IPBC Membership
2009-10
JoAnn Galliano, Co-Chair
Yvonne Wu Craig, Co-Chair
Faculty
Carolyn Arnold
Mike Absher
JoAnn Galliano
Chad Mark Glen
Debra Howell
Joe Kuwabara
Linda Rhodes
Mark Schaeffer
Ken Williams
Stephanie Zappa
Classified
Catherine Powell
Rajinder Samra
Yvonne Wu Craig
Administrators
Celia Barberena
Gary Carter
Matthew Kritscher
Melinda Matsuda
George Railey
Gerald Shimada
ASCC Rep
Theresa Pedrosa
Regular Meeting
January 27, 2010 – 3:15 - 5:00 p.m.
Board Room, Building 200
Minutes
Present: JoAnn Galliano, Yvonne Wu Craig, Carolyn Arnold, Chad
Mark Glen, Rajinder Samra, Celia Barberena, Gary Carter, Mark
Schaeffer, Matthew Kritscher, Yulian Ligioso
Review and approve minutes
‐ Matt Kritscher volunteered to take minutes of this meeting
‐ Old minutes correction -> Fiscal & Admin Services Technician
job title
Standing Reports
1) Standing Budget Committee report
a. No Budget Committee meeting until next week to report
b. Yulian provided a report on recommendations from
School of the Arts (SOTA)
2) Grants Subcommittee report – Carolyn Arnold
a. Proposing to dissolve committee
i. Vet ideas/proposals/IPBC/council
ii. Didn’t exactly work as planned
iii. Once per month is not fast enough
iv. Yvonne already brings grant opportunities
around to all parties involved
v. Have form – for impacts associated with grant if
received
vi. Foundation – details matching funds involvement
– Dean’s/VP’s review, etc.
vii. All was happening outside the committee in
practice
viii. Include proposals in budget committee and IPBC
agendas
b. Completed/distributed grants report
i. Update of grant activities (see handout)
ii. Gary Carter – Can we set the Community Ed.
price to include overhead costs? Answer: Yes
1. ACWIB (DOL)
2. U.S. Department of Ed (FIPSE)
3. Textbook rental
4. TRIO
5. TRIO – ESL
6. Kaiser
7. DOL “Pathways out of Poverty”
8. DOL “Health Care Sector”
9. DOL “Online Health Management”
10. NIH – Bridges to the Baccalaureate
11. BMW  Focus on under-represented students
c. Yulian – do we know how much to Chabot for the DOL Health Pathways?
i. Yulian also noted it was a good summary; we also need future
funding source up-front for pre-proposal grant ideas
ii. Matt suggested third column on Grant Report for institutionalizing
funding (GF, categorical, other)
iii. Rajinder: was BMW funded?
iv. Yvonne: Yes
v. Rajinder: do we need to hire auto faculty?
vi. Yvonne: Yes, two faculty + CCCCO grant
vii. Rajinder: prioritized at the top?
viii. Celia: it was prioritized at the 2nd level review
ix. Carolyn: will the $975k help?
x. Celia: yes, but not for both of the faculty (for one faculty)
xi. It’s important in the big picture/economy
xii. Gary: should the grant report include contracts?
xiii. Yvonne: I’ve included those I knew about, we can include if we
want – just need to coordinate
xiv. NIH: suicide prevention grant not funded
xv. BMW: auto tech. training can transfer to other models
xvi. Rajinder: heard there will be admissions policy? Have to have
existing skills?
xvii. Yvonne: probably
xviii. Yvonne: still working on grant writing workshop – has beginning
grant manual for federal grants
3) Program Review Update
xix. Yvonne: - The college is purchasing the Curricunet module for
program review
1. capture online – relational database for future adjustments
2. implementation in Fall 2010 as pilot
3. word files this year still
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4. there are some holes in the review list
Celia: we can ask the Dean’s to follow-up
Mark: how does this sit with the deans?
Gary: we talked about it in Dean’s Council
1. One idea – ask Dr. Arnold to come to division meetings to
assist with prompting review by providing list of data
Carolyn: Who needs help?
Celia: group program review chairs
1. What data is needed?
2. What are the timelines?
3. Forms? Revised?
4. Don’t want to duplicate, but do need to incorporate them
together
Mark: what is the relationship of program review committee to
IPBC?
Celia: program review co-chairs are still working on calendar,
model, + use of data
Yvonne: we just need to get through this semester and then plan
for the fall
Carolyn: ad hoc group are working on program review process as
directed by the President
1. Let’s review the forms to obtain clarity
Yvonne “walked” through program review and unit plan forms
1. Can copy, paste and update, citing revisions
2. George, Yulian,& Yvonne met to update forms/process
Mark: why would an area not do program review?
Matt: some programs are $8 million, some are ½ FTE, fall only I
don’t have any resources to reg.
Yvonne: tried to keep the forms mostly the same
Gary: in 12 step program, not to edit everything
1. especially how do these goals support strategic plan?
 discuss how these goals
meet strategic plans
Yvonne: would love editing help. Carolyn and Mark volunteer.
Gary: “list specific ways in which…”
Stephanie: what is meant by instructions?
Yvonne: in the memo
Stephanie: Are you going to include suggestions in memo on copy
and paste update?
Gary: imagine spreadsheet, columns of last one/column of new
questions
Yvonne: excel sheet would be good for when we go to Curicunet
Mark: how about we just use one form to get the info whether it is
new or updated?
Gary: should we pilot a form that will go into Curricunet
Carolyn: we don’t have time this spring
xxvix Yvonne: why it says year 1
 will take that out
xxx
Mark: how about 1 form where user indicates if it is an update or
new program review
xxxi All: consensus reached on one form
xxxii Carolyn: the memo can be more about the overall process, not just
instructions on how to complete the forms.
xxxiii Yvonne: great, one form!
xxxiv Mark: should we still re-propose items not funded previously?
xxxv Yulian: we have to re-prioritize each year based on current
economic conditions, new priorities & initiatives
xxxvi Yvonne: deans prioritize requests within unit plan
xxvii Yulian: have to consider all factors
xxviii Mark/Stephanie: we used to be encouraged to develop wish lists
xxxiv Gary/Yvonne: we should still plan, but in light of realities. Yvonne to
include budget statement on cover letter.
xxxv Table: governance chair role in planning to next Wednesday
xxxvi Carolyn: IR update of Research agenda
1. see handout
2. F ’08 student satisfaction survey
Coming soon
Adjourned @ 5:00 PM
Respectfully submitted,
Matt Kritscher