is the pattern of behavior to a change we make to College Hour. The
deans had put together a proposed schedule that basically allowed for use of College Hour
Tuesday-Thursday at 12 noon by using adjunct faculty by fitting more classes into that hour. Part
of the discussion was the impact it would have. Dr. Taylor reviewed the comparisons from Fall
2006 and Fall 2007 courses offered during College Hour and Mondays and Wednesdays during
12 noon. A Fall 2006 section distribution was also distributed that included discipline, prime time,
afternoon and evening times, and total sections. “We are trying to maximize enrollment so as not
to affect our budget and finances”, Dr. Ron Taylor stated.
Student, Daniel Hind, said Dr. Carlson
are being discussed about possibilities
confirmed that there are three
through explanation of what options
changed since the last College
how it was presented was broken
indicated there are three options that
for classes in Fall 2007. Dr. Ron Taylor
possibilities, and he later provided a
are available. This document has not
Council meeting, but the information in
down in a more effective manner. “The
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College Council
Friday, December 15th, 2006
Faculty Association considers this plan a bargaining issue and the Council should keep that in
mind”, Cynthia Stublebine stated.
Chad Mark Glen asked for a deadline to submit input. Dr. Taylor replied that the deadline would
be December 15. He stated, “We need to do scheduling inputting starting January 3rd or 4th, or
next week could be the deadline, but it will delay the deadline for distribution of class schedules. If
we don’t proceed with our normal scheduling time-line, we could have the printed schedule out
later than normal. It’s usually distributed in early to mid-April. We usually distribute our Summer
and Fall schedules together so timing is the essence. The Academic Services Office is short
staffed which will impact a later deadline.” Chad felt students and staff can help provide additional
ideas for possible solutions to the issue.
If the Council asked Dr. Ron Taylor to mock up another schedule, it puts our scheduling
development time line back to end of January ’07. “Waiting longer might make students enroll at
other colleges,” Laurie stated. Sally Jahnke said faculty were invited to look at the schedule, but
Gene said it did not happen in the Arts and Humanities Division. Daniel felt this option did not fly
with ASCC. He feels College Hour is the only way to reach out to students. He does not know
how many students participate in College Hour and has no way to gauge it. Chad stated, “If we
look at the greatest good for the greatest number of students, a small percentage of students are
inclined to participate in College Hour activities, perhaps the best for the majority is to schedule
more classes during College Hour for the greatest good of our students. It’s in our Contract, as
Cindy said, it won’t be negotiated away. It won’t disappear.”
Dr. Carlson asked, “Given that we are going to take out over 30 classrooms between 9 a.m. and
12 noon, 180 classes or so, we will have to removed classes from the 9 to 12 noon slot. Classes
students want and need to graduate will be removed and cannot be there with no options. For the
sake of these students who need to complete programs for the degree and get out. They need
the continuity for classes. For those reasons, where is the best place to put these classes? An
enrollment crash would be extremely damaging for the institution – less supplies, budget, and
equipment and we are already undercut for marginal enrollment. Where do we put those 130
classes and maximize the retention of students? It has no relevance except within the context of
that vary question. What is the best place for the good of these students?” Dr. Carlson asked the
Council to argue that, and what meets the needs of these students? Laurie Dockter
recommended that we go back to a five-day work week. It helps the science labs better. Daniel
felt a lot of students don’t want to come to class on Fridays and it helps our enrollments. Dr. Ron
Taylor wanted to reach a close consensus today, or as much as possible.
Option1: A mock up schedule – adjunct faculty teaching during T/Th, 1-1:15 p.m.
Option 2: A 12:30-1:30 p.m. College Hour which would mean changes to classes already
designed for 12-:1:15 p.m. time slot.
Option 3: Simply opening up T/Th, 1:30-2:30 p.m. and moving those classes somewhere else.
Dr. Ron Taylor stated that the group as a whole favors Option One out of all options, and he will
advise Dr. Carlson.
Let’s ask the Marketing Committee to consider the idea of having a Summer supplemental
schedule in order to capture new
students and maintain enrollments.
Meeting Adjournment
The College Council meeting was
adjourned at 4:08 p.m.
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