Institutional Planning and Budget Council
Meeting Notes
Wednesday, February 23, 2005
Present: Laurie O’Connor, Clara McLean, Norma Ambriz/Rick Moniz, Stephen Small, Jane Church, Debbie
Budd, Sally Jahnke, Gene Groppetti, Joseph Kuwabara (note taker), Bob Curry, Dave Fouquet, Rachel LePell,
Catherine Powell, Brenda Carr, Gerald Shimada, Ken Grace, Carolyn Arnold
1. Review of February 9, 2005 Minutes
Carolyn Arnold called the meeting to order at 3:05 p.m. She asked IPBC representatives to review the minutes
from February 9, 2005. They were edited by the group and approved as edited. Carolyn Arnold announced that
Dr. Carlson stated that meeting agendas and draft minutes must be posted by 9:00 am the day before the
meeting for all college committees, and that summaries or recaps of minutes should be posted one day after
their approval.
2. Agenda item changes
Carolyn Arnold announced that the Technology Committee Update and the Faculty Hiring Update had to be
postponed because their spokespeople could not be here. Rachel LePell suggested that we evaluate Flex Day, if
we had time today, or the next time, and the group agreed.
3. Institutional Research and Grants Update
Carolyn Arnold passed out the “Plans for Spring 2005” for the Office of Institutional Research. The plans, in
priority order were: (a.) Support Program Review/Enrollment Management data and analysis needs. (b.)
Support IPBC/Strategic Plan (c.) Educate Coordinator and others about Assessment of Student Learning (d.)
Start and complete major research projects (Dental Hygiene) (e.) Create major new reports based on current
data (f). Maintain other ongoing research and programming projects. (g.) Publish Reports and “Hotsheets”. (h.)
Streamline IR Office.
IPBC approved to support the work and plans of the Office of Institutional Research.
Rachel LaPell asked “Are we hiring a new Grantsperson?”
Carolyn Arnold reported that the position has been advertised since January, and closes on March 3rd, The
hiring committee will be reviewing applications soon after that, and she hopes to have a new Grant
developer/writer hired by April. She asked if anyone was interested in joining the hiring committee.
4. Review of 2004-2005 Goals and Objectives (Assign Task Force)
Carolyn Arnold suggested that a Task Force be set up to review of the IPBC goals & objectives & activities for
2004-05. It was agreed to do this task with the entire IPBC at our next meeting. Carolyn Arnold will send out a
reminder “e” mail to the committee members to bring their individual reviews to the next meeting.
5. April Workshop on SLOs: Choosing a team
There is an upcoming free workshop “Moving from Compliance to Improvement: Using Outcomes Data to
Improve Student Learning” – April 7-8 – San Mateo Marriott Hotel. The Institutional Researcher, a vocational
dean, an additional administrative dean and two faculty members were asked to attend. Rachel LaPell suggested
that faculty members from the Program Review Committee should attend, and the group agreed. Gene Gropetti
volunteered to attend as the additional dean. Carolyn Arnold volunteered to contact Tom DeWit and other
members of the Program Review committee.
6. College Budget Presentation: Questions and Answers
Bob Curry passed out and reviewed the Chabot College “Financial Status Report” – December 2004. He
explained each of the major sources and amounts of revenues and expenses of the college, and IPBC
representatives asked many questions. In addition, the issues of “Budget Cuts” and the “Process of Reduction”
were brought up and will be placed on the agenda at a future IPBC meeting.
The meeting was adjourned at 5:05 pm.
Respectfully submitted by Joseph Kuwabara.