Regular Meeting
February 13, 2008 – 3:00 - 5:00 p.m.
Board Room, Building 200
IPBC Membership
2007-08
Minutes
Cristina Ruggiero, Co-Chair
Yvonne Wu Craig, Co-Chair
Faculty
Carolyn Arnold
Mike Absher
JoAnn Galliano
Chad Mark Glen
Joe Kuwabara
Wanda Wong
Linda Rhodes
Cristina Ruggiero
Debra Howell
Classified
Rachel Ugale
Yvonne Wu Craig
Administrators
Celia Barberena
Marcia Corcoran
Farhad Javaheripour
Melinda Matsuda
Gerald Shimada
Ron Taylor
Norma Ambriz
Rosemary Delia
Members Present: Cristina Ruggiero, Yvonne Wu Craig, Carolyn
Arnold, Chad Mark Glen, Joe Kuwabara, Debra Howell, Marcia
Corcoran, Melinda Matsuda, Ron Taylor, Norma Ambriz, Matthew
Kritscher
Members Absent: Mike Absher, JoAnn Galliano, Wanda Wong,
Linda Rhodes, Rachel Ugale, Gerald Shimada, Heidi Finberg,
Rosemary Delia
Reviewed and Approved Minutes from Dec. 12 meeting
Reports:
• Accreditation Report (Chad Mark Glen)
Chad is attending all of the Accreditation Standards meetings.
During one of the meetings, there was a discussion on Facilities. And the Unit Plan
was mentioned quite often. This shows us that documentation from IPBC is needed.
Barbara Ogman and Chad attended a workshop and learned that a college
reprimanded when Student Learning Outcomes (SLOs) are not tied to Program
Review. Tom DeWit and others created a Program Review process, and other were
not forced to do SLOs. However, now it has to be part of Program Review. Ron
mentioned that it is a danger to assume, and that our Program Review is different.
The question is, “How are we integrating SLO information into institutional
improvement?” Carolyn favors the Program Review model because it focuses on
learning, and requires an increase in faculty involvement. Ron mentioned that about
two years there was an attempt to have a progress report on program review.
Norma stated that SLOs were started late and they need to connect the SLO with
planning. Carolyn responded by stating that SLOs are most far behind, and must
connect everything. Program Review is concerned about what they were
reprimanded for last time. Melinda mentioned that we need to look at where we are,
and where we need to be. Cristina stated that the needs will be communicated with
Tom DeWit and Wayne Phillips. Ron asked if adjustments can be made now that
would make it smoother later. There are people who want to move faster. Chad
also mentioned that a faculty member will be sought to do editing, and the original
date for the first draft has been modified to May. Twenty minutes of Division
Meetings will be used to have Accreditation standard chairs give a report.
Accreditation Standard Chairs are to email to division what they have so far. On
March 6, Melinda and Ron will visit the Division Meetings. Ron will be the
Accreditation Liaison Officer (ALO).
There was a discussion that the District and colleges need to collaborate more. The
new Accreditation Standard document will be sent to the chairs, then to committee
members, then they will be forwarded to Danielle Campi who will keep an electronic
copy. LPC has a website where documents are stored. Carolyn will administer the
Faculty Survey next week. She is communicating with Deans to ensure that the
faculty members complete their surveys.
• President’s Meeting with IPBC Co-chairs
President is supportive and looking to work with IPBC. Yvonne and Cristina shared
their opinions of their meeting with the President. Must create a list of topics of
discussion for President Barberena. The President also asked Yvonne and Cristina
questions about planning and the college. She asked if there is campus wide
participation on IPBC. She has read the goals and objectives for this year. The
President wishes to include the college and use the governance structure. IPBC
members asked if she will be an active member on IPBC. Yvonne and Cristina gave
the President a packet of information about IPBC. There was a discussion on
questions to ask Dr. Barberena in the next meeting. There was a suggestion to
invite the Budget Committee to the next meeting.
Discussion Items:
• Finishing discussion and plan IPBC Goals for Spring Semester
Priority objectives are set and need to be done by next semester (by the end of this
year). Some decision items include a retreat, and information should start to be
gathered for the Strategic Plan. There are seven meetings left for the semester,
Yvonne and Cristina asked members if there were any agenda items for the
semester. Norma asked about accreditation and the role IPBC plays. Carolyn asked
for additional items, such as planning meetings. Ron wanted to know the status on
updating the Strategic Plan, and he asked for it to be added to one of the agendas.
Marcia requested having a discussion about how we might better integrate to
planning and budget allocations, and more specifically, clarification of the roles of
IPBC and the Budget Committee and if the processes for prioritizing what gets
funded. Carolyn would like feedback from IPBC members on Standard I. Norma
wants to visit the results of task/project(s) and information coming to IPBC in the
division summaries. Marcia suggested that disciplines not review the Unit Plan. If a
program wishes to grow they should use that in their rationale. When the Unit Plan
is launched invite people to come to the presentation. Carolyn asked that the list of
information that she will provide in May, be moved up to (early) April. There is a
need for a discussion with the Chancellor about district planning. Carolyn stated that
if there is a retreat, it should be planned in a month that has five Fridays.
• Planning for President and Chancellor’s Visit
Topics of Discussion with the President
• How would you decide which competing programs get implemented and/or
funded? And how was this process done at Hartnell?
• Coordination of Budget and Planning.
• The President’s role with the district.
• There are problems funding the same programs and both colleges, what is the
solution?
• What are the President’s means of communication for presenting information?
• Accreditation and Shared Governance groups can be shown visually so that
there is a clear understanding.
• Joe Kinnamon is a new Chancellor, with two new Presidents. What is the
relationship between Chabot and the District?
• Do you wish to be an active member on IPBC?
• There should be professional development on Strategic Planning, so IPBC can
get some training.
• There is an interpretation that committee work results in no changes, there is
a disconnect, what are your suggestions?
• What can be done to increase campus-wide involvement in governance
committees? And why do you think participation is low?
• With a lot of new faculty members and a new President, what can be done to
gain more involvement?
JoAnn was absent from this meeting, however, she emailed a list of questions for the
President. Some of these questions included the following:
• What role would the President play in IPBC?
• What is the responsibility as the President in the Planning Process?
• What is the President’s philosophy for Strategic Planning?
• How does Hartnell’s Budget and Planning get integrated?
Carolyn asked who is coordinating the four components of planning? She indicated
that the remedy was supposed to be College Council, but what is the solution?
There was discussion on being prepared for Dr. Barberena to ask IPBC questions.
IPBC needs to express that it would like to be supported by the President. This is
because the decision of the President drives committees work with approval.
• Priority Objectives Update and IPBC Progress Reporting to College
There was a question as to where all of the electronic copies of the deans summaries
were. Yvonne and Cristina assured IPBC members that the information was
received. There was a suggestion to take all of the information submitted and
highlight information from each report and give to Karen Silva for the Hotsheet. Ron
volunteered to take the lead on this task. There was a discussion to possibly hang
on to the information submitted and to acknowledge those groups that handed in
their information on time.
• Accreditation Standard I (Carolyn)
The handouts from this meeting explain the assessment data that the college
collects. The information is publicized on the web, however, this is not enough.
There should be some sort of presentation on campus, perhaps during convocation
week, or flex day. Presenters for convocation use this information. The Grants
Committee also uses the information to apply for grants. Deans present the data as
backup for position needs. Marketing and Outreach tries to keep up with the data
also. Information can also be used a marketing item for ARCC Day. Externally, the
President reports some information to the community. In the past, Institutional
Research has had handouts and a table at Open House to give out a quiz. The
college assesses whether it is effectively communicating information about
institutional quality to the public by conducting a marketing survey.
Next Meeting(s):
February 27, 2008
• Program Revitalization/Discontinuance
• Confirmation for Chancellor’s visit at March meeting
• Questions for President Celia Barberena
• Ron will prepare items to give to Karen Silva for Hotsheet