Planning, Review and
Budget Council
Wednesday, April 6, 2016
Room 405, bld. 400
3:00-5:00 PM
Minutes
Attendees:
Laurie Dockter, Donna Gibson, Jim Matthews, Noell Adams, Yvonne Wu-Craig,
Jeremy Wilson, VP Kritscher, Laura Alarcon, K Metcalf, Steve Stevenson, Mark
Stephens, Catherine Powell
Minute Taker:
Christine Herrera
Welcome and Approval of March 16th Minutes
 Called to order 3:07 p.m.
 Minutes from the March 16th, 2016 meeting approved with minor edits
motioned by Jeremy Wilson and seconded by K Metcalf, all approved
Discussion of PRBC’s Facilities Statement (Revised version)
 Renamed the statement:
o Joint Facilities Statement from PRBC and Facilities Committee
 Added items:
o This statement provides further recommendations, references the Chabot
College Master Plan
o Facilities planning should directly support and further the Strategic Plan Goal
o Retooling the way our campus serves the community in the context of
pathways
o The call for an integrated service delivery model where students can access
multiple services and experiences with the context of their pathway as well
as centralized service areas
o Facilities that welcome the community and allow current and prospective
students to learn and access new and existing programs
 “swing” space for counselors, student service staff, peer advisors and
tutors in instructional areas
 Study space and collaborative work space for students to study and
meet for clubs
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o Facilities that increase instructional capacity
 Additional large lecture rooms
 Additional computer labs for instructional use and open lab
 Additional classroom space that allows for program expansion
o Detail items discussed last meeting but was unclear as to where the items
should be listed:
 Gender neutral bathrooms, family bathrooms, lactation rooms not
sure where these items belong
o A general statement should be included in the statement
o Statement wording: Meeting the needs to provide spaces for student
development in spiritual, intellectual, academic, career, health and
environmental
o Equitable attainment
o Evidence that facilities improvements were effective through the Satisfaction
Student survey
o Jim Matthews motioned to approve the Joint Facilities statement and Mark
seconded approved with minor changes
What do we want to do with this statement
o Needs to go to College Council
o Shared with the college community and district facilities staff
o Support through senates endorse and send a statement of support to
divisions, campus wide support
o Final statement to senates and committee by April 13th
o Laura Alarcon will be attending Student Senate’s next meeting and will share
the draft statement
o Shape the Master Plan with this statement to give new direction
Discussion of facilities survey/questions
 Possible ideas for a campus survey to address addendums to the 2012 Facilities
Master Plan
o Items to rise to the top are: (Need is greater)
 Technology (Wifi)
 Parking
 Fire Tech Program
 Faculty Offices
 Large Lecture space
 DSRC
 Redesign – renovate classroom buildings for study space and meeting
spaces
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What projects will get the budget and what will get us our fair share of the budget
Priorities with most would be a new building or renovation
Estimated amount $275 million per campus will be used for actual construction costs
Avoid thinking inside the box
User groups should be thinking about our pathways and lecture space
Another item of importance would be non-classroom meeting spaces is a need more
conference rooms, large and small
Boardroom could be renovated to be more of a useful meeting space
Mark will work with Carolyn on the wording for the survey
The survey is a guideline and to honor what facilities has already done
Encourage everyone to look at the 2012 Master Plan
Engineering has no space, using CTE spaces
Fire Tech program, rating how important will only be important to Fire Tech most
will take issue with
Survey can guide towards campus wide needs and discipline specific
Mark Stephens, Carolyn Arnold and Jeremy Wilson will work on the survey, send to
PRBC committee to preview with 24 hours and then survey will be sent out campuswide
Survey will reach students by Laura Alarcon attending the next Student Senate
meeting on the 18th and at the ICC meeting student representative will get feedback
from students. Different ways to reach students could be sending an Email out to
students, and/or putting a link on the website
Discussion of Institutional Effectiveness Indicators (Revised version)
 Required to answer to ACCJC
 Core of success, what is your aspirational percentage
 Peer colleges who are our like people, seven to nine criteria that they match
 Aspirational goal is to be at average
 67% course success, average is 67% our goal 68%
 Number of degrees
o Duplicated number 846
o Unduplicated number 681
o Our goal unduplicated degrees 829 to get to average
 Number of Certificates (Number of unduplicated Gainful Employment GE)
o Unduplicated of GE 110
o Goal to be average 153
 Number of Transfers to Four-year Institutions of California
o We are at 6.8%, average 6.5%
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o Our goal 7.3%, total number 997
2016 Scorecard results from the state were posted and we changed to a totally
different group of peer colleges
Jim Matthews went over the annual report as to what we reported, report is on the
webpage under Accreditation
Reports have been posted since 2013
Approve revisions to the Strategic Plan Goal and Strategic Plan Initiatives
 Committee to review the revised Strategic Plan Goal and the Strategic Plan
Initiatives, Laura Alarcon asking for review and approval
 Suggestions to clarify the strategic plan goal with a few edits:
o “Increase the number of students that achieve their educational goal within a
reasonable time by clarifying pathways and providing more information and
support; ensure equitable outcomes among student groups.”
 Catherine Powell moved to approve the 2016-19 Strategic Plan Goal with edits, Mark
Stephens seconded committee approves
 Suggestions to clarify Strategic Plan Initiatives:
o Any where there is ed goal should be changed to educational goals
o Ensure all educational goals transfer to IR database so it can be used for
research
o Add under “Help students to monitor their progress along their pathway”
 Implementation of an effective early alert system
o Change:
 Help the undecided to define a career/ed goal to
 Help undecided students to define a career/educational goal
o Change:
 Build pathway communities to support students, instead of:
 Use peer advisors to do inreach and outreach to other
students, it should read:
o Utilize peer advisors for inreach and outreach to
students
o Noell Adams moved to approve the Initiatives for the revised 2016-19
Strategic Plan Goal, Mark Stephens seconded committee approves
Meeting Adjourned @ 4:39
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