College Council
Chabot College - Board Room
Wednesday, September 30, 2015
1:00 p.m. – 3:00 p.m.
MINUTES
Council Members Present:
Susan Sperling, President
Stacy Thompson, Vice President of Academic Services
Connie Willis, Vice President of Administrative Services
Marcia Corcoran, Dean At Large
Laurie Dockter, Academic Senate President
Andrew Pierson, Faculty Association Representative
Noell Adams, Classified Senate President
Karen Metcalf, Service Employees International Union (SEIU) Representative
Hye Yoon Shin, Student Senate President
Deonne Kunkel, Planning, Review and Budget Council (PRBC) Chair
Council Members Not Present:
Matthew Kritscher, Vice President of Student Services
Participants:
Carolyn Arnold, Rozen Bondoc, Vanessa Cormier, Donna Gibson, Kristin Lima, Steve Lowery,
Catherine Powell, Carla Walter, Chasity Whiteside, Yvonne Wu-Craig
Minute Taker:
Kirti Reddy, Executive Assistant to the Office of the President
A. Meeting Called to Order
President Sperling called the meeting to order at 1:10 p.m.
She welcomed the new members for this academic year and thanked previous members
for their work on the Council: Classified Senate President Noell Adams succeeding
Gordon Watt; SEIU Representative Karen Metcalf succeeding Chasity Whiteside;
Student Senate President Hye Yoon Shin succeeding Jesse Esquire.
B. Approval of Minutes
Minutes from the last meetings will be provided electronically to Council Members from
the previous semester for review and approval.
President Sperling encouraged the leadership to share written reports with the group in
order to efficiently use the meeting time for group discussion and action.
Chabot College
College Council Minutes – September 30, 2015
Page 2 of 6
C. Reports

Student Senate – Hye Yoon Shin, President
President Shin shared a summary of concerns from feedback that the Senate
received, which included the high cost of textbooks, charges and pricing at the
cafeteria and receipts not given, the lack and speed of WiFi in certain areas on
campus, the inability to update the Student Senate website, adding vehicle
charging stations for students, need for more parking, having a bus pass program
and installing water bottle filling stations.
President Sperling, Vice President Stacy Thompson, and Vice President Willis
stated a number of the concerns were being addressed through the Chancellor’s
Innovation Funds. Both the Bookstore and Cafeteria contracts are approved by
the Board of Trustees and VP Willis would provide further information and
details to the Student Senate during one on one meetings.

Classified Senate – Noell Adams, President
President Adams shared the Classified Senate was reviewing the prioritization
timeline and would report back to College Council with revisions. They also
recommended that the IEPI visit should occur in the spring. The Senate is
planning different outreach and fundraising activities including a picnic at
Kennedy Park and a newsletter in the fall. They have also been working with the
Chancellor on a Classified Succession Program..

Academic Senate – Laurie Dockter, President
President Dockter reported that the Academic Senate has been finishing their final
input on the Educational Master Plan which is due to the District on October 16th.
They have started working on Shared Governance workgroups and have been
spending a lot of time working on curriculum.

Service Employees International Union (SEIU) – Karen Metcalf, Representative
Representative Metcalf reported that the Class and Compensation Study is complete
and will be going to the Board in October.

Faculty Association - Andrew Pierson, Representative
Representative Pierson had nothing to report.
~2~
Chabot College
College Council Minutes – September 30, 2015
Page 3 of 6

Accreditation Steering Committee – Stacy Thompson, Vice President of Academic
Services
The Accreditation Team is coming next week. The President’s Office is handling
logistics for meeting times and will send out a schedule as soon as it is ready. Dr.
Sunita Cooke and Dr. Mary Benard of MiraCosta College are chairing Chabot and
the District teams.

Planning, Review and Budget Council (PRBC) - Deonne Kunkel, Chair
Chair Kunkel presented the Program Review Timeline and PRBC 2015-16
Calendar [Attachment 1]. They are seeking more and equal representation from
the campus to read Program Reviews and have asked that each Division send at
least four or five faculty or staff from their area to the meeting on November 4th.

Administrative Services – Connie Willis, Vice President
Vice President Willis had nothing to report

Academic Services – Stacy Thompson, Vice President
Vice President Thompson had nothing to report.

Student Services – Matthew Kritscher, Vice President
Vice President Kritscher sent regrets as he was attending a Student Equity/SSSP
Executive Training and provided a written report [Attachment 2].
D. Informational/Discussion Items (these items were taken out of order)
1. Classified Hires and Reclassification Study
President Sperling presented that all of the hires and recommendations prioritized,
including the Performing Arts Center (PAC) positions, were approved, budgeted
and sent to Human Resources. Due to staffing issues in HR and assurances
needed from the Chancellor by both Presidents of budgets, positions were not
posted over the summer. Some positions, like the Stage Tech, have been waiting
for almost one year. Dean Carla Walter would follow up with Vice Chancellor
Fong regarding the status of the PAC positions. Both campuses have shared their
frustration regarding the delay and lack of information of when the positions
would be posted.
There is still $4 million of funding that has not been allocated. We are still
waiting for key decisions from District Finance in order to move forward. There
is question on whether the $4 million will be used for hiring or positions because
it will be considered “one time” money. There is also the question of status of the
Priority Two Classified positions on the prioritization list. For faculty, the
~3~
Chabot College
College Council Minutes – September 30, 2015
Page 4 of 6
process starts over in October. For Classified, the President would like the
Classified Senate to recommend if they will like to start over with the
prioritization process or have the Priority Twos move up.
President Sperling does not agree that all of the money is “one time” and that
some of the restoration money could be defined as ongoing.
The reclassification changes in salary will go into effect July 1, 2016 in stages
pending the October Board approval. With the changes to job descriptions, in
most cases the salaries went up. There were a few positions that will go down.
When posting the positions, there will be a line indicating that there will be salary
changes.
2. Innovation Funds
President Sperling presented the projects being funded through the Chancellor’s
Innovation Funds [Attachment 3]. This is part of the $1.8 million of one-time
money received by the campuses. Chabot received $858,000 and was asked to
present projects that would increase enrollment. The President worked with the
Vice Presidents to identify projects from program review. The President also set
aside $100,000 for the President’s Innovation Funds to be available to the campus
to apply to in order to fulfill needs related to enrollment on a one-time basis.
Guidelines and process will be discussed at a future College Council meeting.
3. Institutional Effectiveness Partnership Initiative (IEPI) Team Visit
The visit will occur in the spring and further details will be provided as they
become available.
4. Accreditation Site Team Visit
Reminder that the Team will be on campus October 5th-8th.
5. District Planning and Budget Committee
There is a meeting this Friday and those who are members are encouraged to
attend.
6. Veterans Resource Center
President Sperling shared there is potential funding being offered from private
donors from $80-100,000 being made available. Specifics will be provided as it
is confirmed.
~4~
Chabot College
College Council Minutes – September 30, 2015
Page 5 of 6
7. Performing Arts Center
Discussion of the staffing, operations and role of the Performing Arts Center
(PAC) occurred with contributions from PAC staff and administrators on the
history of hiring and reporting structures. Dean Carla Walter stated that she
forwarded through Program Review and a proposal regarding moving the PAC
back into the College not as an enterprise arrangement anymore but as part of the
college curriculum. Discussed in the proposal was the integration of the TV
Studio, having a capital campaign for renovation, a ticketing system, and that the
salary and benefits should be integrated into the General Fund.
Kari McAllister, Theater Manager, spoke to the staffing issues and difficulty
without administrative support. The PAC went from a negative budget in 2009 to
positive in 2015. Vice President Willis stated that the PAC should not be set up
as a business, but incorporated into the General Fund and not as a for profit
enterprise. Further discussion needs to occur on the Civic Center Act, facility use
and fees and the academic needs for programs. The President will be meeting
with PAC staff and administrators on a recommendation.
8. Chabot Director of Campus Safety & Security Position
President Sperling announced that after various discussions at College Council
and other committee meetings and reviewing data from other Bay 10 Colleges,
the recommendation to move forward with the hiring of a full time Campus
Safety and Security Supervisor and internal Director has been forwarded.
Although the relationship with the Hayward Police Department has been positive,
the cost of the contract is too high for the college to continue.
9. Building 100 – Vision Statement and How We Refer to It
Dean Marcia Corcoran presented the statement for the Library, Learning, and
Media (LLM) Center [Attachment 4]. The vision is to highlight the academic
learning support area, which is different than student services in building 700 and
activities and clubs in 2300. There will be an Open House on the October 16th
Flex Day and the new Dean of Academic Pathways and Student Success, when
hired will be located in building 100..
President Sperling congratulated everyone who worked on the development for
building 100, especially Dean Corcoran for her leadership and as a model for
effective planning.
10. Instructional Supplies and Equipment
Vice President Willis requested an item be added to the agenda to approve
instructional money and equipment funding recommendations from the Budget
~5~
Chabot College
College Council Minutes – September 30, 2015
Page 6 of 6
Committee [Attachment 5]. Also, the Bookstore contract is up next year and
representatives are being to invited to be a part of an Advisory Committee.
E. Action Items
1. Approval of Faculty Prioritization/New Hires
President Sperling presented that there were eight additional full time faculty
positions made available with five going to Chabot and three to LPC. The
process to determine which positions was to use the level two committee process
for emergency mid-year hires. VP Thompson, VP Kritscher and Academic
Senate President Docktor met and since there was no clause on how to handle
extra positions made available from the state in the middle of the fiscal year it was
determined not to start all over again or just look through the list and pick the next
five, but to look at mid-year retirement and resignations and other emergency
criteria. The recommendation was forwarded to the President for review and to
College Council for approval.
The recommendation to approve the following Level II Faculty Prioritization
Recommendations was approved with Faculty Association Representative Pierson
abstaining: three Math, one Mass Communications and to research further the
Learning Skills and Counseling positions, which College Council can address in
the future when Vice President Kritscher is available to present.
F. Other Business
There was no other business.
G. Meeting Adjournment
The meeting adjourned at 3:30 p.m.
~6~