Regular Meeting
April 9, 2008 – 3:00 - 5:00 p.m.
Board Room, Building 200
Minutes
IPBC Membership
2007-08
Cristina Ruggiero, Co-Chair
Yvonne Wu Craig, Co-Chair
Faculty
Carolyn Arnold
Mike Absher
JoAnn Galliano
Chad Mark Glen
Debra Howell
Joe Kuwabara
Donald Plondke
Linda Rhodes
Cristina Ruggiero
Wanda Wong
Classified
Rachel Ugale
Yvonne Wu Craig
Administrators
Norma Ambriz
Celia Barberena
Marcia Corcoran
Rosemary Delia
Farhad Javaheripour
Melinda Matsuda
Gerald Shimada
Ron Taylor
Members Present: Cristina Ruggiero, Yvonne Wu Craig, Carolyn
Arnold, Chad Mark Glen, Debra Howell, Joe Kuwabara, Donald
Plondke, Norma Ambriz, Celia Barberena, Marcia Corcoran, Farhad
Javaheripour, Melinda Matsuda, Gerald Shimada, Ron Taylor,
Norberto Ruiz, Wayne Phillips, Rajinder Samra
Members Absent: Mike Absher, JoAnn Galliano, Linda Rhodes,
Wanda Wong, Rachel Ugale, Rosemary Delia
Approved Minutes from February 27 and March 12 meetings
Reports
• Accreditation Report (Chad Mark Glen)
Chad reported that the Accreditation work has gone well. There
was a short discussion on administrative support for Chad. Marcia
discussed results of Rebecca’s visit as a Standard IIa person who
attended the Language Arts division meeting. Marcia said that the
meeting went well and that Rebecca asked the faculty some questions. Rebecca
asked about evidence and student learning outcomes. Faculty members are now
submitting arts of evidence to Rebecca. There was a discussion on planning and
budgeting and how these two functions are linked together. Chad will check with
Yvonne and Cristina to coordinate a college hour meeting to express the link
between planning and budgeting to the college. There was also a suggestion
made about having this discussion at Convocation. Carolyn mentioned that
several people are eager to start working on the results of the survey. Ron
suggested that a follow up survey be performed on weak areas. Tom DeWit and
Wayne Phillips will attend the next IPBC meeting to discuss Program Review.
• IPBC Year-end Report
IPBC provides reports on priority objectives at year-end. A summary of all
documents will be given out to describe progress over the past year. The President
is meeting with divisions to discuss the 2008-09 budget. IPBC will post all
documents distributed in the past academic year on the IPBC website.
Agenda Items
• Program Revitalization/Discontinuance-Ron
Two documents were distributed and discussed.
Discussion on “Revitalization/Discontinuance Process, Electronics” handout
On page 4, #4 states that the date is March 15, 2008, however, this date should be
March 15, 2009.
Ron met with those involved in Electronics and they presented what they learned.
Ron also did additional research independently. This process usually takes 1-1 ½
years to complete, however, the adhoc committee was able to complete it in 1 year.
The electronics group feels that the program will not be possible without two faculty
members. Ron recommends that if the Electronics program starts in Fall 2009, we
must know during Fall 2008. This is due to the fact that full time Faculty
assignments would need to be created. Once a program is placed on suspension,
the state gives colleges three years to make the program active again. Therefore,
Chabot legally has until Fall 2010 to make this decision. Both Wayne & Norberto
provided backup to their proposals. Electronics programs in the Bay Area have all
experienced low enrollments. Ron is recommending that the Electronics & Computer
Technology program as a whole be continued in suspension for at least one more
academic year – through Spring 2009.
Discussion on “Revitalization/Discontinuance Process, ISLS” handout
The study was the same type of study done for the Electronics program. However,
the conclusion was different. Attached to the handout is Gene Groppetti’s summary.
There was an Honors Program suggested, and Chabot has not had an Honors
Program. It was also suggested that a student could receive a 4-year degree by
completing this program. This program would bring multicultural education into the
program. There will also be an upfront, one time commitment of reassigned time for
marketing the program.
There was a question on Page 3, #2c – Coordination at a level of 3 CAH per term.
Ron stated that a full program would take about 3 CAH. However, there will be an
assessment of the level of enrollment before there is a commitment to continuing the
program.
In regards to Page 3, #2d – Is the Staff Development allocation of 1-3 CAH per year
devoted to faculty going to be ongoing? There would be a cost and enrollment plan.
In regards to Page 4, #4 – There was a discussion on multicultural elements and
students who are not Basic Skills students. Ron recommends that the ISLS Program
be re-started in Fall 2009.
• Create list of resource documents needed for planning
Carolyn discussed the packet of data distributed during the meeting. This is the type
of data IR generally provides IPBC each year. The Council reviewed these data
sources to see if this type of information would still be useful to present next year
before we plan our Priority Objectives. The Council concurred that all the data listed
would be the kind that would be useful to present and review. Tom Clark changed
some wording about the vocational program outcomes and wanted to ensure that
we are referring to it as Career Technical Education (CTE) and include the Perkins
Core Measures (under the Perkins Reauthorization Act).
• IPBC Accomplishments Report on Priority Objectives – assign duties
The “Priority Objectives, 2007-08” handout was referred to. Yvonne and Cristina
asked for volunteers to gather information and write a summary on each priority.
There was a sample provided in the handouts. This should be completed by the first
meeting in May. The summaries will be reviewed during the meeting. The
assignments are as follows:
Goal 6, Objective 6b – Yvonne Wu Craig
Goal 10, Objective 10c – Marcia Corcoran
Goal 14, Objective 14d – Norma Ambriz
Goal 24, Objective 24a – JoAnn Galliano
Goal 4 & 8, Objective 4g & 8h – Cristina Ruggeiro
Goal 8, Objective 8d – Sally Jahnke
Goal 8, Objective 8a – Melinda Matsuda
Goal 19, Objective 19b – Ron Taylor
Goal 19, Objective 19d – Ron Taylor
Goal 26, Objective 26a – Carolyn Arnold & Celia Barberena
Goal 28, Objective 28a – Celia Barberena
Discussion Item
• End of semester planning (3 meetings left) – retreat?; review
Dean/Area Summaries and Unit Plans; set 2008-09 Priority Objectives
The Dean/Area Summaries are due May 9th, 2008. The retreat can be used to set
priority objectives as a way to get the process started for Strategic Planning. The
first draft of the Accreditation Report is due by May 1, 2008. The drafts would be
useful to set the priorities. There was a discussion on when to hold the retreat.
The decision was made to hold a ½ day meeting regarding priority objectives on
May 30th, 2008 at 10:00am.
• Process Mapping exercise
Some of the assigned process maps were received. There was a decision made to
move this agenda item to the next meeting. The process maps are due by April
16th, 2008.
Next Meeting(s):
April 23, 2008
• Tom Dewit and Sean McFarland presentation
• Program Review Report and Discussion (Tom Dewit)
• Begin development of Priority Objectives
• Process Mapping exercise