College Council
MINUTES OF FRIDAY, MARCH 16th, 2007
The meeting was called to order at 2:02 p.m. by Dr. Robert Carlson.
ONE-MINUTE REPORTS
Dr. Ron Taylor discussed a statewide CSU report, Rules of the Game, which he distributed copies. Also, a
report was recently published from Chancellor Drummond’s office on the recent action taken by the Board of
Governors on assessment. This action might later impact Chabot on assessment. Chabot saw growth early
in Spring 2007, and we have been striving for a target of 10,480 FTEs, but early growth in early spring has
tapered off. As a result, Chabot is “flat” this Spring, and falling 200 FTEs short of 10,480. Dr. Taylor reported
that Chabot has a summer plan where we would roll back FTEs to make that target this Summer.
Chad Mark Glen submitted a report. The Academic Senate unanimously accepted and announced their
faculty chair for accreditation, Chad Mark Glen. Academic Senate accepted the Campus Art Committee
Structure Revisions from College Council. Chad will seek representatives to serve on this committee. Chad
would like Gene Groppetti to call the first meeting, but he does not need to become the committee chair.
Chad will provide Gene with the committee structure. The Academic Senate Presidential Nomination
Committee has been formed. The Senate Constitution has a term limit of two 2-year terms back-to-back.
Chad will finish his fourth year as Senate President this semester. The new Senate President will take office
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July 1 . The President, Vice Presidents, and Senate President have met and agreed on the schedule of
administrator evaluations. The Senate appreciates the administration working collegially on this matter. The
fourth Annual Senate Recognition Ceremony has been scheduled for Tuesday, April 17th, 2007 at 3 p.m. in
the Little Theater. Retirees will be recognized at this event. The A.A./A.S. Degree Draft Philosophy
Statements are being worked on by a Senate subcommittee.
Mac Wright reported that the College Safety Committee met and discussed safety considerations during ongoing construction problems. Each project needs to have its own safety plan. Safety personnel will monitor
them, and staff is encouraged to keep on watchful eye on projects (safety).
Melinda Matsuda is the College’s Accreditation Liaison Officer with the Commission. This role will require
Melinda to develop reports, maintain archives, and prepare and maintain documents. Chad Mark Glen will
write the Self-Study. The consultant hired is Dr. Allan Kurki. There are four standards and we can use
different models. District team training will be held in August 2007, and with the Commission September
14th. The annual report is due April 16th, 2008. Administration will select its administrative co-chair.
On behalf of IPBC, Laurie Dockter thanked staff who provided unit plan documents. IPBC is working on
priority objectives within the strategic plan, which will be finished this year. IPBC is working on feedback on
unit plans. The goal is to have them available on-line within two weeks.
Susan May updated Council on Chabot’s Open House (Saturday, May 12th, 10 a.m. to 2 p.m.). Katherine
Tollefsen is chairing the committee, and other members in addition to Susan May include Tram VoKumamoto, Bill McDonald, Karen Silva, Colin Pejman, and Steve Small. The committee has received 30
registrations, and will be accepting registration forms throughout March. Official Open House flyers, posters,
and postcards will be printed by early April and available for distribution then.
Heidi Finberg reported that the Chabot Foundation received a $3,000 grant from Hayward Rotary that will
fund the Summer Youth Sports Program at Chabot. This is the first rotary gift Chabot has received.
Farhad Javaheripour and the Budget Committee has distributed budget request forms that are due March
23rd. Budget review sessions will be set up shortly, and staff who want to schedule a session can contact
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Rosie Mogle in the Business Services Office. Those automatically scheduled will be held March 27 through
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April 22 .
Mark Schaeffer will provide the Technology Committee’s survey results on On-Campus Access to
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Technology on April 6 .
On behalf of Tim Steele, Gene Groppetti
Student
Services
Building
and
Engineering reviews are complete and
recently. Swinerton Company estimates a
Buildings 800 and 900: The State
User Plans to be joined with few revisions.
reported the following. The Community and
Instructional Office Building: The Value
were submitted to the Board of Trustees
potential savings of $2 million dollars.
Chancellor’s Office is allowing the FPP and
This will save significant time and dollars.
Office of the President (510) 723-6640  FAX (510) 723-7126  25555 Hesperian Boulevard, Hayward CA 94545
College Council
MINUTES OF FRIDAY, MARCH 16th, 2007
The building is tentatively scheduled to be ready for Fall Semester 2008. Classroom and Office FF&E’s: The
FC reached consensus on the standards for both offices and classrooms. Room 508 will be modified to
show the college standards for one last look. We received +\-45 evaluations for office systems. The selected
office systems will be a hybrid of the Kimball and KI Systems for the best combination of quality and cost.
Parking Lots: The FC approved the design for the parking lots along Hesperian Boulevard. The numbers are
on parity with current parking stall numbers, but the efficiency of the site should be much greater. The pine
trees near the north entrance may likely have to be replaced due to the design. The very large oak near
where the new CSSC will need special measures to protect, that work is being studied. New Bond Measure
signs will be built on two locations before construction work beings.
Nina Kiger reported that Robert Lu from ASCC cannot attend today, but asked her to report on behalf of
ASCC. They sponsored a rally yesterday that focused on the recent loss of College Hour. The rally went
well. Today, five ASCC representatives left to attend a national student advocacy conference in Washington
DC. Dr. Carlson asked Nina to have Robert Lu explain at an upcoming Council meeting how the College has
violated student rights, and what remedies do you seek for that incident.
Classified Senate discussed the recent proposed draft of the Administrative Reorganization. The Senate
formed an election committee, and positions available include six senate seats and an entire executive
council. Two classified representatives will attend the State Classified Senate Leadership Conference this
June. Over the next three months, Classified Senate will be conducting many fundraising ventures to help
raise money for classified staff scholarships and recognition awards.
Distance Education Committee will be doing interviews for a film for on-line students, and some students
have already been selected. In two weeks, Chabot’s D.E. Committee will meet with LPC’s D.E. Committee
to discuss joint issues and opportunities. Next week, they will have a planning committee meeting to make
significant progress on how to train faculty.
Dr. Carlson expressed concern that College Council is not receiving regular reports from the Program
Review Committee, nor are any of the processes of program review and related matters, and the
Accreditation process are being shared with Council. Dr. Carlson charged Dr. Taylor with asking the
appropriate committee chairs to attend Council regularly and give frequent reports and updates. Dr. Carlson
encouraged Chad Mark Glen to meet committee representatives to ensure they attend and give regular
reports.
THREE-MINUTE REPORTS
One Time Funds: Melinda Matsuda would like to see this title renamed to Initiatives to Maintain
Enrollments. In regard to outreach and retention within Student Services, there is an on-going review for
improvement. Strategies are being implemented, looking at barriers for success, and how we can implement
detours. We recently purchased a new phone system for Financial Aid, Counseling, and Admissions that is
helping. We need to raise it to an institutional level regarding student barriers. Roberto Mendez is in the
field, and student ambassadors and hourly staff are contributing significantly to Chabot’s access in the
community. Feedback received is the community wants Chabot represented everywhere in the community,
but we an institutional plan. Dr. Carlson asked Melinda to place this item on the April 6th agenda. With the
campus change network, we have a team developed to address to access and equity issues, and they will
take on linkages. Gerald asked for international student process in a written form, which has been taken on
by the District. Dr. Carlson will ask Melinda and Ron to outline any related activities that they are doing with
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these areas and produce a report at the April 6 meeting.
Student Learning Outcomes: Chad Mark Glen distributed a draft document on SLOs now known as
Student Learning Assessment. We are assessing how our students are learning. There is a coordinating
committee for student learning assessment with eleven core representatives coming from a variety of
disciplines. Shared governance and campus departments are serving as committee representatives. One
goal is to implement SLOs, and initiatives cycles next fall for what areas and programs will be assessed, and
provide guidelines for stipends that will
help faculty with the work they are doing to
meet new accreditation standards. This
draft document was created by Chad, Dr.
Ron Taylor, and Dr. Carolyn Arnold. In
response to stipends, Dr. Carlson stated
faculty are hired to do work within their
chosen area so he expects them to do all
professional work in relationship to that.
On a recent accreditation site team, Dr.
Carlson noticed that this college had an
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College Council
MINUTES OF FRIDAY, MARCH 16th, 2007
institutional effectiveness committee whose purpose was to continue to review systems campus wide that
needed improvement (read program review and work with the SLO committee to work on improving goals).
They looked at program improvement taken place, and ensuring that the institution used data they got. We
need to review our assessment process and finding the links to ensure that they are being employed for
maintenance, a role someone can take on. Dr. Beno is catching flak from various places on where we are
five years into our ten-year process on SLOs. Accreditation standards will be higher. They are looking at
program review as assessment, institutional improvement, and SLOs, and how is that circle coming into
place, Accreditation will review how that circle is coming into place.
Consistency of School Colors: Susan May and Kathleen Kaser made a presentation to the follow-up
agenda item (March 2nd meeting) about school colors and Gladiator mascot. Susan stated that PMS are
print colors on printed material. We using PMS #131, the official color of the logo and the color of gold used.
Kathleen stated that as far as other things like clothing, we cannot necessarily get that color. From a
marketing point of view, Susan is referring to print materials in gold. The District devised the color and that is
what Chabot is using. Kathleen researched the variations in gold on athletic wear, and the sporting good
manufacturing association makes the colors for various uniforms, collegiate and sports teams. They have 24
colors that are the official league team colors, and teams select their colors. They work with the Color
Association of America which has many colors to choose from. Chabot chooses this athletic gold on logo
clothing items. The embroidery yarn does not exactly match, thus the variations of gold colors on logo
clothing. It looks different whether it’s embroidered or painted on. When it is washed out, it looks yellow.
College stores everywhere select logo clothing items that are in other colors besides its standard college
colors. Dr. Carlson stated that Chabot has a standard and that standard cannot be met in every version of
production that we have.
Student Health Fee For Summer Services: Melinda Matsuda reported that the Student Health Center
wants to open the Health Center this summer for a student health cost of $9 per student for Summer
Semester only. Because students do not have consistent health care during the summer, opening the
Student Health Center would create an opportunity for them to have health coverage during the summer.
Farhad Javaheripour was concerned about the impact to a budget shortfall and asked that Student Services
research that carefully before moving forward. Tom Clark raised concern about adding a summer health fee
that is not already in existence because the state has a mandatory fee for the academic year, and we are
now tacking on an additional fee for summer only. Dr. Carlson said it will depend on student need, too,
something we need to look at. Basic services could be offered one or two days a week to reduce costs.
ValleyCare has been successful in growing the health services and increasing student attendance at the
Health Center. Dr. Carlson felt ValleyCare might help us for the summer if we ask. This has been an
exceptional partnership in terms of what they are giving us. If they see a need this summer, we might see a
rise in that. Interns for mental health services have been providing services, which has worked and will be
continued in the future.
Review of Proposed Reorganization: Dr. Carlson asked for any last minute input on the draft
reorganization. The proposed new structure will be announced soon.
Dr. Carlson reviewed the draft proposal, than explained the report in detail. The following is that discussion.
With the College being down 200, this is a serious matter and the college will not meet its budget. The
District is going to ask what we are going to do then. This is coming to light as we see what our final
enrollment numbers are for spring and we will not reach our enrollment. 200 students x $4,000 each will
show the impact at taking out $1 million from Chabot, which shows the seriousness of the matter.
Dr. Carlson apologized to the students for not being able to replace the Director of Student Life position at
this time, but there is no choice as that is a position that would be cut with the next step. As Chabot is short,
the estimate is we are on budget right this minute, but the adjunct faculty salaries line item would drive us
over the budget by $2.1 million and other factors involved. Dr. Carlson will work on an allocation model for
how these numbers are used. We have to make up this money by the end of the year ($1.7 million, with
$400,000 to go, leaving us there). Dr.
Carlson will not be hiring any new positions
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are currently vacant will remain so until July
until July 1 , 2007. Vacant positions that
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have to remain that way until later after we
1 , 2007. Any vacant positions in the mix
have assessed the budget. There are
unspent supplies currently, and we have to
look at spending patterns then do an
analysis of that. There will be contract
services (i.e., professional specialists) that
will be reviewed to see if they are necessary
positions. 10,480 FTES has been the
target for the three years, but we are 200
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College Council
MINUTES OF FRIDAY, MARCH 16th, 2007
short so we have to review the real question as what is the size of our college for the long haul and how do
we adapt to that for the long haul. It may have a budgetary impact.
Dr. Carlson stated, “My position is that we have shrunk all we can do and there is no place else for us to go
or cut, and the District will have to find a way to fund us at 10,280 and we will need a supplement in order to
function, if we have to go that way. The budget situation has not gone away and we are better now than two
years ago, but we have not risen to the target that we need to be at. Summer is optional on how that
enrollment is counted, and we have always counted it forward; but it can be part of our 2006-2007
enrollments. Dr. Ron Taylor put forth a summer strategy that is enhanced for summer and collects that
enrollment to roll that portion back and cover the 200 short, and go into next year with a traditional amount,
or we could not roll it back and take our lumps as 10,280 and roll it into next year in case we get hit harder
next year. These two strategies are what have been developed and this is a serious matter and it impacts
the context of some of our decisions. We need enrollment more than anything. We are near the point at
needing to make serious discussion on where we go next and how we will maintain our business of
operation.”
The Council worked in small groups to review the proposed draft, then provided feedback to Dr. Carlson. At
the March 2nd Council meeting, constituencies were charged with sharing the proposed draft with their
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groups, then bring feedback and concerns to the March 16 Council.
Constituent Responses to the Draft Reorganization
Faculty: Chad Mark Glen stated that Academic Senate felt, after reviewing proposed revisions, there
seemed to be a need for the position of Dean of Academic Services.
Classified: Rachel Ugale stated that the WRAC Center is missing from the organizational chart, but Dr.
Carlson stated that it is included on the chart. Its actual position is within the Dean of Academic Services,
and we will ensure that in the end-product it will be in the appropriate place.
Students: In the new organizational chart, the Director of Media Services was moved from the Academic
side to the Business Services side because it will reduce Dr. Ron Taylor’s work load under Academic
Services, and Farhad Javaheripour’s extensive 15-years experience and skill set with Media Services will
compliment this area. Another reason why supervisors were included in the organizational chart was for
clarity and to see why (and what) these positions were aligned with certain administrators. Supervisors are
not administrators.
The Chabot Administration will meet Tuesday to discuss feedback, followed by a campus-wide distribution of
the final document. The implementation date still needs to be discussed, but the implementation date will
probably be July 1st, 2007. The reporting relationships will soon be formed in certain areas like marketing.
Some staff will lose their current jobs within the institution but will remain employed. Affected positions will
require job descriptions to be redesigned.
Other Business
Dr. Carlson reported that in today’s Daily Review article, he was incorrectly quoted in reference to the ASCC
Rally and the position of the Director of Student Life. Dr. Carlson stated that the correct quote is, “I’m not
sure it’s a necessity to have two full-time people assisting the students.”
Dr. Carlson adjourned the meeting at 3:54 p.m.
kls; 3/29/07
Office of the President (510) 723-6640  FAX (510) 723-7126  25555 Hesperian Boulevard, Hayward CA 94545