College Council
MINUTES OF FRIDAY, FEBRUARY 2ND, 2007
The meeting was called to order at 2:03 p.m. by Dr. Ron Taylor.
ONE-MINUTE REPORTS
Melinda Matsuda’s office serves as Chabot’s Accreditation Liaison Office. Melinda distributed the
first issue of Accreditation Communique (February 2nd, 2007) which featured an introduction to
the Accreditation standards (shaping the dialogue), a timeline of the accreditation process (Spring
2007 through Fall 2009), and the standards and themes. Copies of the newsletter can be
obtained from the Office of Vice President of Student Services.
The standards include: Standard I: Institutional Mission and Effectiveness; Standard II: Student
Learning Programs and Services; Standard III: Resources; Standard IV: Leadership and
Governance.
The themes include: Dialogue (five points); Student Learning Outcomes (one point); Institutional
Commitments (four points); Evaluation, Planning, and Improvement (three points); Organization
(two points); and Institutional Integrity (eight points).
Heidi Finberg stated plans for Blooming Affaire, the Foundation’s Spring fundraiser, are underway
for Friday night, June 8th and Saturday, June 9th at the Hayward City Hall Rotunda.
ASCC will host Student Club Day on Thursday, March 15th during College Hour.
Kathleen Kaser happily announced that January was a good month for the Bookstore due to a
4% increase in sales. Apple unveiled its newest product, the Shuffle, which comes in a variety of
colors and sold for $79 each. The Bookstore received its shipment of Shuffle products this
morning. Russell Athletics used Chabot logo clothing on an ad campaign, and provided the
Bookstore with mounted pictures of the ads for display.
Classified Senate reviewed the Nike Site funds’ proposal, discussed ways of using the money,
and what Senate would like in terms of art and display locations on campus. Senators will review
the proposals with their departments, than report findings at the next meeting.
Susan May shared copies of a new brochure created for the Music Department. The College
received a good response on its billboard and marketing campaign (funded by the District’s OneTime Money). As a result, Susan shared the feedback with Dr. Cota and asked if there could be a
budget to continue the marketing campaign permanently. Dr. Cota will review Susan’s request.
Chabot’s Open House will be held Saturday, May 12th. Susan has been working with the new
webmaster, Abdullah Yahya.
Tim Steele announced that the Facilities Committee is seeking volunteers to staff the Furniture
Fair (February 8th-15th in Building1800). Tim distributed a sign-up sheet for it.
Marcia Corcoran is staffing the Building 100 User Group that includes Library, Learning Skills,
radio station, math lab, instructional technology center, and a newly-proposed language center
and communication center for teaching and learning. The group is currently writing program
definitions and discussing how to integrate these areas. They will be visiting two sites in San Jose
as part of information gathering.
Sally Jahnke distributed a two-page
there are 4240 FTES. There is also an
the year, but not in enrollment. There
enrollment in the evening program.
enrollment update. As of January 28th
increase in the number of sections over
are 1046 FTES, 24% of our total
Farhad Javaheripour reported that the
budget cycle is starting and he has
Office of the President (510) 723-6640  FAX (510) 723-7126  25555 Hesperian Boulevard, Hayward CA 94545
College Council
MINUTES OF FRIDAY, FEBRUARY 2ND, 2007
received the budget worksheet by accounts and by position budget worksheets. He will forward
these documents to departments for adjustments to the budgets, than return to Business
Services for processing. The District needs the final worksheets within two weeks. There will be a
second opportunity to make adjustments. Purchasing due dates have been announced as
follows. For purchases of $69,000 or more per unit, the deadline is Monday, March 5th, and for
purchases $69,000 or below per unit, the deadline is Friday, April 27th. Farhad will soon forward
this information to departments.
The Technology Committee is looking at open labs as there is inconsistency on configuration,
staffing, and funding of open labs campus wide. A study is being done, and findings will be used
as part of a college-wide dialogue on where to go from here.
Dale Wagoner reported that our Measure B dollars will be at work starting Monday, February 12th
with the construction of the pool. The pool will be drained that morning, and there will be noise
and trucks in and out of that area for a while.
At last week’s IPBC meeting, there was discussion on unit plans and requesting unit plan
summaries from the deans. The deans have been requested to give Dr. Taylor unit plan
summaries by February 14th, which will be put into a form that will identify accomplishments and
goals in divisions then forwarded to IPBC for review.
The first California State University East Bay course to be offered at Chabot will begin April 2nd
and will end June 11th. This anthropology course on child-rearing practices in multi-ethnic families
will be held on Monday and Wednesday afternoons.
Ron Taylor reported on Spring 2007 enrollment. As of last week, there are 4240 FTES this
Spring, and the College is now up to his projection of 10,145.8 FTES for the year. This will come
up 100. The College has used 650.28 FTEF and that leaves our college allocations at 4.7 unused
so far. There is the one-time money and FTEF represented in one-time funds projects that
represent 5.88 FTEF (all together about 10 to 10.5 FTEF available to spend to hit the enrollment
target of 10480).
THREE MINUTE REPORTS
Budget: Farhad Javaheripour gave a brief overview on how the college is doing with its finances.
The District posted the November and December 2006 expenditures and can now review
expenditures and budget for the first six months of the fiscal year.
Academic Affairs/Student Affairs are on track with the average over the past two years. Academic
Affairs has spent 55% of its budget vs. 53% two years before. Student Services has spent 47%
vs. 46% in the prior two years.
For administrative units like Campus Safety, the President’s Office, Institutional Research, and
Business Services have already spent 75% of their budget to date. We need to review this further
to ensure that their expenses and budgets are in the correct organizational code before bringing
this report to a future Council meeting. At this rate, we may be short $3.5 million dollars year-end.
Student Learning Outcomes: Chad Mark Glen has been working with Dr. Carolyn Arnold and
Cristina Ruggiero on a time-line (nowSpring 2008) for the implementation of
Student Learning Outcomes to meet
accreditation
standards.
They
resubmitted the combined Senate and
Institutional Research $53,049 grant
proposal funded through Basic Skills.
The proposal now has specific
benchmarks
and
a
time-frame
included.
Flex Day: Rachel LePell reminded
departments that conference requests
Office of the President (510) 723-6640  FAX (510) 723-7126  25555 Hesperian Boulevard, Hayward CA 94545
College Council
MINUTES OF FRIDAY, FEBRUARY 2ND, 2007
for staff requesting funding from Staff Development need to be forwarded to Rosie Mogle
(Business Services) in a timely manner.
Plans are underway for Flex Day scheduled for Thursday, February 15th. The printed program will
be distributed Flex Day morning. This year’s theme is Talk Matters. President Carlson will greet
staff at 9 a.m., followed by Katherine Tollefsen and Carmen Johnston who will speak briefly about
Talk Matters and their responses to that and teaching and learning at Chabot. The film, Reading
Between the Lives, will be shown followed by a panel discussion with Tom DeWit, Sean
McFarland, and the student producers. Break-out sessions will include a film discussion. A
catered lunch, hosted by Dr. Carlson, will start at 12:30 p.m. in the Student Center. Then there
will be a panel discussion and how the film connects to the Learning Connection and Building 100
Project, and how does Talk Matter relate to future projects.
Afternoon sessions will include prearranged groups (i.e., Student Learning Outcomes, curriculum
renewal, program review, course revisions) that will meet and continue working on
session/project work. Staff not in prearranged sessions will have four workshops they can attend
that are strategy-based in terms of taking the a.m. discussion and learning how to implement in
their classrooms or work stations. Classified staff will be taking a tour of the Oakland Museum
with the theme Visual Literacy. All Flex Day activities will have the Talk Matters theme woven,
and how it will be applied to teaching and learning at Chabot College.
Dr. Carlson reminded Council that staff cannot return to their work stations and must attend Flex
Day events. Because the College is closed, it is not a day to catch up on work. For those
departments that must remain open (i.e., Campus Safety), on-call personnel can be brought in to
staff these areas.
Marcia Corcoran expressed the importance of the film and seeing the consistency of dialog
across the campus and disciplines. She promised it would be an exciting day and the choices of
workshops are interesting and applicable to all staff campus wide.
Overview of Flex Day Workshops
*Dealing With Difficult Texts
*Student Confidence: How does what we say and how we say it affects their confidences and
their comfort zones and asking for help
*Can Reading Save Lives: Deals with relationship, real-world struggles with our students vs. how
we constantly balance academics pursuits?
*Dr. Carolyn Arnold will be conducting a work group on the college-wide learning goal on critical
thinking in the Board Room.
*Kathleen Kaser will do a pod-casting follow-up for staff that started last Fall.
Some areas have submitted proposals like ECD, Dental Hygiene, math, physics, world
languages, Carnegie Grant, and speech and will be doing work on Student Learning Outcomes.
Dr. Carlson reported that next year there will be increased funding for Staff Development, about
$24,000 in additional funding. It is good news for staff training as there will be more money to do
more work with.
eLumen Assessment Software:
from the Academic Senate passed
Chad Mark Glen distributed a resolution
January 25, 2007 that reads:
Although the Academic Senate has
we’re not opposed to piloting the
concerns include: The ongoing costs
confidentiality. We suggest the
not embraced the concept of SLOs,
eLumen Assessment software. Our
to
the
college,
and
insuring
continued
exploration
of
other
Office of the President (510) 723-6640  FAX (510) 723-7126  25555 Hesperian Boulevard, Hayward CA 94545
College Council
MINUTES OF FRIDAY, FEBRUARY 2ND, 2007
Assessment software options.
Although this is the closest endorsement Senate has gotten on SLOs, Chad stated there are
concerns about confidentiality that Senate would like further addressed. Although the District will
initially pay the costs of eLumen, Senate wants the District to review other options. The software
saves voluminous paperwork and collection of data, and it will help us document more accurately.
It saves on tallying raw data and tallying of SLOs (outcome data of SLOs). The power of the
software is in the power to aggregate up to the college as a whole, and not to point out individual
faculty.
One-Time Money Initiatives: A presentation on One-Time Money Initiatives will be made at the
Board of Trustees workshop Tuesday, February 6th by Dr. Carolyn Arnold, Melinda Matsuda, and
Dr. Ron Taylor. Their PowerPoint presentation focused on community outreach and recruitment,
student retention project, off-site course offerings, on-line initiatives, and evening and Saturday
Programs. The Council gave a short critique of the presentation.
Other Business
Council Membership: Daniel Hinds asked about increasing attendance by ASCC members at
Council. Dr. Carlson encouraged that and stated any one who participates is a member, as
membership is determined by who is present.
Chabot Center/San Leandro: Chabot has a 30-year agreement with the San Leandro Adult
School to use two classrooms in the main building as the primary user. Chabot can badge and
identify those classrooms as we want to. Chabot will create office space and will have a
permanent presence for a long time. Under the new funding law passed last year, if you have a
center with 250 FTEs (400 or 500 students) or more, including 500 and more, there is additional
funding or a bonus to the college for maintaining that center. We will work with the state to
recognize san Leandro as a center so we can get funding. Dr. Carlson’s idea is to include the
apprenticeship programs to be generated through the center. The Center is being funded from a
grant Dr. Carlson worked on Rich Talmo and with the Valley Foundation on an agreement to fund
the partnership. The Valley Foundation gave us $800,000; $500,000 was pass-through money to
go to San Leandro schools. Dr. Carlson met with the San Leandro Unified School District’s
Superintendent and got an agreement to help them open their center. From the funding from the
Valley Foundation, Chabot will receive $300,000 to help with funding to get the center started. Dr.
Taylor stated general ed and basic skills areas are courses students need and what is planned to
be offered at the San Leandro site. Chabot will also look at career-oriented offerings like a
preparatory course for health careers (possibly a dedicated career track in some health
profession, but not yet identified). Another is computer skills courses like CAS. The site already
has a good lab set up so there is an avenue to go there.
Dr. Carlson is working with Tri-Ced Recycling to operate as a Chabot site in Union City. Tri-Ced
has two-thirds funding to build the site, and Chabot has agreed to help. Sites located at each end
of Chabot’s service area, it will help increase future enrollments. If Tri-Ced does not work,
Carabello-Conley High School has requested Chabot to open a site there, although it is slightly
further south but within the service area.
Dr. Carlson invited staff to attend Chabot vs. Ohlone College Basketball game Saturday night (7
p.m.) at Ohlone, the current
conference leader.
Dr. Carlson adjourned the meeting at
3:49 p.m.
kls; 2/2/07
Office of the President (510) 723-6640  FAX (510) 723-7126  25555 Hesperian Boulevard, Hayward CA 94545