Planning, Review and
Budget Council
Regular Meeting
December 11, 2013
Building 400, Room 405
3:00 – 5:00 PM
MINUTES
Present: Matt Kritscher, Cynthia Stubblebine, Connie Willis, Kristin Land, Noell Adams, Paulette Lino,
Nigel Quadri, Steve Stevenson, Charles Parra, Becky Plaza, Jennifer Lange, Chad McCane, Yvonne WuCraig, Marcia, Corcoran, Kathy Kelley, Andrew Pierson, Mireille Giovanola, Sara parker, Tram VoKumamoto, Carolyn Arnold, Christine Warda, Luis E. Flores, Catherine Powell, Sandra Genera, Ken
Grace
Absent: Susan Sperling, Marco Menendez, Gerald Shimada, Jim Mathews, Patricia Shannon, Tim Dave,
Tom deWit, Wayne Pitcher, Donna Gibson, Gordon Watt, Scott Hildreth
Minutes from 12-4-2013 moved by Kathy Kelley and seconded by Jennifer Lange
Matt – I have peer advisor who will be willing to take the minutes for PRBC in the Spring Semester.
PRBC Report
Sandra – Ken and I have contacted all the committees to remind them that we need their representation at
PRBC.
Kathy – How about committees that cannot find someone to attend PRBC prepare a summary of what is
happening in their committee? Obviously we would like live representation but as a last resort we would
have feedback on what they are discussing.
Sandra – All committees are doing their best to follow guidelines and include participation.
Faculty Prioritization
Kathy – There were many compelling presentations over the last two meetings. There is a revised rating
sheet for scoring the positions. The first ranking needs to be done by Friday December 13th.
Tram – There will be a first ranking of the 20 positions. The bottom two positions numbers 19 & 20 will
be eliminated and then there will be a re-vote and ranking for the final 18 positions.
Tram – What is the timeline for the 2nd level faculty prioritization?
Sandra – How many faculty positions are available to be filled at Chabot?
Kathy – We don’t know at this time. I could not get an answer from the board.
Sara – Marco suggested that in future faculty prioritization meetings the secret ballot for prioritization
needs to be changed.
PRBC Minutes
December 11, 2013
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Ken – Patricia Shannon mentioned, at last week’s meeting that once this faculty prioritization takes place
the group will continue to meet to revisit the faculty hiring process. The present method is at least 10
years old.
Dean’s Summary Review
Sandra – The dean’s summary of Program Reviews are due at the end of today.
Marcia – When looking at the Program Review requests I don’t know where some of the requests will be
granted. For example, extra release time for coordination? Or a part time classified position?
Connie – The budget committee is doing a great job! However, what we found many times, when
looking at requests is we needed more information to make a good decision. In many of the requests
there were grant opportunities for equipment and supplies. We need to identify those areas so it will free
up money for other requests. Right now we have some roll over money from last year that has created
some short term opportunities. People need to realize that from a spending perspective the general fund is
flat.
Ken – When consolidating all the program review requests it became apparent that the resource requests
are not routed through the committees that should be involved with the request and decision. There is a
disconnect between the committee for making a decision on the request and the program review resource
request.
Connie – We need to develop a process with all the people who are involved in grants and all the people
asking for categorical spending to look for overlaps.
Kathy – How about creating a routing slip, or check list, to make sure all the proper committees have
reviewed the request?
Yvonne – I put together a newsletter showing all the grants available and their resources.
Connie – Maybe an annual event at Chabot that could educate people about the available grant
opportunities.
Assessments in Math & English by Cindy Stubblebine and Kristine Land
Cindy – I am working with the Hayward Promise Network (HPN) and math at Chabot to coordinate the
Early Assessment Program (EAP) to determine readiness to college level math. The EAP assessment
takes place in the junior year of high school in both math and English. Students get three score levels:
college ready, conditional college ready and not college ready. If a student scores at the college ready
they do not have take the assessment test for math at Chabot College.
Tram – Studies have shown that if a person does not take a math class in their senior year of high school
then their math scores take a dip. Like anything, the student needs to stay engaged in the subject area to
stay current.
Kathy – Is it possible to have Chabot instructors teach these courses at the high school?
Cindy – Yes. We are also looking into providing instruction to the high school teacher to guide them in
these classes. We are also working on contextualizing the math class at the high school.
PRBC Minutes
December 11, 2013
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Christine – The first assessments for English are not very promising. Over 800 students were assessed as
not ready for college level English. We believe the timed writing assessments are not giving us accurate
results. We do not do timed writing assessments at Chabot. We focus on the process and are process
oriented.
SSSP – Becky Plaza
Three funded cores services that must be provided by the college. Every student will need to complete an
orientation, assessment in English and math, counseling and a student ed plan. Our funding will be based
on how well we provide these services.
SSSP Meetings are Wednesdays from 10 to 12 PM.
Meeting was adjourned at 5:00 PM