Regular Meeting
September 13 –3:00 p.m.
Board Room
Minutes-Draft
Submitted By: JoAnn Galliano MEd., RDH
IPBC Membership
2006-2007
Laurie Dockter, Chair
Faculty
Mike Absher
Carolyn Arnold
JoAnn Galliano
Chad Mark Glen
Gayle Hunt
Joe Kuwabara
Cristina Ruggiero
Wanda Wong
Members Present: Laurie Dockter, Carolyn Arnold, Mike Absher JoAnn
Galliano, Chad Mark Glen, Gayle Hunt, Cristina Ruggerio, Wanda Wong, Robert
Carlson, Marcia Corcoran, Farhad Javaheripour, Melinda Matsuda, Ron Taylor
Members Absent: Joe Kuwabara, Karen Silva, Rachel Ugale, Tom Clark, Marge
Maloney, Daryl Minus, Gerald Shimada, Dale Wagoner
Guest: Norberto Ruiz-Curriculum Committee Chair
I.
Meeting Minutes-The meeting minutes from the August 23rd meeting
were approved.
Classified
Catherine Powell
Karen Silva
Rachel Ugale
II.
Membership-Gayle Hunt will be the new representative from Language
Arts. Tom DeWit and Catherine Powell are not serving on the committee. A representative from the Humanities Division is still needed.
Administrators
Robert Carlson
Tom Clark
Marcia Corcoran
Farhad Javaheripour
Marge Maloney
Melinda Matsuda
Daryl Minus
Gerald Shimada
Ron Taylor
Dale Wagoner
III.
Discussion of Agenda Items
A. Action Plan Form-Discussion of the new action plan template was
led by Carolyn Arnold and Wanda Wong. A draft template was disst
tributed to College Council on September 1 . As a result of the input
from College Council, modifications were made to the template. Dr.
Carlson asked the College Council Chairs to bring the completed
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templates to the September 29 meeting of College Council.
IPBC will be responsible for evaluating the measurements used by
each group to meet the expected outcomes.
Marcia Corcoran asked for clarification as to how much leadership
each group has with their assigned objectives when the work that
different groups are doing seemingly could overlap. She used the
example of the objectives concerning SLO’s. Both Staff Development
and the Faulty Senate have objectives dealing with SLO’s. In this
case, is Staff Development free to work on their own to develop their
action plans or are they to wait to receive direction from Senate
before developing their action plans.
After much discussion, the consensus appeared to be that each
group can focus on what they would like to accomplish, but that they
would coordinate with others groups in an effort to ensure that they
IPBC – September 13, 2006
Page 2
take into account what the other group may have already done or
are currently doing. Groups would, hopefully, support each other in
the accomplishment of the objectives.
The group’s ability to work on assigned objectives would not be
contingent on the work of another group, but they would take into
consideration what the other groups have done and/or are doing.
To facilitate dialogue on the work on the action plans that each group
establishes for their objective, Dr. Carlson has asked the Chairs to
report on their groups’ progress at each College Council Meeting.
Gayle Hunt asked for clarification as to why we are doing this. Her
feeling is that this is already being done. It was explained that this is
a new accreditation standard. Accreditation is asking for measures of
student learning. It is no longer enough to say that the students are
learning because they matriculate. It is our responsibility to demonstrate how we assess that learning has taken place.
It was further articulated that this type of information needs to be
relayed to the public and the community. Colleges are being asked
to be accountable to those who are paying for the educational institution.
The goal of this process is to use SLOs as clarifying tasks that will
help the college confirm to ourselves what we are doing. This can be
used to create a dialogue between faculty members and the college
as a whole as to how we are measuring student success.
Carolyn Arnold indicated that from what she has seen as part of
meetings to prepare for an accreditation site visit, the most successful colleges are those that have spent time and money on training.
This was the purpose of IPBC working with Staff Development and
the administration to fund IPBC members’ attendance at the statewide conference in San Diego. Unfortunately, even though funding
was obtained, the additional representatives from IPBC will not be
able to attend because conference registration was closed by the
time they applied.
B. Timeline for Reporting to IPBC–The templates will be completed
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by the September 29 College Council meeting. IPBC will then have
the opportunity to review the templates.
Laurie asked that the IPBC members review the template for IPBC
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and e-mail any comments and/or edits to her by September 20 .
Laurie will talk to Tom DeWit about incorporating what is being done
in Program Review into the overall planning process that is being
facilitated by IPBC. It was discussed that IPBC needs to be aware of
what is being done in Program Review as this information is important to the development of the strategic plan.
IPBC – September 13, 2006
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C. Priority Objectives for 2007-08–It is time for IPBC to write the
priority objectives for 2007-08. These objectives are needed by the
college to write Unit Plans for 2007-08.
After much discussion centering on the fact that IPBC just published
the 2006-07 priority objectives, it was agreed that these same objectives would be used for 2007-08.
IPBC members are to review theses objectives and provide comth
ments and/or edits to Laurie by September 20 , so that the committee can reach consensus as to whether we will be using the 2006-07
objectives for 2007-08.
Dr. Carlson indicated that he felt that these objectives should constantly be under review. They are not set in stone and therefore,
can be modified as needed.
Norberto Ruiz asked that IPBC develop a calendar indicating when
the priority objectives for the next cycle would be completed, so that
those people who need them for Unit Plans would know when the
objectives should be available. Chad supported Norberto’s request
indicating that the college should have some sort of master calendar,
so that work can be planned out in realistic timelines and not rushed
through.
D. IPBC Retreat–Laurie had hoped to have a retreat on Friday,
nd
September 22 . Due to scheduling conflicts, many of the members
will be unable to attend. Many felt that their inability to attend was
related to the late notice. It was decided, to avoid this happening in
the future, that the IPBC Retreat date would be decided upon in
March of each school year allowing individuals to have adequate time
to adjust their schedules.
It was agreed that we do need time to evaluate the 2006-09 Strategic Plan in order to begin work on the 2006-10 plan. To allow for
time to do this in the absence of a planned retreat, IPBC will meet
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from 3-6 on September 27 . The first hour will be used to
discuss the Action Plan Templates and the Priority Objectives for
2007-08. The remaining two hours will be spent on reviewing the
data that measures our progress in meeting the strategic plans goals
and objectives.
Carolyn Arnold asked the group for feedback as to what type of data
we would like to see. She presented a sheet with the outcome data
that she currently has and discussed what IPBC could do with this
data. She indicated that through our review of the strategic plan
objectives, we may find that additional data is needed.
It was agreed that instead of trying to discuss all of the data at one
meeting, IPBC would need to have time at a number of meetings to
cover all of the data.
IPBC – September 13, 2006
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For the September 29 meeting, IPBC will review data from the Fall
Student Satisfaction Survey; the Internal Scan 2000-2010; Strategic
Plan Objectives-Indicators that track progress over time; and the
External Environmental Scan 200-2010 section iii.
E. Update on the Basic Skills Initiative–Ron Taylor provided a brief
update on the Basic Skills Initiative. The college was sent an e-mail
asking for input into what projects they would like to see as part of
implementation of the initiative. He will be making a presentation to
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College Council this Friday (Sept. 15 ) for those IPBC members that
would like to attend to receive a draft of the recommendations/ideas
that have been submitted. At this point, this initiative will help fund
work on SLOs; incorporate what is being done in Program Review;
provide funds to Staff Development to support SLOs for basic skills;
possibly aid us in funding activities that relate to college wide learning goals; and fund the components of the Title III Plan (should the
college not receive Title III monies).
Mike Absher made a plea that assessment of basic skills be a part of
any plan that we develop. Assessment of basic skill should be a part
of all programs and should be done at the entry level.
IV.
Future Agenda Items:
•
•
•
•
Program Review, IBPC’s Action Plan
Direction for SLOs
Linking Planning to Budget
Evaluations of Convocation