COLLEGE COUNCIL
FRIDAY, NOVEMBER 6TH, 2009 – 2 P.M., BOARD ROOM
MINUTES
ORDER OF BUSINESS
Dr. Barberena called the meeting to order at 2:01 p.m.
MEETING ATTENDANCE
Dr. Marcia Corcoran, Jennifer Lange, Dan Alex, Melinda Matsuda, George Railey, Gordon Watt, Dr. Celia
Barberena, Dr. Carolyn Arnold, Carole Splendore, Kathy Linzmeyer, Gary Carter, Judy Young, Carmen
Johnston, Yvonne Wu Craig, and Ming Ho.
REVIEW OF MEETING MINUTES
A recommendation was made by Dr. Carolyn Arnold to correct the minutes of the October 23rd, 2009
meeting as follows: Under the Basic Skills Committee Reports, “…to tell the committee more about the
statewide network”. Dr. Barberena accepted the approval of the minutes as amended.
AGENDA ITEMS
Classification Prioritization ProcessYvonne Wu Craig distributed a hand-out entitled “Classified Prioritization Process (Pilot Process For
2009-2010)”. This draft document outlines the process for prioritizing new, augmented, and replacement
Classified Professional positions to be hired out of general funds. This process does not include
Classified Supervisor, Classified Confidential, or those positions funded out of categorical funding. A
lengthy discussion about the process took place, along with provisions for replacing vacancies at midcycle. The maximum allowed time for managers to temporarily fill classified position is sixty days,
according to the Human Resources policy.
It was recommended that rather than creating and having a new and additional form to fill out, the
language from this current draft document will be included on Section 3 of the unit plan form. This draft
document was reviewed and was approved as modified by College Council with no abstentions. Dr.
Barberena recognized Classified Senate, Classified Professionals, and IPBC for their work with creating
this process.
There will be a special two-hour IPBC meeting on Wednesday, December 2nd, 2009 with Classified
Senators and all IPBC members attending where the final list of classified positions will be reviewed and
discussed before the list is sent to the Vice Presidents and President for review.
COMMITTEE REPORTS
Student Learning Outcomes and Assessment CycleCarole Splendore distributed hand outs about the SLOAC process. Carole discussed the past and future
timelines on implementing Student Learning Outcomes Assessment Cycles in instructional programs at
the college, course, and program levels. The current number of courses with developed SLOs is 69.1%
for the Spring 2009 semester, and 66.4%
for the Fall 2009 semester. Thus, we have
an 18% gain in 2 months. The percentage
of courses which have completed the cycle
and with recorded assessment in 2009
was 16.8%. Now the total of 19.3% courses
which show Program-level ongoing
assessment
include:
Dental
Hygiene,
Nursing, Auto Mechanics, Welding, and
Fire Technology. Assessment and eLumen
workshops this Fall include SLO/eLumen
trainings for adjunct faculty; Assessment
Office of the President (510) 723-6640  FAX (510) 723-7126  25555 Hesperian Boulevard, Hayward CA 94545
COLLEGE COUNCIL
FRIDAY, NOVEMBER 6TH, 2009 – 2 P.M., BOARD ROOM
workshops for faculty; and Assessment discussions with English and Art Subdivisions and Social
Sciences Division.
Dr.
Carolyn
Arnold
recognized
Carole
Splendore
for
her
work
with
SLOs,
and stated, “As adjunct faculty, Carole has stepped up and her contributions in a short time has greatly
impacted the SLO process. Assessment has to be institutionalized with paying a full-time coordinator if
we are going to get up-to-speed in two years with the SLO process. Little groups work wonderfully. Mass
training or departmental meetings does not work as well as smaller, intimate training groups in small
sizes.”
Resistance to SLOs stems from it being mandated. Faculty inquiry groups may help with supporting
interest in the SLO process, along with having additional tools to help benchmark progress.
Recommendations to help move along the SLO process included: 1) having “train the trainers”; 2)
increased administrative support; 3) in-house faculty experts on SLOs; 4) train a broader group on
campus that can help encourage and facilitate participation; 5) increase experts on eLumen on-campus.
Dr. Carolyn Arnold is the only campus expert familiar with eLumen.
It was recommended that the Faculty Senate President and the SLOAC Chair increase communications
to reinforce the SLO process with a strategy session. Faculty need additional time to work as faculty
beyond one Flex Day activity. It was recommended that there be an additional Friday Flex Day to
increase work and progress on SLOs. Streamlining paperwork and surveys would help ease the process.
Skepticism remains about eLumen and how it is reported to the State.
STAFF DEVELOPMENT
Staff Development received positive responses about Fall Flex Day 2009. In response to staff inquiries
on SEMS/NIMS training, those workshops can be offered at Spring Flex Day 2010. Chabot may have to
come up with one additional Flex Day this Spring 2010 for SLOACs. President Barberena recommended
we work on Program Review also during Flex days. Staff Development will respond to the possibility on
an on-line SEMS/NIMS training. The Staff Development Committee will be meeting Thursday, November
19th to discuss Flex Day planning. The committee will review the State’s goals for Staff Development and
ensure it is following these goals. Dr. Barberena credited the Staff Development Committee for
coordinating Fall Flex Day. George Railey recommended that a possible second Flex Day would focus
work on Program Review.
Ming Ho recommended that the District extend the deadline to December 2010 to complete SEMS/NIMS
training as it would allow additional time to complete training. Clarification is needed on the various ways
the SEMS/NIMS training can be completed.
MEETING ADJOURNMENT
The meeting was called to order at 3:45 p.m.
kls
Office of the President (510) 723-6640  FAX (510) 723-7126  25555 Hesperian Boulevard, Hayward CA 94545