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SSCC Application 2015 – 2016
Application Packet Contents
I.
Introduction Letter……………………………...……………………Pg. 2
II.
Elections Calendar………………………...…………………………Pg. 3
III.
Open Senate Positions…………...……………………….…..……....Pg. 4
IV.
Election Code and Posting Guidelines…………………………....….Pg. 7
V.
California Code of Regulations Title V………………………….…..Pg. 8
a. Legally protected areas of student senate participation in
community college and district governance
VI.
Application Packet (Turn in only section VI to room 2311)….….Pg. 9
a. Candidate Information
b. Candidate Eligibility Verification
c. Questions for Executive and Representative Applicants
d.
Nomination Signatures
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Minimum&Requirements&to&join&SSCC&
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Be a student in “good standing” in accordance with College standards
Enrolled in a minimum of 5 units at Chabot College during term of office
Maintain a GPA of 2.0 or better while running for term of office and during
term of office
Cannot be on disciplinary or progress probation.
Cannot have "academic holds" on their records.
Cannot have been found by the SSCC Judicial Review Committee to neglect the
duties of their position in the SSCC.
Cannot have been found to violate Federal or State laws and regulations
pertaining to SSCC Governance including but not limited to the Ralph M. Brown
Act by the SSCC Judicial Review Committee.
Cannot have previously served as an SSCC member who resigned prior to an
SSCC Judicial Review Committee ruling.
Must be able to attend the regularly scheduled meetings every first, third,
and fifth Monday of the month from 3:00 PM to 5:00 PM
DUE MONDAY APRIL 6TH BY 6:00 PM. SUBMIT TO ROOM 2311
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For questions or further information, please call 723-6800 (SSCC Office), email SSCC Vice
President Noeli Paz Soldan at npaz-soldan@chabotcollege.edu, or email SSCC Faculty Advisor
Shoshanna Tenn at stenn@chabotcollege.edu
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SSCC Application 2015 – 2016
I.
Introduction Letter from the 2014-15 Student Senate of
Chabot College
March 2nd, 2015
Dear Chabot Student,
Our campus has a uniquely diverse population but a communal spirit.
Our student population is composed of a wide range of ages, cultures, and
beliefs. However, Chabot’s uniqueness comes from our sense of community.
This communal mindset has brought innovative programs, clubs, and other
ideas to life, but none of this is possible without your voice. Continue to
make your voice and the voices and the experiences of your peers a key part
of decisions affecting you and your campus. Student government is one of
the most effective avenues through which students are represented and
change is created. We, the students, compose the Student Senate of Chabot
College, and due to the structure of our educational institution, we play a
large part in creating a campus we enjoy, and that allows us to succeed
academically. While SSCC requires extreme dedication, the results of your
hard work will undoubtedly be felt and the benefit to the students you serve
is near immeasurable. Make your time here memorable, while creating an
environment that serves your current peers and those to come!
In this packet you will find all the information you need regarding
necessary qualifications for Senate positions, forms for applying, submission
deadlines, and general information about how the election process works.
Please take the time to read through the responsibilities listed for each
position.
We encourage everyone to apply! You do not need prior experience.
Working in Senate will develop team-building skills, responsibility, time
management, and other valuable leadership skills. We only ask for your
commitment to work for all of our students and a willing attitude.
“Management is doing things right; Leadership is doing the right things.”
-Peter F. Drucker
Sincerely, The Student Senate of Chabot College!
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For questions or further information, please call 723-6800 (SSCC Office), email SSCC Vice
President Noeli Paz Soldan at npaz-soldan@chabotcollege.edu, or email SSCC Faculty Advisor
Shoshanna Tenn at stenn@chabotcollege.edu
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SSCC Application 2015 – 2016
II.
2015 Elections Calendar
*All applicants must attend 1 orientation meeting. If you cannot make any of the dates
below, contact SSCC Faculty Advisor Shoshanna Tenn at stenn@chabotcollege.edu by
March 23 to arrange an alternative time.
March 2nd
Application packets are available in room 2311
March 4th - March 23rd Orientation Period
Weds. March 4th
Mon. March 16th
Tues. March 17th
Thur. March 19th
Mon. March 23rd
April 6th
April 8th
April 13th
April 14th
April 24th
April 26th
April 27th - April 29th
April 30th
April 30th
May 1st
May 4th
May 8th & May 9th
May 15th
May 18th
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*Orientation Dates and Times:
1:00pm -2:00 pm in the SSCC Scribe Room (2311)
2:00 pm-3:00 pm in the SSCC Scribe Room (2311)
9:00 am-10:00 am SSCC Scribe Room (2311)
12:00 pm-1:00 pm SSCC Scribe Room (2311)
3:00 pm-4:00 pm SSCC Scribe Room (2311)
Application packets are due in room 2311 by 6:00 pm
Campaign period starts (Executives officers only)
Interviews for Representatives begin
Executive Candidate Debate/Meet & Greet in Events Center
from 12:00 pm-1:00 pm
Interviews for Representatives end
Campaign period ends (Executive officers only)
Voting week for Executive officers from 9:00 am-5:00 pm in
the lobby by the cafeteria, Build.2300
Announcements of winning Executives in the Events Center
from 12:00 pm-1:00 pm
Candidates must take down all Campaign Posters and Flyers by
5:00 pm
Names of 2015-2016 Representatives announced
Training period begins for all new Senators
Leadership Institute 9:00 am-2:00 pm (Optional)
End of training period for all new Senators
Swearing in of the new 2015-2016 Student Senate
For questions or further information, please call 723-6800 (SSCC Office), email SSCC Vice
President Noeli Paz Soldan at npaz-soldan@chabotcollege.edu, or email SSCC Faculty Advisor
Shoshanna Tenn at stenn@chabotcollege.edu
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SSCC Application 2015 – 2016
III. Open Senate Positions - Executive and Representative
President
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Chief Executive Officer
Official representative of the SSCC
Responsible for enforcement of all policies and procedures
Chairperson of all regularly scheduled meetings
Attends all regularly scheduled meetings of the Board of Trustees, Faculty Senate,
and College Council
Co-chair of Judicial Review Committee
Commits a minimum of 12 hours per week to SSCC business
Vice President
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Chief of Staff
Record keeper of all excused and unexcused absences of Senators
Assigns senators to College Shared Governance committees
Informs senators of the protocols of SSCC governance, office conduct, and
individual duties and responsibilities
Attends all regularly scheduled meetings of the Classified Senate
Chair of Election Committee
Co-chair of Judicial Review Committee
Commits a minimum of 7.5 hours per week to SSCC business
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Inter-Club Council Chairperson
Liaison between the ICC and SSCC
Provides regular overview of ICC activities to SSCC
Conducts and presides over all regularly scheduled meetings of the ICC
Attends and represents clubs in the Planning, Review, and Budget Committee
Commits a minimum of 7.5 hours per week to SSCC business
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Communications Director
Posts all relevant SSCC information on SSCC bulletin boards, webpages and
social media
Promotes the SSCC itself by providing outreach plans to the SSCC
Provides marketing plans for services, programs, and events offered to the student
body by the SSCC
Keeps the student body well-informed about the SSCC governing processes and
decisions made by the SSCC
Increases the visibility of SSCC around the campus
Maintains the quality and correctness of any publications related to SSCC business
Chair of the SSCC Communications Committee
Commits a minimum of 7.5 hours per week to SSCC business
For questions or further information, please call 723-6800 (SSCC Office), email SSCC Vice
President Noeli Paz Soldan at npaz-soldan@chabotcollege.edu, or email SSCC Faculty Advisor
Shoshanna Tenn at stenn@chabotcollege.edu
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SSCC Application 2015 – 2016
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Events Coordinator
Creates and maintains a calendar of events
Plans, regulates, and directs all SSCC sponsored events
Attends regularly scheduled ICC meetings to maintain contact with clubs
Attends all regularly scheduled meeting of the Facilities Committee
Serves on the Communications Committee
Commits a minimum of 7.5 hours per week to SSCC business
Secretary
Maintains a complete and permanent record of all legislation approved by the SSCC
Records, archives, and maintains the minutes of all SSCC special and regular senate
meetings
Responsible for written inter-office and intra-office communications
Keeps an accurate record of attendance of SSCC events and meetings
Shall post all SSCC regular and special senate meeting agendas
Commits a minimum of 7.5 hours per week to SSCC business
Finance Director
• Administers the financial affairs of SSCC
• Responsible for the implementation of all financial legislation
• Accounts for all financial transactions, updates budget, and keeps proper
documentation in support of changes to the budget
• Initiates Budget transfers
• Liaison between the flea market coordinator and SSCC
• Chair of the SSCC Appropriations Committee
• Attends regularly scheduled meetings of the Planning, Review and Budget
Committee
• Meets with appropriate administration regarding financial matters
• Commits a minimum of 7.5 hours per week to SSCC business
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Legislative Director
Represents Chabot at meetings of the Student Senate for California Community
Colleges
Stays informed about external politics
Responsible for drafting resolutions and documents of legislative matter
Required to be knowledgeable in laws and regulations pertaining to SSCC
governance
Chair of the SSCC Advocacy Committee
Attends all SSCC Region IV meetings
Maintains files on information from conferences
Serves on the SSCC Election Committee
Commits a minimum of 7.5 hours per week to SSCC business
For questions or further information, please call 723-6800 (SSCC Office), email SSCC Vice
President Noeli Paz Soldan at npaz-soldan@chabotcollege.edu, or email SSCC Faculty Advisor
Shoshanna Tenn at stenn@chabotcollege.edu
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SSCC Application 2015 – 2016
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Student Trustee
Shall serve as a liaison between the Chabot-Las Positas Community College
District Board of Trustees and the SSCC
Shall Represent the SSCC at the Board of Trustees
Shall attend all regularly scheduled Board of Trustee meetings
Shall write reports communicating to the Board of Trustees on SSCC activities
Shall write reports back to the SSCC of the decisions made at the Board of Trustees
Participates in the Community College League of California, Trustees Organization
Representatives
• Shall interact on a regular basis with the students of Chabot College and bring their
suggestions, concerns, and feedback to SSCC.
• Shall support the activities of the SSCC by serving on standing and ad hoc
committees
• Shall serve on Chabot College Shared Governance committees
• Responsible for communicating with students about upcoming events and important
information
• Commits a minimum of 5 hours per week to SSCC business
[One representative will be appointed by the SSCC President to serve as Representative-atLarge (will be considered an Executive officer, but does not run for election). The
Representative-at-Large is expected to commit a minimum of 7.5 hours per week to SSCC
Business]
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Requirements for all Senators
Serve on, and regularly attend, one (1) college-wide shared governance committee.
Provide regular reports in regards to developments on the shared governance
committees they sit on.
Serve and regularly attend at least one standing or ad hoc SSCC committee.
Fulfillment of SSCC member duties and responsibilities as stated in Article VI
Bylaws
Stipends
Per semester the following positions shall receive a stipend of:
1. President: $350.00
2. Executives: $200.00
3. Representatives: $125.00
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For questions or further information, please call 723-6800 (SSCC Office), email SSCC Vice
President Noeli Paz Soldan at npaz-soldan@chabotcollege.edu, or email SSCC Faculty Advisor
Shoshanna Tenn at stenn@chabotcollege.edu
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SSCC Application 2015 – 2016
IV. Election Code and Posting Guidelines
Regular Election Procedures
A. Candidates are free to discuss and compare their platform with students; however, a candidate cannot
commit libel which is to create, post or distribute false publications, as in writing, print, signs, or pictures,
that damage a candidate’s reputation, nor can the candidate participate in slander, which is to give oral
testimony of false statements injurious to a person's reputation. Candidates must abide by the Chabot
College Student Code of Conduct.
B. The information provided in Executive Officer candidate statements are public information and will be
utilized in printed election information. Election packets must be filled out and submitted by the date
determined by the Election Committee. If not submitted by the deadline, the candidate’s name will not
appear on the official ballots, nor be eligible for holding that position.
C. No candidates will be reimbursed by the SSCC or the college for any election costs; candidates need to
be aware that they are solely responsible for all campaign materials.
D. A candidate is not to be prohibited from participating in oral or written campaigning at any time during
the academic year. However, the posting of materials is to be regulated by the Office of Student Life, and
any sign or flyer endorsing a candidate cannot be posted until after the specified campaigning period. No
campaign materials appearing on campus can inhibit Chabot College personnel from performing their
assigned tasks. All candidates are encouraged to be familiar with the District’s Free Speech policy.1
E. All Executive candidates are expected to participate in the meet and greet Candidates Event.
F. No candidate or volunteer is allowed to campaign within 30 feet of the Student Center, with the
exception of casting one’s own ballot. Nor are candidates allowed to work at the SSCC election table.
G. SSCC election tables are to be available for voting starting at 9:00 a.m. and are to close no earlier than
5:00 p.m. Elections will be scheduled on three consecutive days. The winners of all positions will be made
available to candidates within one week of the election, reported to the college newspaper, and made
official at the most subsequent official SSCC meeting.
H. Names on the ballot will be grouped by position and listed in random order by the Election Committee.
I. Voting students have the right to add their own candidate’s name on the election ballot.
J. Any election rule or procedure broken could forfeit your candidacy and/or result in disciplinary
measures.
K. All student body members shall be eligible to vote in regular and special SSCC elections. L. In order to
cast a vote in SSCC elections, one must be enrolled at Chabot College.
L. All votes shall be counted within 48 hours of the closing of the polls. The Election Committee must
count votes at least twice. Ballot verification/validity is at the discretion of the Election Committee.
M. In order for a student to vote, a valid form of picture identification is required (i.e. driver’s license,
passport, student ID card).
N. In the event of a tie, a one day special election shall be held within five (5) school days of the tie. The
date of the special election shall be determined by the Election Committee.
O. There will be 10 representatives in the 2015-2016 academic year; one will serve as Representative-atLarge per the SSCC bylaws.
Elections Poster/Flyer Guidelines (occurs during campaigning period)
A. Flyers may not be placed on cars.
B. Only painter’s tape is allowed. (No duct tape, masking tape, or scotch tape)
C. General posting areas are available on bulletin boards throughout campus.
D. Posting may not cause damage to school property.
E. No profanity, no obscene language.
F. No racist or offensive material allowed.
*Violations will be promptly removed.
*Everything must be taken down and cleaned up by 5pm on voting day; if not, the election committee has
the authority to disqualify the candidate.
*Up to three 18x24 and seventy-five 5x7 color copies will be provided for free for executive
candidates who make this request to Professor Tenn on or before April 14th.
1
http://www.clpccd.org/board/documents/5510Policy.pdf
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For questions or further information, please call 723-6800 (SSCC Office), email SSCC Vice
President Noeli Paz Soldan at npaz-soldan@chabotcollege.edu, or email SSCC Faculty Advisor
Shoshanna Tenn at stenn@chabotcollege.edu
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SSCC Application 2015 – 2016
V.
California Code of Regulations Title V
5 CA ADC § 51023.7 5 CCR § 51023.7
Cal. Admin. Code tit. 5, § 51023.7 BARCLAYS OFFICIAL CALIFORNIA CODE OF REGULATIONS TITLE 5.
EDUCATION DIVISION 6. CALIFORNIA COMMUNITY COLLEGES CHAPTER 2. COMMUNITY COLLEGE
STANDARDS SUBCHAPTER 1. MINIMUM CONDITIONS
(a) The governing board of a community college district shall adopt policies and procedures that provide students the
opportunity to participate effectively in district and college governance. Among other matters, said policies and
procedures shall include the following: (1) Students shall be provided an opportunity to participate in formulation and
development of district and college policies and procedures that have or will have a significant effect on students. This
right includes the opportunity to participate in processes for jointly developing recommendations to the governing
board regarding such policies and procedures. (2) Except in unforeseeable, emergency situations, the governing board
shall not take action on a matter having a significant effect on students until it has provided students with an
opportunity to participate in the formulation of the policy or procedure or the joint development of recommendations
regarding the action. (3) Governing board procedures shall ensure that at the district and college levels,
recommendations and positions developed by students are given every reasonable consideration. (4) For the purpose of
this Section, the governing board shall recognize each associated student organization or its equivalent within the
district as provided by Education Code Section 76060, as the representative body of the students to offer opinions and
to make recommendations to the administration of a college and to the governing board of a district with regard to
district and college policies and procedures that have or will have a significant effect on students. The selection of
student representatives to serve on college or district committees, task forces, or other governance groups shall be
made, after consultation with designated parties, by the appropriate officially recognized associated student
organization(s) within the district.
(b) For the purposes of this Section, district and college policies and procedures that have or will have a “significant
effect on students” includes the following: (1) grading policies; (2) codes of student conduct; (3) academic disciplinary
policies; (4) curriculum development; (5) courses or programs which should be initiated or discontinued; (6) processes
for institutional planning and budget development;(7) standards and policies regarding student preparation and success;
(8) student services planning and development; (9) student fees within the authority of the district to adopt; and (10)
any other district and college policy, procedure, or related matter that the district governing board determines will have
a significant effect on students.
(c) The governing board shall give reasonable consideration to recommendations and positions developed by students
regarding district and college policies and procedures pertaining to the hiring and evaluation of faculty, administration,
and staff.
(d) Nothing in this Section shall be construed to impinge upon the due process rights of faculty, or to detract from any
negotiations or negotiated agreements between collective bargaining agents and district governing boards. It is the
intent of the Board of Governors to respect agreements between academic senates and collective bargaining agents as
to how they will consult, collaborate, share or delegate among themselves the responsibilities that are or may be
delegated to academic senates pursuant to the regulations on academic senates contained in Sections 53200-53206.
(e) The governing board of a community college district shall comply substantially with policies and procedures
adopted in accordance with this Section.
Note: Authority cited: Sections 66700 and 70901(b)(1)(E), Education Code. Reference: Sections 70901(b)(1)(E),
70902(b)(7) and 76060, Education Code.
HISTORY
1. New section filed 3-12-91 by Board of Governors of California Community Colleges with the Secretary of State;
operative 4-5-91. Submitted to OAL for printing only pursuant to Education Code section 70901.5(b) (Register 91, No.
23).
2. Editorial correction of printing errors in subsections (a) and (b) and HISTORY 1 (Register 91, No. 43).
3. Amendment of subsections (a)(2), (a)(4), (b), (b)(10), (d) and (e) filed 9- 6-94; operative 10-6-94. Submitted to OAL
for printing only pursuant to Education Code section 70901.5 (Register 94, No. 38).
5 CCR § 51023.7, 5 CA ADC § 51023.7 1CAC 5 CA ADC § 51023.7 END OF DOCUMENT © 2009 Thomson
Reuters/West. No Claim to Orig. U.S. Govt. Works.
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For questions or further information, please call 723-6800 (SSCC Office), email SSCC Vice
President Noeli Paz Soldan at npaz-soldan@chabotcollege.edu, or email SSCC Faculty Advisor
Shoshanna Tenn at stenn@chabotcollege.edu
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SSCC Application 2015 – 2016
VI. Candidate Information
PLEASE PRINT INFORMATION CLEARLY
Position Applying to:
☐ Executive ☐ Representative (May select one or both)
Full Legal Name:
Date of Birth:
W#
Home Address:
Phone (cell preferred):
E-mail Address:
Current
Major/Academic
Interest:
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For questions or further information, please call 723-6800 (SSCC Office), email SSCC Vice
President Noeli Paz Soldan at npaz-soldan@chabotcollege.edu, or email SSCC Faculty Advisor
Shoshanna Tenn at stenn@chabotcollege.edu
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SSCC Application 2015 – 2016
Candidate Eligibility Verification
Statement of Understanding
I, __________________________, understand and pledge to follow the election
guidelines. I also have read the full SSCC bylaws provided by the Student Senate in room
2311 or website (www.chabotcollege.edu/ascc/ascc) and understand that if elected, I
must fulfill the SSCC requirements depending on my Senate position.
In accordance with California Education Code 76061 eligibility requirements are set
forth as follows: “A student who is elected to serve as an officer in the student
government of a community college shall meet both of the following requirements: (a)
The student shall be enrolled in the community college at the time of election, and
throughout his or her term, with a minimum of five semester units, or its equivalent. (b)
The student shall meet and maintain the minimum standards of scholarship prescribed
for community college students by the community college district.”
All students applying to the Student Senate of Chabot College must be a student in good
standing in accordance with the Board of Trustees of the Chabot--Las Positas Community
College District. In addition to being “in good academic standing”, Senators must have
and maintain an accumulated grade point average of 2.0 or better and be enrolled in at
least 5 units at Chabot College.
Eligibility will be verified multiple times: once as a part of this application process and
again during fall/spring semesters. An administrator from Chabot Student Services will
verify eligibility.
I, __________________________________, on the date of, __________________, give
permission for the authorized individual indicated above to examine educational records
on file for the purpose of verifying my eligibility to serve on the Student Senate of
Chabot College.
THIS SECTION IS TO BE COMPLETED BY THE OFFICE OF STUDENT LIFE
AND FACULTY ADVISOR ONLY
▢ Applicant meets requirement of cumulative 2.0 GPA. ▢ Applicant meets 5- unit
minimum enrollment for Spring 2015 semester. ▢ Applicant attended 1 orientation
meeting.
*Note - applicants may run for office and apply to serve as a representative should their
candidacy be unsuccessful. To do this, you must submit both sets of information.
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For questions or further information, please call 723-6800 (SSCC Office), email SSCC Vice
President Noeli Paz Soldan at npaz-soldan@chabotcollege.edu, or email SSCC Faculty Advisor
Shoshanna Tenn at stenn@chabotcollege.edu
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SSCC Application 2015 – 2016
Executive Applicants:
Please attach the following to your application:
☐ Personal Statement of no more than 500 words and typed addressing:
1) The qualifications, attributes, and characteristics you bring to this position.
2) Why you are applying to this position.
3) The goals you have for the Chabot College Student Body.
Initial______ I understand that this statement will be made publicly available, along with
my full name, face picture, and major.
Initial______ I agree to participate in the Candidate Meet and Greet on April 14th.
DUE MONDAY APRIL 6TH BY 6:00 PM. SUBMIT TO ROOM 2311
Representative Applicants:
Please attach the following to your application:
☐ Personal Statement of no more than 200 words for each question and typed:
1) Why do you want to be a representative?
2) What is your major and why did you pick it?
3) What are three adjectives you would use to describe yourself, and why do you
choose those words?
4) What does leadership mean to you?
5) What are you most passionate about?
☐ One recommendation letter from a faculty or staff professional (this can be from
Chabot or another institution).
☐ One letter of support from a Chabot College student.
☐ Attached Nomination Signatures form with signatures of support from 25 Chabot
students
DUE MONDAY APRIL 6TH BY 6:00 PM. SUBMIT TO ROOM 2311
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For questions or further information, please call 723-6800 (SSCC Office), email SSCC Vice
President Noeli Paz Soldan at npaz-soldan@chabotcollege.edu, or email SSCC Faculty Advisor
Shoshanna Tenn at stenn@chabotcollege.edu
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SSCC Application 2015 – 2016
Nomination Signatures
The following Chabot students support and nominate, ___________________________,
(Name of Candidate)
running for the position of Student Senate Representative for the term of 2015-2016.
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Name
W#
1. ________________________________
2. ________________________________
3. ________________________________
4. ________________________________
5. ________________________________
6. ________________________________
7. ________________________________
8. ________________________________
9. ________________________________
10. _______________________________
11. _______________________________
12. _______________________________
13. _______________________________
14. _______________________________
15. _______________________________
16. _______________________________
17. _______________________________
18. _______________________________
19. _______________________________
20. _______________________________
21. _______________________________
22. _______________________________
23. _______________________________
24. _______________________________
25. _______________________________
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For questions or further information, please call 723-6800 (SSCC Office), email SSCC Vice
President Noeli Paz Soldan at npaz-soldan@chabotcollege.edu, or email SSCC Faculty Advisor
Shoshanna Tenn at stenn@chabotcollege.edu
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