Chabot College Unit Plan, Part I
Unit Plan: Description of the Unit
Unit: Chabot Web Services (CWS)
Division or Area to Which You Report: Applied Technology and Business
Author(s) of this Unit Plan: Minta Winsor, Lisa Ulibarri, Abdullah Yahya
Date: 3/19/10
Audience: To be read and responded to primarily by Marketing and Outreach
P urpose: Used for public relations, used in catalog and/or brochures, grant applications. Marketing & recruiting materials
I nstructions: Write about one paragraph which should include the unit’s mission statement. You may include an image or picture, if you wish.
You may use last year’s description with updates or revisions as needed.
Chabot Web Services (CWS) is a specialized division of Chabot College that provides web-based technology services for the Chabot campus. We
offer student, faculty, and staff support for web-based technology needs including the Chabot College website and Blackboard. These services are
designed and intended to enable faculty and staff to effectively use such technology for teaching as well as for general workplace tasks, with the
ultimate goal of enhancing student success.
The CWS Team includes the CWS Coordinator, College Webmaster, Instructional Designer, and Online Learning Student Support. Often working in
conjunction with the Chabot Technology Committee and/or the Committee On Online Learning, the team provides services as assessed by the
needs of the Chabot College community.
General Services provided by CWS:
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•
•
•
•
•
•
•
•
•
•
•
•
Web-based Technology Support
Chabot College Website Support
Web Application Development
Faculty web support
Course Management System (Blackboard) administration (course site setup, troubleshooting, etc.).
Technical assistance to the Online Learning Student Support staff who provides all of the student support.
Consultation and training for faculty using Blackboard to enhance on-campus courses.
Consultation and training for faculty developing online or hybrid courses.
Training for Blackboard-supporting software such as Respondus, SafeAssign, etc.
Online Learning support.
Collaboration with District ITS on Blackboard, Snapshot, & Banner integration issues.
Collaboration with Blackboard ASP for server maintenance and to resolve technical issues.
Maintain knowledge base of Blackboard tools and known issues.
Chabot College Unit Plan, Part I
•
•
Develop resource content on all CWS, Online Learning, and Committee on Online Learning websites.
Website consultation, development, training, and publishing.
More information can be found on the CWS website.
Chabot College Unit Plan, Part II
Program Review Summary & Unit Plan
Unit/Area: Chabot Web Services (CWS)
Division/Area to Which You Report: Applied Technology and Business
Author(s) of this Unit Plan: Minta Winsor, Lisa Ulibarri, Abdullah Yahya
Today’s Date: 3/19/10
School Year Program Review Completed:
Audience: IPBC; Program Review Committee; Deans/Unit Administrators; Budget Committee
P urpose: To provide evidence of progress on from previous year and to provide input into planning for subsequent years.
I nstructions: If you have completed your unit plan last year, please update your timeline and answer the questions below. If you are updating/changing
your timeline, list the appropriate year in which revisions were made.
1A. Problem Statement: Summarize your original Program Review conclusions (or if this was done in last year’s unit plan, please update).
1B. Analysis: What was the basis for these new and/or continuing conclusions?
Not Applicable: CWS provides many of the support services indicated in the program review for Online Learning.
2. Student Learning Outcomes Inventory
a. What percentage of courses in your discipline have Student Learning Outcomes developed? _____
b. How many Student Learning Outcomes are there on average per course? _____
c. What percentage of course SLOs in your discipline have been assessed? _____
d. What percentage of courses in your discipline have had the assessments reflected upon, or discussed with colleagues, or discussed with the
college at large? _____
e. Has your discipline determined any actions that might be taken as a result of this data, or insights?
Not Applicable
Chabot College Unit Plan, Part II
3. List your accomplishments. How do they relate to your program review, unit planning and SLO work? Please cite any relevant data
elements (e.g., efficiency, persistence, FT/PT faculty ratios, SLO assessment results, external accreditation demands, etc.).
CWS has made progress on some of the goals stated in the Unit Plan completed in 2009, along with goals that addressed other immediate needs. These accomplishments are
listed below:
Improved retention, success rates in online courses by slightly expanding Online Learning Student Support - Provide optimal services to students through an increase
of support, so as to improve retention.
• Gained authorization for Online Learning Student Support staff to be housed full-time in CWS to cover increased student support needs.
• This need would be best addressed through a permanent increase of this position to full-time CWS.
Developed a comprehensive website for online students (still in progress)
• Provide clearer information to potential online students to enable them to make wise enrollment decisions.
• Orient students to online learning to enhance retention and success with a video version of the online learning orientation
• Effectively market our online curriculum.
Developed Web apps for college-wide use in response to faculty, staff, and student needs.
• The college webmaster, Abdullah Yahya, developed web apps with a variety of functions to improve the function of the college as a whole.
• Apps include:
Faculty Website Builder - http://www.chabotcollege.edu/facsites
Employee Directory Management System - http://www.chabotcollege.edu/directory
Door Cards - ttp://www.chabotcollege.edu/doorcards
Image Resizer/ Rotator - http://www.chabotcollege.edu/imageresizer
Slideshow Generator - http://www.chabotcollege.edu/slideshows
Photos, Logos, Templates - http://www.chabotcollege.edu/photos
4. List your new and continuing unit goals. Based upon what you accomplished, do you have any changes you are making to your goals or
timeline? Please make any revisions to the timeline on the next page.
Improve retention, success rates in online courses by permanently expanding Online Learning Student Support- Provide optimal services to students through an
increase of support, so as to improve retention.
• Shift from 50% dedicated staff to a full-time staff dedicated to Online Learning Student Support/ CWS.
• Full-time staff would have flex hours to cover needed peak times and weekends.
• Full-time staff could provide student resources include online learning schedule pages, websites, sessions, etc.
Continue improvement of the web-presence of Chabot College
• Continued improvement of College website and all existing program/ division/ department pages.
Chabot College Unit Plan, Part II
•
Further development of online web applications.
5. Discuss how these goals support the college Strategic Plan goals and/or strategies.
Continuing goals (if you did not do a unit plan, skip to the next box):
Chabot Web Services provides essential support and training for faculty/ staff/ students.
Web services support provided by the CWS staff to all faculty and staff supports Goals D3 (professional development) and D5 (up-to-date-technology). The college web-presence impacts a
larger scale as it includes the community and supports goals A1 a. (expand marketing & recruitment), C4 b & c. (Increase marketing of college programs), D4 c. (Ensure accuracy of college
publications), and D5 c. (Finalize and Implement the Technology Plan).
6. Solution: Cut and paste your previous timeline and update the “Accomplished?” column, if necessary. Detail the plan for accomplish
your goals. If you are making revisions to your activities or timeline, please indicate that in the “Revised?” column.
Unit Action Plan Timeline
No.
Timeline
Milestone Activity
Person(s)
Responsible
Accomplished?
Yes/No/
In Progress*
Revised?
Yes / No
If yes, list
revision year
Do you need
additional funds
to support this
activity?
Yes/No
If, yes, what
type?**
1.
2009-11
Improve retention, success rates in online courses by permanently
expanding Online Learning Student Support- Provide optimal
services to students through an increase of support, so as to improve
retention.
2.
2009-11
Increase faculty technology training available to enhance the quality CWS, Tom Clark
of both online and on-campus courses.
•
Shift from 18 hr a week Faculty Support Instructional Assistant to
full-time to incorporate multimedia integration needs.
•
Support quality online courses through offering additional
opportunities for updated software/ technology and multimedia
CWS, Tom Clark
In progress
No (same
status as
2008)
Yes - Staffing
No - aborted
Yes – revised Yes - Staffing
for 2009
Chabot College Unit Plan, Part II
No.
Timeline
Milestone Activity
Person(s)
Responsible
Accomplished?
Yes/No/
In Progress*
Revised?
Yes / No
If yes, list
revision year
Do you need
additional funds
to support this
activity?
Yes/No
If, yes, what
type?**
integration.
3.
4.
2009-11
2009-11
•
Explore viable options for implementation of new technology into
all Chabot courses.
•
Develop training resources/ methods that meet the needs/learning
styles of faculty/staff (including multimedia elements) and include
new technology.
•
Redesign CWS website to include improved access to materials and
resources.
Improve faculty/ staff training facilities
•
Secure a permanent location for CWS staff
•
Establish a multimedia recording room for use by faculty/staff in
online learning.
•
Develop a shared training lab for use by technology support areas
on-campus (ITS, CWS, Media Services)
•
Provide a place for faculty/ staff to demo new software for
consideration.
Improve Online Learning Student Support facilities – Move current CWS, Tom Clark
half-time Online Learning Student Support position into CWS
dedicated facility.
•
5.
2009-11
CWS, Tom Clark, No- Aborted
COOL, ITS,
Media Services
Yes – revised ?
for 2009
Yes/ In progress Yes – revised No
for 2009
Establish a location dedicated to the support of online learning.
Continued improvement of the web-presence of Chabot College
•
Addition of a part-time Website Content Updater to work directly
with the Webmaster to update content on college websites.
•
Continued improvement of College website and all existing
program/ division/ department pages.
•
Continue to add several new features to the website, including web
apps.
•
Continue to migrate content to new website design.
•
Work with areas to develop an established/ focused design for web
CWS
Yes – partially/
In progress
Yes – revised Yes - Staffing
for 2009
Chabot College Unit Plan, Part II
No.
Timeline
Milestone Activity
Person(s)
Responsible
Accomplished?
Yes/No/
In Progress*
Revised?
Yes / No
If yes, list
revision year
Do you need
additional funds
to support this
activity?
Yes/No
If, yes, what
type?**
pages.
* Note: As you may be carrying over or planning new activities for this planning cycle, this column should list that all activities are “In Progress.”
** List types such as “equipment,” “supplies,” “staffing,” “contractual services,” etc…
Chabot College Unit Plan, Part III(a)
Unit Plan: Full-Time Faculty/Adjunct Staffing Request(s) [Acct. Category 1000]
Unit: Chabot Web Services (CWS)
Division or Area to Which You Report: Applied Technology and Business
Author(s) of this Unit Plan: Minta Winsor, Lisa Ulibarri, Abdullah Yahya
Date: 3/19/10
Audience: Faculty Prioritization Committee and Administration
P urpose: Providing explanation and justification for new and replacement positions for full-time faculty and adjuncts
I nstructions: Please justify the need for your request. Be sure to include reference to Goals/Objectives from Part II, and Strategic Planning
Priorities. Please cite any evidence or data to support your request, including enrollment management data (EM Summary by Term) for the most
recent three years, student success data (EM Success report), and any other pertinent information. For EM data, go to http://help/EMC/ (from on
campus—college intranet). If you have not worked with EM data previously, seek assistance from your division dean or CEMC rep.
1. Number of new faculty requested in this discipline: __0___
2. Rationale for your proposal. Include such things as enrollment, persistence, FT/PT faculty ratios, SLO assessment
results, external accreditation demands, etc. Anything that led you to request this position should be included.
Not Applicable
3. Statements about the alignment with the strategic plan and program review are required. Indicate here any
information from advisory committees or outside accreditation reviews that is pertinent to the proposal.
Not Applicable
4. Attachments:
• EM Summary by Term report for the appropriate discipline or cluster of disciplines.
• EM Success report for the appropriate discipline or cluster of disciplines.
Chabot College Unit Plan, Part III(b)
Unit Plan: Classified Staffing Request(s) [Acct. Category 2000]
Unit: Chabot Web Services (CWS)
Division or Area to Which You Report: Applied Technology and Business
Author(s) of this Unit Plan: Minta Winsor, Lisa Ulibarri, Abdullah Yahya
Date: 3/19/10
Audience: Administrative Staff
P urpose: Providing explanation and justification for new and replacement positions for full-time and part-time regular (permanent) classified
positions (New, augmented and replacement positions)
I nstructions: Please justify the need for your request. Be sure to include reference to Goals/Objectives from Part II, and Strategic Planning
Priorities. Please cite any evidence or data to support your request. I f this position is categorically funded, include and designate the
funding source of new categorically-funded position w here continuation is contingent upon available funding.
Justifications should include rationale for requesting the position. Rationale should include specific reference to, where
necessary and appropriate:
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•
•
•
•
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Data from student learning and service area outcomes
Connection to program review
Relationship to institutional priorities
Impact on enrollment and revenue
Safety
Mandates
Workload distribution (impact on other’s work)
1. Rationale for your proposal. Please include the rationale from your program review and unit plan. Rationale should
include things such as student learning and service area data and outcomes, difficulty in serving students, health and
safety concerns and/or any other information that speaks to the criteria listed previously.
Proposed: Expand current Online Learning Student Support (classified as Instructional Assistant II) to 100% (not split between
divisions).
Despite growth in the number of fully online and web-enabled courses, support for faculty and students has remained unchanged and therefore
grossly inadequate. While the need to grow online courses appears to be more apparent campus-wide, what may not be so obvious is the training
& technology support required, not only for online courses, but all technology-enabled courses, as well as for general technology-supported work
Chabot College Unit Plan, Part III(b)
tasks for both faculty & staff. Furthermore, the previous Online Learning Unit Plan lists several objectives which rely heavily on CWS staff support.
Current Support Status: There is only one Instructional Assistant II, split 50% with another division, to provide all the of the student
support for the continuously growing 15,000+ Blackboard students (approx. 600 sections; approx. 150 of those are fully online or
hybrids). This position has been temporarily expanded to full-time CWS, though it has not been made permanent to meet the demands of
Online Learning.
2. Statements about the alignment with the strategic plan and program review are required. Indicate here any information
from advisory committees or outside accreditation reviews that is pertinent to the proposal.
Why this is needed:
 A4 a. Increase online enrollment; b. Increase evening, Saturday, & PACE program enrollment
 Committee On Online Learning Unit Plan included (previous): Continue to expand our online curriculum to meet student
demand for this type of access to education.
 CWS Unit Plan: Improve retention, success rates in online courses by permanently expanding Online Learning Student Support
Proposed Duties:
 Provide clearer information to potential online students to enable them to make wise enrollment decisions.
 All student help requests (approximately 500 each semester) - Blackboard and Online student questions
 Lead Intro to Blackboard online and on-campus workshops for students
 Lead Intro to Online Learning Student Orientations
 Adjust schedule to provide “Extra” extended coverage needs- current weekend and first 3 week needs
 Manage student website- currently: Online Learning
 Help to ensure that equivalent on-campus services are available for online students (work with Online Tutoring and Online
Counseling groups as necessary).
 Work with the Committee On Online Learning to explore retention issues
 Student Outreach: Brochures, A&R, general advertising for services/ resources
 Create student mini-modules
 Create student guides
Chabot College Unit Plan, Part III(b)
Classified Staffing Request(s) [Acct. Category 2000] – Continued
1. Rationale for your proposal. Please include the rationale from your program review and unit plan. Rationale should
include things such as student learning and service area data and outcomes, difficulty in serving students, health and
safety concerns and/or any other information that speaks to the criteria listed previously.
Proposed: Website Content Updater (part-time/ 18 hrs a week/$20 an hr for 36 weeks): Addition of a part-time Website
Content Updater to work directly with the Webmaster to update content on college websites.
Current Support Status: Currently, the Webmaster is responsible for both the design, creation, and updating of all college websites. In
addition, the Webmaster also provides training and assistance to all faculty/ staff when creating sites for their individual, departmental, or
program use. The addition of this position would free up time for the Chabot Webmaster to focus on more advanced website and web
technology needs of the campus such as building dynamic database-driven applications to automate many of Chabot's business
processes.
2. Statements about the alignment with the strategic plan and program review are required. Indicate here any information
from advisory committees or outside accreditation reviews that is pertinent to the proposal.
Why this is needed:
 A1 a. Expand marketing & recruitment of students in our service area. C4 b. Increase marketing of campus events
and evaluate these efforts, modifying based on results. c. Increase marketing of college programs and evaluate
the effectiveness of these efforts. D4 c. Ensure that college publications reflect the college programs, services and
outcomes accurately. D5 c Finalize and implement the Technology Plan.
 CWS Unit Plan: Continue improvement of the web-presence of Chabot College.
Proposed Duties:




Help faculty and staff with updating their websites
Update site content as requested
Update general Chabot site content
Assist faculty/staff with developing content on their own websites, doorcards, etc.
Chabot College Unit Plan, Part IV
Unit Plan: Enrollment Requests
Unit: Chabot Web Services (CWS)
Division or Area to Which You Report: Applied Technology and Business
Author(s) of this Unit Plan: Minta Winsor, Lisa Ulibarri, Abdullah Yahya
Date: 3/19/10
Audience: B udget, Deans, CEM C, I P B C
P urpose: To recommend changes in FTEF allocations for subsequent academic year and guide Deans and CEMC in the allocation of FTEF to
units.
I nstructions: In the area below, please list your requested changes in course offerings (with reference to corresponding change in FTEF) and
provide your rationale for these changes. Be sure to analyze enrollment trends and other relevant data (http://help/EMC/). Please seek your
dean’s assistance as needed.
Not Applicable
Chabot College Unit Plan, Part V
Unit Plan — PROPOSAL FOR NEW INITIATIVES
Unit: Chabot Web Services (CWS)
Division or Area to Which You Report: Applied Technology and Business
Name of Person Completing this Form: Minta Winsor, Lisa Ulibarri, Abdullah Yahya
Date: 3/19/10
Audience: Deans/Unit Administrators, IPBC, Foundation, Grants Committee, Budget Committee
P urpose: A “New Initiative” is a new project or expansion of a current project that supports college goals. The project will require the support of
additional and/or outside funding. The information you provide will facilitate and focus the research and development process for finding outside funding.
I nstructions: Please fill in the following information.
Educational Master Plan and/or Strategic Plan Goal/Objective Addressed:
A4:
A4:
A4:
B3:
B3:
a.
b.
c.
b.
e.
Increase online enrollment.
Increase PACE program enrollment. (Online offerings meet the educational needs of working adults.)
Evaluate the accessibility of course offerings and provide new configurations as needed.
Increase the number of degrees awarded. (Online offerings may enable students to progress more rapidly toward a degree.)
Develop alternative delivery methods for basic skills. (Online offerings may provide a more engaging and accessible delivery method.)
Project Description:
I NI TI ATI VE 1: Improve retention, success rates in online courses by permanently expanding Online Learning Student Support
Project Objective: (include goal & outcome from Part II of your Unit Plan for reference)
Provide optimal services to students through an increase of support.
Expected Project Outcome:
Chabot College Unit Plan, Part V
Improved retention, success rates in online courses.
Activity Plan to Accomplish the Objective:
ACTIVITY
NO.
1.
2.
3.
ACTIVITY (simple description)
PERSON(S)
RESPONSIBLE
Shift from 50% dedicated staff to a full-time staff dedicated to Online Learning Student Tom Clark
Support.
Full-time staff would have flex hours to cover needed peak times and weekends.
Full-time staff could provide improved resources for online learning students including
informational pages, media, and website content.
TIMELINE (OR TARGET
COMPLETION DATE)
Fall 2010
Randi Ray
Fall 2010
Randi Ray
Fall 2010
Estimated Resource Requirements:
ACTIVITY BUDGET CATEGORY AND
NO.
ACCOUNT NUMBER
DESCRIPTION
COST
1
Increase Online Learning Student Support to full-time CWS position.
$31,124 to push a
current half-time
position to fulltime
Personnel (staffing and benefits for
professional experts, reassigned
time, classified personnel).*
Personnel (staffing and benefits for
professional experts, reassigned
time, classified personnel).*
Supplies
Chabot College Unit Plan, Part V
Other
Total
Proposed personnel workload may be covered by:
New Hires:
Faculty # of positions ____________
Classified staff
# of positions ________
X Reassigning existing employee(s) to the project; employee(s)' current workload will be:
Covered by overload or part-time employee(s)
Covered by hiring temporary replacement(s)
X
Other, explain __Reassigning current position to full-time in one division (instead of split)______________
At the end of the project period, the proposed project will:
Be completed (onetime only effort)
X
Require additional funding to continue and/or institutionalize the project (obtained by/from):
_______ General Fund __________________________________________________________________
Will the proposed project require facility modifications, additional space, or program relocation?
X
No
Yes, explain: ___________________________________________________________________________
_________________________________________________________________________________________________
Will the proposed project involve subcontractors, collaborative partners, or cooperative agreements?
_____________________________________________
X
No
Yes, explain:
_________________________________________________________________________________________________
Do you know of any grant funding sources that would meet the needs of the proposed project?
X
No
Yes, list potential funding sources:
Chabot College Unit Plan, Part V
Chabot College Unit Plan, Part V
Unit Plan — PROPOSAL FOR NEW INITIATIVES
Unit: Chabot Web Services (CWS)
Division or Area to Which You Report: Applied Technology and Business
Name of Person Completing this Form: Minta Winsor, Lisa Ulibarri, Abdullah Yahya
Date: 3/19/10
Audience: Deans/Unit Administrators, IPBC, Foundation, Grants Committee, Budget Committee
P urpose: A “New Initiative” is a new project or expansion of a current project that supports college goals. The project will require the support of
additional and/or outside funding. The information you provide will facilitate and focus the research and development process for finding outside funding.
I nstructions: Please fill in the following information.
Educational Master Plan and/or Strategic Plan Goal/Objective Addressed:
A1 a. Expand marketing & recruitment of students in our service area.
C4 b. Increase marketing of campus events and evaluate these efforts, modifying based on results.
c.
Increase marketing of college programs and evaluate the effectiveness of these efforts.
D4 c. Ensure that college publications reflect the college programs, services and outcomes accurately.
D5: Provide safe, secure and up-to-date facilities and technology.
Project Description:
I NI TI ATI VE 3: Continued improvement of the web-presence of Chabot College
Project Objective: (include goal & outcome from Part II of your Unit Plan for reference)
Continued improvement of the web-presence of Chabot College
Expected Project Outcome:
Improved web-presence to reach students, faculty, staff, and the community.
Chabot College Unit Plan, Part V
Activity Plan to Accomplish the Objective:
PERSON(S)
RESPONSIBLE
Addition of a part-time Website Content Updater to work directly with the Webmaster to update CWS; Tom Clark
content on college websites.
TIMELINE (OR TARGET
COMPLETION DATE)
ACTIVITY
NO.
1.
ACTIVITY (simple description)
2.
Continued improvement of College website and all existing program/ division/ department
pages.
CWS
Fall 2009 – Spring 2011
3.
Continue to add several new features to the website, including new web apps.
CWS
Fall 2009 – Spring 2011
4.
Continue to migrate content to new website design.
CWS
Fall 2009 – Spring 2011
5.
Work with areas to develop an established/ focused design for web pages.
CWS
Fall 2009 – Spring 2011
Estimated Resource Requirements:
ACTIVITY BUDGET CATEGORY AND
NO.
ACCOUNT NUMBER
Fall 2009
DESCRIPTION
COST
Addition of a part-time Website Content Updater to work directly with the
Webmaster to update content on college websites.
18 hrs a week/$20
an hr for 36 weeks
Personnel (staffing and benefits for
professional experts, reassigned
time, classified personnel).*
1.
Personnel (staffing and benefits for
professional experts, reassigned
time, classified personnel).
Supplies
Other
Chabot College Unit Plan, Part V
Total
Proposed personnel workload may be covered by:
X New Hires:
Faculty # of positions ____________
Classified staff
# of positions ________
Reassigning existing employee(s) to the project; employee(s)' current workload will be:
Covered by overload or part-time employee(s)
Covered by hiring temporary replacement(s)
Other, explain __________________________________________________________________
At the end of the project period, the proposed project will:
Be completed (onetime only effort)
X
Require additional funding to continue and/or institutionalize the project (obtained by/from):
_______ General Fund __________________________________________________________________
Will the proposed project require facility modifications, additional space, or program relocation?
X
No
Yes, explain: ___________________________________________________________________________
_________________________________________________________________________________________________
Will the proposed project involve subcontractors, collaborative partners, or cooperative agreements?
_____________________________________________
X
No
Yes, explain:
_________________________________________________________________________________________________
Do you know of any grant funding sources that would meet the needs of the proposed project?
X
No
Yes, list potential funding sources:
Chabot College Unit Plan, Part V
Chabot College Unit Plan, Part VI
Unit Plan: Request for Resources
Unit: Chabot Web Services (CWS)
Division or Area to Which You Report: Applied Technology and Business
Author(s) of this Unit Plan: Minta Winsor, Lisa Ulibarri, Abdullah Yahya
Date: 3/19/10
Audience: Budget, Deans
P urpose: To be read and responded to by Budget Committee.
I nstructions: Please fill in the following as needed to justify your requests. Text boxes below will expand as you type. To list the items you
are requesting, please complete the accompanying Excel spreadsheets for the items you are requesting in the 4000, 5000, and
6000 account categories, as needed, along with the justification for these requests below.
Equipment Requests [Acct. Category 6000]
Please note: Equipment requests are for equipment whose unit cost is over $200
Brief Title of Request (Project Name): Increase ability for CWS to meet the needs of faculty/ staff/ students through troubleshooting and
training options.
Building/Location: 1800 CWS staff offices
Request Amount (include tax and shipping): $1200 each (ITS estimate)
Description of the specific equipment or materials requested:
PC Laptops (3), preferably with Windows 7
What educational programs or institutional purposes does this equipment support?
Chabot Web Services, which impacts Chabot faculty/staff technology used for instruction and outreach.
Chabot College Unit Plan, Part VI
Briefly describe how your request relates specifically to meeting the Educational Master Plan and the Strategic Plan Goals and
support the goals and outcomes detailed in your Unit Action Plan (Part II, Section 2)?
A1 a. Expand marketing & recruitment of students in our service area.
A4:
Find multiple ways to deliver instruction and services for all
C4 b. Increase marketing of campus events and evaluate these efforts, modifying based on results.
c. Increase marketing of college programs and evaluate the effectiveness of these efforts.
D3 b. Promote and showcase effective teaching and learning strategies.
D4 a. Promote and support a college-wide dialogue on the improvement of teaching, learning, and institutional effectiveness.
D4 c. Ensure that college publications reflect the college programs, services and outcomes accurately.
D5:
Provide safe, secure and up-to-date facilities and technology.
Chabot Web Services directly impacts technology on-campus and the resources/ training required. CWS plays a large role in Online
Learning, which impacts approximately 600 courses per semester (both online and web-enhanced on-campus courses). Online
Learning Student Support needs adequate equipment in order to assist students in a range of reported issues and support methods/
locales. In addition to technological support, CWS also reaches out to instructors interested in the online medium or enhancing their
instruction with web-based technology.
Chabot College’s web-presence has the ability to reach potential students, instructors, and the community. In addition to marketing,
the college website presents information to assist students, faculty, and staff in using the college resources. As there is one
webmaster for all college programs, divisions, and services, demand is high for training options, meetings, consultations.
Additional Equipment will assist the CWS staff to provide services to the campus. As CWS staff currently do not have a permanent
location, equipment will allow staff to make use of a range of locations and opportunities to reach colleagues with web-based
technology and CWS services.
Why is this equipment necessary?
_____Immediate health, safety, or security issues
___X_Increases enrollment
_____Prevents further deterioration of facilities
__X__Replaces deteriorated equipment or facilities
_____Shows cost advantage due to rising prices
_____Provides visibility for the Bond Program
Chabot College Unit Plan, Part VI
Briefly describe how the above criteria are satisfied:
Chabot Web Services impacts the web-based technology used for instruction and outreach by/for Chabot faculty/staff/students.
Training and providing troubleshooting for Faculty/staff/students can help to provide quality of instruction and help retain students.
Web presence reaches the community and potential students.
What is the consequence of not funding the equipment?
Lack of up-to-date technology, instructional needs not met.
What alternative approaches have been considered to meet programmatic demands for this equipment?
Division funds for CWS staff equipment.
How many students will be impacted by the purchase of this equipment? _______
Do students use this equipment?
_____yes
__X___no
Is this equipment a replacement?
_____yes
__X___no
Staffing requirements for new equipment (number of staff, are they available, training, etc.):
Will training be required?
_____yes
___X__no
At whose cost?
N/A
What are the estimated ongoing costs (for maintenance, etc.)?
Are there potential utility costs/savings?
Is this request CTE (Career Technical Education) Eligible? _____yes
_____no
Chabot College Unit Plan, Part VI
Supplies & Services Augmentation Requests [Acct. Category 4000 and 5000]
Note: Augm entations are rarely funded and are based upon available funding.
Definition of Augmentation: A request for additional funds for your current allocated budget (the funds you actually received),
over and above the current amount.
Brief Title of Request (Project Name):
Last year’s 4000 category budget _____________
Last year’s 5000 category budget _____________
Please state why you are requesting these funds in addition to your current allocated budget (the funds you actually received).
Why were the funds previously allocated insufficient?
CWS_UnitPlanUpdate_Part6_Items Req, 09-11
6000 - Unit
Equipment Requests [Acct. Category 6000]
Instructions:
1. For each piece of equipment, there should be a separate line item for each piece and an amount.
For bulk items, list the unit cost and provide the total in the "Amount" column.
2. Make sure you include the cost of tax and shipping for items purchased
Description
Amount
Example: Computer @ $800 each x 5 units
Laptop Computers (PC - Windows 7) x 3 units
Vendor
4000 Gateway
ITS estimate - 1200 each
Total
3600
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ITS preferred vendor
CWS_UnitPlanUpdate_Part6_Items Req, 09-11
6000 - Unit
Division/Unit
Science & Math/Math
Applied Tech. & Bus/ CWS
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