Regular Meeting
January 24, 2007 – 3:00 p.m.
Board Room
Minutes
IPBC Membership
2006-2007
Laurie Dockter, Chair
Faculty
Michael Absher
Carolyn Arnold
JoAnn Galliano
Chad Mark Glen
Gayle Hunt
Joe Kuwabara
Cristina Ruggiero
Wanda Wong
Classified
Yvonne Wu Craig
Karen Silva
Rachel Ugale
Administrators
Robert Carlson
Marcia Corcoran
Farhad Javaheripour
Melinda Matsuda
Attending: Carolyn Arnold, Waiz Badar, Bob Carlson, Marcia Corcoran,
Yvonne Wu Craig, Laurie Dockter, Chad Mark Glen,
Joe Kuwarbara, Melinda Matsuda, Cristina Ruggiero,
Gerald Shimada, Karen Silva, Ron Taylor, Wanda Wong
Absent:
Mike Absher, JoAnn Galliano, Chad Mark Glen,
Farhad Javaheripour, Daryl Minus, Rachel Ugale
I. Minutes: The minutes from the December 13, 2007, meeting were
approved after minor corrections (Mike Absher present, Yvonne Wu
Craig not a guest but a member).
II. Reports
A. Basic Skills
Cristina presented samples of the letters that had gone out to those
whose projects had been funded, and the Project Plan format she
had distributed to project leaders, and asked them to complete by
Jan. 31 so that stipends and hourly pay could get on the Board
agenda by the Feb. 2 deadline. After discussion with Dr. Carlson,
departments from which multiple proposals had been funded, were
asked to prepare a consolidated proposal. She will be tracking funds,
and has set up ways to do that. Reviewing the list of funded
projects, Cristina noted two that had been highlighted: Michael
Thompson’s (History/Social Sciences) is going to be funded by
Carnegie, Sherri Yeager’s (History/Social Sciences) has been
withdrawn. Wanda asked if these changes would free up money to
fund one or two projects that had been borderline. After discussion,
it was agreed that these funds should be kept in reserve, perhaps to
add to the amount available for faculty development. Cristina
indicated we should review fund level after expenses are better
known later this year. Cristina distributed a memo received from
Sherri Yeager. After discussion of the letter, was agreed that the
Chair would send a response letter gratefully acknowledging the
central points made in the memo.
IPBC Minutes – January 24, 2007
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B. Grants
Carolyn and Yvonne summarized recent grants activity and actions of the
Subcommittee on Grants. It is now known that the DOE will fund down the list
of Title III applications, rather than advertising for new applications; whether
Chabot is funded will be known sometime in late Spring. Current applications
under discussion are for Daraja, STEM, and CCLI. An upcoming possibility is a
CTE grant in partnership with the ROP, under discussion with Dean Tom
Clark. Yvonne noted that anyone interested in current opportunities should
make their interest known and she would give them summaries. Laurie took
copies to review. Dr. Carlson asked about the NEH Challenge grants, and
noted that if a match is necessary (as in this case), we should look at the kind
of match requirements and see if the Foundation could help with match.
III.
Discussion Items
A. Accreditation
Melinda reviewed Chabot’s accreditation timeline. The self-study is due in
Spring 2009, with the visit to occur in Fall 2009. In preparation for this, a
Chair for the process will be appointed by the Academic Senate. IPBC will
serve as a guiding council for the process, and Dr. Carlson will ask that the
Chair attend IPBC as well as any team leaders. IPBC should decide this Spring
how to structure the self-study. Melinda distributed copies of the new
standards and the themes so members can review them in preparation for the
decision on how to structure the report. Dr. Carlson indicated that he would
like to use the Fall 2007 Convocation as a kick-off event for this accreditation
process, so it is important to conclude appointment of the Chair and team
leaders before end of the Spring term. To do that, a decision must be made
on how to structure the self-study.
B. Unit Plan Review
Laurie had sent notes out to the various committees that IPBC had thought
would need to review the unit plans, asking them what use they will make of
the unit plans and what kind of feedback they can provide to those who have
written the plans.
IPBC itself must decide how to review the unit plans, and what kind of
feedback to provide. An in-depth discussion ensued, centering first on
whether IPBC would review each and every unit plan, or would review
summaries provided by the deans and VPs. The consensus was that IPBC will
review summaries, and needs to provide the deans with guidance on what the
summaries will be used for, what IPBC is looking for, etc. Considerable
discussion on whether IPBC will use the unit plans to establish institutional
priorities. Dr. Carlson encouraged the group to remember the ways in which
priorities established by IPBC can inform important resource decisions: by
providing grounds for maintaining a program in a time of necessary cuts; by
providing grounds for allocating 3rd-party or windfall funds; by providing
priorities for seeking grants.
IPBC Minutes – January 24, 2007
Pg. 3
The discussion then shifted to how those who wrote the plans will get
feedback. After considerable discussion, the consensus was that individuals at
the program level would get feedback via their dean’s synthesis, and that
IBPC would identify priorities based on review of the various syntheses, and
make these priorities known, and that they are based on the unit plan
summaries. It was agreed also that the fact that feedback would occur in this
way needs to be made known, both to the deans and to those who have
written unit plans.
In conclusion the discussion focused on the direction that would be given to
the deans. Deans will be asked to use the current unit plan format for
accomplishments, goals, etc., and would be told that they should make clear
their division’s priorities in the their synthesis, with reference to the Priority
Objectives especially. Ron and Laurie committed to coming up with direction
for the deans, to be presented at the next College Council.
IV.
Future Agenda Items
Review of Dean/VP Summaries of Unit Plans: these documents will be due to
the VPs by Feb. 21, and reviewed at the Feb. 28 IPBC meeting.
Timeline planning/input by Program Review: Laurie will ask Tom DeWit to
come and report.
Timeline planning and budget: ?
Development of next strategic plan and priority objectives: to be tackled after
the Feb. 28th review of unit plan summaries.
Accreditation: Members who have served on teams or know of good selfstudies using the new standards should bring samples
Next meeting is scheduled for February 14th.
IPBC Minutes – January 24, 2007
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