MINUTES of REGULAR MEETING
May 22, 2008, 2:25 – 4:48 pm
Board Room in Building 200
Submitted by Sherri Yeager and Diane Zuliani
Senators
Applied Technology & Business — Michael Absher
Arts & Humanities — Dov Hassan
Counseling — Rachel Azimina & Dara Greene
Health, Physical Education, & Athletics — Nancy Cowan & Jeff Drouin
Language Arts — Susan Gill & Vacant
Library — Jim Matthews
Part-time Faculty — Anne Brichacek
Science & Mathematics — Dave Fouquet & Ming Ho
Social Sciences — Michael Thompson & Sherri Yeager
Ex-Officios
ASCC — Jove Meyer, ASCC Vice President
CLPFA — Shari Jacobsen, Membership Coordinator
Academic/Faculty Senate Immediate Past President — Chad Mark Glen
Guests
Jane Church — Counselor, Articulation Officer
Patricia Shannon — Curriculum Committee Chair
Tram Vo-Kumamoto — Counselor
Judy Young — Director of Admissions & Records
Presiding Officer
President Diane Zuliani
ITEM
1.0
GENERAL FUNCTIONS
1.1
Call to Order: President Zuliani called the meeting to order at 2:25 p.m.
1.2
Approval of the Minutes: Mike Absher moved to approve the minutes of May 8 and
Ming Ho seconded the motion. Minutes of May 8 were approved.
1.3
Guests: Jane Church, Patricia Shannon, Tram Vo-Kumamoto, Judy Young
2.0
2.1
REPORTS
President’s Report: Diane Zuliani
CA State Budget for CCC in 08–09: May revise shows Schwarzenegger has taken
steps to protect the CCC. Fees will stay put at $20 per unit. Some growth funding
has been preserved, though it is limited to 20,000 students, or 1.6 percent system
wide, which is below projected enrollment increases, so we will likely serve more
students than we receive funding for. 69 of the current 92 million dollar property tax
shortfall to be backfilled. No COLA. Elimination of the Cal Grant B Competitive
program for low income students.
Reed Buffington Award nomination ballot has gone out. Ballots are due on the day
final grades are due, June 5th, and can be submitted via email or interoffice mail.
Power plants: July 21 is the date for the preliminary decision on the Eastshore
Energy Center. At Hayward City Hall chambers. No specific time has been given for
the announcement of the decision but I will send an email when I hear. The first plant,
Russell City, will be the fifth largest producer of pollutants in the Bay Area, and the
Eastshore Energy Center will compound the problem. Power plant rally was held this
past Tuesday, sponsored by the Students for Social Justice. Rob Simpson, who is
Chabot Academic/Faculty Senate Minutes May 22, 2008
running for Hayward City Council on an anti-power plant platform, spoke at the rally.
He says that based on what he’s learned from scientists looking at these plant
proposals, he questions whether this area will even be habitable once two plants are
sited here.
2.2
ASCC: No report
2.3
CLPFA: Shari Jacobsen announced that the incumbent CLPFA officers have been
re-elected. Dave Fouquet, In response to the survey regarding a compressed
calendar, says results were overwhelmingly NOT in favor of the compressed calendar,
largely due to opposition to scheduling classes on Friday. More work &
communication is needed. According to Jim Matthews, 40 California community
colleges currently have compressed calendars. Zuliani told the group that a
“compressed calendar site visit” will take place at Lake Folsom College on June 30th.
If interested, contact Kaaren Krueg @ x6627 or e-mail her at kkrueg@college.edu.
Fouquet noted that compensation for year #3 of the Collective Bargaining Agreement
is still to be negotiated. Question marks exist regarding load factor issues, in
particular.
2.4
Senate Election Committee Report: Nancy Cowan reported that Ming Ho was
elected Senate President. Ho will complete the second year of Zuliani’s two-year term.
2.5
Senator Reports: Senator Susan Gill will be taking a leave of absence in the Fall,
and therefore will not be serving as a Faculty Senator for the Language Arts division.
Facilities/Construction Issues: Matthews says discussions are taking place
regarding the possibility of building a new library. Mike Absher explained that
everyone will be receiving a memo from Doug Horner regarding various building
security issues, including the re-keying of offices and whether or not there is going to
be a re-numbering of buildings. It does not appear that the managers of the bond
project are in favor of re-numbering, but members of the Facilities Committee believe
it would be a bad idea not to re-number the buildings, given the silliness/confusion
caused by the “odd/even” office numbering in current buildings. Fouquet posited that
it will be much less expensive to re-number—and even rename—buildings now, rather
than to do so once the construction is complete.
3.0
ACTION ITEMS: None
4.0
DISCUSSION ITEMS
4.1
Shifting to an Online Curriculum Process: Patricia Shannon. The college’s current
curriculum process is outdated, technology-wise. It is paper-intensive, cumbersome &
extremely time-intensive. It forces everyone to complete the process simultaneously,
leaving little time to reflect, compare, contrast, etc. A recommended online system
will create a template – to be submitted when the submitter is ready; permission may
be given to others to read & review. Recommendations from the Curriculum
Committee may then also be submitted online. In terms of software choice, it is likely
that a regional or national product would be a prudent choice. Strategy: a 10-minute
presentation at the Fall 2008 Convocation Day to demonstrate (1) cost-savings and
(2) the empowerment potential of an online system; to discuss why & what option; and
– later on – to provide hands-on workshops to allow experimentation with the online
system. Timing: Optimally, an online curriculum system could be implemented by
2010 at the earliest; 2011 is more likely. Curriculum Cycle: The cycle is predetermined by the State, therefore a new online system will not/cannot alter that cycle.
We will, however, be able to shorten our internal development & approval process by
going online. Curriculum Changes for Fall 2008: Regarding Articulation: shortened
forms will be available, and these ought to expedite the process. The forms will be
completed prior to meeting face-to-face with the Curriculum Committee.
4.2
New Title 5 Regulations: Judy Young. Copies of the “California Community
Colleges Guidelines for Title 5 Regulations, Chapter 6, Part 1” – adopted by the
California Community Colleges Board of Governors on July 9, 2007 and effective
August 16, 2007 – was distributed to Senators. Judy focused our attention on
“Program & Course Approval Regulations and Guidelines” – there are some important
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Chabot Academic/Faculty Senate Minutes May 22, 2008
changes with potentially serious consequences for our students. For example, as we
have heard before, a change regarding the “W” policy means that giving students
repeated “W’s” could now affect our apportionment from the State.
4.3
The Role of an Academic Policy Council: Jane Church. Jane distributed copies of
a proposal for creating an “Academic (Policy) Council (see below). In light of the
many changes to Title 5 regulations just discussed by Judy Young, Church asked:
How do we make decisions about academic policies? Whose responsibility is it to
resolve problems and to make decisions? We need to create a shared governance
body whose specific purpose is to discuss these issues and to make decisions. Some
colleges have Academic (Policy) Councils to address these matters, and they have
eliminated some of the confusion we sometimes encounter here at Chabot. The
proposed Council – were we to create one at Chabot – would exist under the umbrella
of the Faculty Senate. Zuliani posited that such a Council would provide a “safety
net” for issues that currently fall in between the responsibilities of the Faculty Senate
and those of the Curriculum Committee. Chad Mark Glen agreed that this is a good
idea, and that the proposed Council should be a sub-committee of the Senate. But
generally, before it is implemented, it will be imperative to discuss the relationships
between the Senate, the Curriculum Committee and a new Academic Council. Judy
Young explained that there is a sense of urgency around this, as there are a number
of decisions that need to be made so that the college may comply with the new State
regulations. Michael Thompson, making reference to the new Title 5 Regulations
(distributed by Young), questioned language found under the section entitled “Basic
Skills Requirements.” A general discussion ensued about crisscrossing issues
relevant to academic services, curriculum, student services, and the many thorny/
controversial issues concerning “basic skills”, prerequisites, etc. Dara Greene wants
to support the need for such an Academic Council so that these broad issues are not
left to one individual, or to one area to decide. Jim Matthews said It is appropriate
that this be a standing committee, under the Faculty Senate. Zuliani encourages the
new Senate President to make this an action item – immediately – for the first Faculty
Senate meeting in Fall 2008. General discussion followed about what would be the
appropriate name for such a committee: Most senators recommend the name
“Academic Council.” Glen said that now this may become an “action item” at the next
Senate meeting in Fall 2008, as President Barbarena has already been briefed about
this idea. Zuliani acknowledged the enormously difficult work done by Student
Services, and thanked them for this work.
Below is Church’s draft proposal for a Chabot Academic Council. Areas denoted in
bold-faced type represent edits proposed by Glen and Zuliani in the context of the
discussion:
Academic (Policy) Council
The Academic Council functions as a subcommittee of the Faculty Senate, and
works in consultation with the Faculty Senate and the Curriculum Committee. The
membership of the Academic Policy Council is not open, however its meetings are: and
interested parties are encouraged to be present and contribute to the items under discussion
when recognized by the Academic Policy Chair. Keeps and posts minutes on the web.
For meeting dates, time and location go to: www.chabotcollege.edu/academicpolicy
Charge:
Make recommendations to the Academic Senate concerning college academic policies
and practices affecting instruction and student services.
Review, update and/or develop Board Policy proposals and Administrative Standards
of Procedure for Instruction and Student Services in collaboration with Las Positas College as
necessary.
Address issues regarding Title V as related to review of current standards as well has
researching and developing new/revised academic standards for the college.
Recommend and oversee the development of new/revised academic policies as
pertaining to granting degree/certificates, evaluation of transcripts, and other related
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Chabot Academic/Faculty Senate Minutes May 22, 2008
concerns.
Assist the Office of Academic Services with the development of the catalog and class
schedules in regarding to Academic Policy.
Assist in the understanding, application and dissemination of Title V regulations as
related to academic policy.
Reviews and makes recommendations to the Academic Senate in regards to
clarification and application of academic policy.
Chair: A faculty member appointed by the Academic Senate
Members:
Administration (4): Vice President of Academic Services (Ex-Officio)
Vice President of Student Services (Ex-Officio)
Dean appointed by the Vice President (Ex-Officio)
Director of Admissions and Records (Ex-Officio)
Academic Senate (*): One representative selected from each Academic
Division. (Recommended by Academic Divisions),
Library and Counseling. Curriculum Com member,
Articulation Officer. Approved by Academic Senate.
(All Voting)
Curriculum Committee: Chair or designee
Faculty Association (1): Voting
Classified Senate: (2)
(*) varies
???? (Ex-Officio)
Associated Students (1): Appointed by Associated Students
Reporting/Recommending Responsibilities:
Primary – Academic Senate
Other – Vice President of Academic Services
Vice President of Student Services
College Council
Associated Students
4.4
Program Revitalization and Discontinuance: Diane Zuliani, for Ron Taylor,
reported that programs under discussion are Electronics and ISLS. Electronics is
currently “in suspension” due to insufficient enrollments. It was recommended to
IPBC that this suspension continue for one more academic year, through Spring 2009.
It was recommended to IPBC that the ISLS Program be restarted in Fall 2009. More
definite decisions regarding the futures of each program should be announced in Fall
2008, prior to faculty scheduled for 09-10 being developed.
4.5
Wrap-Up/Looking Ahead/Welcome to New Academic/Faculty Senate President.
President Zuliani thanked all Senators for their participation on the Senate for the 0708 academic year. By way of looking ahead, Zuliani asked Senators to name items
they want to see addressed in 08-09 Senate agendas. The following items were
named:
1. Compressed Calendar
2. Academic Council
3. Building renumbering and possible naming
4. DSPS & Library proposal regarding closed captioning
5. Budgetary outlook for 08-09 Academic Year
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Chabot Academic/Faculty Senate Minutes May 22, 2008
6. Introductions of new admins: Interim VP of Academic Services, Dean of Arts &
Humanites, Dean of Social Sciences?
Ming Ho was warmly welcomed as the new Faculty Senate President. Ho’s term will
begin July 1, 2008.
5.0
GOOD OF THE ORDER
5.1
Future Agenda Items (for Fall 2008)
* Proposal for Closed-Captioning Regulations for purchased DVDs
* Building Naming & Re-Numbering
* Introduction to the new (interim) Vice President of Academic Services & other
admins.
* State Budget outlook
* Invitation to all new/interim deans
* Proposed new Academic Council
5.2
Adjournment – Next Meeting: August 28, 2008
5.3
Fall Meetings: Second & Fourth Thursdays of each month
SY/DZ
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