CHABOT COLLEGE ACADEMIC/FACULTY SENATE
Board Room, Building 200
Thursday, May 11, 2006– 2:16 p.m. to 4:55 p.m.
A P P R O V E D M I N UT E S
Submitted by Ming Ho and Chad Mark Glen
Senator Attendance: Applied Technology & Business (Michael Absher); Counseling (Sally
Stickney & Jane Church); Health, Physical Education, & Athletics
(Nancy Cowan & Ross Shoemaker); Arts & Humanities (John
Komisar); Language Arts (Stephanie Zappa & Francisco Zermeño);
Library (Norman Buchwald); Science & Mathematics (Dave Fouquet
& Ming Ho); and Social Sciences (Barbara Ogman & Michael
Thompson); Adjunct Faculty (Anne Brichacek).
Guests:
Dr. Ron Taylor (Vice President, Academic Services), Norberto Ruiz
(Curriculum Chair), and Megan Brown (Classified Senate
Representative).
Presiding Officers:
President Chad Mark Glen, Vice President Michael Absher.
ITEM
1.0 GENERAL FUNCTIONS
1.1 Call to Order: President Glen called the meeting to order at 2:16.
1.2 Approval of the Minutes: Ross Shoemaker moved to approve the
May 4, 2006 minutes and Anne Brichacek seconded. The motion
carried. On May 18th Ming Ho moved to approve the May 11, 2006
minutes and Francisco Zermeño seconded. The motion carried via email voting.
2.0 REPORT S
2.1 College President: Dr. Carlson opened the floor for comments and
questions. Ross Shoemaker asked how Dr. Carlson feels about the
facilities plans and how people were going to be moved as they are
displaced by construction. Dr. Carlson said that there is a P. E. User
Group that was formed in a Facilities Committee meeting. These people
will be the ones working on how his area will be moved during
construction. DMJM consultant, Craig Fernandez has worked out a
number of moving scenarios. For example, one scenario has the 1400
building people and program(s) going into the Butler Building. Portables
will be placed behind the Butler Building for faculty offices. Dr. Carlson
asks that we get the word out to be prepared for noise and construction
ACADEMIC/FACULTY SENATE MINUTES
May 11th, 2006
disruption for the next 5 years. There is no way to avoid this. We may have up to
3 buildings out of commission at a time. The revised Facilities
Plan will go to Board on June 6th. Barbara Ogman stated that decisions made
over the summer, cannot be made without faculty. Mike Absher responded that
the faculty has to be committed to be here during the summer.
President Glen encouraged each division to know who its representative is on the
Facilities Committee. The Facilities Representative and the Senator from each
division should keep in touch to monitor the Committee’s progress over the
summer. Visit the Facilities Website for a calendar of meetings, see agendas, read
minutes, and review presentational materials.
Dr. Carlson said that enrollment is down 3% across the state. Chabot’s
enrollment was down 2.9%, which would have been a loss of $600K in revenue
had the district not allowed Chabot to have stability funding for one year at the
previous enrollment expectation. President Glen asked about the status of the one
time funds allocated by Chancellor Cota to help build enrollment. Dr. Carlson
replied that to help assuage the budget condition, the district is now consolidating
the marketing and international student enrollment projects from both colleges
under its administration. We’re trying to build the PACE program to generate more
revenue. We are also looking at early intervention to help students persist and
succeed in school as a way to also generate revenue. One idea is to set up a
student mentoring program in which students help other students. Another is to
put better structure in place (paid by one-time money) to earlier identify those
students who need intervention. Because future low enrollment is expected due to
schedule changes resulting from construction, this factor will be considered in
dealing with class and program cancellation. Nevertheless, Fall classes that are
slow to enroll are encouraged to recruit actively, since they will be subject to being
canceled.
2.2 ASCC: No report.
2.3 Senate President’s Report: Chad Mark Glen asked Norberto Ruiz to give the
Senate an update on his Curriculum report from the last meeting. Mr. Ruiz cited
Curriculum Committee minutes from May 3, 2005, calling for the removal of
courses that have been inactive for 5 years. When the discipline offering the
course is under Program Review, at the start of the process they compile a list of
courses to remove from the catalogue. This list of inactive and deleted courses
was approved by the Board at its last meeting. John Komisar stated that there are
two art classes that were on the list even though they are offered in the current
class schedule and that his dean never talked to him about removing any Art
classes. Mr. Ruiz said that deans were sent a memo from Dr. Taylor on January
20, 2006 advising them to talk to faculty about removing courses that have not
been taught in the last five years. President Glen suggested to Nolly and Dr.
Taylor that Curriculum Committee communications to deans should be cc’d to
faculty Curriculum Representatives and Senators.
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ACADEMIC/FACULTY SENATE MINUTES
May 11th, 2006
Nolly Ruiz asked the Senate if Student Learning Outcomes and Assessment Cycle
(SLOACs) are on its radar screen as issues to be addressed. While Senators
recognize that SLOAC is an important part of accreditation, the Senate has not
begun to formally address this as a governance body, but expects to be a part of
the process and consulted as SLOACs planning moves forward.
President Glen circulated a proposed revision to Board Policy 4019 Resignation.
The policy would forbid the resignation of district employees from being rescinded
upon acceptance by the Chancellor. The Senate was unanimously against it.
Senators feel that if a good employee with a demonstrated good record wishes to
return to the district before the vacancy is filled, then they should be allowed to.
This would avoid the extra work and expense of going through the search process.
Further, the policy would discourage employees from communicating early and
openly about addressing an imminent vacancy when it becomes a real possibility.
This would leave the district to search for a replacement with insufficient time; it
might have had without the change in Board Policy 4019.
President Glen informed the Senate that at the State Senate Plenary session SB
847 that proposes to raise the maximum load an adjunct faculty member can teach
from 60% to 80% is not being supported. There was discussion on this topic and
the Senators agreed with the State Senate’s decision no to support SB 847.
The May revise of the budget looks good with increases in the budget for
community colleges.
2.4 Public Comments: Stephanie Zappa delivered the sentiment from the English
Subdivision that the recent lateness in notifying adjunct faculty not receiving
assignments for Fall 2006 is unconscionable. In the English subdivision, their
adjunct faculty just found out this week (week of May 8) of their fall schedule.
President Glen suggested that the lateness may be due to the implementation of
the part-time seniority list for adjunct faculty, which in its good intention had
unintended consequences. For instance, a less senior adjunct faculty who fits the
subdivision better may be displaced by a more senior one. President Glen
stressed the importance of forthrightness with adjunct evaluations. Further, the
Deans seem to have different interpretations of the seniority process for adjuncts,
which may have caused some delay. Stephanie Zappa acknowledged these
comments, but reiterated that the new contract and the delay in the process are
two separate issues; English has 57 adjunct instructors, nearly 20 of whom just
found out that they are not getting classes in the fall.
Barbara Ogman remarked that program needs can override the seniority process,
but Stephanie Zappa reminded us that the needs must to be well formed and
articulated prior to faculty assignments. Barbara Ogman further questioned what
happens after an adjunct is evaluated, for she and her dean wanted to withhold
further assignment to an adjunct, but were not sure of the process. Nancy Cowan
said that she had been in a similar situation, but the important thing is to follow the
process outlined in the contract very carefully.
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ACADEMIC/FACULTY SENATE MINUTES
May 11th, 2006
Dr. Taylor informed the Senate that our Information Technology Services (ITS)
generates the seniority list by discipline and location (i.e. Chabot, LPC, or District).
Delay in assignments might be due to the fact that the deans needed to mark
course sections to be taught by adjuncts a certain way for ITS to pick it up in a
report. Francisco Zermeño commented that all these problems underscore the
need to hire more full-time faculty.
3.0
ACTION ITEMS
3.1 Chabot-Las Positas Faculty Hire Procedures: Barbara Ogman moved to
approve Chabot-Las Positas Faculty Hire Procedures and Mike Absher seconded.
The motion carried. President Glen reported that Chancellor Cota was displeased
by the lack of district involvement when the two colleges were in the process of
drafting a faculty hire procedure. Glen acknowledges taking Dr. Cota’s point and
vowed to communicate better with the district for its involvement to facilitate
collegiality, even though the Faculty Senate was directed by the College President
to undertake the process in response to the accreditation report, who in turn works
closely with the Chancellor through her Cabinet. The Faculty Hire Procedures will
be sent to the district to ensure conformity to the law and other bureaucratic
procedures. The Senate will have the chance to review changes made by the
district before anything is finalized and sent to the Board.
3.2 Board Policy 2260— Political Activity: Stephanie Zappa moved to NOT
approve the revised Board Policy 2260— Political Activity and Francisco Zermeño
seconded. The motion carried NOT to approve. Barbara Ogman expressed
concern that the proposed board policy as stated does not offer sufficient
protection for faculty in these times. She was afraid that a college hour attendance
of a political rally may somehow be used against the faculty. The Senators in
general shared such sentiment that the proposed policy language is murky on
activities in which the faculty should be allowed to engage under academic
freedom or free speech, even though it states that the policy “is not intended to
impinge upon” those areas. Absher felt that the language does not create such
problem. Glen read some sections from the Education Code that seems to put
Senators at better ease if they were incorporated in the language of the proposed
policy
4.0
DISCUSSION ITEMS
4.1 District Faculty Hire Procedures: President Glen reported that the Director of
Human Resources, Anita Morris attended the last Chancellor’s Council to discuss
the district’s draft faculty Hire Procedures. Anita will incorporate the Senate
approved document into the district’s draft policy. Once this is done, Vice
Chancellor Kinnamon, Anita Morris, LPC VP of Instruction, Don Milanese, and
Chad will meet to create a revised draft district Faculty Hire Procedures. Once that
is done, the draft will go before both Academic Senates for ratification.
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ACADEMIC/FACULTY SENATE MINUTES
May 11th, 2006
4.2 Administrator Evaluations:
President Glen reported that although LPC
Academic Senate did not approve the administrator evaluation process, there was
awareness of it. Stephanie Zappa asked what the current process is. President
Glen will get a copy given by Vice President Matsuda to the Senators.
4.3 Program Introduction Process: Even though program introduction is often a
creative and informal process, Dr. Taylor stated that it needed to be formalized
because we are mandated to have a process in place. After examining a flow
chart on the process by Don Milanese of LPC, the Senate felt the chart was a bit
confusing. It had too many boxes and should either deal with facts, people, or
ideas. If the char can be simplified, it would be a good visual for the written
process. Senators were asked to closely review the pared down process draft,
paying particular attention to pages three and four. They should also share the
draft with their division and solicit feedback on the document for discussion at our
next meeting.
4.4 Minimum Qualifications Equivalencies for Faculty: President Glen passed out
a handout titled Equivalency Procedures that was dated 06/16/01 by Sally
Fitzgerald. It came to his attention that the procedure is not well known among the
faculty and was not easy to locate. These procedures are used when an applicant
for a faculty position does not meet the state System Office’s minimum educational
and experiential standards for teaching in a particular discipline. Ming Ho asked
about the difference between minimum qualifications and Faculty Service Areas
(FSAs). President Glen responded that having an extra FSA besides the minimum
qualifications in the original discipline may help with bumping rights in the event of
a reduction in force (RIF), so that a more senior faculty with a FSA in another
discipline may displace junior faculty in that discipline.
Ming Ho noticed that in #4, the 2nd bullet of the procedure states that an,
equivalency may be granted for a specific course. However, he seemed to
remember reading something from the General Counsel of the State Academic
Senate within the last two years that minimum qualification equivalency can only
be granted by discipline, not by course. Ming Ho will look for the relevant
information to give to President Glen.
4.5 General Education Reciprocity Program Certification:
Jane Church
distributed two handouts: 1. General Education Reciprocity Program from The
California Articulation Region 4 Community Colleges, and 2. Region 4 General
Education Reciprocity Program Certification. Jane also presented the description
of the GE Reciprocity in the Ohlone College 2005-2006 Catalog:
General Education: Reciprocity with Community Colleges: The
Ohlone Community College District has entered into a mutual
agreement with seven other local community colleges to accept the
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ACADEMIC/FACULTY SENATE MINUTES
May 11th, 2006
General Education of these colleges as completed. The
participating colleges are De Anza College (Cupertino), Evergreen
Valley College (San Jose), Foothill College (Los Altos Hills),
Gavilan College (Gilroy), Mission College (Santa Clara), San Jose
City College (San Jose), and West Valley College (Saratoga).
Therefore, students who obtain a certification of completion of
Associate Degree General Education or who complete an associate
degree at any one of the participating colleges will have both their
General Education course work and graduation proficiencies
accepted as completed at any of the participating campuses. No
additional general education course work will be required if the
certification is officially presented. Students will still be required to
complete all courses or prerequisites needed for a major. The
agreement also means that the other colleges will accept the
General Education pattern of Ohlone College if a certification is
presented to the member colleges. The agreement will be reviewed
periodically.
General
Education:
Exemptions
for
Students
with
Baccalaureate Degrees from CSU/UC: A student who has an
earned degree from a CSU or a UC is not required to fulfill the
general education requirements to earn an associate degree from
Ohlone College.
Barbara Ogman Shared information about the reciprocity agreement Chabot has
with other Community Colleges. She explained the benefits and believes the idea
of a GE reciprocity agreement is a good one. The Senators thanked Jane for
bringing this to Senate and encouraged her to bring it to the Curriculum Committee
and to bring back more complete information regarding this issue (what the
reciprocity agreement is exactly, how it works, etc. All agreed that this appears to
be something that would benefit students and the college.
5.0
REPORTS II
5.1 CLPFA: No report.
5.2 Senate Committees: Mike Absher reported on the Facilities Committee for the
following buildings: PE Complex, Dean: Dale Wagoner; Building 300
(Business/CAS) Dean: Tom Clark; Building 500 (Social Science) Dean: Marge
Malone; Building 800 (Language Arts) Dean: Marcia Corcoran; and Building 900
(Arts/Humanities) Dean: Gene Groppetti. Senators should inform their division that
interested persons for the Users Group should contact the Dean of the division to
which a building is assigned. These Users Groups will meet with the architects
over the summer. Ross Shoemaker asked about the level of detail that will be
involved in these discussions at the Facilities Committee meetings. Mike Absher
said that DMJM consultant, Craig Fernandez will be staying for one to five years
and that he provides detailed information during discussions.
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ACADEMIC/FACULTY SENATE MINUTES
May 11th, 2006
5.3 Senators: None.
6.0
FUTURE AGENDA ITEMS
Counselors Assigned to Divisions— Mike Absher;
2006-07 Draft Strategic Plan— Laurie Dockter;
50% Law State Task Force— Zappa/Zermeño;
College Council and IPBC Charges
Curriculum Committee— Mike Absher;
Online Instruction— Rick Moniz
Meeting adjourned at 4:55
Adjournment— Next Meeting— August 24, 2006
Fall Meetings— 2nd & 4th Thursdays: September 14, 2006
(*Special Meetings— not on 2nd or 4th Thursday).
MH/CMG
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