Student Senate Meeting Agenda Monday, February 29, 2015 4:00PM – 6:00 PM Board Room, Building 200 1.0 Organizational Items 1.1​
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Call to Order 1.2​
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Roll Call Executive Officers Representatives: President ­ Hye Yoon Shin ­ Sheila Mayorga Ramirez Vice President ­ AJ Assef ­ Parfait Mwamba Finance Director ­ Corey Lowe ­ Luis Soto
Legislative Director ­ Bianca Nuñez ­ Brandon Chavira Events Coordinator ­ Theresa Pedrosa ­ Erienne Rivera Communications Director ­ Mian Taimoor Ali Babar ­ Alison Diep Secretary ­ Jennifer Pierre­louis ­ Rose Uche Inter Club Council Chair
­ Param Singh ­ Yan Liang Representative­at­Large ­ Charisma Morgan
Student Trustee ­ Maria Quincy Taylor
1.3​
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Recognition of Quorum 2.0 Adoption of the Agenda 3.0 Approval of the Minutes SSCC Meeting 02/01/16 & SSCC Special Meeting 02/08/16 4.0 Public Comments The Senate requests that the public speak at this time. Any person wishing to address the Senate on any matter of concern not stated on the agenda is requested to put their name on the Public Comments Sign­in Sheet before the start of the meeting. The law does not permit any action to be taken, nor ​
extended​
discussion of any items not on the agenda, except under special circumstances as deemed by the presiding officer. The Senate may ​
briefly​
respond to statements made or questions posed, however. For further information, please contact the SSCC President for the item of discussion to be placed on a future agenda. 5.0 Oral Reports SSCC Executive Officers
SSCC Representatives Faculty Advisor
Student Life Director (1 minute for each officer) (1 minute for each officer) (1 minute) (1 minute) 6.0 New Business 6.1
Co­Curricular Funding Application Approval and Timeline Finance Director Lowe Discussion/Action 6.2
Shared Governance Committee Commitment Checkup
President Shin Discussion/Action 6.3
Approval for Budget for 2016 March Town Hall Meeting Representative Uche Discussion/Action 6.4
Finance Committee Membership and Meeting Finance Director Lowe Discussion/Action 6.5
GNST 51 Class Schedule for Summer and Fall Faculty Advisor Tenn Discussion/Action 6.6
Task Force Recommendations on Student Senate Advising Former Faculty Advisor Discussion/Action
Sara Parker 7.0 Good of the Order 8.0 Adjournment Next regularly scheduled Student Senate of Chabot College Meeting: ​
Monday, March 7, 2016 from 4:00 PM to 6:00PM. The SSCC meets every 1st, 3rd and 5th Monday of the month in the Board Room. Any person with a disability may request this agenda be made available in an appropriate alternative format. A request for a disability­related modification or accommodation may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting to the Office of Student Life, Room 2355, 25555 Hesperian Boulevard, Hayward, CA 94545, between 9:00 AM and 5:00 PM at least 48 hours before the meeting Agenda Proposal Item: 6.1 From: Corey Lowe, Finance Director Subject: Co­Curricular Funding Application Approval and Timeline BACKGROUND: The Co­Curricular Funding Application has been remodeled so that it appears simpler and similar to forms which are used by Chabot administration. I hope that this change will make the application process easier. The timeline for Co­Curricular funding of Spring 2016 is as follows: Applicants will apply between March 1st and March 31st. Applications will be reviewed by the Finance Committee and perhaps other selected Senators in April. The SSCC will approve applications as soon as the SSCC meeting on April 18th. RECOMMENDED ACTION: I recommend that the SSCC approve the new Co­Curricular Funding Application. FOR SSCC USE ONLY Moved by: ___________________ Disposition: PASS FAIL POSTPONED Second by: ____________________ Other: _____________ Agenda Proposal Item: 6.2 From: Hye Yoon Shin, SSCC President Subject: Shared Governance Committee Commitment Checkup BACKGROUND: 1) Chabot College and CLPCCD (District) Shared Governance Committees ●
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Academic/Faculty Senate ​
(SSCC VP) Basic Skills Committee ​
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(Charisma) Classified Senate ​
(SSCC VP ) College Budget Committee ​
( ) College Council ​
( SSCC President, Charisma ) Curriculum Committee ​
( ) Committee on Online Learning ​
( ) Citizens Oversight Committee ­ Measure B Bond ​
(Corey) Enrollment Management Committee (CEMC) ​
( Jenny ) Equity Committee (​
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) Facilities and Sustainability Committee​
(​
Measure B Bond at Chabot​
) ​
(Theresa ) Health and Safety Committee ​
( ) Planning, Review and Budget Council (PRBC) ​
( ) Staff Development ​
(Sheila, Parfait, Taimoor ) Student Learning Outcomes & Assessment Cycle (SLOAC) ​
( ) Technology Committee ​
( ) CLPCCD Technology Coordinating Committee ( ) 2) Each Senator’s responsibility: Address student concerns throughout their term by conveying those concerns to the proper individual or committee (e.g. Chabot Shared Governance Committee, Senate Committee, or College Administrator). 3) SSCC VP’s responsibility: Ensure that each Senator is a participant in at least one Shared Governance Committee of Chabot College, maintain an up‐to‐date list of the meeting times, dates, and locations for all Shared Governance Committees of Chabot College, and make this list available to the Associated Students of Chabot College RECOMMENDED ACTION: 1. To ensure that all senators sit on at least one Shared Governance Committee, 2. To come up with an efficient reporting system FOR SSCC USE ONLY Moved by: ___________________ Disposition: PASS FAIL POSTPONED Second by: ____________________ Other: _____________ Item: 6.3
From: Rose Uche, SSCC Representative and Events Committee Member Subject: Approval for Budget for 2016 March Town Hall Meeting BACKGROUND: The ​
Town Hall meeting​
is an informal public ​
meeting​
that gives the students of Chabot College an opportunity to get together to discuss emerging issues and to voice concerns and preferences for their school RECOMMENDED ACTION: Considering the budget allocated to the Events hosted by the Student Senate, the possible food prices for the upcoming town hall is highly alarming. This could be as a result of the change in season. However, the Events committee requests that the Senate approve the budget of $487 (Tax th​
Excluded) for the Town Hall event that is going to take place in the Grand Court, on the 9​
of March, 2016. FOR SSCC USE ONLY Moved by: ___________________ Disposition: PASS FAIL POSTPONED Second by: ____________________ Other: _____________ Agenda Proposal Item: 6.4 From: Corey Lowe, Finance Director Subject: Finance Committee Membership and Meeting BACKGROUND: I would like to formally re­establish the SSCC Finance Committee for the Spring 2016 semester. The membership will be: 1.
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3.
4.
5.
Brandon Chavira Yan Liang Jennifer Pierre­Louis Erienne Rivera Param Singh The Finance Committee will meet as needed. Our meeting dates and times will be on the Second and Fourth Wednesdays at 4:30 in the Advocacy Office. RECOMMENDED ACTION: I recommend that the SSCC approve the Finance Committee membership as above. FOR SSCC USE ONLY Moved by: ___________________ Disposition: PASS FAIL POSTPONED Second by: ____________________ Other: _____________ Agenda Proposal Item: 6.5 From: Shoshanna Tenn Subject: GNST 51 Class Schedule for Summer and Fall BACKGROUND: GNST 51 is a leadership lab course designed to support Student Senators and other student leaders on campus, such as club officers. The course has traditionally met on Monday afternoons when there is no SSCC meeting. The class offers hands­on leadership opportunities plus specialized training in subjects such as shared governance, publicity, event planning, effective written correspondences, leadership styles, conflict resolution, and team building. Two years ago, GNST 51 was offered in both fall and spring semesters, but the classes were quite small (I believe as small as 4 or 5 students.) I offered GNST 51 in fall 2014 and had a class of 9 or 10, and then tried to offer it in spring 2015 to Senators who had been unable to take it in the fall, but only 3 Senators enrolled, and I decided to cancel the class. Part of the problem is that Senators can only take the class once, and not many club officers have expressed interest in the class. This past fall, I taught the class to 9 Senators and one club officer, and it worked out well, but I didn’t offer it in spring as I didn’t think there would be enough students. Last year, after the spring class was canceled, I suggested making the class ​
mandatory​
for new Senators, as it is important to keep this class going to provide support and community building for student leaders. ​
We now need to decide how to schedule this class for next year, and whatever is decided should be indicated in the Student Senate application packet, so that applicants and candidates understand the schedule and can plan accordingly​
. RECOMMENDED ACTION: GNST 51 might be most helpful to Senators if it is offered in the ​
summer​
as well as in the fall for Senators who cannot take it over the summer. ​
If the Senator is in support of this, I will request that the College schedule it for both summer and fall of next year. I would also like the Senate to consider ​
whether it would be good to make the class mandatory (either summer or fall) for all new incoming Senators. Note: The Student Senate has traditionally covered the registration fees for the class to all Senators so that no one turns away for lack of funds. There are no textbooks required. Summer 2016 GNST Course Sign Up Courses
GNST 5
Unit
s 1 Sectio
n Instructor Sean Mc Farland CRN:1055
4
Day/Time Tu Th 3:20­5:25 Room 1623 6/13 – 8/4/16 GNST 51
1 Staff CRN:????
MTWR 1­3:05pm 807?? 6/20 – 7/28/16 GNST 66
3.5 Staff – Harry Anger? 6/22­7/23/16 CRN:
10102
??? MTWR 8:00 – 9:10am 9:15a­2:30pm SSCC USE ONLY Moved by: ___________________ Disposition: PASS FAIL POSTPONED Second by: ____________________ Other: _____________ Agenda Proposal Item: 6.6
From: Sara Parker, Former Faculty Advisor to SSCC (2012­2014) Subject: Task Force Recommendations on Student Senate Advising BACKGROUND: This past summer Chabot Administrators initiated some changes that have affected advising for Student Senate. For several years and up through spring 2015 a Faculty Advisor was designated as the primary Advisor to Senate and provided a half­time reassignment (20 hours/week) to support student senators in all of their various projects and goals. However, a full­time Director of Student Life was hired in Fall 2014, and beginning in Fall 2015, Chabot Administration cut the Faculty Advisor’s time to 25% time, or 9 hours per week, with the idea that the Director of Student Life would use more of his time to support Student Senate. At this time, Faculty Advisor Shoshanna Tenn voiced strong disagreement with the decision, arguing that the role of an administrator is distinct from that of a faculty advisor and that more support for Senate was needed. To resolve this issue, the Chabot College President asked me to lead a Task Force to look into the question of how SSCC could best be supported and to make recommendations regarding future advising for SSCC. This Task Force convened several times in Fall 2015 and is now ready to make its recommendations to Chabot President Susan Sperling. I would like to share the final recommendations of the Task Force with the Student Senate. RECOMMENDED ACTION: I recommend that the Senate hear and discuss the findings of the SSCC Advising Task Force and decide if it would like to add any statements before the Recommendations are presented to the Chabot College President. SSCC USE ONLY Moved by: ___________________ Disposition: PASS FAIL POSTPONED Second by: ____________________ Other: _____________