September 11, 2008
12 Noon, Room 1506
In attendance: See attached sheets
State Budget / Construction Funding Update
State Budget process is in a crisis
No statewide educational facilities bond for November 2008
These bonds used to fund Community College capital projects
System is left with 2008/09 budget - only 8 new projects (no 1700/1800)
No November bond also impacted 2009/10 Capital Outlay Plan
System can only use funds from previous existing bonds
Only 19 new start 09/10 projects being initiated throughout State
Great News, Chabot College 1700/1800 made the list for 2009/10 funding
State calls it Math/Science Modernization
This is only one year later than anticipated (should get OK to proceed Sep. 2009)
State Contributes $9.5M, Chabot must match $9.5M
Chabot contribution currently not budgeted
Disappointing News, Other projects (FPPs) shifted to future pending further bonds
Chabot FPP projects are B100, Library and B1600, Engineering
2010/11 earliest start, greater shift more likely (3-5 years)
However – given this unprecedented interruption of funding – State will allow us to
revise our FPPs without losing schedule
Committee supported revising/resubmitting Library FPP to request a new building
Approximately a 6 month process – due to State June 30, 2009
Allows us to explore the potential with the user group and a consultant
Chabot College Budget Process Update
Working with Board of Trustees to update Measure B, 5-year plan budget
Existing projects under construction and/or in planning are within budget
Important to prioritize remaining projects
Chabot College
Facilities and Sustainability Committee Minutes
September 11, 2008
Pg. 2
Final Measure B Projects
A spreadsheet was distributed showing the final projects and their budgets
8 projects left to complete, grouped for greater efficiency and savings
Total Project Budgets - $46.7M
Funding Variance – ($20.8M) assuming state contributions
The spreadsheet was explained in detail
Priorities were discussed – with $46.7M in our campus construction fund, what projects
do we want to fully budget and move ahead with?
We need to queue up the next projects for design
It was agreed that the number one priority is to fully fund B1700/1800 so that the $9.5M
contribution from the state can be captured, but that requires reallocating $9.5M of
existing budgets from existing projects. No suggestions were made to fully defer
existing projects but it was suggested that we could do very light remodeling to the
Administration and Faculty Office buildings. The committee asked the chair to
investigate how much could be saved by not doing a full remodel on those buildings.
It was also agreed that Chabot should proceed with revising the current Library FPP
request for state funding from a renovation project to a newly constructed project. Since
any potential funding is so far in the future we can take advantage of the opportunity to
investigate the potential with an architect without losing time.
Additional comments regarding the campus budgeting process:
Put students first and minimize work on faculty offices.
Building 200 work can be minimized.
Many projects are anticipated to be moving to B100 (WRAC, tutoring, PATH, learning
skills) and must be accommodated.
Put those projects that benefit the public and students first.
Prioritize B2300 so campus safety can be increased and it will benefit students also.
Health Center needs a new home – perhaps B2300 first floor
B2300 mezzanine could be turned into a 300 – 400 seat lecture space/conference
center by inserting a floor over the cafeteria.
The PAC entry plaza project would be a great benefit to students, public and Chabot
image.
B1400/1600 would benefit students in Industrial Technology and improve safety.
Industrial Tech has seen increased enrollments.
Perhaps we should use the B1600 budget to remodel rooms for B1400.
The music program is growing fast. PAC expansion budget should be used to benefit
those spaces serving music and drama classes.
Solar Panels Project / Proposed Schedule
Nov. 1, 2008
Lot “J” Demolition – Temporary Lot “J” also closed
Dec. 20, 2008
Lot “J” Paving complete – Temp Lot “J” open
Dec. 20, 2008
Begin Lot “J” Solar Canopies
Chabot College
Facilities and Sustainability Committee Minutes
September 11, 2008
Pg. 3
Feb. 6, 2009
Dec. 16, 2008
Jan 19, 2009
Jan 19, 2009
April 1, 2009
Lot “J” Complete
Close 1/2 “G” Lot for concrete footings (finals week)
Finish Lot “G” canopies – before start of school semester
Begin Lot “G” PV Panels one aisle at a time
all work complete
This schedule represents additional disruption of our parking lots but is sequenced to
minimize disruption. It was pointed out that it would be advantageous to have
completed the proposed alterations to Lot “G” before closing off parts of it.
Marquee Sign Committee
The committee reviewed the previously suggested list of the sub-committee. It was
suggested that the following individuals be part of the new Marquee design committee.
Mike Seaton, Gordon Watt, Susan May, Roger Noyes, Heidi Finberg, Dale Wagoner. It
was suggested that Roger Noyes may wish to ask someone else in his program and
that a student representative be invited. The architect, tBP has been retained to lead
the group through a design process.
Project Status Update
Was distributed for review
Rumor Control
There were no rumors but a question was asked: how far along are we with the
Measure B Bond work? Subsequent answer (not given at meeting): Chabot College
has contracted for over $104M of total budgeted construction dollars which represents
over 60% of our total construction dollars. Question was asked about whether we were
on budget. Answer: All projects currently complete, under construction or in design are
within budget. The budgets of the remaining campus projects have not been touched.
Good of the Order
JoAnn Giordano, chair of the accreditation facilities committee, asked to be put on the
following agenda to share discussions that her committee has had.
End of Meeting
Chabot College