MONASH UNIVERSITY OCCUPATIONAL HEALTH AND SAFETY
COMMITTEE (MUOHSC)
MEETING 1/2014 (Note: Amended date and time)
th
Monash University Occupational Health and Safety Committee Meeting 1/2014 will be held on Wednesday, 12
February at 11.00am in the James McNeill Room, Bldg. 3A, Level 1, Room138, Clayton Campus.
Meetings of the Monash University Occupational Health and Safety Committee are attended by Management
Representatives, Employee Representatives and Observers.
Members are asked to note that apologies should be emailed to Lynne.Peterson@monash.edu
Lynne Peterson
Minute Secretary
February 2014
AGENDA
1.
PROCEDURAL MATTERS
1.1
APOLOGIES
1.2
ATTENDANCE
1.3
MINUTES OF PREVIOUS MEETING
The Committee is asked to confirm the minutes of meeting 4/2013 held on
th
Thursday, 7 November 2013.
For Confirmation – The Chairperson
1.4
MEMBERSHIP
1.4.1
Resignation & New Appointment
The Chair to inform members of the resignation of Brenda Fortington, Management
Representative for the Faculty of Engineering.
For Discussion – The Chairperson
1.4.2
Attendance at MUOHSC meetings
A report of attendance by members at 2013 meetings to be presented.
1/2014
For Discussion – The Executive Secretary
1.5
2.
URGENT BUSINESS AND STARRING OF ITEMS
MATTERS ARISING FROM PREVIOUS MINUTES
2.1
HEALTH & SAFETY REPRESENTATIVE FORUM
A Health and Safety Representative (HSR) forum, organised by Occupational
th
Health & Safety was held on the 27 November for HSRs and Deputy HSRs. The
Executive Secretary to provide feedback on the session.
For Discussion – The Executive Secretary
Agenda 1-2014
AUTHOR: MANAGER, OH&S
PAGE 1 OF 5
20/1/14
2.2
MONASH UNIVERSITY OCCUPATIONAL HEALTH & SAFETY PLAN 2014
Following presentation of the above plan at the last meeting, a copy of the Plan
has been emailed to areas and is available on the OH&S website.
For Noting
2.3
2014 MUOHSC MEETING DATES
Following confirmation by members, meeting dates for 2014 have been entered
into members’ calendar.
For Noting
2.4
WELLBEING
A topic was raised at the last meeting in regard to pets on campus. Paul Barton to
update members.
For Discussion – Paul Barton
3.
REGULAR BUSINESS
3.1
REPORTS FROM SUB-COMMITTEES
No reports will be presented to this meeting..
For Noting
3.2
MONASH UNIVERSITY OHS PROGRESS REPORT
The Monash University OHS Progress Report is attached:
3.2.1
3.2.2
3.2.3
3.2.4
3.2.5
3.2.6
3.2.7
3.2.8
2/2014
Incidents & Hazards
Workers’ Compensation
Unacceptable Behaviour
WorkSafe Reports Summary
Building Evacuations
Audits
Induction
OHS Training
For Noting
3.3
OHS DOCUMENTATION FOR ENDORSEMENT AND INFORMATION
There will be no documents presented to the committee for approval.
For Noting
3.4
AUDITS
3.4.1
Audits were conducted for the following areas:
Internal Audits:
•
Indigenous Engagement Unit – OHS Risk Management
•
Faculty of Education – Field Trips Audit
•
Monash Academy of Performing Arts – OHS Risk Management/ First
Aid
•
School of Geography and Environmental Science – OHS Risk
Agenda 1-2014
AUTHOR: MANAGER, OH&S
PAGE 2 OF 5
20/1/14
•
•
Management
Eastern Health Clinical School – OHS Risk Management/After Hours
School of Geosciences – OHS Risk Management
External Audits:
•
Department of Fine Arts – OHS Risk Management/After Hours Work –
conducted by Safety SME
Speciality Audit:
•
Department of Mechanical Engineering – Machine Guarding Gap
Analysis – conducted by Safety SME
3.4.2
2014 Audit Schedule
•
The 2014 Audit Schedule for areas to be audited is attached.
3/2014
For Noting
3.5
MONASH UNIVERSITY OCCUPATIONAL HEALTH & SAFETY PLAN 2013
The Executive Secretary will update members on quarterly progress reports
received from faculties, divisions and areas.
For Discussion – The Executive Secretary
3.6
SMOKE-FREE CAMPUS
3.6.1
Smoke Free Universities Working Party
In December 2013, Wayne Brundell, Manager, Property & Leasing Management
attended a meeting on behalf of Stephen Davey, of the Smoke Free Universities
Working Party. Stephen Davey to update members on discussions held at the
meeting.
For Discussion – Stephen Davey
3.6.2
Smoke Free Paper to SMT
Attached for information is the Smoke Free paper submitted and approved by the
th
SMT (Senior Management Team) on the 5 February 2014.
4/2014
For Noting
3.7
WELLBEING
A University Wellbeing report is attached.
5/2014
For Noting
4.
NEW BUSINESS
4.1
VC AWARD FOR EXCEPTIONAL CONTRIBUTION TO OHS
The Executive Secretary will speak to this item.
For Discussion – The Executive Secretary
4.2
S.A.R.A.H. (SAFETY AND RISK ANALYSIS HUB)
The Executive Secretary will speak to this item.
For Discussion – The Executive Secretary
Agenda 1-2014
AUTHOR: MANAGER, OH&S
PAGE 3 OF 5
20/1/14
4.3
STUDENT & STAFF TRAVELLING OVERSEAS
The Executive Secretary will speak to this item.
For Discussion – The Executive Secretary
5.
NEXT MEETING
th
The next meeting of the MUOHSC will be held on Thursday, 15 May 2014 in the Health
& Wellbeing Seminar Room, Rm 1171, Western Extension, Level 1, Building 10 Clayton
Campus commencing at 10.00am.
Agenda 1-2014
AUTHOR: MANAGER, OH&S
PAGE 4 OF 5
20/1/14
COMMITTEE MEMBERS:
Management Representatives:
Name
Area to be represented
Professor John Loughran
Chairperson - Nominee of the Vice-Chancellor
Stephen Davey
Senior Representative from an Administrative Division (Facilities & Services Division)
Andrew Picouleau
Senior Representative from an Administrative Division (Human Resources)
Martin Taylor
Management Representative (Faculty of Art & Design)
Margaret Murphy
Management Representative (Faculty of Business & Economics)
Brenda Fortington
Management Representative (Faculty of Engineering)
Janet Kemp
Management Representative (Faculty of Medicine, Nursing & Health Sciences)
Moh-Lee Ng
Management Representative from an Administrative Division (Risk and Compliance)
Employee Representatives:
Name
Area to be represented by staff employee
Vacant
Biomedical Cluster (Medicine, Nursing & Health Sciences; Pharmacy & Pharmaceutical Sciences)
Stuart Lees
Humanities and Creative Arts Cluster (Arts; Arts and Design; Education)
Nino Benci
Physical Sciences Cluster (Engineering; Science; Information Technology)
Diane O’Neill
Social Science Cluster (Business and Economics; Law)
Tim Wong
Berwick Campus
Dan Wollmering
Caulfield Campus
Vacant
Gippsland Campus
Lisa Kaminskas
Parkville Campus
Michael Barry
Peninsula Campus
In Attendance:
Name
Trent O’Hara
Monash Postgraduate Association (MPA)
Vacant
Monash Student Association (MSA)
Stan Rosenthal
NTEU Representative
Paul Barton
Facilities & Services
Norman Kuttner
Executive Secretary
John Tsiros
Occupational Health & Safety
Lynne Peterson
Minute Secretary
Agenda 1-2014
AUTHOR: MANAGER, OH&S
PAGE 5 OF 5
20/1/14
MUOHSC 1/2014
MONASH UNIVERSITY OCCUPATIONAL HEALTH AND SAFETY
COMMITTEE (MUOHSC)
Attendance at 2013 Committee Meetings
Management Representatives:
Attendance at Meetings
Name
Professor John Loughran
Position on Committee
Chairperson - Nominee of the ViceChancellor
Mtg. 1
Mtg. 2
Mtg. 3



Mtg. 4
×
(J.Loughran
apology S.Davey
acted as
Chair)
Stephen Davey
Senior Representative from an
Administrative Division (Facilities &
Services Division)
Andrew Picouleau
Senior Representative from an
Administrative Division (Human Resources)






×
×
×
(Apology
received)
(Apology
received,
proxy
attended)
×
×

×
Martin Taylor
Management Representative (Faculty of Art
& Design)

Margaret Murphy
Management Representative (Faculty of
Business & Economics)

(Phone
conference)
Brenda Fortington
Janet Kemp
Management Representative (Faculty of
Engineering)
×







×
×
(Apology
received)
(Apology
received)
×
Management Representative (Faculty of
Medicine, Nursing & Health Sciences)
×
(Apology
received,
proxy
attended)
(Apology
received)
Moh-Lee Ng
Management Representative from an
Administrative Division (Risk and
Compliance)

Employee Representatives:
Attendance at Meetings
Name
Position on Committee
Mtg. 1
Mtg. 2
Mtg. 3
Mtg. 4
Vacant
Biomedical Cluster (Medicine, Nursing &
Health Sciences; Pharmacy &
Pharmaceutical Sciences)
N/A
N/A
N/A
N/A
Stuart Lees
Humanities and Creative Arts Cluster (Arts;
Arts and Design; Education)




Nino Benci
Physical Sciences Cluster (Engineering;
Science; Information Technology)

×

×
(Apology
received)
Attendance at 2013 MUOHSC meetings Author: Executive Secretary February 2014 Attendance at Meetings
Name
Position on Committee
Diane O’Neill
Social Science Cluster (Business and
Economics; Law)
Tim Wong
Berwick Campus
Mtg. 1
Mtg. 2
Mtg. 3
Mtg. 4




×

×

(Apology
received)
Dan Wollmering

Caulfield Campus

Lisa Kaminskas
Parkville Campus
×
×
Michael Barry
Peninsula Campus


×
×
(Apology
received)
(Apology
received)

×
×
×
(Apology
received)
Others In Attendance:
Name
Trent O’Hara
Stan Rosenthal
Representing
Attendance at Meetings
Monash Postgraduate Association (MPA)
Mtg. 1
Mtg. 2
Mtg. 3
Mtg. 4
Vacant

×
×
(Apology
received)
(Apology
received)



NTEU Representative
×
(Apology
received,
proxy
attended)
Paul Barton
The Office of Environmental Sustainability




Norman Kuttner
Executive Secretary




John Tsiros
Occupational Health & Safety



×
(Apology
received)
Lynne Peterson
Minute Secretary
Attendance at 2013 MUOHSC meetings 
Author: Executive Secretary 


February 2014 MUOHSC 2/2014
Monash University OHS Progress Report
Quarter 4, 2013
Table of Contents
Incidents and Hazards................................................................................................ 2
Workers’ Compensation ............................................................................................. 5
Unacceptable Behaviour ............................................................................................ 6
WorkSafe Reports Summary – Quarter 4, 2013 ......................................................... 7
Building Evacuations .................................................................................................. 8
Audits ......................................................................................................................... 9
Induction................................................................................................................... 10
OHS Training ........................................................................................................... 11
Progress Report MUOHSC – Qtr 4/2013
AUTHOR: MANAGER, OH&S
Page 1 of 12
06/02/2014
Incidents and Hazards
This section includes data about all hazard and incident reports (hazards, incidents and
near-misses) submitted to OH&S.
 Incident: Defined as any occurrence that leads to, or might have led to, injury or
illness to people, danger to health and/or damage to property or the environment. For
the purpose of these procedures, the term 'incident' is used as an inclusive term for
injuries/illnesses, accidents and near misses.
 Injury/Illness: Any physical or emotional wound, damage or impairment resulting
from an event in the work environment.
 Near-Miss: Defined as any occurrence that might have led to injury or illness to a
person.
 Hazard: Anything that has the potential to cause injury or illness to a person.
A comparison of hazards against injuries reveals that safety matters are being resolved
prior to an injury being sustained. This implies that we should aim to increase the
numbers of hazards being reported.
Total Reports Received By Category
Hazard
Injury / Illness
Near Miss
Unacceptable Behaviour
200
180
Number of Incidents
160
140
120
100
80
60
40
20
0
Qtr1 Qtr2 Qtr3 Qtr4 Qtr1 Qtr2 Qtr3 Qtr4 Qtr1 Qtr2 Qtr3 Qtr4 Qtr1 Qtr2 Qtr3 Qtr4 Qtr1 Qtr2 Qtr3 Qtr4
2009
Progress Report MUOHSC – Qtr 4/2013
2010
2011
AUTHOR: MANAGER, OH&S
2012
2013
Page 2 of 12
06/02/2014
Incidents and Hazards received
per FTE per Faculty/Division in 2013
Injury/Illness
Hazard
Near Miss
Faculty of Medicine Nursing & Health Sci
Faculty of Science
Faculty of Education
Monash Student Organisations
DVC (Education)
Faculty of Pharmacy & Pharmaceutical Sci
Chief Operating Officer & Senior VP
Faculty of Engineering
Faculty of Law
Provost & Senior Vice-President
Vice-Chancellor & President
Chief Financial Officer & Senior VP
Faculty of Information Technology
Faculty of Business & Economics
Faculty of Arts
Injury/Illness Reported
200
180
Incident Reports Received
160
140
120
100
80
60
40
20
2009
Progress Report MUOHSC – Qtr 4/2013
2010
2011
AUTHOR: MANAGER, OH&S
2012
Qtr4
Qtr3
Qtr2
Qtr1
Qtr4
Qtr3
Qtr2
Qtr1
Qtr4
Qtr3
Qtr2
Qtr1
Qtr4
Qtr3
Qtr2
Qtr1
Qtr4
Qtr3
Qtr2
Qtr1
0
2013
Page 3 of 12
06/02/2014
Hazards & Near Misses Reported
Hazard
Near Miss
200
180
Hazard Reports Received
160
140
120
100
80
60
40
20
2009
2010
2011
2012
Qtr4
Qtr3
Qtr2
Qtr1
Qtr4
Qtr3
Qtr2
Qtr1
Qtr4
Qtr3
Qtr2
Qtr1
Qtr4
Qtr3
Qtr2
Qtr1
Qtr4
Qtr3
Qtr2
Qtr1
0
2013
Near Misses have recently (as from quarter 2, 2013) been incorporated as a distinct
category of hazard and incident reporting. The inclusion of Near Misses has potentially
negatively impacted on the number of hazard reports and injury reports recorded.
Progress Report MUOHSC – Qtr 4/2013
AUTHOR: MANAGER, OH&S
Page 4 of 12
06/02/2014
Workers’ Compensation
Workers Compensation claims are those claims made by staff as a result of an injury
sustained while at work which has resulted in lost time, medical expenses etc. Workers
compensation is managed by the Employee Assistance group within HR. These statistics
are important as they highlight the types of injuries that are being incurred by staff while
conducting activities for Monash University. For more information please
visit: http://www.adm.monash.edu.au/workplace-policy/staff-wellbeing/employee-assistance/
Workers' Compensation Claims
10
9
8
7
6
5
4
3
2
1
0
Qtr1
Qtr2
Qtr3
Qtr4
Qtr1
Qtr2
2011
Qtr3
Qtr4
Qtr1
Qtr2
2012
Qtr3
Qtr4
2013
The above chart represents the change in workers compensation claims that have been
accepted and the trend in claims (Linear (Total)) per quarter per year.
No of claims
2011 2012
Accepted
28
26
Pending
2013
24
3
Types of Injuries Compensated since 2010
Concussion, 1, 1%
Stress, 6, 5%
Burn, 2, 2%
Contusion, 8, 7%
Fracture, 15, 12%
Laceration, 11, 9%
Strain/Sprain, 75,
62%
Soft tissue swelling
(Bruise), 2, 2%
The above chart represents the various types of injuries that have been accepted as claims.
Progress Report MUOHSC – Qtr 4/2013
AUTHOR: MANAGER, OH&S
Page 5 of 12
06/02/2014
Unacceptable Behaviour
Unacceptable Behaviour is that behaviour that has created or has the potential to create a
risk to the staff member’s health and safety. Examples of unacceptable behaviour include
but are not limited to:
bullying;
emotional, psychological or physical violence or abuse;
occupational violence;
coercion, harassment and/or discrimination;
aggressive/abusive behaviour;
unreasonable demands and undue persistence; and
disruptive behaviour







Definition of categories:
Hazard – a hazard is the reporting of an issue where no injury has occurred
Injury – an injury is where someone seeks medical treatment or takes time off work
Unacceptable Behaviour reports received
Hazard
Injury
10
9
Number of reports received
8
7
6
5
4
3
2
1
0
Qtr1
Qtr2
Qtr3
2011
Progress Report MUOHSC – Qtr 4/2013
Qtr4
Qtr1
Qtr2
Qtr3
2012
AUTHOR: MANAGER, OH&S
Qtr4
Qtr1
Qtr2
Qtr3
Qtr4
2013
Page 6 of 12
06/02/2014
WorkSafe Reports Summary – Quarter 4, 2013
WorkSafe will investigate situations where significant hazards or incidents have occurred at
Monash University. All visits result in an Entry Report. All notices must be rectified by the
identified compliance date.
For the 4th Quarter 2013, WorkSafe site visits were not conducted.
Progress Report MUOHSC – Qtr 4/2013
AUTHOR: MANAGER, OH&S
Page 7 of 12
06/02/2014
Building Evacuations
Building evacuations are required to ensure that stakeholders within the building are aware
and able to respond to those emergencies in the safest and timeliest way possible. For
buildings controlled by Monash (Category A), an evacuation is required each semester. For
those buildings not under Monash control or otherwise identified (Category B), 1 evacuation
per year is required. All false alarms and genuine emergencies which result in an
evacuation are included.
2 evacuations required per year (category A buildings)
Semester 1
Semester 2
Semester 1
Semester 2
2013
Semester 2
2012
Semester 1
Campus
2011
Bendigo
0%
100%
100%
100%
100%
100%
Berwick
64%
64%
64%
64%
100%
100%
Box Hill
0%
0%
0%
0%
100%
100%
Caulfield
85%
38%
92%
62%
100%
100%
Clayton
49%
60%
81%
75%
98%
100%
Frankston
100% 100%
100%
100%
100%
100%
Gippsland
83%
59%
83%
79%
100%
100%
Moe
0%
100%
100%
100%
100%
100%
Notting Hill
100% 100%
100%
0%
100%
100%
Parkville
100% 100%
100%
100%
100%
100%
Peninsula
47%
63%
74%
53%
100%
100%
Total
60%
60%
80%
71%
99%
100%
1 evacuation required per year (category B buildings)
Campus
Alfred
2011
50%
2012
50%
2013
100%
Bairnsdale
100%
100%
100%
Clayton
30%
60%
100%
Gippsland
67%
100%
100%
Mildura
0%
100%
100%
Misc.
100%
100%
100%
Peninsula
0%
0%
100%
Sale - SRM
100%
0%
100%
Traralgon - Latrobe
Regional Hospital
Total
100%
0%
100%
48%
57%
100%
Progress Report MUOHSC – Qtr 4/2013
AUTHOR: MANAGER, OH&S
Page 8 of 12
06/02/2014
Audits
The monash university audit system is built around OHS AS18001 requirements to review
the implementation of the OHS Management System. The audit program is delivered by
OHS and includes audits run by external agencies, OHS Consultants and internal review
audits (self-audit). Audits are conducted at Monash University to ensure legislative
compliance and provide independent feedback on the level of safety systems that are
currently implace.
Areas audited in 2013
Area
DVC (Education)
External Relations Development & Alumni
Faculty of Art Design & Architecture
Faculty of Arts
Faculty of Business & Economics
Faculty of Education
Faculty of Engineering
Faculty of Information Technology
Faculty of Law
Faculty of Medicine Nursing & Health Sciences
Faculty of Pharmacy & Pharmaceutical Sciences
Faculty of Science
Gippsland Centre for Art & Design
Monash Colleges Pty Ltd
PVC & President (Gippsland)
PVC (Research)
Vice-Chancellor & President
Vice-President (Administration)
Vice-President (Finance) & CFO
Vice-President (Marketing & Comm)
Progress Report MUOHSC – Qtr 4/2013
Qtr1
2012
Qtr2 Qtr3 Qtr4 Qtr1
10
7
1
2013
Qtr2 Qtr3 Qtr4
2
2
1
1
1
1
2
6
33
3
6
1
7
1
1
1
1
25
1
1
1
1
2
2
8
10
1
1
1
1
1
1
72
9
8
8
8
2
1
9
3
8
AUTHOR: MANAGER, OH&S
Page 9 of 12
06/02/2014
Induction
Inductions are currently depicted by two systems, the centralised “online” inductions and the “localarea” inductions. Centralised inductions are required to be completed within 4 weeks of starting at
Monash University and are tracked via SAP. New starters represent the group of staff that require
induction and priority should be given to inducting these staff.
Induction of New Starters for Quarter 4, 2013
Key for colour codes
Inducted within 4
Fixed Term and Tenured
Inducted after 4 weeks
Not Inducted
Casual and Sessional
7,
2%
9,
11%
42,
14%
31,
37%
44,
52%
249,
84%
New Starter (Fixed Term & Tenured) Percentage
of Induction
Quarter 4, 2013
Inducted within 4 weeks
Inducted after 4 weeks
Not Inducted
80%
Percentage of total staff
70%
60%
50%
40%
30%
20%
10%
0%
Q1
Progress Report MUOHSC – Qtr 4/2013
Q2
AUTHOR: MANAGER, OH&S
Q3
Q4
Page 10 of 12
06/02/2014
OHS Training
OHS training is critical to ensuring the staff and students have been provided with the most up to
date safety information relevant to their activities. Training is provided both at the local level and
across the university as facilitated by the Staff Development Unit. Monash University OHS training is
tracked via SAP.
NOTE
 Training attendance may fluctuate yearly due to the 3 year timeframe required for refresher
training for staff
Key for colour codes
Training conducted in the quarter was more than average
Training conducted in the quarter was less than average
Apply Advanced Resuscitation Techniques
Asbestos Course
Automated External Defibrillation
Biosafety - Module 1
Biosafety - Module 2
Breathing Apparatus Training
Bullying & Occupational Violence Awareness
Chemwatch MSDS database application
Confined Space Refresher
Confined Spaces Course
Cooling Tower Training
CPR Refresher
Cryogenics (Liquid Nitrogen)
Dangerous Goods & Hazardous Substances
Emergency Warden Training
Emergency Warden Training and Evacuation
Entry to Hazardous Areas (LABS)
Ergonomics & Manual Handling
Ergonomics/Manual Handling
Essential OHS
Essential OHS (for Managers/Supervisors)
EWT & Fire Safety at Work
Fire Safety
Fire Safety & Extinguisher Training
Fire Safety at Work
First Aid Level 2
First Aid Level 3 (Advanced)
First Aid management of Anaphylaxis
First Aiders Information Session
Gas Cylinder Safety Training
Hazard/Incident reporting & work cover process
Hazard & Incident investigation methods
Hazard and Incident Management
Hazard Substances & Danger Goods Cert IV
Progress Report MUOHSC – Qtr 4/2013
2011 2012 2013
9
4
10
73 161 112
70
47 105
6
15
4
18
12
9
7
4
5
239
59
26
56
168
58
247
2
24
41
33 419 133
244
11
128 238
47
1
38
93
4
239 326 278
1
368
4
11
44
84
19
55
84 105
12
90
74
8
AUTHOR: MANAGER, OH&S
Page 11 of 12
06/02/2014
Hazardous Substances & Dangerous Goods
Health & Safety Representative
Health & Safety Representative refresher
Height Safety Entry
Hot Work Permit
Hydrofluoric Acid Handling
Incident Reporting - Work Related Injury
Job Safety Analysis Training
Laser Safety Officer
Laser Safety Training
Manual Handling
Manual Handling for Facilities & Services Staff
Mental Health First Aid
Mental Health First Aid - Day 1
New Horizons Induction
OHS Audit Findings
OHS for Managers & Supervisors
OHS Info. Sessions for Zone OHS CC,SO,HRS
OHS Risk Management Cert IV
OHS Roles & Responsibilities
OHS Staff Induction
Oxygen Therapy Training
Radiation Safety Officer refresher
Radiation Safety Officer Training
Radiation training for synchrotron users
Remote Area First Aid
Risk Management
Roof Access Permit
Safety Officers & Health and Safety Rep
Student Project Safety (Cryogenics)
Student Project Safety (Risk Management)
Student Project Safety 1
Student Project Safety 2
Trenching & Excavating
Trenching & Ground Support
University First Aider
White Card Training
Workplace Safety Inspections
Youth Mental Health First Aid
Total
Progress Report MUOHSC – Qtr 4/2013
2011 2012 2013
25
37
35
4
14
9
13
12
8
2
5
7
6
8
6
1
4
16
30
21
5
11
102 106
73
101 107
81
170
42
73 449 135
4
27
23
60
1013 1463 2314
11
4
1
1
12
6
6
1
2
1
98 338 212
6
11
17
5
44
38
3
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AUTHOR: MANAGER, OH&S
Page 12 of 12
06/02/2014
MUOHSC 3/2014
AS/NZS 4801, OHSAS 18001
OHS20309
SAI Global
MONASH UNIVERSITY OHS AUDIT PROGRAM 2014
February 2014
A representative sample of academic/administrative units will be selected for Faculty, Division, and Portfolio and
School level audits.
1.
OHS SELF AUDITS
Each year, each unit/entity is responsible for completing the self-audit questionnaire to provide a guide to the
compliance of their unit/entity and to the continual improvement of their OHS compliance status. OHS will
maintain a register of areas who have completed this requirement.
2.
INTERNAL OHS AUDITS
Areas to be audited by OH&S staff in 2013 include:
Area
3.
Faculty/Division/Portfolio
Type of audit
 Monash HR
Vice-President (Administration)
 Department of Social Work
Medicine Nursing & Health Sciences
 Pharmacy Practice
Faculty of Pharmacy & Pharm
Sciences
Procedural
 Faculty of Law
Faculty of Law
Procedural
 Research Office
PVC (Research)
 Mental Health Programs
Campus Community Division
 Monash University Museum of
Art
External Relations Development &
Alumni
 Monash Sustainability Institute
PVC (Research)
 Equity & Diversity Centre
Vice-President (Administration)
Procedural
 Immunology, Alfred Hospital
Medicine Nursing & Health Sciences
Procedural
 Department of Accounting
Faculty of Business & Economics
Procedural
Procedural
Procedural
Procedural
Procedural
Procedural
Procedural
EXTERNAL OHS AUDITS
External OHS audits will be conducted to provide a check of hazardous activities by field experts and
specialists. Areas to be externally audited in 2013 include:
Area
Faculty/Division/Portfolio
Type of audit
 School of Chemistry
Science
Radiation
 Physiology
Medicine Nursing & Health Sciences
Radiation
Auditprogram 2014 - for MUOHSC.doc
Reviewed: June 2013
Responsible Officer: Manager, OHS
Page 1 of 2
12/06/2013
4.
OHSAS 18001 & AS 4801 SURVEILLANCE AUDIT. THIS AUDIT SCHEDULE IS STILL TO BE FINALISED
WITH SAI GLOBAL. THE NUMBER OF AUDITS WILL BE SIMILAR TO 2013, APPROXIMATELY 12.
5.
TYPES OF OHS AUDITS
5.1
AUDITS WILL BE CONDUCTED TO:



5.2
THE AUDIT PROGRAM WILL REFLECT:




5.3
assess compliance of the Monash University OHS management system with the
requirements OHSAS 18001:2007 and AS 4801:2001;
assess the extent of implementation of the Monash University OHS management system in
the university's operations and activities; and,
Verify the implementation and effectiveness of OHS policies and procedures.
the level of risk associated with the activity, policy or procedure;
the OHS importance of the specific element of the Monash University OHS management
system;
the results of previous audits; and
The significance of problems encountered in the areas to be audited.
The audit procedure is outlined in OHS audits at Monash University .
Auditprogram 2014 - for MUOHSC.doc
Reviewed: June 2013
Responsible Officer: Manager, OHS
Page 2 of 2
12/06/2013
MUOHSC 4/2014
Internal Memo
Attention:
SMT
Sender:
Prof. John Loughran, Dean Faculty of Education, Chair Monash University OHS
Committee
Mr. Stephen Davey, Executive Director Facilities and Services
Subject:
Smoke Free Monash
Date:
28 January 2014
Background
1. For a number of years, Monash University (both independently and together with
other Higher Education providers) has considered becoming a smoke free
organisation. The University currently prohibits smoking inside all its buildings and
vehicles and within ten metres of entrances and doorways, but smoking is allowed in
its open spaces. In recent times, it has become clearer to all involved in such
discussions that the push towards this aim is becoming more and more widespread
nationally and internationally. It is also consistent with the broader Monash
objective, that of improving the health of our students and staff as well as the
quality of our work and study environments.
2.
After a briefing paper by Professor Helen Keleher (Towards a Smoke Free Monash 2011) and the following report from the Monash Tobacco Free Initiative Working
Group (2012), the Vice Chancellor supported the recommendation for Monash to
move towards a smoke free university.
3.
In 2013 the University’s OHS committee commenced consultation and discussion on
Monash becoming a “smoke free campus” university. A working group was
established to develop an implementation plan for roll out in 2014.
4.
Coinciding with Monash’s discussions, a joint Victorian universities working party
was established to develop a plan for all Victorian universities to collectively become
Smoke Free Campuses in 2014. Monash has been participating on the working
group.
5.
Of the Go8, the University of Sydney, University of Adelaide, University of Western
Australia and ANU all have non-smoking policies and call themselves "smoke-free"
universities. However, in practice smoking is still permitted in designated smoking
areas. The University of Melbourne will go tobacco free on all campuses on February
4 2014.
Monash Specifically
6. Monash University, as an organisation, has always been supportive of improving
health outcomes for staff and students and providing a healthy working and learning
environment. To that end, the University OHS commitee believes it is now time that
concerted efforts were made to move the University towards a smoke free campus.
This follows many other organisations that have eliminated smoking from their sites.
These include all schools and hospitals, where it has become policy for staff,
students, patients, visitors and contractors not to smoke while on the premises.
7.
Visitors and contractors will be advised prior to entering Monash grounds of the
smoke free environment, and for a time, we expect there will need to be additional
signage around the campuses.
Joint Victorian University Committee
8. Led by Deakin University, a cross university smoke free campus working group has
been established and has met several times in 2013. At their last meeting on the 17
December it was proposed that a joint public announcement be made on World
Cancer Day 4 February. The announcement would state that all Victorian
universities will become smoke free universities.
9.
Each university is currently developing an individual implementation plan. Most
universities are looking at a staged approach, with firstly restricting smoking to
designated points and then moving to a total ban of smoking and the sale of
cigarettes on campus.
Monash Implementation Plan
10. It is understandable that creating a completely smoke free environment is a process
that can’t be achieved overnight and therefore a two year phase-in implementation
plan has been put into place commencing and coinciding with the united Victorian
universities statement in February 2014.
11. Over the coming months a communication campaign, together with consultation
across the Monash community and support for staff and students who wish to quit
smoking, will be implemented along with the introduction of the designated smoking
points.
12. Designated smoking points will then be removed and campuses will become totally
smoke free.
13. The implementation plan will be as follows:
February 2014
Report and recommendations to Senior
Management Team
Initial internal communication to staff and
students
Joint universities announcement of the move
towards a smoke free campus
Smoke Free policy approved
April 2014
Review and update of university websites,
inductions, maps, visitor information and
signage
Removal of existing ashtrays and installation
of designated smoking points
2nd Round of communications to staff and
students
June 2014
July 2014
February 2015
June 2015
November 2015
January 2016
Restriction of smoking to designated points
at each campus
rd
3 Round of communications to staff and
students
th
4 Round of communications to staff and
students
th
5 Round of communications to staff and
students
Removal of designated smoking pointssmoke free campus
Policy/procedure
14. The Wellbeing and Support Policy, Wellbeing and Support Procedure- Smoke Free
Campus will detail the procedure applying to staff, students, contactors, residents
and visitors in its Australian campuses. Smoking will be prohibited along with the
use of e-cigarettes1, in all university buildings and controlled entities, outside
entrances and air intakes, in university vehicles and all other areas not signposted as
designated smoking areas.
Consultation
15. Consultation has been sought from a broad stakeholder group including Monash
Residential Services, Human Resources, staff representatives including smokers,
University Solicitor, Campus Directors, Facilities and Services, Occupational Health
and Safety committee members, Faculty of Medicine, Nursing and Health Sciences,
1
Electronic cigarettes or ENDS (electronic nicotine delivery systems) are devices whose function is to vaporize
and deliver to the lungs of the user a chemical mixture typically composed of nicotine, propylene glycol and
other chemicals, although some products claim to contain no nicotine. The safety of ENDS has not been
scientifically demonstrated. The potential risks they pose for the health of users remain undetermined.
(Reference: World Health Organization
http://www.who.int/tobacco/communications/statements/eletronic_cigarettes/en/)
Campus Community all campuses, NTEU , student representative (MSA), Marketing
and Communication.
Support
16. An important part of the transition to a smoke free environment is the strong
message of support available to staff and students who wish to cease smoking,
assisting them to move to a healthier lifestyle. The following support is available to
staff and students:
•
•
•
The University Health Service (UHS) offers health care and wellness programs to assist
staff and students to cease smoking
Quit Victoria provides resources and programs for smoking cessation and the university
may subsidise the cost to staff partaking in these programs
In addition, the university provides a confidential counselling service on campus for
staff and students , and the Employee Assistance Program is accessible for staff
Smoking points
17. As an interim step to a total smoke free environment, smoking will be restricted to
designated smoking points on each campus. In keeping with university design
guidelines the smoking point will consist of a signed bollard which incorporates
cigarette butt disposal.
18. Locations for smoking points are being selected in consultation with Campus Directors
and stakeholder groups based on safety, adequate distance from buildings and eating
and drinking areas. The number of designated smoking points will be limited to ensure
staff students, contactors, residents and visitors are not exposed to environmental
tobacco smoke.
Vendors
19. Negotiations are currently under way with the one vendor on Clayton campus who
sells cigarettes. It is intended that sale of tobacco or tobacco products will be
restricted in line with becoming totally smoke free in 2016, or earlier pending
negotiations with the vendor.
University engagement with tobacco and tobacco related organisations
20. Monash will not engage in support from the tobacco industry for research funding,
arrangements, strategies, associations, accept gifts or sponsorships.
Compliance- enforcement
21. The University will rely on peer pressure for enforcement of a smoke free
environment.
Contracts
22. Where appropriate, standard contract agreements will include reference to the
Smoke-Free Campuses Policy.
Communication
23. A communication plan over the 2 year period from the date of the announcement,
will include information to staff, students, visitors, contractors, residents and the
broader Monash community through Monash memo, Global emails, updates, and
student communication channels . The necessary signs and marketing material will
be updated to reflect Monash’s transition to smoke free campuses Individual
campuses will also advise their staff of new designated smoking points and will
provide updates throughout the various phases of transition.
24. Students will also need to be advised and it is anticipated that while some students
may not be immediately supportive of the University’s efforts, most will welcome
the opportunity to live and study in a completely smoke free environment.
Communications will be issued separately to staff and updates will also be
distributed at regular intervals.
25. The University will continue to provide updates on the Smoke Free 2014-16
campaign.
Members of Smoke Free Working Groups
•
•
•
•
•
•
•
•
•
•
John Loughran
Stephen Davey
Wayne Brundell
Andrew Picouleau
Ian Davis
Vicki Ashton
Paul Barton
Norman Kuttner
Glenda Beecher
Samantha Blair/ Stacey Mair
•
•
•
•
•
•
•
•
•
•
Marian Costelloe
Terry Hogan
Helen Dunne
Michael Watchorn
Trisha Prpich
Jason Whitaker
Stan Rosenthal
Freya Logan
Lydia Sper
Anne Ohlmus
Recommendations
26. Monash adopt a policy for a smoke free university under the Wellbeing and Support
Policy - Smoke Free Campus procedure
27. SMT endorse the implementation plan for a Smoke Free University in Monash
Australian campuses
MUOH
HSC 5/2014
4
Wellb
being @ Monash
M
MUOHS C reportt
Meeting 1, February 2014
Report summary::
1. The
e physical health of Monash staff: WorkHealth
h Program
2. Web
bsite statisttics
3. Com
mparison off University Wellbeing K
KPI achieve
ements
1.
The Physic
cal health of
o Monash staff: WorrkHealth ch
heck prograam
ated in the WorkHealth
W
h program over
o
the 201
13 period. T
The 15 minute
1366 sttaff participa
health ccheck provid
ded informa
ation on blo
ood pressure
e, waist circ
cumferencee, cholestero
ol, and
blood glucose. Th
he program
m will not be
e offered th
his year.
H
Health
chec
ck dates
2011
2012
2013
T
Total
staff participatio
p
on
Stafff
partticipation
1728
8
3221
1366
6
6315
5
Hea
alth risk pro
rofile of University sta
aff
Health risk
Eat insu
ufficient veg
getables each day
Have m
medium to high risk bloo
od pressure
e
Professio
onal / acad
demic
staaff (6315)
90%
59%
% systolic
37%
% diastolic
Have m
medium to high risk diab
betes risk
58%
Do insu
ufficient phyysical activity each day
70%
Have m
medium to high risk waist measure
ement
36%
Have hiigh choleste
erol
22%
Greaterr than 15% risk of a CV
VD event wiithin the nex
xt 5 years
2%
10-15%
% risk of a CVD
C
event within
w
the ne
ext 5 years
6%
Contact: Anne Ohlm
mus, Wellbein
ng @ Monashh Coordinato
or, OHS Wellbeing newsletter readership - 2013
January:
February:
March:
April:
May:
June:
July:
August:
September:
October:
November:
December:
3819
3476
3066
3017
2742
2447
2872
2728
2872
3220
2420
1924
Wellbeing website
Website page Wellbeing homepage Employee benefits brochure (download) Staff discounts SWAP brochure SWAP brochure (download) Healthsmart brochure (download) Health revolution Q1
2669
4004
2531
1204
1479
1635
1106
Q2
2623
19555
2198
993
1630
890
1057
Q3
3149
8740
2696
947
8158
378
1011
Q4 2729 5540 1864 866 5291 603 902 2013 Year 11170 37839 9289 4010 16558 3506 4076 86448 Contact: Anne Ohlmus, Wellbeing @ Monash Coordinator, OHS