Planning, Review and
Budget Council
Regular Meeting
December 4, 2013
Building 400, Room 405
3:00 – 5:00 PM
MINUTES
Present: Tom Clark, Dale Wagoner, Kathy Kelley, Andrew Pierson, Steve Stevenson, Jim Matthews,
Noell Adams, Charles Parra, Jan Novak, Carolyn Arnold, Chad McCane, Marco Menendez, Jennifer
Lange, Mireille Giovanola, Patricia Shannon, Catherine Powell, Donna Gibson, Tram Vo-Kumamoto,
Matt Kritscher, Deonne Kunkel, Marcia Corcoran, Connie Willis, Bob Buell, Sandra Genera, Ken Grace.
Absent: COOL committee rep (vacant), Technology committee rep (vacant), Curriculum committee rep
(Wayne Pitcher), Facilities committee rep (Scott Hildreth), Staff Development (Christine Warda)
Meeting started at 3:10 pm
Moved and seconded minutes from 11/20 by Jim and Jennifer
Action Items
Sandra - Connie Willis will represent the budget committee at PRBC. Need representation from
Technology and COOL. Student senate will figure out permanent representatives to PRBC.
Faculty Prioritization
Marco – Faculty prioritization started presentations on Tuesday. Presentations will continue next
Tuesday, December 10 at 3:00 pm in the Board Room. There will be single ballot to determine the
ranking. There are 22 requests maybe ten positions will be filled once we have more information from the
District.
Sandra – Did program reviews help with faculty prioritization process?
Marco – You need to ask the presenters that question.
Patricia – The faculty prioritization process is ten years old and needs to be revised and the committee is
aware of that. Once this year’s process is done the committee needs to revise the process.
Matt – The requests for new faculty should come from program review process.
Marco – The presentations for new full time faculty to the committee should be the icing on the cake.
The information in the program review is the vehicle that makes the case for faculty prioritization.
Consensus that the faculty prioritization committee will review the process to update and revise
information on Program Reviews that will facilitate the process.
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Sandra – On the Chabot website not all the minutes from the committees work are current, or accessible
off campus, this is an on-going problem that college needs to address.
Jim – For accreditation purposes, all the minutes for all committees should be available to the public.
This will be looked at when the accreditation committee comes to visit.
Kathy – We had have previous issues around this same problem and without a webmaster its’ not getting
any better. We need to fix this ASAP.
Patricia – Let’s circle back to closure where do I go to update my website?
Numerous people - College council needs to address this problem immediately!
Sandra – The next college council meeting is Wednesday December 18th at 1 pm in the Board Room.
Connie – PRBC should carry this problem forward to college council.
Jennifer - Back to faculty prioritization, are both committees supposed to agree to the process and the
decision?
Bob - Marco reviewed the Tiers and the forms presented by PRBC in faculty prioritization while
following both documents in the process.
Kathy – One of the goals should be to reduce redundancy. Let the committees do their work and make
decisions.
Sandra – After the process occurs, we can then review the process and make revisions if needed.
Jennifer – The PRBC form for Faculty prioritization will be a part of faculty prioritization in the future.
Kathy – PRBC is the committee of all committees. All repeat requests should come through PRBC
Marco - I see “Two committees of all committees”. PRBC is for planning, initiatives and tweaks. The
College council for implementation.
Connie – There should be an annual update of representation for each committee.
Jim – Committees at Chabot have no term limits
Program Review Update - Things are getting updated on the website.
Sandra - We set a due date for the Dean’s summary for program reviews. The Dean’s summary is due on
December 11th. In terms of budget for 2014-2015 where are we?
Connie – I have not received a meeting date from the district for the budget for 2014-2015.
Mission Statement
Jim- A small group met and rewrote the new draft of the mission statement (passed out) we are looking
for an up or down vote on this draft. We created a two paragraph statement. Paragraph one is about who
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we are. The second paragraph says what we do and what we would like to do. Carolyn assures me we
have measurable goals within the mission statement.
Tram – The feedback we got on connecting our mission statement to what happens on campus was very
fulfilling.
Bob – What about connecting our mission statement to the district and Las Positas in terms of
accreditation?
Jim- Accreditation only looks at colleges not districts. Students liked the words “our students in the
mission statement”
Passed with consensus, now it can go to college council. PRBC loves the new mission statement!
Jim – Ken , the mission statement did not take 30 minutes!
Presidential Task Force
Deonne - Passed out folders. Provided an overview of the meeting. The question for PRBC is how do
you want us to work with PRBC? What asset does PRBC have that can be leveraged in the Presidential
Task Force? That can help the Task Force complete its task ?
The objective for the task force is to coordinate (read objective from presidential task force agenda).
Where do projects overlap? (see presidential task force agenda)
What do we do first? The next task force is December 13th 10am. Plan to show how they overlap and
where do we start?
Sandra - From what I remember the president said The Presidential Task Force will report directly to
college council and to the president. We have people from initiatives reporting to both committees but
with different perspectives.
Bob – I thought the task force and PRBC are intertwined. How does it all tie together?
Marco – How do the presidential task force initiatives coincide with the PRBC initiatives?
Jim- Where does planning and process come together? The list keeps getting longer.
Patricia – The new state mandates directs us to do something. What are we going to do? We need to
coordinate. We can’t do everything. We need to figure out what best serves the largest group of our
students with resources we have.
Marco – We tend to end up with program report fatigue because the questions we ask these groups are
too open-ended. And the group report goes on forever. We need to ask targeted questions to each group.
The questions asked need to be formed in regards to the strategic plan.
Tram - How are we working across areas and breaking out of silos?
Sandra - Can we make a recommendation to target areas where the programs overlap?
Deonne – Many of the groups exist already and overlap. It is clear the task force needs to coordinate with
PRBC for planning.
Marcia – Why don’t we have these groups show where they meet the PRBC initiatives?
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Jan – Where are we going to show that we are making progress towards these initiatives?
Jim – PRBC is one place.
Matt – Many of the initiatives are wildly different and do not necessarily belong to PRBC. There are a
lot of initiatives. How can we do all of them?
Jim – Maybe the budget committee needs to figure out which projects we can fund.
Kristin - Seems like some of the new initiatives listed will require lots of new resources and the Task
Force needs to address their priorities.
Jennifer – How are we serving everyone with these initiatives? Where is the redundancy? Who is being
served? How many students?
Marco – Focusing on process is what the Task Force should be all about. Let committees do their
charge. Align everyone’s work. In terms of accreditation, the Task Force is not a share governance
committee.
Passion and Purpose
Jan – I started by looking at the student success score card for colleges in the surrounding area and
compared their scores to Chabot.
Jim – The student sources success score card is exactly what the accreditation team will be looking at.
Bob - How do you define completion? Or how is it defined by the score card?
Jan – There will be three new passion and purpose courses offered in the Spring. The course was
approved by the curriculum committee November. These sections will be offered in the spring. All the
classes are team-taught, and will be evaluated at the semester. This is a pilot program.
4:59 meeting adjourned