Chabot College Office of Institutional Research: Program Review, Year One: March, 2013
Appendix E: Proposal for New Initiatives (Complete for each new initiative)
Audience: Deans/Unit Administrators, PRBC, Foundation, Grants Committee, College Budget
Committee
Purpose: A “New Initiative” is a new project or expansion of a current project that supports our
Strategic Plan. The project will require the support of additional and/or outside funding. The
information you provide will facilitate and focus the research and development process for finding
both internal and external funding.
How does your initiative address the college's Strategic Plan goal, or significantly
improve student learning?
The OIR provides or interprets federal and state accreditation, accountability, and compliance
research data for the college, without which the college would not be allowed to continue operating.
In every activity, the Office of Institutional Research (OIR) supports the strategic plan of
increasing students completing their goals, by providing research for all college units for planning,
program review, and evaluation of initiatives that help student success or learning.
What is your specific goal and measurable outcome?
Complete the ne eded accreditation research and writing tasks during a self study
year, plus carry out the current tasks plus the undone tasks on the OIR Research Agenda
(see below),
What is your action plan to achieve your goal?
Target
Completio
n Date
May 31,
2014
Activity (brief description)
See OIR Research Agenda below
Required Budget (Split
out personnel, supplies,
other categories)
Personnel:
One FT Research Analyst
One PT programmer
One PT Clerk III and/or 2
student assistants.
How will you manage the personnel needs?
New Hires: Classified staff # of positions: 1 Full time, 2 part-time, 2 student assistants
At the end of the project period, the proposed project will:
Be completed (onetime only effort)
Require additional funding to continue and/or institutionalize the project
(obtained by/from: These positions need to be permanently funded.
Will the proposed project require facility modifications, additional space, or program relocation?
No
Yes, explain:
Will the proposed project involve subcontractors, collaborative partners, or cooperative agreements?
No
Yes, explain:
Do you know of any grant funding sources that would meet the needs of the proposed project?
No
Yes, list potential funding sources:
New DOL grant provides $25,000/ yr for 4 years
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Chabot College Office of Institutional Research: Program Review, Year One: March, 2013
3. The Difference We Hope to Make
What initiatives would you like to undertake to improve or strengthen your unit or to
address demand for your services?
A fully-staffed Office of Institutional Research is required to strengthen this unit and
address demand for our services. Going into an Accreditation self-study year with research that has
been left undone when demands for research substantially increase during this time compromises
our accreditation.
Specifically, I would like to complete the current tasks plus the backload of undone tasks on
the OIR Research Agenda (see below), plus the additional accreditation research and writing
requirements during a self study year.
Overall, I would like to continue to fulfill the mission of the OIR – provide research to address
current college planning needs in a way that makes a difference. First, I will need to provide required
Accreditation research services and participation (usually heading a standard team) for the Accreditation
self-study. I will also continue to work with PRBC and Basic Skills and Grants leaders to identify major
obstacles to student success, services that help, and progress by students. I also want to automate
obtaining and displaying routine results and responding to routine requests. In addition, I would like to
make the IR research much more visible and used by the college community.
What initiatives are underway in your area, or could you begin, that would support the
achievement of our new Strategic Plan goal and strategies and/or improve student
learning?
The recent research development and analysis of the new student educational groups directly
address the goal and strategy of measuring and monitoring how we make a difference for specific groups.
In addition, the latest research on equity and basic skills monitors our progress on those fronts.
However, the entire OIR Research Agenda supports the Strategic plan in one way or another.
Identify specific, measurable goals and the resources needed to achieve them.
Below is the research agenda of the OIR during an accreditation year. It requires a fully-staffed
Office of Institutional Research. Note: the blue color shows the research that was done or partially done in
2012-13. The red shows research that the OIR was not able to do in 2012-13, and/or was not needed. All
of these research tasks need to be completed in 2013-14, starting with the Accreditation Self Study.
Institutional Research Agenda 2013-14
ACCREDITATION SELF STUDY [NOT needed in 2012-13]
ACCREDITATION STANDARDS CHAIR AND/OR STEERING COMMITTEE
a. Provide leadership or consultation about institutional accountability standards
b. Provide baseline and ongoing updates of accountability measures
c. Organize and lead the writing of one of the standards.
FALL 13 and SPRING 14 SURVEYS
ON-CAMPUS STUDENTS [NOT needed in 2012-13]
a. Develop and conduct Fall 13 Accreditation year survey with standards committees
CHABOT STAFF [NOT needed in 2012-13]
b. Develop and conduct Accreditation year survey with standards committees
ONLINE STUDENTS [DELAYED from 2012-13]
c. Conduct 2nd biennial satisfaction survey in online classes (work with COOL)
ENVIRONMENTAL SCAN [NOT done in 2012-13]
a. Provide latest environmental scan data for Accred. Self-Study and Ed. Master Plan
STRATEGIC PLANNING
ENVIRONMENTAL SCAN [NOT done in 2012-13]
b. Update, display, and present latest internal and external planning data for PRBC
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Chabot College Office of Institutional Research: Program Review, Year One: March, 2013
STRATEGIC PLAN GOAL [Partially done in 2012-13]
a. Refine new student educational goal groups that allow measurement of strategic plan goal.
b. Provide baseline and ongoing measures of student groups reaching their educational goal.
c. Conduct detailed analyses on the status, characteristics, or progress of each group.
STUDENT PATHWAYS ANALYSIS [NOT done in 2012-13]
a. Identify and clarify major student pathways or interest groups.
b. Identify capacity of each pathway/interest group based on student educational goals
c. Analyze student characteristics and outcomes in pathways/interest groups
PROGRAM REVIEW DATA and ANALYSIS [Done in 2012-13]
a. Produce latest course success tables for program review by late September
b. Produce latest selected course sequence tables for program review by late September
c. Update progress benchmarks for new student cohorts through Spring 2013
STUDENT LEARNING AND OTHER OUTCOMES [Partially done in 2012-13]
c. Identify and provide college-wide learning goals of current students using Fall 13 survey
d. Document plans and Chabot experiences of Spring 13 degree and certificate graduates
e. Document College-wide Learning Goals of Graduates and transfer students
BASIC SKILLS/TITLE III PROJECTS
BASIC SKILLS COMMITTEE RESEARCH [Partially done in 2012-13]
a. Update overall Basic Skills and Student Equity data
b. Identify new questions/produced new data needed by committee
TITLE III GRANT OUTCOMES – Final year reporting [Done in 2012-13]
a. Identify Spring 13 Title III/Basic Skills FIGs and track persistence into Fall 2013
b. Produce Title III success and engagement outcomes for Spring 13
c. Produce college-wide Title III outcomes for 2012-13
d. Identify Fall 2013 Title III/Basic Skills FIGs and Learning Assistant sections
e. Conduct & analyze student engagement survey for Fall 13
LEARNING CONNECTION RESEARCH [Partially done in 2012-13]
a. Analyze student engagement in sections with learning assistants [Done in 2012-13]
b. Analyze course success for tutored students [NOT done in 2012-13]
ASSESSMENT PLACEMENT TEST VALIDATION
MATH, ENGLISH, and CHEMISTRY TESTS [NOT done in 2012-13]
a. Conduct Math and English disproportionate impact study since cut score changes
b. Conduct re-validation study of Chemistry test
MANDATED REPORTING REQUIREMENTS
State accountability system data (ARCC) [Done in 2012-13]
a. Conduct in-depth analyses of 2013 data
b. Prepare Presentation of ARCC 2013 data for Fall Board meeting
c. Review preliminary ARCC 2014 data in December
Federal Gainful Employment Act [Done in 2012-13]
a. Update program information on CTE programs on Chabot Degree/Certificates website.
CAL Grants SB270 reporting [NOT needed in 2012-13]
Integrated Postsecondary Education System (IPEDS) [Done in 2012-13]
a. Check and provide data for October 2012 deadline
b. Check and provide data for December 2012/Feb 2013 deadline
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Chabot College Office of Institutional Research: Program Review, Year One: March, 2013
GRANT DEVELOPMENT AND EVALUATION RESEARCH
Grant Development research [Done in 2012-13]
a. Develop or implement evaluation of Hispanic-serving Institution (HSI) Title V grant
b. Provide research analyses for any new grants in development
GRANT DEVELOPMENT AND EVALUATION RESEARCH (CONTINUED)
Grant Assessment and Evaluation research
a. CCAMPIS: Provide final year tracking evaluation [Done in 2012-13]
b. Hayward Promise Neighborhood: Provide data and tracking [Done in 2012-13]
c. BRIDGES – provide cohorts of potential students. [Done in 2012-13]
d. MESA – Identify and track cohorts of students in program [Partially done in 2012-13]
e. Nursing grants – track nursing cohorts [NOT done in 2012-13]
OTHER MAJOR RESEARCH PROJECTS
Provide latest research results in useable formats to college/decision-makers
a. Provide Board Report on success & outcomes for both colleges [NOT done in 2012-13]
b. Provide latest Basic Skills Research – Assessment, Success, persistence [Partially done]
c. Upload all new research information onto IR website [Done in 2012-13]
d. Update staff on new research available. [NOT done in 2012-13]
Monitor Distance Learning [Partially done in 2012-13]
e. Monitor success and retention rates of distance education courses.
f. Determine 2013-14 DE courses in preparation for running success rates
g. Conduct analyses of online students [NOT done in 2012-13]
Conduct other ongoing and ad-hoc research and programming projects [Partially done 2012-13]
a. Conduct ad-hoc programming requests from programs, disciplines, staff.
Obtain and analyze Chabot student Transfer data routinely [NOT done in 2012-13]
a. Implement use of National Clearinghouse tranfer files
b. Continue use of state First Files
c. Identify ways to use Cal-PASS data and encourage UC/CSU partners to join
INSTITUTIONAL RESEARCH INFRASTRUCTURE
Maintain and Enhance Institutional Research Database [Partially done 2012-13]
a. Work with ITS to add needed data elements to the IR database:
i. Race-ethnicity changes; parent’s education, dislocated workers
b. Develop programs to use new data [NOT done in 2012-13]
Maintain and Develop IR/Grants Staff/Professional Development [Partially done in 2012-13]
a. Re-hire Student assistants and programmer [Not needed in 2012-13]
b. Hire full or half-time replacement of Research Analyst [Not needed in 2012-13]
c. Coordinator attend Student Success/Research Conferences [Done in 2012-13]
Streamline IR Office/maintain IR business [Partially done in 2012-13]
a. Update and enhance IR website with latest data and reports
b. Continue to update IR data/definitions documentation for programming
c. Automate routine reports and requests [NOT done in 2012-13]
COLLEGE RESPONSIBILITIES/COMMITTEES of COORDINATOR [DONE IN 2012-13]
Accreditation Standard Chair and Research Consultant
Planning, Review, and Budget Council (PRBC)
Chabot Enrollment Management Committee (CEMC)
Title III  Title V Hispanic Serving Institution (HSI) Leadership Teams
Basic Skills Committee
OUTSIDE RESPONSIBILITIES of COORDINATOR [DONE IN 2012-13]
Board Member of Research and Planning Group (RP Group), Northern California representative
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