Student Senate Meeting Agenda
Monday, March 2, 2015
3:00-5:00PM
Building 200 (Board Room)
1.0
1.1
1.2
Organizational Items
Call to Order
Roll Call
Executive Officers
President
Vice President
Finance Director
Inter Club Council Chair
Events Coordinator
Communications Director
Secretary
Legislative Director
Representative-at-Large
Student Trustee
Jesse Esquire
Noeli Paz Soldan
Luis Flores
Derek Hull-Jenkins
Theresa Pedrosa
Hye Shin
Yohana Russom
Michael Perrilliat
Bianca Bullock
Kate Dolorito
Representatives
Valeria Cazares
Michael Robinson
Alfredo Figueroa
Bobby John
AJ Assef
Mariam Abdalgadir
Luis Soto
Jasawna Bowen
Kinga Vasicsek
Daniel Maldonado
Francisco Navarro
1.3
2.0
3.0
4.0
Recognition of Quorum
Adoption of the Agenda
Approval of the Minutes
SSCC meeting 2/23/15
Public Comments
The Senate requests that the public speak at this time. Any person wishing to address the Senate on any
matter of concern not stated on the agenda is requested to complete a “Request to Address the Senate”
card and file it with the Communications Director prior to the start of the meeting. The law does not permit
any action to be taken, nor extended discussion of any items not on the agenda, except under special
circumstances as deemed by the presiding officer. The Senate may briefly respond to statements made
or questions posed, however. For further information, please contact the SSCC President for the item of
discussion to be placed on a future agenda.
5.0
6.0
7.0
7.1
Oral Reports
President
Finance Director
Director of Student Life
Faculty Advisor
Student Trustee
(5 minutes)
(5 minutes)
(5 minutes)
(5 minutes)
(5 Minutes)
Consent Agenda
New Business
Town Hall Budget Request
L. Soto
Discussion/Action
7.2
7.3
7.4
8.0
8.1
8.2
8.3
8.4
9.0
10.0
Change in the by-laws: Legislative Director 2nd reading
Discussion/Action
M. Perrilliat
Change in the by-laws: Addition of a Standing
Advocacy Committee 2nd reading
Discussion/Action
M. Perrilliat
Training Opportunities for Next Year’s Student Senate
Discussion/Action
S. Tenn
Written Reports
Student Trustee Report from Board of Trustees Meeting
ICC February Minutes
Report from Communications Committee
Shared Governance Committee Reports
K. Dolorito
D. Jenkins
H. Shin
B. Bullock
Good of the Order
Adjournment
Next regularly scheduled Student Senate of Chabot College Meeting: March 16, 2015. SSCC
meets every 1st, 3rd and 5th Monday of the month in the Board Room from 3-5pm Any person with
a disability may request this agenda be made available in an appropriate alternative format. A request for
a disability-related modification or accommodation may be made by a person with a disability who
requires a modification or accommodation in order to participate in the public meeting to the Office of
Student Life, Room 2355, 25555 Hesperian Boulevard, Hayward, CA 94545, between 9:00 AM and 5:00
PM at least 48 hours before the meeting.
FOR SSCC USE ONLY Moved by: ___________________ Second by: ____________________ Disposition:
PASS
FAIL
POSTPONED
Other: _______ Item:
7.1
From:
Luis Soto Subject:
Town Hall Budget Request BACKGROUND: Student Senate will be hosting a Town Hall event on March 10th, 2015. I submitted a
request to Appropriations to fund catering for this event in early February. The request
is for $500. The catering budget has consistently remained below the $500.00 mark,
targeting 40-50 people. The Appropriations Committee approved this request, and recommends that the SSCC
fund catering for this event. Recommendation: I recommend we approve $500.00 for the upcoming event. FOR SSCC USE ONLY Moved by: ___________________ Second by: ____________________ Disposition:
PASS
FAIL
POSTPONED
Other: _______ Item:
7.2
From:
Michael Perrillat, Legislative Director
Subject:
Change in the by-laws: BACKGROUND: I. To replace the unnecessary by-law regarding the Legislative Directors’ relationship to
the ICC, with the new responsibility as Committee Chair of the ‘Advocacy Committee’. II. I would like to create an Advocacy Committee to better address the needs of the
Chabot College Student Body. Because the Advocacy Committee and Legislative
Director Positions are tied, some changes to by-laws affect the relationship between the
two. The changes reflect a new shared privilege of attending AS conferences with
members of the new Advocacy Committee. III. To address the changed format in bylaws by the implemented changes of the
previous two recommendations. Here is my recommendation for a change in bylaws: I.
Replace section ‘7’ (Legislative Director), portion ‘f’, which states “The Legislative
Director shall act as chairperson of all regularly schedule meetings of the ICC in
the absence of the ICC Chair” with “The Legislative Director shall serve as
chairperson to the Advocacy Committee.
II.
Remove section ‘7’ (Legislative Director), portions ‘g’, which states “The
Legislative Director shall schedule attendance at Associated Students (AS)
Conferences” and ‘h’, which states “The Legislative Director shall maintain files
on information from Conferences in an orderly fashion”.
III. Change listing of section ‘7’ (Legislative Director), portion ‘i’ to ‘g’ IV. Change listing of section ‘7’ (Legislative Director), portion ‘j’ to ‘h’ RECOMMENDED ACTION: To proceed in the implementation process of the proposed
bylaw changes pertaining to the Legislative Director position. FOR SSCC USE ONLY Moved by: ___________________ Second by: ____________________ Disposition:
PASS
FAIL
POSTPONED
Other: _______ Item:
7.3
From:
Michael Perrillat, Legislative Director
Subject:
Change in the by-laws: Addition of a Standing ‘Advocacy Committee’ BACKGROUND: I would like to create an Advocacy Committee to better address the
needs of the Chabot College Student Body. Because the Advocacy Committee and
Legislative Director Positions are tied, some changes to by-laws affect the relationship
between the two. Here is my recommendation for the Purpose, Structure, and Membership
Responsibilities: Advocacy Committee Purpose – To minimize obstacles to, and maximize opportunities toward academic success at
Chabot College. Personal engagement shall serve as the vehicle to understanding,
communicating, and securing the rights and academic needs of all Chabot College
students. Structure – I. The Legislative Director shall serve as Committee Chair II. A Vice-Chair shall be elected from committee membership III. The Advocacy Committee shall meet bi-weekly (every 2 weeks) IV. All members shall submit weekly reports V. The Advocacy shall maintain no more than 5 voting members Membership Responsibilities – I. To have and share knowledge of existing student services II. To be informed of and engage all avenues of change necessary to fulfill the
Advocacy Committee purpose III. To schedule attendance at Associated Students (AS) Conferences a. To maintain files on information from Conferences in an orderly fashion FOR SSCC USE ONLY Moved by: ___________________ Second by: ____________________ Disposition:
PASS
FAIL
POSTPONED
Other: _______ IV. To draft and maintain documents describing and prioritizing advocacy initiatives a. To update the status of advocacy initiatives weekly b. To inform SSCC of high-priority initiatives RECOMMENDED ACTION: To proceed in the establishment of the proposed committee. FOR SSCC USE ONLY Moved by: ___________________ Second by: ____________________ Disposition:
PASS
FAIL
POSTPONED
Other: _______ Item:
7.4
From:
Shoshanna Tenn, Faculty Advisor Subject:
Training opportunities for next year’s Student Senate BACKGROUND: I would like to initiate two changes to ensure good training and collaboration among
next year’s Student Senators. The first is to make the Student leadership class, GNST 51, a requirement for all
senators, to be taken either in the fall or spring semester. (If a student has already
taken the class, he/she would be exempt from this requirement.) I understand that this
class was required in the past, but I don’t see language to that effect in the bylaws or
election application, and it was not a requirement this year. I believe that bringing
student leaders together on Mondays, every other week when there is no official
meeting, will be highly beneficial in ensuring good collaboration among Senators, will
support brainstorming and planning, and provide valuable training around the ins and
outs of this institution, and on topics such as Event Planning, Professional
Correspondence, and Managing Conflict. I would also like to initiate a two-day Leadership Institute for all new and returning
Senators to be held on a Friday and Saturday in May. All members of next year’s
Senate will be expected to attend, but it will not be strictly mandatory. The Leadership
Institute will provide an opportunity for team building, and also help in acclimatizing new
student leaders to the ways of the Senate (how meetings are held, financial processes,
a history of past events, the meaning of shared governance, etc.)
RECOMMENDED ACTION: I would like the Senate to approve these two recommendations: ●
Making GNST51 mandatory, to be taken either fall or spring semester during a
Senator’s term of office ●
Approving a Leadership Institute for May 8-9 of this year, to be coordinated by
the Faculty Advisor with input and support of SSCC members. FOR SSCC USE ONLY Moved by: ___________________ Second by: ____________________ Disposition:
PASS
FAIL
POSTPONED
Other: _______ Item:
8.1
Student Trustee Written Report From:
Kate Dolorito Subject:
Student Trustee Written Report for March 2, 2015 Date:
March 2, 2015
On February 17, 2015, the Board of Trustees introduced the new member of the board
for Area 7; the person’s name is William Macedo. The former Trustee, Dr. Barbara
Mertes, retired after serving almost 20 years at the district as a teacher, mentor, and
Trustee. Mr. Macedo will serve at the Board until November 2016, finishing Dr. Mertes’
term. He does have an option of running again for another term. There was a concern
came from Faculty Association that they believe the best pick to serve at the board; they
chose Don Milanese. Also, Dr. Jackson and Trustee Dvorsky informed the board about
their conference at Washington DC. Association of Community College Trustees held a
week-long conference to discuss the matter about freeing community college and the
Wellness initiative that is in the House of Representatives right now. Dr. Gin was
unfortunately stayed at Washington DC after the conference because of the storm; Dr.
Jackson and Trustee Dvorsky were lucky to flight back to California safely. FOR SSCC USE ONLY Moved by: ___________________ Second by: ____________________ Disposition:
PASS
FAIL
POSTPONED
Other: _______ 8.2
ICC Meeting Minutes February 19, 2015 Room 506, 12pm-1pm -Call to Order at 12:04pm -Roll Call -Biology - Chemistry
-Chabot Econ
-FX
- Architecture
-DECA
- Able-Disable -Chabot Archery
-Puente
- Student Nurse Association -AGS
-ASL
-Math Club
-GSA
-BSU -LWP
- KCRH
-International Club -Comm Club
- JAC -CIN
-Computer Science and Engineering -CARP
-ICC Announcements -Literacy Drive will be held March 3rd in the Event Center from 11am- 1pm. -Black History Month ends next week. -SSCC Town Hall will be held on March 10th in the Event Center from 12-1pm -SSCC Elections and Applications -Applications for 2015-2016 SSCC positions will be available March 2nd in 2311 -Monthly spending reports due to ICC Treasurer.
-Student Life Announcements Scholarship Applications - Applications will be made available the week of the 22nd via the Student Life
website - Applications will be due to the Office of Student Life Eligibility Checks - Director of Student Life will begin conducting eligibility checks for club officers. Carnival - Planned for March 24th - Fundraising - If you plan on fundraising at the carnival OSL needs to know what
you are selling. -Prepackaged foods are okay. - If you do wish to sell non-prepackaged foods (i.e. nachos, hot
dogs, etc.) you and any other person handling food will need
training through the Health Dept. PLEASE SEE DIRECTOR OF
STUDENT LIFE ABOUT THIS. -Funding Requests -SBBC matching funds: $400 APPROVED -Biology Club matching funds: $325.08 APPROVED
FOR SSCC USE ONLY Moved by: ___________________ Second by: ____________________ Disposition:
PASS
FAIL
POSTPONED
Other: _______ -Club Announcements -Able- Disable: Game Night 4/24 from 2-6pm in the Event Center -Econ Club: Business Consulting Case Competition on 3/21 at 1pm in the Event Center. -Puente: Flea Market every 3rd Saturday of the month -GSA: Day of Silence
-Meeting Adjourned 12:50pm FOR SSCC USE ONLY Moved by: ___________________ Second by: ____________________ Disposition:
PASS
FAIL
POSTPONED
Other: _______ 2014 – 2015 SSCC Communications Committee Report/Update 8.3
A. The goals of this Committee:
a. Post all relevant SSCC information on the SSCC bulletin boards, webpages
and social media
b. Promote the SSCC itself by providing outreach plans to the SSCC
c. Provide marketing plans for services, programs, and events offered to the
student body by the SSCC
d. Keep the student body well-informed about the SSCC governing processes
and decisions made by the SSCC
e. Increase the visibility of SSCC around the campus
f. Maintain the quality and correctness of the any publication related to the
SSCC business
B. Meeting Times:
Every Tuesday, 12:30 – 1:20 pm C. Committee Members:
Chair: Hye Yoon Shin (Communications Director)
Members: Jasawna Bowen –Ad Designer
Francisco Navarro– SSN (Facebook and Instagram) Manager Bianca Bullock Valeria Cazares Michael Robinson Kinga Projects in progress 1. Social Media
SSCC has a Facebook account and web pages which are part of Chabot
College’s.
https://www.facebook.com/StudentSenateChabotCollege?notif_t=page_new_like
s I have recently updated some photos to this Facebook page and this page is
quite ready to be released. Make your friends and club members Like it!!!!!!!! FOR SSCC USE ONLY Moved by: ___________________ Second by: ____________________ Disposition:
PASS
FAIL
POSTPONED
Other: _______ <Guideline> 1. Get as many "like"s as possible from Chabot students. 2. "Like" as many other pages related to Chabot College. 3. For an upcoming event or a meeting, make a notice or an
announcement one week and 2 days before the actual event date with a
flyer and short description 4. After each event, update our photos and a short "thank you"
announcement.
2. SSCC Web Pages
Arnold and I have a weekly meeting on Tuesday morning to update our pages. 3. Promotional Material
a. Flyer/ Poster
b. 3-fold Brochure
4. Bulletin Board (downstairs)
● Need a Laminated banner which says “Student Senate of Chabot
College” ● Post a poster/ flyer of SSCC events or events sponsored by SSCC ● SSCC Meeting Information (where, when) ● List different ways to Participate o Attend a meeting with an agenda item/ public comment o Attend Hall Meeting (with date) o Run for office/ apply to be a representative o Volunteer 5. Opening the SSCC Annex on the 1st floor of the Student Center to increase
the visibility of the SSCC
a. Open discussion on this item in the Senate Meeting
b. Collaborate with Advocacy Committee and the Student Life to set up a
work plan
6. Replacing the wooden “ASCC” sign above the Student Senate Office door
FOR SSCC USE ONLY Moved by: ___________________ Second by: ____________________ Disposition:
PASS
FAIL
POSTPONED
Other: _______ Regarding the duplication order of posters/ flyers, I am suggesting this internal process.
1. Jasawna will be in charge of creating a poster/flyer reflecting ideas and requests from other
Committees.
2. Other committees are encouraged to make a request for the creating of a poster to the
Communication Committee one month in advance. (one week = creation by SSCC, one week
= creation by the Copy Center, two weeks = advertisement)
3. Once Jasawna (Ad designer) creates a draft within one week with the help of the Copy
Center.
4. Once the draft is ready, the Ad designer shares the draft with all the senators and faculty
advisor receives feedbacks for the next full two days.
5. Once the final draft is ready to be printed out, the Ad designer or the Communication
Director puts an order.
A checklist for fliers to use to maintain quality control and effectiveness, you might think of: Flier is a PDF file when attached Reflect feedbacks from all senators Eye-­‐catching visuals Not too text-­‐heavy/ can be read at a distance Spelling has been checked and triple-­‐checked Day/time/place are always clear and stand out SSCC logo is on the flier/poster ADA accommodations language is added i.e….For more information or to request ADA accommodations, please contact ( the requester )@chabotcollege.edu. One week advance notice kindly requested. ! Some kind of “for more information” contact info (at least email) is on each flier.
!
!
!
!
!
!
!
!
Regarding the duplication order of other materials which relate to SSCC business, I am
suggesting this internal process.
1. Request applicants submit a request form (including the number of copies and the type
of paper) and the material to be printed (in PDF file) to the Communication Director via
email. 2. The Communication Director will review the contents and submit the duplication form
within two working days if no improvement is needed. 3. The Communication Director has the authority to assign a senator the FOR SSCC USE ONLY Moved by: ___________________ Second by: ____________________ Disposition:
PASS
FAIL
POSTPONED
Other: _______ 8.4
Shared Governance Committee Reports
Michael Robinson Jan 27, 2015 Basic Skills Committee The Basic Skills Committee meets on the second and fourth Tuesdays at College hour in 501. Anyone who is interested in finding ways to help our Basic Skills students (85% of our students!)
succeed is welcome to attend. The agenda was: ● Review the Chabot College Basic Skills Strategic Plan, updated in Fall 2014 ● Review the committee's Spring 2015 meeting topics ● Discuss the 2014-15 Equity Plan and next steps: a presentation, discussion, and
questions We were able to finalize the updates made to the strategic plan logic model language which clearly defines the goals of the Basic Skills Committee to effectively and realistically expedite plans for the 2015 year and on. Prof. Anita Wah addressed concern for accelerated Math and
English programs and how completion rates (grades) were not an adequate assessment of what
the students could do. Interim Vice President of Student Services, Matt Kritscher discussed the
equity plan for 2014 and how our results reflect our service to underrepresented groups here on
campus effectively. Derek Hull Jenkins Feb 3, 2015 Technology Committee Meetings are every 2nd and 4th Tuesday in RM 1801 12p-1pm. Talked about Outlook and the
possible problems that people have been having. No Webmaster. Feb 17, 2015 Still in the hiring process of a webmaster. The “Charette” Master ED plan meeting, will take
place February 20th at district office. Foreign language department having problems with
acquiring voice recognition software from IT. FOR SSCC USE ONLY Moved by: ___________________ Second by: ____________________ Disposition:
PASS
FAIL
POSTPONED
Other: _______ Valeria Cazares January 26, 2015 Technology Committee Technology committee met to discuss the recent switch from GroupWise to Outlook. Concerns
over some complications with the transition were raised, specifically misspelled names.
Questions were also raised on the ability to access Outlook from home or from a personal
computer. If you are experiencing difficulties accessing Outlook you are urged to contact
campus IT. February 9, 2015 At this technology meeting we discussed the overall positive feedback received by faculty
regarding the transition from GroupWise to Outlook. The prevalent concern regarding the
transition has been difficulties accessing Outlook from home. We also discussed the need for
funding a better server to host video lectures for online courses. Funding for such server is
dependent upon approval from IT. Bobby John Feb 11, 2015 Student Equity Coordinating Council Agenda Item(s): I. Equity Professional Development II. Budget Set-Up Q&A III. Data Collection There was talk of how to delineate the Math Jam portion of the equity dispersals, whether it
would go to STEM or FYE. Also, how to view the accounts for Equity monies. Aj Assef Feb 3, 2015 Meeting was cancelled. The week before that the Committee meeting was cancelled because it
was the kick off to the celebration to Black History Month and there was a special guest
Speaker Former Black Panther Member Elaine Brown. Feb 10, 2015 FOR SSCC USE ONLY Moved by: ___________________ Second by: ____________________ Disposition:
PASS
FAIL
POSTPONED
Other: _______ The Committee met on Tuesday to go over some stuff regarding Thursdays 2/12/15 Flex day
event. The Committee made some proper changes regarding 2/12/15 event, during that event
the Striving Black Brothers Coalition would show an amazing video about their experience going
to the White House and how they felt about going to the White House. After the short videos the
brothers would talk about their experience being part of SBBC and what each brother has
learned from Art Barboza the founder of SBBC. after being part of this event I learned so much from
the brothers and I feel a respect for each and every single one of them especially the founder Art
Barboza. Cancelled 2/3/15 The week before that the Committee was cancelled because it was the kick off to the celebration to
Black History Month and there was a guest Speaker Former Black Panther Member Elaine Brown. FOR SSCC USE ONLY Moved by: ___________________ Second by: ____________________ Disposition:
PASS
FAIL
POSTPONED
Other: _______