Regular Meeting
October 10, 2007 – 3:00 - 5:00 p.m.
Board Room, Building 200
IPBC Membership
2007-08
Cristina Ruggiero, Co-Chair
Yvonne Wu Craig, Co-Chair
Faculty
Carolyn Arnold
Mike Absher
JoAnn Galliano
Chad Mark Glen
Debra Howell
Joe Kuwabara
Linda Rhodes
Cristina Ruggiero
Wanda Wong
Classified
Rachel Ugale
Yvonne Wu Craig
Administrators
Norma Ambriz
Robert Carlson
Marcia Corcoran
Rosemary Delia
Heidi Finberg
Farhad Javaheripour
Melinda Matsuda
Gerald Shimada
Ron Taylor
M i n u t e s
Members Present: Cristina Ruggiero, Yvonne Wu Craig, Ron Taylor,
Gerald Shimada, Farhad Javaheripour, Carolyn Arnold, Linda Rhodes,
Melinda Matsuda, Mike Absher, Chad Mark Glen, Joann Galliano
Members Absent: Joe Kuwabara, Debra Howell, Wanda Wong,
Norma Ambriz, Robert Carlson, Marcia Corcoran, Rosemary Delia, Heidi
Finberg
I.
Meeting Minutes – The meeting minutes from the September
26th meeting were approved.
II.
Discussion of Agenda Items
A. Basic Skills
There was an extension of Basic Skills funding by the state; for funds on an on-going
basis. There will be an allocation that colleges will receive from the state. The remaining
funds from the initial one time funds from last year, have been given to the projects
initially approved in order to complete their work this year.
B. Approve revisions of Unit Plan
Changes were made to the Unit Plan document based on the last meeting. There was a
handout “Chabot College Institutional Core Values and Framework”. Audience, Purpose,
and Instructions were added to each section. There was a suggestion to add useful links
wherever applicable (Example: Institutional Research link). Goals may also be added
from the previous year. However, this could lead to the possibility simply rolling over the
goals and objectives. The intent is for Units to go back to their last unit plan and what
they had listed as their ‘goals/objectives’ should be then be the focus of the
‘accomplishments’ section in their upcoming Unit Plan (revision/update). There is Budget
Item column added to section 2. This is new and will be a “trial and error” process to
begin the process of having Units align their goals/objectives with their budget items.
In regards to Unit Plan Part V (b), the purpose was to make it easier to complete.
Some items could be shown by the first part, the Operational Budget and the other page
is for Augmented funds that are additional/special funds. The second page is much like a
request.
There was also a discussion on the Classified Staffing Process, and if those needs should
be represented in Part 3 of the Unit Plan. In Part 3 (a) Ron Taylor stated that he would
assist with the wording. Plans include any staff that is categorically funded. Melinda
Matsuda and Gerald Shimada will work on the wording for the instructions about how to
list classified staff who are categorical funded.
Part 4 – Refer people to the CMEC website; the link will be added to the form. Ron will
email the link and work on the wording in the Instructions for Faculty Prioritization. Part
5 – Need the account codes and the code links (Farhad and the Business Office will do
this). Farhad and Mike will take the budget forms to Budget Committee for their input
and revisions.
C. Set due date and discuss possibility of gathering feedback from other
committees about Unit Plan
There was a decision made on the due date for the Unit Plan. The due date is the Friday
of the 8th week in the spring semester.
D. Review Draft Faculty Staffing Priorities for 08-09
Handout “DRAFT Faculty Staffing Priorities for 08-09” from Ron Taylor was discussed. It
was proposed to convert the document into an IPBC document. The document should
be revised and shortened. Details of the document was discussed and how to edit it.
There was a discussion on not holding all programs to the criteria stated in the
document. There was a decision made to delete the first and second pages of the
document. Ron said he would update the document and email it to IPBC.
E. Accreditation Standard I (Carolyn)
Handout: “Standard I: Institutional Mission & Effectiveness”. There are goals in the
Strategic Plan. What are priorities, when or where do we set them? Does the plan state
our priorities? There was a discussion on priorities of college and how it is not
everything that the college does.
Goals: They are split between the two types of goals. Administration looks at long term
goals. The question is: how often do individuals in the college step back and look at
what the long range goals are? There was a response that there is not enough time to
reflect, everyone is busy trying to stay afloat. Carolyn asked, if those in IPBC step back
and reflect?
Question: How well does the college implement its goals? Response: Have met Priority
Objectives. The question arose if accomplishments reflect that we reached all of goals.
Question: Are goals articulated so that the institution can later determine the degree to
which they have been set? This could be a language issue, because who is the
institution? Institutional members understand the goals and work collaboratively toward
their achievement. But, not all members understand the goals. Globally are all members
aware of goals? There has been an attempt made to get this information out there to all
college members. Some questions will be added to the Faculty Staff Survey. Further
discussion of this topic will continue at the next meeting.
III.
Decisions/Recommendations
™ Decided Unit Plan Due Date – The Friday of the 8th Week of the
Spring Semester.
IV.
Future Agenda Items
™ Begin developing the Division Overview format.
™ Including the Classified Staff Prioritization Process in Unit Plan
™ Integrating program review with planning and budget
Next Meeting is scheduled for October 24th, 2007 from 3-5 PM.