College Council
REVISED MINUTES OF FRIDAY, MARCH 2ND, 2007
The meeting was called to order at 2:04 p.m. by Dr. Ron Taylor.
ONE-MINUTE REPORTS
Chad Mark Glen reported that Academic Senate is working on Student Learning Outcomes and
other related items.
The Chabot Foundation will host Blooming Affaire Friday, June 8th and Saturday, June 9th where
they will recognize two individuals. Rich Talmo stated that funds raised will benefit Chabot’s
Nursing Program and another program in the Humanities Division.
The Budget Committee will be sending a budget request form for next year, and the Committee
has a tight three-week turn-around time (must submit form by Tuesday, March 27th(. Farhad
Javaheripour is encouraging departments to prepare budgets like last year and include
information on the past two years’ budget, current year budget, and a requested budget.
Technology Committee Chair, Mark Schaeffer, will present the findings on the committee’s recent
study on student access to technology at the next College Council meeting.
Campus Safety Committee is working on priority one buildings and the parking lot security
upgrade project. Mac Wright stated that design documents are in and a report will be sent. Input
is needed from administrators whose buildings are affected .Buildings that are not included are
those that are already being designed, as security plans for these buildings will be planned with
that process. Those not being renovated or rebuilt will be affected.
Plans are underway for the Open House (Saturday, May 12th). Campus response is favorable.
Susan May encouraged participants to submit registration forms by 5 p.m., Wednesday, March
14th. Staff not planning to participate can consider volunteering.
IPBC has been organizing unit plans (available on the website soon). Laurie Dockter stated IPBC
is requesting that divisions provide three top priorities for staffing and budgeting (due by Friday,
March 9th). The next IPBC meeting will be held Wednesday, March 14th.
Staff Development is planning an event that will focus on student reading. Rachel LePell stated
they are planning Summer and Fall activities. Marcia Corcoran expressed appreciation on Staff
Development’s successful Flex Day.
Distance Education is working on scoping an on-line teaching curriculum for faculty and looking at
a three-course sequence they are considering developing. Jan Novak stated they may substitute
for some of the proposal review.
Tim Steele reported that the facilities workshop was successful and feedback was positive.
Facilities is working on plans for Building 500. Building 100 may receive additional state funding.
The Central Plant is moving along. The Community & Student Services Center is commencing its
phase this month. The pool renovation is underway.
Dr. Carolyn Arnold stated that the Grants Development Committee has an RPS coming out this
month on pathways from high schools to community colleges. The committee is looking at
priorities for Chabot within that and discussing partnering with ROP. Yvonne received proposals
for Daraja and the Summer Youth Camp, and will be visiting divisions to discuss how faculty can
be
supported
by
the
Grants
Development office.
The Relocation Temporary User’s
meeting (Thursday, March 8th). Marcia
committee is identifying existing
and 700 staff can be relocated. Deans
and have identified appropriate
definitions that will be reviewed for
Group will report at the next Facilities
Corcoran
said
the
walk-through
campus space and where Buildings 400
have reviewed input from special needs
spaces and have developed program
temporary offices, division offices, and
Office of the President (510) 723-6640  FAX (510) 723-7126  25555 Hesperian Boulevard, Hayward CA 94545
College Council
REVISED MINUTES OF FRIDAY, MARCH 2ND, 2007
for other programs, and reviewing protocol for moving offices and moving out of classrooms into
other spaces.
Daryl Minus reported that Chabot’s Annual Job Faire, which serves 1,000 job seekers annually,
will be held Tuesday, April 17th. The new Assessment schedule is now available on-line. The
Transfer Night Ceremony will be held at 6 p.m., Tuesday, April 3rd, and MEGA Day will be held
Saturday, May 12th. The Early Decision Program served 700 last year and hopes to increase its
attendance.
Gerald Shimada stated that Special Programs & Services is very active and vibrant.
Robert Lu, ASCC’s new President, said ASCC is working on Co-Curricular funds, scholarship
awards, elections, and planning to cosponsor children’s events for MEGA Day and Open House.
THREE-MINUTE REPORTS
BUDGET: Farhad Javaheripour reported on the period ending January 31st, 2007 (latest accounts
have been posted). Chabot is on track. Unrestricted accounts including committed funds and
operations are currently at 58% of its budget. Student and Academic Services and Institutional
Services are at 60% of its budget. Academic Services is at 60%, Student Services at 53%, and
Administrative/Institutional Services is at 74% of its budget, and improving efficiencies will occur.
Dr. Carlson reported that many expenditures have been supporting and off-setting curriculum
costs, which is why programs and disciplines are working within their own budgets.
STUDENT LEARNING OUTCOMES (SLOs): Chad Mark Glen he has been working with Dr. Ron
Taylor and Dr. Carolyn Arnold on SLOs, and developing a student learning assessment
coordinating group. 20 goals for this group have been identified, and encouraged those with ideas
for specific goals please identify and advise. They are reviewing the working relationship with
Chabot and different committees. There are two jobs that are most likely faculty-reassigned jobs
to go with the SLO work being done.
MEETING AGENDA ITEMS
Academic Senate Proposal for a Campus Art Committee: Chad Mark Glen distributed a draft
hand-out on the Campus Art Committee. Rachel LePell felt a committee should be comprised of
faculty/staff, and public art should become permanent campus structures. She recommended that
Gene Groppetti be selected committee chair. Council consensus was a campus art committee
should be created, but should it become an ad hoc committee or a permanent governance
committee? Dr. Carlson felt an ad hoc committee was appropriate and could be assessed within
six months for its effectiveness or change. Chad felt the importance of having a community
member become a core committee member. Community participation might lead to more funding
for additional art, or donation of art pieces, and bringing the community on-campus. Dr. Carlson
could appoint a community committee. Dr. Carlson stated an ad hoc committee will be formed
first then later reassessed. One change to the charge was reducing faculty membership by one
since this committee is a campus-wide venture.
One Time Money: Gene Groppetti and Jan Novak reported that at a Fall Council meeting, they
expressed an interest in possibly asking for additional support if this venture was successful.
Because the program has been remarkably successful, Jan asked about additional funding for
on-line teaching incentives. This year they will have approved 67 proposals that represent 28
different disciplines on-campus (all
divisions
represented).
Enrollment
growth has grown to 70. The $54,000
in funding given was spent wisely, but
there is no money to fund incentives
going forward, thus the request for
additional money. 100% of the funding
was for courses that are 100% on-line.
Additional funding could benefit faculty
wanting to develop a hybrid course. Dr.
Carlson stated some of this money
was District carry-over, but the savings
was swept clean by One-Time money.
Dr. Carlson asked Jan and Gene to
Office of the President (510) 723-6640  FAX (510) 723-7126  25555 Hesperian Boulevard, Hayward CA 94545
College Council
REVISED MINUTES OF FRIDAY, MARCH 2ND, 2007
submit a written statement explaining their program successes, and how additional funding could
be beneficial. Dr. Carlson will then take this position paper to the District in his quest for additional
funding. There are no extra funds within the regular budget. Dr. Carlson complimented Jan on her
successful Board presentation.
Review of Proposed Reorganization: Dr. Carlson distributed a draft Administrative
Reorganization. Because this document is still under deliberation, it should be considered a draft
document. Administrative staff have been reviewing it and have provided input. The Council is
now asked to review it, then provide input, discussions, and get responses from their
constituencies (feedback due at Council Friday, March 16th). At this meeting, Dr. Carlson will
break members into groups, and then feedback will be reported through teams. The purpose is to
start a dialogue. This document represents Chabot’s survivability state. Dr. Carlson stated that if
Chabot had the funding to staff this structure, we would be comfortable to do our business. Deans
have problems with time and to effectively produce quality work with the limited time available.
Due to being understaffed, quality is an issue.
Dr. Carlson further explained that there are two priorities we are trying to adjust in temporary
allocations now: Enrollment decline which necessitates a full-time marketing position, and the
crunch of work in the academic area and how we can get additional help to relieve this work.
Tasks need to be reallocated from the academic area with additional time. The Director of Media
Services will move to Farhad Javaheripour’s supervision to take advantage of Farhad’s skill set
where he has 15 years prior experience working with media and TV. A Technology Supervisor
will be named and will report to Farhad. An Accounting Supervisor position will be created. By
reshuffling existing funds within this department, this position has been created, and no new
additional funding has been sought. We need a broader supervisory of accounting while Farhad
takes care of Vice Presidential duties. Dr. Carlson reiterated that changes are still in the works
and this document is only 90% complete. Facilities will change and the Dean of Planning and
Public Affairs will report to Dr. Carlson. The scope of duties relate closely to what the President
should be managing, thus the reason for the reporting structure. The new Director of Marketing
will be Susan May (a choice she made). Distribution of duties for the Director of Community and
Contract Education will be 80% there, and 20% to assist Dr. Ron Taylor with academic tasks.
Community Education has grown into a successful and financially self-sustaining operation that
will be $500,000 in the positive this year thanks to Debbie Budd and Susan May. The increase is
happening at a rapid rate.
The Supervisor of Information Technology may be a current staff member with a possible small
salary increase. The Director of Student Life is still on the table of organization. Given that the
students had two full-time staff attended to them, Dr. Carlson felt it was too much and one of
those positions should be allocated elsewhere. Nina Kiger is currently the Coordinator of Student
Life so this area should have appropriate staffing.
The marketing position is critical to growth because if we lose enrollment and funding for
enrollment, Student Life is at the tip of the iceberg of what will be affected. Proper attention is
critical to growth first. When money flows and when we are doing better, Chabot will revisit the
position then. The shared governance process is a joint agreement with Academic Senate and
the President (joint agreement with the shared governance process). Shared governance
committees and chairs are now giving regular reports at College Council as part of the
governance process.
Dr. Carlson stated that adjustments
asked constituent representatives to
respected constituencies and bring
March 16th Council meeting. As of
brought to any of the senates for
review.
will be made at College Council. He
please share this document with their
feedback and/or suggestions to the
today, this document has not been
review, but now is the time for all to
Office of the President (510) 723-6640  FAX (510) 723-7126  25555 Hesperian Boulevard, Hayward CA 94545
College Council
REVISED MINUTES OF FRIDAY, MARCH 2ND, 2007
Dr. Carlson wants this document to be finalized in six-to-eight weeks, and continue to discuss this
at the next two Council meetings, and then make a decision. The money to fund this is a
horizontal movement, and existing funds will come from the Director of Student Life to fund other
positions, and the shuffling of staff will help fund other positions (i.e., Accounting Supervisor).
School Colors/Mascot: Because the Chabot Foundation will be recognizing community
members annually with the Gladiator of the Year award, they want to create an award whose
gold/black colors are consistent with logo and print items. Rich Talmo reported that Clayton Thiel
has been commissioned to create a gladiator award, but the question arose about whether it is a
Roman or Greek Gladiator. Rich sensed that Athletics believe it is a Roman Gladiator. Clayton
spent a lot of time with the movie “The Gladiator” and created a beautiful piece that will be
encased in glass, but is currently made in clay. Dr. Carlson recommended that Rich provide
photos for staff to review so they can provide feedback. The Gladiator will be close to the size of
an Oscar and with a similar purpose. Rich will Email and attach photos for staff review and
feedback. Chad Mark Glen reported there is an ASCC Gladiator of the Year award so the
Foundation’s proposed name may be stepping on toes. ASCC confirmed this is a long-time
standing award that historically is awarded to a top person like the student body president. The
award carries a $300 monetary award as well as a plaque and a perpetual award. Dr. Carlson
recommended that the Foundation find another name for its award.
Steve Piatetsky recommended reinventing whatever the mascot affiliation is as some staff are
unsure how the Gladiator fits with Chabot. Dr. Carlson felt Chabot’s Gladiator mascot is a
tradition that will continue to be honored. Rich will Email staff and attached photos then gather
feedback on the Gladiator mascot. The Chabot Foundation will devise a new award name.
When researching Chabot’s specific school colors, the responses received included a variation of
black and gold shades. Rich asked how do we stabilize the school colors with standardized
colors. Steve stated the PMS (pantone matching system, a printer’s color code) number is #131
(a yellowish gold). The District adopted this for the stationary and business cards. The official
college colors are black and gold, but what color we want to represent is an issue. Susan May will
bring sample colors on clothing and logo items at the next Council meeting for review. Steve
asked the Council if the gladiator logo and icon would become standardized. Judy Young stated
that the insignia (circle) is used on transcripts and diplomas.
OTHER BUSINESS
Marge Maloney announced that Chabot has partnered with California State University East Bay
and will be offering on campus a class in April, Anthropology 3740, Cross-Cultural Studies in
Child-Rearing. CSUEB will provide a CSU instructor. There is no cost to Chabot students as long
as they are eligible for CSUEB classes. CSUEB was looking for a location and Chabot was able
to offer a classroom. There is no charge because of cross-registration for Chabot students, and if
a student has completed between 20-72 transferable units, they can cross-register by seeing a
Chabot counselor. The relationship with CSUEB will continue to expand with this first class, Dr.
Carlson reported. Judy Young stated that cross-registration has been in existence for years with
Cal State East Bay. Students will get Cal State credit.
Dr. Carlson distributed a copy of a Learning College document called “Learning Colleges:
Looking For Revolution – But Embracing Evolution” (by John E. Roueche, Cathy S. Kemper, and
Suanne D. Roueche). Dr. Carlson shared this article as it impressed him as reading material that
is on target for Chabot. Dr. Carlson
felt that with Chabot’s struggle on
SLOs, this will help staff understand
where the meaning came from and how
it was embraced by others like
himself. Dr. Ron Taylor has read this
brief article and felt it included pointers
on dealing with SLOs and assessment.
Dr. Carlson adjourned the meeting at
3:54 p.m.
kls; 3/9/07
Office of the President (510) 723-6640  FAX (510) 723-7126  25555 Hesperian Boulevard, Hayward CA 94545
College Council
REVISED MINUTES OF FRIDAY, MARCH 2ND, 2007
Revised: 3/13/07
Office of the President (510) 723-6640  FAX (510) 723-7126  25555 Hesperian Boulevard, Hayward CA 94545