APPROVED MINUTES of REGULAR MEETING
March 12, 2009, 2:15 – 4:15 pm
Board Room in Building 200
Submitted by Ming Ho
Senators
OFFICERS
Senate President
Ming-Lun Ho
Vice President
Mike Absher
SENATORS
Applied Technology
& Business
Mike Absher
Arts & Humanities
Dov Hassan
Counseling
Rachel Aziminia
Charles Gebhardt
Health, Physical
Education & Athletics
Nancy Cowan
Ken Grace
Language Arts
Jason Ames
Linda Barde
Library
Jim Matthews
Part-Time Faculty
Anne Brichacek
Science &
Mathematics
Dave Fouquet
Wanda Wong
Social Science
Sherri Yeager
Kathy Kelley
Applied Technology & Business — Michael Absher
Arts & Humanities — Dov Hassan
Counseling — Rachel Azimina & Charles Gebhardt
Health, Physical Education, & Athletics — Nancy Cowan & Ken Grace
Language Arts — Jason Ames & Linda Barde
Library — Jim Matthews
Part-time Faculty — Anne Brichacek
Science & Mathematics — Dave Fouquet & Wanda Wong
Social Sciences — Kathy Kelley & Sherri Yeager
Ex-Officios
ASCC — Ahmad Asir, Vice President
CLPFA — Shari Jacobsen, Membership Coordinator
Guests
Kathleen Kaser, Chabot Bookstore Manager
Sgt. Ruben Pola, Director of Campus Security
Judy Young, Director of Admission and Records
Presiding Officer
President Ming-Lun Ho.
ITEM
1.0
1.1
Call to Order at 2:25 PM.
1.2
Approval of Minutes of February 26, 2009. MSC (Barde/Absher).
2.0
2.1
REPORTS I
ASCC — Ahmad Asir
The March on March was a success on the 16th. ♦ College affordability workshop will
be on March 25. ♦ ASCC elections will be on March 23–24. ♦ International Night will
be on March19.
2.2
3.0
3.1
EX OFFICIO
CLPFA — None
ACTION ITEMS
Recommendation of Recruitment and Selection Procedure for Contract Faculty
as Board Policy 4312
MSC (Matthews/Kelley) to approve the updated Recruitment and Selection
Procedure for Contract Faculty based on the same passed by the Board of Trustee in
1991 and to recommend that the Board of Trustees adopt the procedure as Board
Policy 4312.
Associated Students
of Chabot College
Ahmad Asir
Chabot-Las Positas
Faculty Association
Shari Jacobsen
GENERAL FUNCTIONS
3.2
Curriculum Recommendation Not to Accept Military Waiver of the AS Physical
Education and AA Wellness Requirements
MSC (Cowan/Kelley) to accept Curriculum Committee’s recommendation to maintain
the current policy of granting 3 semester units of elective credit for veterans with a
DD214 but to reject the additional waiver of the Wellness or the Physical Education
requirement for an associate degree.
Chabot Academic Faculty/Senate Approved Minutes of March 12, 2009
4.0
4.1
DISCUSSION ITEMS
Wait List to Manage Class Enrollment  — Judy Young
Judy Young reported that, after the new version of Banner is installed this December,
implementing an automated waitlist for students signing up for classes would be
feasible. A waitlist would avoid students’ running from class to class at the beginning
of the semester in hopes of an open section, and thus reducing the class time faculty
takes up to manage enrollment. It will also help with the college enrollment
management by using the waitlist as data on class demand.
Bakersfield College developed the waitlist capability, which was later integrated into
the new version of Banner as a feature. The automated system also automatically bills
the students after they successfully enroll in the course through the waitlist. Judy
provided a PowerPoint printout of BC’s implementation, as well as links to BC’s
waitlist guides.
Student Guide: http://online2.bakersfieldcollege.edu/sea/banner/waitlist/
Faculty Guide: http://online2.bakersfieldcollege.edu/sea/banner/faculty/
In the BC’s implementation, each class has a waitlist. Student may not be waitlisted
for multiple sections of the same course. The waitlist size is determined by faculty,
dean, etc. Students are added from the waitlist on a first-come-first-serve basis, not by
priority number. When a student is selected from the waitlist, s/he is notified by e-mail
and has 24 hours to confirm before losing the spot.
There were concerns over how much control faculty has over the waitlist and how the
waitlist works with the late add procedure. President Ho encouraged faculty to join a
task force to work out some of these details and form a proposal for consideration.
Young pointed out that we can have our own implementation of the waitlist, and the
task force working with her will be able to identify what is technologically feasible.
Spring 2010 would be the earliest a pilot of the waitlist can be implemented.
4.2
Textbook  — Kathleen Kaser
Kathleen Kaser presented several items related to textbooks. From the California
Community Colleges’ Board of Governors came Recommendations to Reduce
Textbook Costs to Promote Student Access and Success, which includes items
Chabot has implemented (e.g. textbook rental program and library textbook reserve)
and which encourages local campus to establish a Textbook Affordability Taskforce
and to develop and implement Textbook Adoption Guidelines. Chabot’s Faculty
Handbook already contains the section “Policies and Procedures for the Selection,
Approval, and Ordering of Text Materials.”
The state and federal governments have legislations relevant to textbooks. While the
California legislations are mostly recommendations, the federal Higher Education
Opportunity Act (HEOA) of 2008 have textbook provisions that mandate compliance
by July 1, 2010. “To the maximum extent practicable,” textbook ISBN and retail price
must be accessible from Chabot’s online schedule of classes, and the printed
schedule must explain how to look up the information online. However, the legislation
specifies that institutional autonomy and faculty academic freedom to choose books
remain unimpeded by this law.
President Ho recommends that Kaser reports to College Council so that the Chabot
administration can prioritize its work load and begin planning the technical support to
comply with HEOA. Meanwhile, as suggested by Senator Barde, there should be a
faculty committee examining the process by which faculty need to follow to comply
with HEOA. Ho asked that Kaser convert her handouts into PDF files to be posted on
the Senate website.
5.0
5.1
REPORTS II
Senate President — Ming Ho
5.1.1
Proposed Flag Board Policy 
President Ho handed out draft ARP he received at the Chancellor’s Council. The ARP
provided has slight discrepancy with the process listed on the U.S. Department of
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Chabot Academic Faculty/Senate Approved Minutes of March 12, 2009
Veterans Affairs website. The Chancellor says that he will clean it up. He suggested
rewording the ARP to reference the website, not repeating it in ARP.
5.1.2
Naming of Buildings Procedure 
At the Chancellor’s Council, the Chancellor would like some policy regarding naming
of buildings in place in preparation of calling the Naming Committees at the two
colleges. He passed out a draft ARP to existing Board Policy 2313 (a copy of which is
given to the Senators) and would like feedback to it. President Ho had asked whether
the names would remain in perpetuity, and the Chancellor responded that he would
like the constituencies to raise and decide other relevant issuing regarding naming
before names are considered.
As Linda Barde and Zack Papachristos are the Senate representatives on the Naming
Committee, Ho is delegating to them the task of collecting feedback from faculty.
5.2
Senate Committees
5.2.1
Accreditation — Jim Matthews
The self-study on the four accreditation standards are at the editors. There will be a
forum in early April for college wide feedback. The accreditation team will visit Oct. 19.
5.2.2
Academic Policy Council — Ming Ho
President Ho will be contacting the LPC Senate, the Curriculum Committees at both
colleges, and the District Curriculum Council regarding the following items:


Waiver of AA/AS GE and proficiency requirements for holders of bachelor’s
degree or higher
Conferring multiple degrees
At the next meeting on 3/19, Judy Young will bring data on readmits of dismissed
students, to see if waiving the requirement that dismissed students must take a onesemester leave is a good policy.
5.2.3
5.3
Others — None
Health and Safety Committee — Ruben Pola
Local public schools have asked that Hayward Police Department be able to access
their surveillance cameras in the case of man-made emergency. By extension, HPD
wonders if postsecondary campuses are interested in similar arrangement. Sgt. Pola
recommends allowing HPD access to our cameras because, in the event of a violent
emergency, the Security Office may not remain operational. He has already presented
the idea at College Council and will be visiting the Classified and ASCC Senates.
An emergency is defined as situation that would require three squadrons to respond.
HPD would have the authority to declare and end an emergency incident. HPD would
call Chabot when it does take over Chabot’s surveillance system. In general, the
Senate feels that allowing HPD access to our surveillance system will be very helpful
in the event of an emergency.
5.4
6.0
Senators — None
Good of the Order
6.1
Future Agenda Items
6.2
Adjournment at 4:00 PM. Next meeting is March 26, 2009.
6.3
Future Meetings — cf. http://www.chabotcollege.edu/FacultySenate/#MeetingDates
 = Agenda Item Handout
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