Regular Meeting
September 26, 2007 – 3:00 - 5:00 p.m.
Board Room, Building 200
IPBC Membership
2007-08
M i n u t e s
Cristina Ruggiero, Co-Chair
Yvonne Wu Craig, Co-Chair
Faculty
Carolyn Arnold
Mike Absher
JoAnn Galliano
Chad Mark Glen
Joe Kuwabara
Wanda Wong
Linda Rhodes
Cristina Ruggiero
Debra Howell
Classified
Earnest Knox
Yvonne Wu Craig
Administrators
Robert Carlson
Marcia Corcoran
Farhad Javaheripour
Melinda Matsuda
Gerald Shimada
Ron Taylor
Heidi Finberg
Norma Ambriz
Rosemary Delia
Members Present:
Cristina Ruggiero, Yvonne Wu-Craig, Carolyn Arnold, JoAnn Galliano,
Chad Mark Glen, Joe Kuwabara, Linda Rhodes, Marcia Corcoran, Farhad
Javaheripour, Gerald Shimada, Ron Taylor
Members Absent:
Mike Absher, Wanda Wong, Debra Howell, Earnest Knox, Robert
Carlson, Melinda Matsuda, Heidi Finberg, Norma Ambriz, Rosemary Delia
I.
Meeting Minutes – The meeting minutes from the September
12th meeting were approved.
II.
Discussion of Agenda Items
A. Review/Discussion of Unit Plan.
There were good suggestions at the September 12th meeting. Since it will be a two year
plan, the second year is reflection of what was done. Part II – Accomplishments and
Goals page needs to be reformatted because it did not fit the information in the way it
was presented on this page. This page is about what was done in the unit. Discussion
about omitting Part II for the update.
Further discussion on Part II – Accomplishments and Goals
JoAnn proposed that units inform IPBC of what was accomplished. Farhad asked when
Deans set up goals how would they reflect changes? Cristina responded that people
sometimes put goals out there just for the sake of having goals. JoAnn said to take
goals from last year and state what was accomplished. So, you would paste last year’s
goals and put the accomplishments. Then, a separate section would have goals for the
next year. Yvonne and Cristina will have the update form and bring it to the next
meeting.
Discussion on Part 5 (c) – Supplies & Services Augmentation Requests
Farhad stated that it is important to look at the Budget in three segments: 1) ongoing, 2)
augmentation to ongoing activities of a unit, and 3) starting new programs within a unit.
Yvonne mentioned that the issue with the Budget Committee is that it is only for 4000
and 5000 categories.
The five parts of the Unit Plan are not well aligned. These connections need to be made
clearer. People need a bigger picture to see how all the parts are connected. It is a
presentation issue, because people can not see how to do it.
IPBC needs to have a continuing discussion with the Budget Committee in regards to
how results are communicated back to people who submit Augmentation requests.
There was a decision to keep Part 5 (c) of the Unit Plan for new 4000 and 5000 costs
only.
Farhad: The state budget was not approved until August. Chabot College’s budget is
still pending. Next year’s budget will be short against last year’s budget. The question is
how can Budget Committee make a recommendation when they don’t know what the
appropriation to the institution is as a whole? Farhad understands the concerns brought
up. Marcia asked for this to be communicated to the college.
Program Review – Need to come to conclusion about issue of Program Review. There
needs to be clarification on the differences between Program Review and Unit Plans.
Tom DeWit did not attend the Unit Plan meeting. If Tom DeWit was unable to attend
today’s meeting, someone else needs to take charge. The question was asked: Should
Program Review complete Unit Plans? Some say that it is too much to do both unit’s
Program Review and Unit Plan. Program Review is the Unit Plan in more depth.
Program Review is a three year cycle. Other people said if there are new needs, a new
Unit Plan should be completed. And if new needs come up you are not exempt from a
new Unit Plan. A decision was made to go to College Council to recommend that all units
complete Unit Plans and those in Program Review.
B. Accreditation update from Chad
Chad attended a well-attended training on Friday where he got ideas for the self-study.
He is working with team leaders to recruit committee members. He will send out college
wide requests where he will inform everyone who the committee chairs are. Chad feels
that Associated Students should be part of the process.
Carolyn mentioned that as a chair of a committee it is a challenge to find involvement in
Accreditation Committees because it is into the semester people are already loaded with
work. Is there anything that administrators can do to get the needed involvement in our
committees?
Marcia mentioned that many full time faculty members are already committed to other
committees/projects it’s so hard to get full time faculty working on Accreditation. It is
supposed to be a requirement for everyone to be on a standard committee. Chad
suggested to first give faculty a choice, if they do not choose a standard, they will be
assigned to one. There was general consensus that this was a good idea. Chad is going
to send out a memo regarding recruiting committee members, the importance of
accreditation, and choosing a committee. The issue still remains of scheduling and the
meeting time. There was a discussion the importance of standardizing committee
meeting times.
There was also a discussion about what the workload is this first semester and year.
Chad responded that initial Accreditation meetings are to familiarize people of the focus
and how they can plan around the work. Chad answered JoAnn’s question by saying that
this semester they are not writing anything, and that it is the ‘assessment’ semester
period of Accreditation.
C. Overview of Accreditation Standard I from Carolyn
Handout on Standard I: Institutional Mission and Effectiveness, which is an excerpt of
Standard I. Focuses on the mission of Standard I. A member proposed to revise the
mission statement. There was a response to how it is a very involved and cumbersome
process to do that. Ron talked about how the process that is used to review may be the
issue. Carolyn suggested instead of an update of mission statement, goals, etc. that we
should develop a process for reviewing. Carolyn asked the question “How effectively
does the mission statement prompt planning and decision making? To what extent is the
mission statement central to the choices the college makes?” The responses were as
follows:
- JoAnn stated that the mission statement is incorporated in the Strategic Plan. She
noted that if you go side by side with the Strategic Plan, they are well aligned.
- Marcia mentioned that there are several new members in IPBC, and that Sally Jahnke
and Melinda Matsuda should be contacted for a Strategic Plan history.
- Chad stated that augmentation could be there, but does everything support the mission
statement?
- Ron stated that there has not been anything that IPBC has done without the mission
statement in mind.
- Marcia has the vision on the back of her business cards.
- JoAnn mentioned that Dental Hygiene has the vision on their stationery.
- There was a discussion on where to put the vision and mission statements around
campus.
Grants Report – By: Carolyn Arnold
- Stated the mission statement of the Grants Committee.
- There is a Radiologic Technology program beginning at Chabot College. Grant would
fund the start up costs of the program. Joe Kuwabara stated the college is getting
several requests for this program already.
- Title 3 needs to be rewritten. Title 3 also responds to needs of the institution. She will
give an update at a later date.
D. Review of DRAFT Faculty Staffing Priorities for 08-09
Ron Taylor created the DRAFT Faculty Staffing Priorities for 08-09 handout. He would
like to bring the topic to the next meeting. All members were asked to review the
handout before the next meeting. Once the document is reviewed and updated, it can
be publicized.
III.
Decisions/Recommendations
™ Include Program Review Units in Unit Planning Cycle
IV.
Future Agenda Items
™ Approve revisions of Unit Plan/Set due date for Unit Plans
™ Begin developing the Division Overview
™ Review DRAFT Faculty Staffing Priorities for 08-09
™ Accreditation Standard I – Carolyn Arnold
Next Meeting is scheduled for October 10th, 2007 from 3-5 PM.