APPROVED MINUTES of REGULAR MEETING
October 30, 2008, 2:25 – 4:00 pm
Board Room in Building 200
Submitted by Ming Ho
Senators
OFFICERS
Senate President
Ming-Lun Ho
Vice President
Mike Absher
SENATORS
Applied Technology
& Business
Mike Absher
Arts & Humanities
Dov Hassan
Counseling
Rachel Aziminia
Dara Greene
Health, Physical
Education & Athletics
Nancy Cowan
Ken Grace
Language Arts
Jason Ames
Linda Barde
Library
Jim Matthews
Part-Time Faculty
Anne Brichacek
Applied Technology & Business — Michael Absher
Arts & Humanities — Dov Hassan
Counseling — Rachel Azimina & Dara Greene
Health, Physical Education, & Athletics — Nancy Cowan & Ken Grace
Language Arts — Jason Ames & Linda Barde
Library — Jim Matthews
Part-time Faculty — Anne Brichacek
Science & Mathematics — Dave Fouquet & Wanda Wong
Social Sciences — Kathy Kelley & Sherri Yeager
Ex-Officios
ASCC — Ahmad Asir, ASCC Vice President
CLPFA — Shari Jacobsen, Membership Coordinator
Guests
Kathleen Allen, DSRC
Norman Buchwald, Library
Jane Church, Counseling
Presiding Officer
President Ming-Lun Ho
ITEM
1.0
1.1
Call to Order at 2:25pm by President Ho
1.2
Approval of Minutes of October 23, 2008. MSC (Matthews/Ames) as amended.
2.0
2.1
Science &
Mathematics
Dave Fouquet
Wanda Wong
Social Science
Sherri Yeager
Kathy Kelley
EX OFFICIO
GENERAL FUNCTIONS
REPORTS I
ASCC — Ahmad Asir
The ASCC went to another student conference in San Jose. Some major issues were
Prop 8 and cheating policy. ASCC had a successful movie night, as well as hosting
debates on Prop 8 and between the candidates for the Area 1 Board of Trustee seat.
2.2
3.0
3.1
CLPFA — None
ACTION ITEMS
Faculty Hiring Procedure
MSC (Matthews/Ames) unanimously that the faculty hiring policy, approved by both
LPC and Chabot Faculty Senates in Dec. 2005, be amended as reflected in Item 4.1
of the minutes of October 23, 2008, but with the phrase “in a timely manner”
appended to the end of §IIH; and that the Senate President advocate the Senate’s
view in further negotiations with the LPC Senate and the District on the faculty hiring
policy.
Associated Students
of Chabot College
Ahmad Asir
Chabot-Las Positas
Faculty Association
Shari Jacobsen
3.2
ESL/BSI Proposal Selection Committee — Michael Absher
MSC (Absher/Matthews) unanimously that the BSI-ESL Project Screening
Committee, approved in Item 3.2 of the minutes of October 23, 2008, be amended to
include a member of the Budget Committee among its membership.
3.3
Nomination of ECD as an Exemplary Program
Chabot Academic Faculty/Senate Approved Minutes of October 30, 2008
MSC (Absher/Matthews) unanimously that this action item be added to the agenda
due to the fast-approaching application deadline of Nov. 14.
MSC (Kelley/Absher) that Early Childhood Development’s faculty development
program be nominated for Exemplary Program Award sponsored by the California
Community College Board of Governors.
4.0
4.1
DISCUSSION ITEMS
ASCCC Resolution on Advanced Placement — Jane Church
Jane Church presented the work being done at the CCC system level with regard to
granting GE units for Advanced Placement Examinations passed. The ASCCC had a
resolution to examine the issue, and there is a proposed list to be adopted systemwide in the community colleges. The proposed list is based on the system-wide lists
currently in effect at UC and CSU systems. It lists the proposed number and area of
GE units to be granted for each AP Exam. Senator Wong asked why no units are
granted for the AP Computer Science Examines. Church responded that it is because
UC and CSU do not do so, and the CCC list is based on their lists. However, it does
not mean that we cannot suggest to add computer science to our CCC list.
Church stressed that the proposed CCC AP list only addresses GE units. Each
discipline at an individual college establishes its own course equivalency based on the
AP Exams. It is recommended that the disciplines examine course equivalency
carefully so that students will not have to repeat courses unnecessarily.
4.2
Closed Captioning of Library Material — Kathleen Allen & Norman Buchwald
The CCC System Chancellor’s Office had issued a legal advisory that, in order to
accommodate the hearing impaired, all videos/DVDs must be closed-captioned for
instructional and library use. In following the advisory, the Chabot Library instituted
strict policy to order only closed-captioned materials. In a handout, attached at the
end of the minutes, Kathleen Allen and Norman Buchwald explain why the strict policy
do not serve the students well and propose a new policy that would still respect the
letter of the American with Disabilities Act. The Library and DSPS would like to allow
the purchase of videos/DVDs without closed-captions only at an instructor’s request
and set up a process to closed-caption such materials to meet the needs of the
hearing impaired. The text of their proposed policy is included at the end of the
minutes.
Senator Kelley asked that, if a video is for enrichment as opposed to required
assignment, does it still need to be closed-captioned? The answer is, Yes. Questions
were raised about a superminority preventing others from accessing enrichment
material and about the law being too limiting, and the response was that an effort
must be made not to exclude certain class of people. Senator Absher noted that the
laws says that videos shall be closed-captioned whether or not there are hard of
hearing students in class. The proposed policy, however, allow some latitude as long
as faculty makes a genuine attempt to comply with the law and the spirit of the law is
followed. Allen commented that a good thing that came from the legal advisory is that
it has made people more vigilant about meeting the needs of students with disability,
although she concedes that it does present problems.
In helping to satisfy the needs of closed-captioning, the DSRC consults state- and
nation-wide databases of material already closed captioned to facilitate the acquisition
of needed material. Arrangements are often made so that an instructor’s original copy
of a video does not get stuck in a queue while waiting to be closed-captioned.
5.0
5.1
REPORTS II
Senate President — Ming Ho.
Senate Appointments
District Budget Study Group: Mike Absher, Rachel Aziminia
District Curriculum Committee: Mike Absher, Wayne Pitcher, Kathy Kelly (Spring 09 to
replace Wayne Pitcher as he assumes Curriculum Chair)
5.2
Senate Committees
2
Chabot Academic Faculty/Senate Approved Minutes of October 30, 2008
5.3
Senators
Senator Absher reported that the District Budget Study Group is starting again. This
committee examines district financial issues and creates a fiduciary philosophy under
which the district operates, including the use of the allocation model.
6.0
Good of the Order
6.1
Future Agenda Items
6.2
Adjournment at 4pm. Next meeting is November 13, 2008
6.3
Future Meetings — cf. http://www.chabotcollege.edu/FacultySenate/#MeetingDates
= Agenda Item Handout
Handouts for Item 4.2
Towards a New Chabot College Library Policy on Ordering New Videos and DVD’s
For equal access to education, the Chancellor’s office has mandated that all videos and
DVD’s that are used for instruction, classroom use, and library use must be closed captioned,
based on the decision written by Ralph Black, the Chancellor’s Office attorney:(for text of the
interpretation, go to: http://www.htctu.fhda.edu/divisions/altmedia/captioning/cc/LO_M_0222.pdf). Since this decision was handed down, California community colleges across the state
have struggled with trying to find and guarantee closed captioned materials to students. At
Chabot College, we have done our best, but always at a challenge with the staffing and proper
funding to caption materials, and the challenge of finding educational materials that are
already closed captioned.
Educational and non-profit institutions that provide the main bulk of documentaries and other
educational materials most often cannot afford to close caption materials on their own. The
Department of Education has also had budgeting challenges that can never meet the need to
close caption necessary materials. While the United States Congress often has a bill put forth
most every year titled the “Real Time Closed Captioning Act,” the bill has as of yet not
succeeded in passing both Houses of Congress or has been guaranteed a signature by the
President to be signed into law.
When Black’s decision was handed down, Chabot College Library instituted two policies:
One, that we would no longer order materials that are NOT closed captioned. Two: that we
would replace titles we have in our collection with closed captioning ones, when they are
available. Neither of these policies support providing students the true breadth of educational
resources in the audio visual format. Most of our non-closed captioned titles do not have
replacements, even in areas of like subjects, such as vocational training videos in the areas of
fire science, dental hygiene, and nursing, or poetry readings or important non-profit or
independently made documentaries. Many requests our teaching faculty make are also not
closed captioned, so the Library ends up denying teaching faculty the audio visual format to
use for their instruction. Current policies are getting in the way of educating ALL of our
students (disabled and non-disabled), and deny all students in certain disciplines almost 100%
of materials outright. Instructors are denied their academic freedom in their teaching and all of
our students are denied educational resources they would’ve received because the items are
not closed captioned.
The Library is asking along with DSPS a change in our current policies that would still respect
the letter of the law of the American with Disabilities Act, and similar legislation. Here is what
we’re asking:
New Library Policy on Ordering Video and DVD Materials That Are Not Closed
Captioned
1. While the instructor should be encouraged to find a similar title that is already closed
captioned, the Library will no longer deny the instructor’s request. A DVD that has subtitles
would be considered a closed captioned video.
3
Chabot Academic Faculty/Senate Approved Minutes of October 30, 2008
2. The Library will continue as it has to request permission for closed-captioning by the
company when ordering the video or DVD.
3. Requests for audiovisual materials should be made at least a semester in advance, to at
least allow turn around time for the video or DVD to be closed-captioned. If the item is
requested in less time, exceptions can be made and then followed as below, with the item
slated to be actually closed-captioned after the end of that current semester. Exceptions
would be rare, however, and would not be repeatedly given to the same instructor.
4. When the Library receives the video or DVD, we would process it, catalog it, and put in the
catalog, the note, “To Be Closed Captioned.”
5. The item will then be sent to the alternate media technology specialist for closed captioning
in Building 2400, with a fairly speedy turn around time.
6. If the requests for closed captioning pile up, and the video or DVD cannot be closed
captioned in time for the next semester (or an exception was made for an “emergency
request”), the video or DVD will be in the catalog with the message “To Be Closed-Captioned.”
Instructors should still not assign the video or DVD to students in a class where at least one of
the students is hearing impaired. Such videos (requested by instructors) would have priority
to be close-captioned. Videos labeled “To Be Closed-Captioned” that especially demonstrate
a lot of check out activity will especially move up to the first of the list.
7. If funding does not come in to closed caption materials, we continue to order and process
videos and DVDs and label them in the Library Catalog “To Be Closed-Captioned.” Videos
and DVDs would still be Reserve only for checkout for a particular course.
8. Outside of instructor’s requests, the Library would still not order videos or DVDs, unless
they are closed-captioned.
9. If the video or DVD is predominantly a music video with hardly any discussion or dialogue
(such as an orchestra performing a piece), that material would be exempt from closedcaptioning and be so marked in the catalog.
Exceptions to above can be made in these instances:
1. If videos/DVDs are scarce such as vocational training videos—then the librarian and
instructors of that department should work together in selecting key videos or DVDs.
2. For repeat research assignments, where the video/DVD would be valuable and there’s no
alternative-- Librarians can notify instructors if a particular title would be good for their
particular assignments and then if agreed, order, and after received be labeled as “to be
closed captioned.”
What to do with the current collection—
1. All items not closed captioned that are still worthy should also be labeled “To Be ClosedCaptioned”
2. Videos of this distinction will be given in batches to DSPS, but do not have priority as
instructor requested titles.
4